08-06-2002 - RegularTuesday
August 6, 2002
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960A422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform its of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Reverend John Foye, Christ Fellowship Church
PLEDGE OF ALLEGIANCE
ROLL CALL Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES Special meeting of June 18, 2002
Regular meeting of June 18, 2002
Special meeting of June 25, 2002
Special meeting of July 2, 2002 (5:45 pm)
Regular meeting of July 2, 2002
Special meeting of the City Council/RDA of July 2 (BLD)
PROCLAMATION * Community Clinic Week — August 29-24, 2002
PRESENTATIONS * Sgt. First Class Leoncio Leal —
Presentation of an American Flag to the City Council
* West Covina American Little League
Major Dodgers, City Tournament Champions
* West Covina Youth Pony Baseball
West Covina Red, Shetland World Series Champions
* Video on World Series
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (3 minutes each speaker - 30 minutes total)
This is the time of the meeting to address the City Council on any municipal matter not
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Council Agenda 08/06/02 0
B)
C)
HEARINGS
1) Appeal of Planning Commission's Approval of Architectural Plans for Five
Single -Family Homes
Applicant: Great Mountain, L.P.
Location: 3146 East Virginia Avenue
Appellants: Charles & Marilyn McCain, Jr.
Paul & Shonda Tombrello
On July 17, 2002, the Planning Commission, on appeal, affirmed the decision of
the Planning Director to approve architectural plans for five new single-family
homes on Tentative Tract No. 52596, an approved five -lot subdivision at 3146 E.
Virginia Avenue. The decision of the Planning Commission has now been
appealed to the City Council.
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommend that the City Council waive further reading and adopt one of
the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
UPHOLDING THE DECISION OF THE PLANNING COMMIS-
SION AND APPROVING ARCHITECTURAL PLANS FOR FIVE
SINGLE-FAMILY RESIDENTIAL HOMES AT 3146 E. VIRGINIA
AVENUE
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OVERTURNING THE DECISION OF THE PLANNING COMMIS-
SION AND DENYING ARCHITECTURAL PLANS FOR FIVE
SINGLE-FAMILY RESIDENTIAL HOMES AT 3146 E. VIRGINIA
AVENUE
Motion by 2"d by_
to waive further reading of the resolution and
adopt
CONSENT CALENDAR
disapprove hold over
1) Commissions/Summary of Actions
a) Planning Commission ................................
b) Waste Management & Environmental Quality ...
06/ 11 /02 & 06/26/02
07/18/02
08.06.02 2
Council Agenda 08/06/02 • •
C) CONSENT CALENDAR (continued)
2) Ordinances for Adoption (waive reading & adopt)
At the City Council meeting of July 16, 2002, the City Council introduced two
ordinances for adoption. Both ordinances are now being presented for second
reading and adoption.
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATED TO THE
REGULATION OF "PERMANENT MAKE-UP" (CODE
AMENDMENT NO. 02-01)
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 16 OF THE WEST
COVINA MUNICIPAL CODE RELATING TO PARKS AND
RECREATION BY ADDING ARTICLE III ESTABLISHING
REGULATIONS FOR THE SAFE USE OF SKATE PARK
FACILITIES OWNED AND OPERATED BY THE CITY OF
WEST COVINA
3) Claims Against the City of West Covina (deny & notify claimant)
a) Timothy Patrick Ritson vs. City of West Covina
On May 15, 2002, the City Clerk's Office received a claim for personal
injuries in the amount of $1,010,000. Claimant is seeking monetary
compensation to include out-of-pocket expenses such as bail and
attorney's fees as well as mental and emotional distress.
b) James Harley Ritson vs. City of West Covina
On May 15, 2002, the City Clerk's Office received a claim for personal
injuries in the amount of $1,010,000. Claimant is seeking monetary
compensation to include out-of-pocket expenses such as bail and
attorney's fees as well as mental and emotional distress.
c) Felicia Rae Valdez vs. City of West Covina
On May 2, 2002, the City Clerk's Office received a claim for wrongful
death in the amount of $1,500,000. Claimant is seeking monetary
compensation for the loss of love, comfort and support of her deceased
fianc6
d) Patricia Mary Aguirre vs. City of West Covina
On May 2, 2002, the City Clerk's Office received a claim for wrongful
death in the amount of $1,500,000. Claimant if seeking monetary
compensation for the loss of love, comfort and support of her deceased
son.
e) Lourdes M. Lira vs. City of West Covina
On February 21, 2002, and on March 26, 2002, the City Clerk's Office
received claims for personal injuries. The amounts claimed had not been
determined at the time of presentation. Claimant is seeking to recover
costs she incurred for medical treatment and monetary compensation for
her pain and suffering.
