09-03-2002 - Regular• 0
Tuesday
September 3, 2002
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Reverend John Foye, Christ Fellowship Church
PLEDGE OF ALLEGIANCE Councilmember Miller
ROLL CALL Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES Special meeting of July 16, 2002
Regular meeting of July 16, 2002
Special meeting of August 6, 2002
Regular meeting of August 6, 2002
PROCLAMATION Always Remember 9-11 Day
PRESENTATIONS * Resolution of Commendation
- Retiring Police Sergeant Jack Vail
31 years of service
* Certificate of Recognition
- Retiring Crossing Guard Thomas Jefferson
Over 19 years of service
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (3 minutes each speaker - 30 minutes total)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 09/03/02 0
B) HEARINGS
1) 2002 Congestion Management Program (CMP)
Pursuant to Section 65089 of the California Government Code, the City of West
Covina is required to submit an annual report to the Los Angeles County
Metropolitan Transportation Authority (MTA) to verify conformance with the
Congestion Management Program (CMP). An adopted Self -Certification
Resolution and Local Implementation Report must be approved by the City
Council and submitted to the MTA.
a) Verification of notification
b) Open hearing
c) Staff presentation
d) Receive testimony
e) Close hearing
f) Council discussion
g) Staff recommends that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, FINDING THE CITY TO BE IN
CONFORMANCE WITH THE CONGESTION MANAGEMENT
PROGRAM (CMP) AND ADOPTING THE CMP LOCAL
IMPLEMENTATION REPORT, IN ACCORDANCE WITH
CALIFORNIA GOVERNMENT CODE SECTION 65089
Motion by 2°d by_
to waive further reading of the resolution and
adopt disapprove hold over
2) Continued Hearing
Appeal of Planning Commission's Approval of Architectural Plans for Five
Sinzle-Familv Homes
Applicant: Great Mountain, L.P.
Location: 3146 East Virginia Avenue
Appellants: Charles & Marilyn McCain, Jr.
Paul & Shonda Tombrello
On July 17, 2002, the Planning commission, on appeal, affirmed the decision of
the Planning Director to approve architectural plans for five new single-family
homes on Tentative Tract No. 52596, an approved five -lot subdivision at 3146 E.
Virginia Avenue. The decision of the Planning Commission has now been
appealed to the City Council.
a) Reopen hearing
b) Staff presentation
c) Reopen public testimony
d) Close hearing
e) Council discussion
f) It is recommended that the City Council adopt one of the following
resolutions:
09.03.02 2
Council Agenda 09/03/02
•
C)
HEARINGS
2) Continued Hearing
Appeal of Planning Commission's Approval of Architectural Plans for Five
Single-Familv Homes
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, UPHOLDING THE DECISION OF THE
PLANNING COMMISSION AND APPROVING
ARCHITECTURAL PLANS FOR FIVE SINGLE- FAMILY
RESIDENTIAL HOMES AT 3146 E. VIRGINIA AVENUE
OR =
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL, OVERTURNING THE DECISION OF THE
PLANNING COMMISSION AND DENYING
ARCHITECTURAL PLANS FOR FIVE SINGLE-FAMILY
RESIDENTIAL HOMES AT 3146 E. VIRGINIA AVENUE
Motion by 2"d by _
to waive further reading of the resolution and
adopt
CONSENT CALENDAR
disapprove hold over
1) Commissions/Summary of Actions (receive & file)
a)
Community Services Commission .................
08/1 1/02
b)
Personnel Commission ..............................
07/10/02 & 07/13/02
c)
Planning Commission ................................
07/09/02 & 07/23/02
d)
Senior Citizens Commission ........................
08/08/02
e)
Waste Management & Environmental Quality ...
