06-04-2002 - RegularTuesday
June 4, 2002
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office. Room 317 at City Ball, 1444 W. Carvev
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). Ifyou will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PROCLAMATIONS
Pastor Chris Pipes
Faith Community Church
West Covina Brownie Troop 159
Touhey, Herfert, Miller, Sanderson, Wong
Special meeting of April 16, 2002 (revised)
Regular meeting of April 16, 2002
Special meeting of May 7, 2002
Regular meeting of May 7, 2002
Special meeting of May 14, 2002
Special meeting of May 23, 2002
Filipino Heritage Week — June 8-15
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters. please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 06/04/02 • •
B) HEARINGS
1) Community Development Block Grant Program Action Plan
Based on input received from both the Community Services Commission and the
Senior Citizens Commission, the draft 2002-2003 Action Plan, outlining the
City's use of the Community Development Block Grant (CDBG) funds for the
next year, is presented for City Council review and approval. Secondly, the report
includes an allocation of unused Public Service funds from FY 2001-2002, as
well as additional Program Income generated in FY 2001-2002.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public Testimony
e) Close hearing
I) Council discussion
g) It is recommended that the City Council take the following actions:
1. Approve the allocation of unused and unallocated funds from the 2001-
2002 Action Plan, approving staff recommended allocations and allocating
the funding as follows:
0 $22,500to 131-320-2417-6120
0 $20,000 to 131-320-2411-6493
0 $10,000 to 131-320-2411-6999
2. Approve the 2002-2003 Action Plan, and
3. Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, DECLARING ITS INTENTION TO APPLY
FOR GRANT FUNDS PURSUANT TO THE UNITED STATES
HOUSING AND COMMUNITY DEVELOPMENT ACT OF
1974 AS AMENDED AND CERTIFYING THE
ENVIRONMENTAL REVIEW RECORD THEREON
Motion by 2" d by
to waive further reading of the resolution and to
adopt hold over disapprove
06.04.02 2
Council Agenda 06/04/02 • •
B) HEARINGS (continued)
2) West Covina Landscape Maintenance District No 4
On April 2, 2002, the City Council preliminarily approved the Engineer's Report
for West Covina Landscape Maintenance District No. 4. In addition, the City
Council declared its intention to levy and collect assessments within the district
and set June 4, 2002, as the date for the Public Hearing. Staff is proposing to
maintain the current assessment rates for the Fiscal Year beginning July 1, 2002.
The City Council should now hold the required hearing to levy and collect
assessments. The total amount to be assessed is $772,926. It is recommended the
City Council take the following action:
a) Verification of publication
b) Open hearing
c) Review Engineer's Report
d) Review written protests, if any
e) Receive oral protest, if any
f) Close hearing
g) Council discussion
h) Allow or override protest, if any
i) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT OF
THE ASSESSMENT CONTAINED IN THAT REPORT;
ORDERING CERTAIN LANDSCAPING MAINTENANCE,
RENOVATION AND REPLACEMENT AND APPURTENANT
FACILITIES TO BE MAINTAINED FOR FISCAL YEAR
BEGINNING JULY 1, 2002 (West Covina Landscape
Maintenance District No. 4)
Motion by 211d by
to waive further reading of the resolution and to
adopt hold over disapprove
3) West Covina Landscape Maintenance District No. 6
On April 2, 2002, the City Council preliminarily approved the Engineer's Report
for West Covina Landscape Maintenance District No. 6. In addition, the City
Council declared its intention to levy and collect assessments within the district
and set .Tune 4, 2002, as the date for the Public Hearing. Staff is proposing to
maintain the current assessment rates for the Fiscal Year beginning July 1, 2002.