08.06.02 3
Council Agenda 08/06/02 • •
C) CONSENT CALENDAR (continued)
4) Approval of Final Mans
Parcel Map No. 25889
Subdivider: City of West Covina and Valencia Heiehts Water Company
The City Council has conditionally approved creating three parcels from the 11.4-
acre parcel located at 380 Citrus Street known as Maverick Field/Ridge Riders
site. The conditions of approval have been met and the owners are requesting
final map approval. It is recommended that the City Council adopt the following
resolutions:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP
NO. 25889 AND DIRECTING THE RECORDATION
THEREOF (CITY OF WEST COVINA AND VALENCIA
HEIGHTS WATER COMPANY)
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A GRANT OF EASEMENT IN FAVOR
OF VALENCIA HEIGHTS WATER COMPANY
5) Acceptance of Improvements and/or Release of Bonds
a) Release of Performance Guarantee for Precise Plan No. 880R1
Location: 901 W. Service Avenue (mini storage facility).
William G. Sommerville posted a work Performance Guarantee for the on -
site and off -site improvements at 901 West Service Avenue. Since the
work was completed, he is requesting release of the guarantee. It is
recommended that the City Council accept all on -site and off -site
improvement for Precise Plan No. 880R1, and authorize the release of
Certificate of Deposit No. 004/40099435-6 by World Savings Bank in the
amount of $139,000.
b) Release of Performance Guarantee for Precise Plan No. 884
Location: Hollenbeck Avenue and Garvey Avenue South.
Penske Motor Cars posted a work performance guarantee for the on -site
and off -site improvements at the auxiliary parking lots located at the
southwest corner of Hollenbeck Avenue and Garvey Avenue South. Since
the work was completed, Penske is requesting release of the guarantee. It
is recommended that the City Council accept all on -site and off -site
improvement for Precise Plan No. 884, and authorize the release of cash
deposit by Penske Motor Cars in the amount of $51,000 from Account No.
550-240.
08.06.02 4
Council Agenda 08/06/02 • •
C) CONSENT CALENDAR (continued)
6) Minutes from Traffic Committee Meeting of July 16, 2002
I. Request by West Covina resident Luis Castillo that traffic conditions on
Vine Avenue between Glendora Avenue and Azusa Avenue be reviewed
resulted in the following Traffic Committee recommendations:
That existing speed limit signs (R2) be replaced by larger speed limit
signs (R2) with "Radar Enforced" sign and new larger speed limit
signs with "Radar Enforced" sign be installed at mid -blocks along
Vine Avenue between Glendora Avenue and Azusa Avenue.
That warrants for a multi -way stop are not met, therefore, a multi -
way stop at the intersection of Vine Avenue and Pima Avenue is not
justified.
That 30 feet of red curb be installed on Vine Avenue at Pima Avenue.
That the Police Department increase speed enforcement as feasible.
That the radar trailer be utilized to make drivers aware of their
vehicle speed along Vine Avenue from Glendora Avenue to Azusa
Avenue.
H. A City initiated request that centerline striping be installed on Wednesday
Drive, Tuesday Drive, Stephanie Drive, and Giano Drive resulted in the
following Traffic Committee recommendation:
That centerline striping be installed on Wednesday Drive, Tuesday
Drive, Stephanie Drive, and Giano Drive.
That the speed limit signs on Wednesday Drive, Tuesday Drive,
Stephanie Drive, and Giano Drive be increased in size, and that the
Police Department increase speed enforcement as feasible.
7) Award of Bid
Street Rehabilitation Work on Bus Route Streets
Project No. SP-02111
Five bids were received and opened on July 24, 2002, for the rehabilitation work
on various bus route streets. The lowest responsive bid is $1,979,340.07 from
Silvia Construction, Inc. of Rancho Cucamonga, California. It is recommended
that the City Council take the following actions:
1. Establish Project No. SP-02111.
tj
Authorize to transfer the following funds to Project No. SP-02211.
3. Accept the bid of Silvia Construction, Inc. in the amount of $1,979,340.07
as submitted at the bid opening on July 24, 2002, and authorize the Public
Works Director/City Engineer and City Clerk to execute an agreement
with Silvia Construction, Inc. for the work to be done.