08/15/02
2) Ordinance for Adoption (waive reading & adopt)
At the City Council meeting of August 6, 2002, the City Council introduced an
ordinance for adoption authorizing an amendment to the Public Employees'
Retirement System (PERS) contract. This ordinance is now being presented for
second reading:
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION
OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND
THE CITY COUNCIL OF THE CITY OF WEST COVINA
09.03.02 3
Council Agenda 09/03/02 • •
C) CONSENT CALENDAR (continued)
3) Approval of Final Maps
Tract No. 52956 — Approval of Final Map
Subdivider: Great Mountain, LP
The Planning Commission has conditionally approved creating five single-family
residential parcels from the 2.35-acre parcel located at 3146 East Virginia
Avenue. The final map is in substantial compliance with the tentative map, the
conditions of approval have been met, and the owner is requesting final map
approval. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING FINAL MAP OF TRACT MAP
NO. 52956 AND DIRECTING THE RECORDATION
THEREOF (Great Mountain, LP)
4) Acceptance of Improvements and/or Release of Bonds
a) Release of Performance Bond for Precise Plan No. 875
Location: 360 South Glendora Avenue
Sedcon Engineering Contractors posted with the City of West Covina a
Performance Bond for on -site and off -site improvements at 360 South
Glendora Avenue. Since the work was completed, Sedcon Engineering
Contractors is requesting release of the Performance Bond. It is
recommended that the City Council accept all on -site and off -site
improvements for Precise Plan No. 875, and authorize the release of
Performance Bond No. 929146300 by National Fire Insurance Company
in the amount of $45,000.
b) Release of Performance Bond for a Single-family Residence
Location: 2704 Lark Hill Drive
Joseph P. Miano posted with the City of West Covina a Performance Bond
for on -site and off -site improvements at 2704 Lark Hill Drive. Since the
work was completed, he is requesting release of the Performance Bond. It
is recommended that the City Council accept all on -site and off -site
improvements at 2704 Lark Hill Drive, and authorize the release of
Performance Bond No. 929124462 by American Casualty Company in the
amount of $16,000.
5) Minutes from Traffic Committee Meeting of August 20 2002 (accept & file)
I. A request from Allen and Melinda Brown, West Covina residents, that
parking on Sharon Lee Drive from Vine Avenue north to end of the street
be restricted to permit only parking on weekdays from 730 a.m. to 2:30
p.m. resulted in the following Traffic Committee recommendation.
That parking on Sharon Lee Drive from Vine Avenue north to end of
the street be restricted to permit only parking on weekdays from 7:30
a.m. to 3:30 p.m.
II. A City initiated request that parking on Holly Place from Herring Avenue
to Vine Avenue be restricted to permit only parking from Monday through
Saturday from 7:00 a.m. to 5:00 p.m. resulted in the following Traffic
Committee recommendation.
09.03.02 4
Council Agenda 09/03/02 • .
C) CONSENT CALENDAR (continued)
5) Minutes from Traffic Committee Meeting of August 20 2002 (accept & file)
That parking on Holly Place from Herring Avenue to Vine Avenue be
restricted to permit only Parking from Monday through Saturday
from 7:00 a.m. to 5:00 p.m.
That staff initiate survey of residents on Holly Place and adjacent
streets.
III. A request from Mike Miller, West Covina resident, that no parking on
street sweeping days be implemented on Herring Avenue from Holly
Place to Susanna Avenue resulted in the following Traffic Committee
recommendation. =
That parking be prohibited on Herring Avenue from Holly Place to
Susanna Avenue on the second and fourth Monday of each month
from 7:00 a.m. to 3:30 p.m. for street sweeping purposes.
N. A request from West Covina resident Jodi Miller that the traffic conditions
at the intersection of Sunset Hill Drive and La Serena Drive be reviewed
resulted in the following Traffic Committee recommendation.
That stop signs (R1) be installed on the north and southbound
approached of La Serena Drive at Sunset Hill Drive.
That staff evaluate the intersection of Sunset Hill Drive and La Serena
Drive for the installation of an all way stop after school goes into
session in September.
6) Award of Bid
Fourth One-vear Extension of Rodent Control Contract
In August 1998, Gopher Patrol of Ontario was awarded a one-year rodent control
contract with four optional one-year extensions. Gopher Patrol is requesting a
fourth one-year extension with an annual contract amount of $21,160. It is
recommended that the City Council authorize a fourth one-year extension of the
rodent control contract with Gopher Patrol of Ontario, California, with an annual
cost of $23,160.
7) City Treasurer's Report (receive & file)
Report for the month of July 2002
8) Miscellaneous — Community Services
a) Request to Sell Alcohol at Fiesta West Covina
As part of the City's first "Fiesta West Covina on September 21, 2002,
the Rose Float Association is requesting authorization to operate a beer,
wine and margarita garden in the City Hall Courtyard. It is recommended
that the City Council approve the request by the Rose Float Association to
operate a beer, wine and margarita garden at the West Covina Fiesta on
September 21, 2002.
