05-07-2002 - RegularTuesday
May 7, 2002
•
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Richard Miller, Delhaven Christian Church
PLEDGE OF ALLEGIANCE
ROLL CALL Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES Special meeting of April 16, 2002
Regular meeting of April 16, 2002
Special meeting of April 24, 2002
Special meeting of April 30, 2002
PROCLAMATIONS Fire Service Day — May 11, 2002
Older Americans Month — May 2002
National Public Works Week — Week of May 19d' 2002
National Nurses Week — May 6-12, 2002
PRESENTATIONS
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California Parks and Recreation Society (CPRS)
Award for Innovation
* Mobile Skate Park — WC SK8 Park
2002 State Title I Achieving Schools
- Rowland Unified School District
* Hollingworth Elementary School
- West Covina Unified School District
* Merced Elementary School
* Orangewood Elementary School
2002 California Distinguished School Awards
- West Covina Unified School District
* California Elementary School
* Merced Elementary School
* Vine Elementary School
California State Continuation Education Association Awards
Coronado Alternative School
"Model Continuation High School"
Principal Archie Newton
"Administrator of the Year"
Council Agenda 05/07/02 0 •
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers,
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) HEARINGS
1) Weed Abatement 2002
This request is the final step in the administrative process for the Weed
Abatement Program. It asks the City Council to receive and file the Affidavit of
Mailing, conduct a public hearing to hear any public protests, and order the
abatement of weeds and rubbish.
a) Affidavit of Mailing
b) Open public hearing
c) Presentation of staff report
d) Written protests or objections
e) Public testimony
f) Close hearing
g) Council discussion
h) It is recommended that the City Council order the abatement of weeds and
rubbish on those properties described in Resolution of Intention No. 2002-42.
Motion by 2nd by
approve hold over disapprove
05.07.02 2
Council Agenda 05/07/02 •
•
B) HEARINGS (continued)
2) Multi -Family Housing Revenue Bonds
The City Council shall conduct a Tax and Equity Fiscal Responsibility Act
(TEFRA) public hearing to consider the approval of a resolution that authorizes
the issuance of Multi -family Housing Revenue Bonds by the California Statewide
Communities Development Authority for the Cameron Park Apartments project.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council hold the public hearing and adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA
APPROVING THE ISSUANCE OF MULTI -FAMILY
HOUSING REVENUE BONDS BY THE CALIFORNIA
STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY
Motion by 2nd by
to waive further reading of the resolution and to
adopt hold over disapprove
3) Cable Television Customer Service Standards and Non -Compliance Penalties
for Charter Communications
This staff report recommends that the City Council establish customer service
standards for Charter Communication in the City of West Covina. In order to
ensure compliance with the standards, it is also recommended that the City
Council consider establishing penalties for non-compliance of said customer
service standards.
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council adopt the following resolution and
introduce the following ordinance:
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING AND ENFORCING THE CABLE
FRANCHISE CUSTOMER SERVICE STANDARDS PROVIDED
FOR THE IN THE FEDERAL COMMUNICATIONS
REGULATIONS SECTION 76309
Motion by 2nd by
to waive further reading of the resolution and to
adopt hold over disapprove
05.07.02
Council Agenda 05/07/02 •
•
B) HEARINGS (continued)
3) Cable Television Customer Service Standards and Non -Compliance Penalties
for Charter Communications (continued)
AN ORDINANCE OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING SECTION 11-18 (CABLE
TELEVISION SYSTEM STANDARDS) OF ARTICLE II
(FRANCHISES) OF THE WEST COVINA MUNICIPAL CODE
WITH THE ADDITION OF SUBSECTION (f) (REMEDIES
FOR NON-COMPLIANCE WITH CUSTOMER SERVICE
STANDARDS)
Motion by 2nd by
to waive further reading of the ordinance and to
introduce hold over disapprove
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a)
Community Services ..............................................