08.06.02 5
Council Agenda 08/06/02 • •
C) CONSENT CALENDAR (continued)
8) City Treasurer's Report (receive & file)
Report for the month of June 2002
9) Miscellaneous — Community Services
a) Award of Bid for CDBG Consultant Services
This report requests authorization to enter into a three-year contract with
consultants Castenada and Associates to provide Community
Development Block Grant (CDBG) consultant services. It is
recommended that the City Council authorize the Community Services
Director to enter into a three-year contract with consultant Castaneda and
Associates in the amount not to exceed $20,000 per year for the
completion of the Action Plan and Consolidated Performance and
Evaluation Report and consulting services.
Miscellaneous — Police Department
b) New BJA Local Law Enforcement Block Grant
The BJA Grant Advisory Board recommends using the new BJA Local
Law Enforcement Block Grant to fund important public safety activities,
including part-time background investigators, back -to -school traffic
enforcement & community policing overtime, LEXIS/NEXIS service,
police equipment, and special training. It is recommended that the City
Council take the following action:
1. Approve the spending breakdown of the new BJA Grant (a total of
$115,714, including the match) as follows:
• $10,714 into 135-320-2112-5112 for part-time positions for DARE
service and background investigations;
• $25,000 into 135-320-2112-5113 for special community policing
overtime activities;
• $20,000 into 135-320-2112-6110 for LEXUS/NEXUS.
• $25,000 into 135-320-2112-6270 for CEC action.
• $25,000 into 135-320-2112-7160 for public safety equipment,
including radios.
• $10,000 into 135-320-2112-6050 for supplemental police training
and the mandatory BJA grant recipient training.
2. Accept the $104,143 federal grant, and authorize the transfer of
$11,571 from 110-320-2110-5113 (Police Department overtime) as
the required local cash match to Fund 135.
3. Authorize the future appropriation of interest earned under this grant.
(The interest must, according to grant rules, be spent on these
activities by the end of the grant period, or be returned to the federal
government.)
08.06.02 6
Council Agenda 08/06/02 . •
C) CONSENT CALENDAR (continued)
Miscellaneous — City Manager's Office
c) Payment of San Gabriel Valley Council of Government
2002-2003 Dues
The City Council shall consider the approval to pay $29,184 in
membership dues to the San Gabriel Valley Council of Governments. It is
recommended that the City Council authorize the payment of the San
Gabriel Valley Council of Governments' dues in the amount of $29,184
from the following accounts:
Transit and Transportation program fee (Prop. A & C) of $13,092
to be paid out of Account No. 121-320-2440-6120.
2. Air Quality program fee (AB 2766) of $13,092 to be paid out of
Account No. 119-320-2319-6120.
3. General Fund fees of $3,000 to be paid out of Account No. 110-
320-2640-6087.
Miscellaneous — Personnel Services
d) Approval of New and Revised Class Specifications
Staff is recommending City Council approval of new classifications for
Economic Development/Housing Manager, Economic Development
Specialist, Administrative Technician, Deputy City Clerk, Social Services
Specialist, and Lifeguard; and approval for the revised class specifications
for Community Services Coordinator and Lifeguard/Instructor. It is
recommended that the City Council review and approve:
1. The new class specifications for Economic Development/Housing
Manager, Economic Development Specialist, Administrative Tech-
nician, Deputy City Clerk, Social Services Specialist, and Lifeguard.
2. The revised class specifications for Lifeguard/Instructor and
Community Services Coordinator.
It is also recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO CLASSI-
FICATION AND COMPENSATION OF POSITIONS, AS AMENDED;
AND APPROVING THE NEW CLASS SPECIFICATIONS FOR
ECONOMIC DEVELOPMENT/HOUSING MANAGER; ECONOMIC
DEVELOPMENT SPECIALIST; ADMINISTRATIVE TECHNICIAN,
DEPUTY CITY CLERK; SOCIAL SERVICES SPECIALIST; AND
LIFEGUARD; AND APPROVING REVISIONS TO THE CLASS
SPECIFICATIONS FOR COMMUNITY SERVICES COORDINATOR,
AND LIFEGUARD/ INSTRUCTOR
08.06.02 7
Council Agenda 08/06/02 • •
C) CONSENT CALENDAR (continued)
D)
E)
F)
9) Miscellaneous — Personnel Services (continued)
e) Public Employee' Retirement System (PERS) Contract Amendment
This report outlines an administrative step necessary to implement a
previous action approved by Council. Approval of this item will result in
an amendment to the contract between the California Public Employees
Retirement System (PERS) and the City of West Covina to provide
Section 21548 (Pre -retirement death benefit for surviving spouse) for
police and fire sworn employees. In order to carry out previously
expressed Council direction on this matter, the City Council is requested
to introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO
THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION
OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE
CITY COUNCIL OF THE CITY OF WEST COVINA
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-9e:
Motion by 2"d by
to waive further reading of the resolutions/ordinance and adopt/introduce:
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
PUBLIC WORKS
1) Maintenance Options for the West Covina Municipal Pool Facility
at Edgewood Middle School
The West Covina Municipal Pool facility is in need of general maintenance. The
City Council requested that staff bring back maintenance options and costs. If the
City Council wishes to make further improvements to the West Covina Municipal
Pool facility, it is recommended that the maintenance improvement items one
through eleven as outlined in the staff report (Level One) in the amount of
$81,930.00 be approved.