09.03.02 5
Council Agenda 09/03/02 • •
C) CONSENT CALENDAR (continued)
8) Miscellaneous — Personnel Services
b) Approval of Revised Class Specification —
Street Maintenance Supervisor
Staff is recommending City Council approval of the revised class
specification for Street Maintenance Supervisor. It is recommended that
the City Council review and approve the revised class specification for
Street Maintenance Supervisor and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING RESOLUTION
NO. 7223, RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS, AS AMENDED;
AND APPROVING THE REVISED CLASS
SPECIFICATION FOR STREET MAINTENANCE
SUPERVISOR
c) Petition for Formal Recognition
Communication Supervisors
Staff is recommending that the City Council approve the Petition for
Recognition from the San Bernardino Public Employees Association
(SBPEA) to represent the Communications supervisors, pursuant to
Municipal Code Sections 2-213 through 2-215. It is recommended that
the. City Council approve the Petition for Recognition from the San
Bernardino Public Employees Association as meeting the intent of
Municipal Code Sections 2-213 through 2-215.
Miscellaneous — Public Works
d) Transfer of Funds for the Street Rehabilitation Work on
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Request for transfer of funding for street rehabilitation work on non -bus
route streets. It is recommended that the City Council authorize the
transfer of the following funds to Project No. SP-02111.
Project°No.
Account No.
Amount
SP-031 I5
152-320-3349-7200 (BKK Fund)
$ 35,000.00
SP-03115
125-320-3349-7200 (State Grant)
191,000.00
SP-03115
131-320-3349-7200 (CDBG)
280,000.00
Total Transfer
$506,000.00
Miscellaneous — Risk Manaeement
e) FY 2002-2003 Placement of Property Insurance
On July 1, 2002, the City's property insurance policy was due for renewal.
AON, the City's broker, has obtained two separate packaged quotes, both of
which include coverage for earthquake and flood damage. Staff
recommends the City Council approve Quote #1, as detailed in the staff
report, which offers a $10,000 deductible for losses, excluding earthquake
and flood coverage, and a 15% deductible, per location, for earthquake
and flood coverage.
09.03.02 6
Council Agenda 09/03/02 •
8) Miscellaneous — Risk Management (continued)
f) FY 2002-2003 Placement of Excess Workers' Compensation and
Emplover's Liability Coverage
On July 1, 2002, the City's Excess Workers' Compensation and
Employer's Liability coverage was due for renewal. Staff applied for and
received a premium quote for coverage from the California State
Association of Counties Excess Insurance Authority. It is recommended
that the City Council:
Accept the proposal of the CSAC Excess Insurance Authority to
provide the City Excess Workers' Compensation and Employer's
Liability coverage, at a cost of $66,500 for 2002-2003, by joining the
Authority.
2. Authorize the City Manager to execute the California Public Entity
Insurance Authority Joint Powers Agreement and the California Public
Entity Insurance Authority Excess Workers' Compensation Program
Memorandum of Understanding.
3. Appoint Erin Patricia Hoppe, Risk Manager, to serve as liaison
between the City of West Covina and the CSAC Excess Insurance
Authority.
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-8f:
Motion by 2nd by
to waive further reading of the resolutions/ordinance and adopt/introduce:
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICE No reports for this meeting.
09.03.02 7
Council Agenda 09/03/02 •
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Adjourn the Redevelopment Agency at
H) COMMUNITY SERVICES
•
pm to convene the Redevelopment
pm.
1) Cameron Community/Gym Proiect
The Mayor and Mayor Pro-Tem have requested that the Community
Center/Gymnasium project be placed on the agenda. This report provides a
number of alternatives for the size and basic amenities of the Community
Center/Gymnasium project. A question has been raised as to whether or not the
City Council has altered its position concerning the location of the Community
Center/Gymnasium at Cameron Park. In order to address this issue, staff is
requesting an action on the following:
I. Is the Community Center/Gymnasium to be built at Cameron Park?
2. If so, select Alternative 2-A for the Community Center/Gymnasium with only
the folding partitions to be bid as a separate option.
I) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
J) PUBLIC SAFETY No reports for this meeting.
K) CITY MANAGER'S OFFICE No reports for this meeting.