04/09/02
b)
Personnel............................................................
03/13/02
c)
Planning...............................................................
04/09/02
d)
Senior Citizens......................................................
04/11/03
2) Claims Against the City of West Covina (deny & notify claimant)
a) Richard P. Palmer vs. Citv of West Covina
On January 23, 2002, the City Clerk's Office received a claim for damages
in the amount of $1,975.78. Claimant is seeking reimbursement for
plumbing costs he incurred to have tree roots cleared from the sewer
lateral at his residence.
b) Heriberto Rodriguez vs. Citv of West Covina
On January 25, 2002, the City Clerk's Office received a claim for damages
in the amount of $110. Claimant is seeking reimbursement for plumbing
costs he incurred to have tree roots cleared from the sewer lateral at his
residence.
05.07.02 4
Council Agenda 05/07/02 • •
C) CONSENT CALENDAR (continued)
3) City Treasurer's Report (receive and file)
Report for the month of March 2002.
4) Traffic Committee Minutes of April 16 2002 (accept & file)
I. A request by West Covina resident Cookie Nance that no parking on street
sweeping days be implemented on Eckerman Avenue from Sunset Avenue
to Ellen Drive resulted in the following Traffic Committee
recommendation.
That parking be prohibited on Eckerman Avenue from Sunset
Avenue to Ellen Drive on the first and third Tuesday of each month
from 7:00 a.m. to 3:30 p.m. for street sweeping purposes.
II. A request by West Covina resident Bill Tarin that traffic conditions at the
intersection East Garvey Avenue South and Citrus Street be reviewed
resulted in the following Traffic Committee recommendations.
That the existing striping on East Garvey Avenue South west of
Citrus Street be re -striped to accommodate parking on north and
south sides of East Garvey Avenue South and maintain one lane in
each direction and an eastbound left turn lane.
That a R61 sign be installed on eastbound East Garvey Avenue South
west of Citrus Street.
5) Award of Bids
a) Residential Streets Rehabilitation Work
Proiect No. SP-02106 and SP-02107 — Award of Bid
These street rehabilitation projects provide for an asphaltic concrete
overlay on 97 segments of various residential streets and repair of
damaged concrete curb, gutter, and sidewalk. It is recommended that the
City Council take the following actions:
Transfer the following funds to Project No. SP-02106 (3250):
No.
Project No.
Fundin2 Source
Account No.
Amount
1.
GP-02402
Gas Tax Funds
124-320-3219-7155
$34,000
2.
SP-9 1106
Gas Tax Funds
124-320-3137-7200
14,000
3.
TS-0 1113
Gas Tax Funds
124-320-3152-7200
19.000
4.
SP-01108
BKK Funds
152-320-3136-7200
17,000
Total
$84,000
2. Appropriate $125,000 to Project No. SP-02106 (3250) as follows:
No.
Source
I Type
I Amount
I
I Unappropriated funds (126-300)
1 Proposition I I
1 $125,000
3. Accept the bid of Gentry Brothers, Inc. in the amount of
$1,440,000 as submitted at the bid opening on April 16, 2002, and
authorize the Public Works Director/City Engineer and City Clerk
to execute an agreement with Gentry Brothers, Inc. of Irwindale,
California, for the work to be done.
05.07.02 5
Council Agenda 05/07/02 • •
C) CONSENT CALENDAR (continued)
5) Award of Bids (continued)
b) Orangewood Skate Park Construction
Project No. PP-02209 —Award of Bid
This project provides for the construction of a new skate park at
Orangewood Park. The community has requested, and the City Council
has approved a new skating facility design for Orangewood Park. It is
recommended that the City Council take the following action:
1. Appropriate the amount of $72,000 from the unappropriated State
Park Bond Fund (169).
2. Approve the reallocation of $25,000 unneeded funds from the
"Orangewood Park Benches/Tables/Picnic Shelters" project
(Account No. 172-320-3240-7700) to this "Skate Park" project.