The City Council should now hold the required hearing to levy and collect
assessments. The total amount to be assessed is $67,500. It is recommended the
City Council take the following action:
a)
Verification of publication
b)
Open hearing
c)
Review Engineer's Report
d)
Review written protests, if any
e)
Receive oral protest, if any
f)
Close hearing
g)
Council discussion
h)
Allow or override protest, if any
i)
Adopt the following resolution:
06.04.02 3
Council Agenda 06/04/02 • •
B) HEARINGS (continued)
3) West Covina Landscape Maintenance District No. 6 (continued)
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT OF
THE ASSESSMENT CONTAINED IN THAT REPORT;
ORDERING CERTAIN LANDSCAPING MAINTENANCE,
RENOVATION AND REPLACEMENT AND APPURTENANT
FACILITIES TO BE MAINTAINED FOR FISCAL YEAR
BEGINNING JULY 1, 2002 (West Covina Landscape
Maintenance District No. 6)
Motion by 2'd by
to waive further reading of the resolution and to
adopt hold over disapprove
4) West Covina Landscape Maintenance District No. 7
On April 2, 2002, the City Council preliminarily approved the Engineer's Report
for West Covina Landscape Maintenance District No. 7. In addition, the City
Council declared its intention to levy and collect assessments within the district
and set June 4, 2002, as the date for the public hearing. Staff is proposing to
maintain the current assessment rates for the Fiscal Year beginning July 1, 2002.
The City Council should now hold the required hearing to levy and collect
assessments. The total amount to be assessed is $55,900. It is recommended the
City Council take the following action:
a) Verification of publication
b) Open hearing
c) Review Engineer's Report
d) Review written protests, if any
e) Receive oral protest, if any
0 Close hearing
g) Council discussion
h) Allow or override protest, if any
i) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT OF
THE ASSESSMENT CONTAINED IN THAT REPORT;
ORDERING CERTAIN LANDSCAPING MAINTENANCE,
RENOVATION AND REPLACEMENT AND APPURTENANT
FACILITIES TO BE MAINTAINED FOR FISCAL YEAR
BEGINNING JULY I, 2002 (West Covina Landscape
Maintenance District No. 7)
Motion by 2" d by
to waive further reading of the resolution and to
adopt hold over disapprove
06.04.02 4
Council Agenda 06/04/02 • •
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Community Services ............................................... 04/09/02
b) Personnel............................................................ 04/10/02
c) Planning .................................................... 05/14/02 & 05/28/02
d) Senior Citizens...................................................... 04/11/03
e) Waste Management/Environmental Quality ......... 04/18/02 & 05/16/02
2) Ordinance for Adoption
Establishing Penalties for Non -Compliance of Cable Television Customer
Service Standards
At the City Council meeting of May 7, 2002, the City Council introduced an
ordinance that would establish penalties for non-compliance of cable television
customer services standards. This ordinance is now being presented for second
reading and adoption. It is recommended that the City Council adopt the
following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING
SECTION 11-18 (CABLE TELEVISION SYSTEM
STANDARDS) OF ARTICLE 11 (COMMUNITY ANTENNA
TELEVISION SYSTEMS) OF CHAPTER 11 (FRANCHISES)
OF THE WEST COVINA MUNICIPAL CODE WITH THE
ADDITION OF SUBSECTION (f) (REMEDIES FOR NON-
COMPLIANCE WITH CUSTOMER SERVICES STANDARDS
3) Claims Against the Citv of West Covina (deny & notify claimant)
a) Richard E. Lopez and Tamara R. Silva -Lopez vs. City of West Covina
On August 2, 2001, the City Clerk's Office received a claim for personal
injuries in the amount of $500,000 relating to an incident with the West
Covina Police Department.
b) Cathy Rodriguez vs. City of West Covina
On March 7, 2002, the City Clerk's Office received a claim for property
damage in the amount of $245. Claimant is seeking to recover costs she
incurred to replace a broken window on her neighbor's vehicle.
c) Roy Molina vs. City of West Covina
On December 27, 2001, the City Clerk's Office received a claim for
personal injuries relating to an incident at the West Covina City pool. The
amount of claim had not been determined at time of presentation.
d) Continental Casualty Company vs. City of West Covina
On January 16, 2002, the City Clerk's Office received a subrogation claim
for monetary loss relating to an incident at the West Covina City pool.