L) MAYOR'S REPORTS
1) Establishment of a Housing Authority JPA
Mayor Touhey would like the City Council to discuss and consider the
establishment of a Housing Authority JPA in the East San Gabriel Valley. The
Authority would be responsible for funding below market interest rate loans for
City, School, County, and government employees to encourage them to purchase
homes close to their jobs. It is recommended that the City Council provide staff
with direction regarding this matter.
Motion by 2nd by
to
2) Armed Forces Blue Star Flag Program
Mayor Touhey asked staff to agendize the Armed Forces Blue Star Program. The
Blue Star Flag Program was established in 1942 to unite all families with sons and
daughters in the Armed Forces of the United States of America. The Blue Star
Program achieves this goal by displaying a patriotic sign in the homes and
businesses of parents who have children in the Armed Forces. It is recommended
that the City Council instruct staff to print the Blue Star Flag signs in-house.
Motion by 2nd by
to approve disapprove hold over
09.03.02
Council Agenda 09/03/02 • •
L) MAYOR'S REPORTS (continued)
3) Reduction of Fees for Applications to Maintain Canopy Structures Based on
Medical Condition Need
Mayor Touhey has requested that the Council consider reducing the fee for
persons applying for an administrative use permit to maintain a canopy structure
based on a medical condition need to a flat fee of $25. This matter is a policy
issue of the City Council. It is therefore recommended that the City Council
consider Mayor Touhey's request to consider a reduction of fees for
administrative use permit applications for canopy structures based on a medical
condition need and take action as appropriate.
Motion by 2nd by
to approve disapprove hold over
4) Sister Citv Relationships
This staff report requests that the City Council consider re-establishing the sister
city relationship with the City of Toluca, Mexico and the development of similar
relationships with communities in the Philippines and China. It is recommended
that the City Council:
1. Support forming a citizen committee to re-establish relations between the City
of West Covina and Toluca, Mexico, and
2. Authorize the City of West Covina to join Sister Cities International and
establish and account under Non -Departmental Memberships (110-320-2649-
XXXX), and
3. Provide staff direction on the establishment of a sister city relationship with a
community in the Philippines and/or China.
Motion by 2nd by
to
5) Resolution Opposing the Los Angeles County Health Care Cutbacks
Mayor Touhey is requesting that the City Council consider a resolution opposing
the Los Angeles County Board of Supervisors vote to make cutbacks in the
County health system. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA
OPPOSING THE LOS ANGELES COUNTY HEALTH CARE
CUTBACKS
Motion by 2nd by
to waive further reading of the resolution and
to approve disapprove hold over
09.03.02 9
Council Agenda 09/03/02 • •
L) MAYOR'S REPORTS (continued)
6) Appointment of Citv Council Representatives to Contract Cities Association
As part of the Fiscal Year Adopted 2002-2003 budget, the City Council approved
joining the Contract Cities Association. As a member of the Contract Cities
Association, the City of West Covina is allowed to designate a delegate and an
alternate to serve on the Contract Cities Board. The City Council is being asked
to confirm the appointments by the Mayor to the Contract Cities Association
Board. It is recommended that the Mayor make appointments to the Contract
Cities Association described in the staff report, subject to City Council
confirmation.
Motion by 2nd by
to
M) COUNCILMEMBERS' REPORTS
1) Councilmember Miller —
Councilmember Mike Miller attended the League of California Cities Public Policy
Safety Committee, League of California Cities Environmental Quality Policy
Committee, West Covina Chamber of Commerce Board Meeting, League of
California Cities -Los Angeles Division, Southern California Association of
Governments Water Policy Take Force, and Southern California Association of
Governments Energy & Environment committee meetings during the month of
August. It is recommended that the City council receive and file this informational
report.
Motion by 2nd by
to receive and file.
2) Councilmember Miller —
Hurst Ranch Historical Foundation Board Meeting
Councilmember Mike Miller attended the Hurst Ranch Foundation Board Meetings
during the months of July and August. Attached are the summaries of those
meetings. Councilmember Miller is recommending that the issues stated in the
attached report be referred to City staff and the City Attorney for review and
preparation of a written public report.
Motion by 2nd by
to
ADJOURNMENT Motion by 2nd by
Tentative City Council Meetings
Tuesday 09/16/02
7:00 pm
Tuesday 10/01/02
7:00 pm
Tuesday 10/15/02
7:00 pm
to adjourn at
Regular meeting
Regular meeting
Regular meeting
09.03.02 10