3. Accept the bid of Green Giant Landscape in the amount of
$435,000, as submitted at the bid opening on April 18, 2002, and
authorize the Public Works Director/City Engineer and City Clerk
to execute an agreement with Green Giant Landscape of La Habra,
California, for the work to .be done.
c) Maintenance Improvements at Six City Parks
Proiect No. PP-02215 — Award of Bid
This project provides for improvements to be made at six City parks to
upgrade the maintenance standards, the aesthetics, and the safety at the
parks. It is recommended that the City Council accept the bid of Whelan
Construction in the amount of $203,748, as submitted at the bid opening
on April 18, 2002, and authorize the Public Works Director/City Engineer
and City Clerk to execute an agreement with Whelan Construction of West
Covina, California, for the work to be done.
d) North Azusa Avenue Relinquishment — Selection of Consultant
The State of California Department of Transportation (Caltrans) has
expressed a desire to relinquish North Azusa Avenue between Badillo
Street and Garvey Avenue (State Highway System — Route 39) to the City
of West Covina. It may be beneficial for the City to hire an outside
consultant to assist with these negotiations. It is recommended that the
City Council take the following actions:
Appropriate funds to Azusa Avenue Relinquishment Project (126-
320-3295-7200) from the following:
Source
T e
Amount
Unappropriated funds (126-
300)
Proposition 111
$85,000.00
2. Accept the proposal from Quantum consulting in a "not to exceed"
amount of $78,370.00 and authorize the Public Works
Director/City Engineer to execute a Consultant Agreement with
Quantum consulting of Lawndale, California, for the work to be
done.
05.07.02 6
Council Agenda 05/07/02 • •
C) CONSENT CALENDAR (continued)
5) Award of Bids (continued)
e) Extension of Contracts for Janitorial Service and Bus Shelter
Maintenance
This contract provides for building janitorial maintenance for four (4) City
buildings and bus shelters. The contractor, Valley Light Industries is
requesting a five-year extension of this contract at an initial cost of $6,669
per month for janitorial services. The contractor has also requested a five-
year agreement for bus shelter maintenance of 81 City owned bus shelters
at a rate $7.98 (general cleaning) and $9.31 (new power wash cleaning)
per shelter. It is recommended that the City Council:
Grant the extension of the Valley Light Industries contract for five
years with a 39.5% increase in the contract amount ($6,669 per month)
with an annual cost of living consideration based either on any
increase in minimum wage or the Los Angeles County cost of living
index, whichever is higher.
2. Grant the extension of the Valley Light Industries contract amount
($3,100 per month) for a five-year period at a rate of $9.31 for power
wash cleaning and $7.98 for general cleaning for 81 City -owned bus
shelters.
6) Miscellaneous — Public Works
a) West Covina Citvwide Sewer Service Charge
Based on the currently proposed budget, the Citywide Sewer Service
Charge is proposed to be maintained at $21.95 per unit for Fiscal Year
2002-2003 (same rate as that for 2001-2002). A Public Hearing, proposed
for June 18, 2002, is required to be held by the City Council on the
method of collection for the Sewer Service Charge for Fiscal Year 2002-
2003. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, DECLARING ITS INTENTION TO
COLLECT THE ANNUAL SEWER SERVICE CHARGE
THROUGH THE COUNTY TAX BILL AND SETTING
A DATE OF JUNE 18, 2002 FOR A PUBLIC HEARING
Miscellaneous — Environmental Management
b) Electric Vehicle Lease and Charger Installation Authorization
This is a request for authorization to lease three Toyota RAV4 electric
vehicles to replace vehicles whose leases will expire on May 19, 2002, to
purchase and install three new charging units designed for the new
vehicles, and to apply for the California Air Resources Board (CARE)
Zero Emission Vehicle Incentive Grant in the amount of $27,000. It is
recommended that the City Council take the following actions:
a) Authorize the Environmental Management Director to enter into an
agreement with Toyota Motor Sales, U.S.A., Inc. to lease three new
Toyota RAV4 electric vehicles for three years to replace the electric
vehicles whose leases expire on May 19, 2002.