The amount of claim had not been determined at time of presentation.
e) .James A. Caruso vs. City of West Covina
On February 8, 2002, the City Clerk's Office received a claim for personal
injuries in the amount of $4,000 relating to a trip and fall accident on a
public sidewalk. Claimant is seeking to recover money for his alleged
pain and suffering.
f) Farmers Insurance/Caryll Annette Honor vs. City of West Covina
On March 29, 2002, the City Clerk's Office received a claim for property
damage in the amount of $4,343. Claimant is seeking to recover costs
incurred to repair theirinsured's vehicle.
06.04.02 5
Council Agenda 06/04/02 • •
C) CONSENT CALENDAR. (continued)
4) City Treasurer's Report (receive and file)
Report for the month of April 2002,
5) Acceptance of Improvements and/or Release of Bonds
a) Principal: Resco Self Storage LLC
Location: 2710 E. Garvey Avenue South
Accept onsite and offsite improvement for Precise Plan No. 872 and
authorize release of Bond No. 815641S by Developers Insurance
Company in the amount of $154,000.00.
b) Principal: Rielly Homes
Location: Tract No. 32324 and Tract No. 47809 (South Hills)
Accept onsite and offsite improvements for portions of Tract No. 32324
and Tract No. 47809 and authorize the reduction of Bond No. B2973121
by United Pacific Insurance Company from $350,000.00 to $160,000.00.
The balance of the bond will remain in effect until the end of the one-year
plant establishment period of the landscape area with Maintenance District
No. 7.
6) Traffic Committee Minutes of May 21, 2002 (accept & file)
I. A request by the West Covina Unified School District that adult crossing
guards be considered at the intersections of Valinda/Vine,
Valinda/Merlinda, Conlon/Durness, Evanwood/Vine, Alwood/Tamar,
Banbridge/Belmont, Willow Avenue/Farlington Avenue, and the Mid -
block school crosswalk on Wednesday Drive, east of Valerie court
resulted in the following Traffic Committee recommendation:
That assigning of adult crossing guard at the intersection of Valinda
Avenue and Vine Avenue is not justified based on the State Traffic
Manual guidelines.
That assigning of adult crossing guard at the intersection of Valinda
Avenue and Merlinda Avenue is not justified based on the State
Traffic Manual guidelines.
That the survey for the consideration to place an adult crossing guard
at the intersection of Conlon Avenue and Durness Avenue be
performed upon the commencement of school in September 2002.
That assigning of adult crossing guard at the intersection of Vine
Avenue and Evanwood Avenue is not justified based on the State
Traffic Manual guidelines.
That the assigning of adult crossing guard at the intersection of
Alwood and Tamar Avenue is not justified based on the State Traffic
Manual guidelines.
That the assigning of adult crossing guard at the intersection of
Bainbridge Avenue and Belmont Avenue is not justified based on the
State Traffic Manual guidelines.
06.04.02 6
Council Agenda 06/04/02 • •
C) CONSENT CALENDAR (continued)
6) Traffic Committee Minutes of May 21 2002 (continued)
That the assigning of adult crossing guard at the intersection of
Willow Avenue and Farlington Avenue is not justified based on the
State Traffic Manual guidelines.
That the assigning of adult crossing guard at the mid -block school
crosswalk on Wednesday Drive east of Valerie Court is not justified
based on the State Traffic Manual guidelines.
[I. A City initiated request that parking along Glendora Avenue between
Lakes Drive and Dalewood Avenue be prohibited on Thursdays from 3:30
p.m. to 10:00 p.m. from May through November of each year for the
purposed of conducting the City's weekly Street Fair resulted in the
Following Traffic Committee recommendation:
That parking along Glendora Avenue between Lakes Drive and
Dalewood Avenue be prohibited on Thursdays from 3:30 pm. to 10:00
p.m. from May through November of each year for the purpose of
conducting the City's weekly Street Fair.