Motion by 2"d by
to approve
PLANNING DEPARTMENT
disapprove hold over
ADMINISTRATIVE SERVICE
No reports for this meeting.
No reports for this meeting.
08.06.02 8
Council Agenda 08/06/02 • •
G) REDEVELOPMENT AGENCY
1)
91
K)
L)
Recess the City Council meeting at pm to convene the Redevelopment
Agency. Adjourn the Redevelopment Agency at pm.
COMMUNITY SERVICES No reports for this meeting.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
PUBLIC SAFETY - COMMUNICATIONS
1) Proposed Lease Agreement with AT&T
This report presents a proposal from AT&T Wireless Services to lease space to
establish a wireless communications facility in the southeast comer of Cameron
Park near the corner of Cameron Avenue and Lark Ellen Avenue. The facility
would consist of a cellular tower and associated ground equipment. It is
recommended that the City Council direct staff to proceed in negotiating a lease
agreement with AT&T to locate a Wireless Communications Site in Cameron
Park. The agreement to be contingent upon AT&T obtaining the approval of a
Conditional Use Permit by the Planning commission and Planning Department.
Motion by 2nd by
to approve disapprove hold over
CITY MANAGER'S OFFICE
1) Designation of Voting Delegate for League of California Cities Annual
Conference
The League of California Cities Annual conference will be held in Long Beach
this year from October 2 through October 5, 2002. In order to participate in the
business -meeting portion of the conference, the City Council should designate on
of its members as the Voting Delegate and another as the alternate. It is
recommended that the City Council designate a voting delegate and an alternate
for the League of California Cities.
Motion by 2nd by
to
MAYOR'S REPORTS
1) Establishment of a Housing Authority SPA
Mayor Touhey would like the City Council to discuss and consider the
establishment of a Housing Authority JPA in the East San Gabriel Valley. The
Authority would be responsible for funding below market interest rate loans for
government employees to encourage them to purchase homes close to their jobs.
It is recommended that the City Council provide staff with direction regarding this
matter.
Motion by 2nd by
to
08.06.02 9
Council Agenda 08/06/02 •
M) COUNCILMEMBERS' REPORTS
1) Councilmember Miller —
City Council Liaison Meeting Highlights
Councilmember Mike Miller attended the San Gabriel Valley Council of
Governments Board Meeting, Alameda Corridor -East Construction Authority,
and the Southern California Association of Governments Energy and
Environment committee during the month of June and July. Attached are the
agendas and highlights of these meetings. It is recommended that the City
Council receive & file this informational report.
Motion by 2nd by
to
2) Councilmember Miller —
Cameron Park Community Center/Gymnasium
This report will clarify the City Council action taken relative to the Cameron Park
Community Center during its meeting on July 6, 2002. This item is for
information only.
Motion by
to
3) Councilmember Herfert
Drivewav Cutback Area
2"d by
Mayor Pro Tem Herfert requested that an item be agendized to discuss zoning
regulations pertaining to "driveway cutback areas." It is recommended that the City
Council consider this matter, and if deemed appropriate, initiate a code amendment
to consider amending Municipal Code Section 26-413(a)(1) related to driveway
cutback areas and refer the matter to the Planning commission for study and
recommendation.
Motion by 2nd by
to
ADJOURNMENT Motion by 2"d by to adjourn at
In memory of. Thomas Baca — Father of Los Angeles County Sheriff Lee Baca
Donna Hammond — Mother of Monrovia Mayor Pro Tern Robert Hammond
Maria Garcia — Mother of Irwindale Councilmember Manuel Garcia
Tentative City Council Meetings
Tuesday 09/02/02 7:00 p.m. Regular meeting
Tuesday 09/16/02 7:00 p.m. Regular meeting
08.06.02 10