[II. A request by Hertz Car Rental that parking be prohibited along South
Garvey Avenue, west of Hollenbeck Avenue resulted in the following
Traffic Committee recommendation:
That red curb be installed along both sides of Garvey Avenue South,
west of Hollenbeck Avenue.
IV. A request from West Covina resident Luis Castillo that traffic conditions
on Vine Avenue between Glendora Avenue and Lark Ellen be reviewed
resulted in the following Traffic Committee recommendation:
That this item be held over to provide staff time to gather the
necessary data.
7) Award of Bids
a) Historical House Structural Repairs
Proiect No. BP-02312A — Award of Bid
This project provides for structural repairs to be made to the Historical
House at Heritage Park. At the request of the City Council, Hess
Engineering, Inc. completed a structural survey of the facility and on
March 5, 2002, the City Council directed staff to seek bids to have the
work done. It is recommended that the City Council approve the repairs
listed in Line Items Nos. B-1 and B-2 to the Historical House at Heritage
Park as identified by the firm of Hess Engineering, Inc. and take the
following actions:
1. Approve the expenditure of $9,350 from City Buildings Termite
Repair (110-320-3001-7500) and $12,840 from Park Buildings
Termite Repairs (161-320-3201-7500) for this project.
2. Approve an appropriation of $19,800 from City Yard Fuel Island (110-
320-3769-7900) to be transferred into Account No. 110-320-3294-
7500 to be used for this project.
3. Approve an appropriation of $28,100 from Construction Tax Fund
balance to be transferred into Account No. 161-320-3294-7500 to be
used for this project.
06.04.02 7
Council Agenda 06/04/02 •
7) Award of Bids (continued)
a) Historical House Structural Repairs (continued)
4. Authorize staff to retain Jeff Coronado Structural Engineering
consultants (JCSEC) of West Covina, California, to perform structural
observation for this work,
5. Accept the bid of Pacific Construction in the amount of $63,300.00 as
submitted at the bid opening on April 30, 2002, and authorize the
Public Works Director/City Engineer and City Clerk to execute an
agreement with Pacific Construction Company of Granada Hills,
California, for the recommended work to be done.
b) Purchase of One Truck — Award of Bid
The Maintenance Division of the Public Works Department is requesting
approval to replace one aged utility truck with one new utility truck. It is
recommended that the City Council take the following actions:
1. Award the bid for one 2002 Chevrolet 2500 HD 4X2 Regular Cab and
Chassis with a Utility Body per specifications in Bid No. 01-02-156 to
West Covina Motors, Inc. of West Covina, including tax and delivery,
not to exceed $23,050.
2. Declare old Unit No. 156 as surplus and send it to public auction per
WCMC Sec. 2-316 after the new 2002 Chevrolet 2500 HD 4X2
Regular Cab and Chassis with a Utility Body is put into service.
c) Purchase of Medical Re -Supplies
The Fire Department is requesting the purchase of medical re -supplies. It
is recommended that the City Council take the following actions:
1. Award Life -Assist the contract for the purchase of ALS/BLS medical
supplies and equipment for the West Covina Fire Department; and
2. Authorize the Fire Chief to purchase medical supplies equipment from
Life-Assit; and
3. Authorize the maximum expenditure of $36,000.00 from Account No.
110-320-2181-6232 and a maximum expenditure of $50,000.00 from
Account No. 110-320-2181-6270 for these purchases.
d) Proposal for Capital and Infrastructure Inventory and Valuation
Services — Award of Bid
This is a request that the City Council award a professional services
contract to the firm of Conrad Business Services, Inc. for capital and
infrastructure inventory and valuation services at a cost of $59.930. It is
recommended that the City Council accept the bid of Conrad Business
Services, Inc. in the amount of $59,930 and authorize the City Manager to
execute an agreement with them for the service to be performed per the
City of West Covina specification 0102A, subject to review and approve
of the City Attorney. It is further recommended that the City elect to
depreciate infrastructure assets, to include all infrastructure assets in the
inventory, and to track the infrastructure assets in appropriate networks or
subsystems.
06.04.02 8
Council Agenda 06/04/02 • •
8) Miscellaneous — Environmental Management
a) Graffiti Removal Agreement Renewal
The current Agreement with the Boys and Girls Club of San Gabriel
Valley for graffiti removal services in the City of West Covina expires on
August 31, 2002. Amendment No. 7 extends the contract period for
another year. It is recommended that the City Council authorize the City
Manager and City Clerk to execute Amendment No. 7 to the Graffiti
Agreement, extending the existing contract to August 31, 2003.
Miscellaneous — Police Department
b) Donation of 1978 S.W.A.T. Truck to the City of Placerville
The Police Department is requesting City Council approval to donate a
surplus S.W.A.T. truck to the City of Placerville California . It is
recommended that the City Council authorize the donation of the 1978
Ford S.W.A.T. truck (license E725112) to the City of Placerville. The
transaction will be completed upon receipt of a one -dollar purchase order.
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-8b:
Motion by 2lid by
to waive further reading of the ordinance and adopt;
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
06.04.02 9
Council Agenda 06/04/02 • •
D) PUBLIC WORKS
E)
F)
G)
H)
.1)
K)
1) Citywide Street Sweeping — Award of Contract
On May 14, 2002, three bids were received and opened for this contract, which
provides for five years of Citywide sweeping of streets, alleys, medians, and City -
owned parking lots. The lowest responsive bid is $779,850 ($155,970 annually)
from R.F. Dickson of Downey, California. It is recommended that the City
Council accept the bid from R.F. Dickson Company in the amount of $779,850
($155,970 per year) for a five-year period as submitted at the bid opening of May
14, 2002, and authorize the Public Works Director/City Engineer and City Clerk
to execute an agreement with R.F. Dickson of Downey, California.
Motion by 2nd by
approve
disapprove hold over
PLANNING DEPARTMENT
1) Art in Public Places Program
The City Manager has requested that consideration be given to the
establishment of an "art in public places" program in West Covina. This
report is intended to program information on the possible framework for
such a program. It is recommended that the City Council provide
direction to staff regarding the possible establishment of an "art in public
places" program.
Motion by 2nd by
To
ADMINISTRATIVE SERVICES
REDEVELOPMENT AGENCY
No reports for this meeting.
Recess the City Council meeting at pm to convene the Redevelopment
Agency. Adjourn the Redevelopment Agency at pm.
COMMUNITY SERVICES No reports for this meeting.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
PUBLIC SAFETY No reports for this meeting.
GENERAL ADMINISTRATION
No reports for this meeting.
06.04.02 10
Council Agenda 06/04/02 0 •
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Councilmember Miller
Shadow Oak Park Master Plan
Staff is requesting authorization from City Council to conduct a community
meeting at Shadow Oak Park, allowing residents to review the current approved
specific plan for the lower level. It is recommended that the City Council
authorize Community Services staff to organize a community meeting at Shadow
Oak Park and obtain input from residents regarding their vision for the future of
Shadow Oak, particularly in reference to the undeveloped lower level area.
Motion by 2nd by
approve disapprove hold over
ADJOURNMENT Motion by 2nd by to adjourn at
Tentative City Council Meetings
Tuesday
06/04/02
7:00 pm
Tuesday
06111102
7: 00 pm
Tuesday
06/18/02
7:00 pm
Tuesday
06125102
7: 00 pm
Tuesday
07/02/02
7:00 pm
Regular meeting
Budget Study Session
Regular meeting
Budget Study Session
Regular Meeting
06.04.02 11