05.07.02 7
Council Agenda 05/07/02 • •
C) CONSENT CALENDAR (continued)
6) Miscellaneous — Environmental Management
b) Electric Vehicle Lease and Charger Installation Authorization
(continued)
b) Find that Clean Fuel Connection, Inc. is the sole source vendor for
the compatible electric vehicle charging units, thereby waiving the
requirement to solicit bids
c) Authorize the Environmental Management Director to execute an
agreement with Clean Fuel Connection, Inc. to install the charging
units.
d) Appropriate a maximum of $63,000 from the Air Quality
Improvement Fund 119 balance and $16,950 ($6,900 for freight and
tax, and $10,050 for chargers) from account #119-320-2319-6147
and transfer to the vehicle and mobile equipment account 4119-320-
2319-7170 for the project.
e) Authorize the Environmental Management Director to apply for the
Zero Emission Incentive Grant offered by the California Air
Resources Board in the total amount of $27,000 to be reimbursed to
the Air Quality Improvement Fund 119.
c) BKK Landfill Closure Plans Status Report
This is an updated report on the status of Plans for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
Miscellaneous — Risk Management
d) Appropriation of Funds for Uninsured Losses
It is necessary to appropriate $100,00 from Self -Insurance Reserves to
fund City property losses through the remainder of FY 2001/2002. It is
recommended that the City Council approve the appropriation of $100,000
from Self -Insurance Reserves (361-301) and authorize the transfer of said
funds to account 360-320-2570-6417 to fund additional uninsured losses
through the end of FY 2001/2002.
Miscellaneous — Personnel Department
e) Technical Revision of Salary for Department Heads
The City Council will consider the adoption of the following Salary
Resolution implementing a technical no -cost change in the salary ranges
for Department Heads. It is recommended that the City Council adopt the
following Resolution establishing salary ranges as identified in Exhibit
"A" of the staff report.
RESOLUTION NO. A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING RESOLUTION NO. 9346
RELATING TO MANAGEMENT COMPENSATION;
AND RESOLUTION NO. 7223, AS AMENDED,
RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS FOR DEPARTMENT
HEADS
05.07.02 8
Council Agenda 05/07/02 • •
• C) CONSENT CALENDAR (continued)
Miscellaneous — Redevelopment Agencv
f) Tax Allocation Revenue Refunding bonds Series 2002
The City Council shall consider the approval of a resolution authorizing
the Redevelopment Agency to issue Tax Allocation Bonds in an amount
not to exceed $12.5 million in order to refinance existing debt. (Refer to
Agency Agenda Item No. II-B and Public Financing Authority Agenda
Item No. I) It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA AUTHORIZING THE ISSUANCE, SALE AND
DELIVERY BY THE REDEVELOPMENT AGENCY OF
THE CITY WEST COVINA OF TAX ALLOCATION
REVENUE REFUNDING BONDS, SERIES 2002
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-617:
Motion by 2"d by
to waive further reading of the resolutions and adopt;
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICES
No reports for this meeting.
05.07.02 9
4
Council Agenda 05/07/02 • .
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment
Agency. Adjourn the Redevelopment Agency at pm.
H) PUBLIC FINANCING AUTHORITY
Recess the City Council meeting at pm to convene the Public Financing
Authority. Adjourn the Public Financing Authority at pm.
I) COMMUNITY SERVICES No reports for this meeting.
J) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
K) PUBLIC SAFETY No reports for this meeting.
L) GENERAL ADMINISTRATION No reports for this meeting.
M) MAYOR'S REPORTS
N) COUNCILMEMBERS' REPORTS
ADJOURNMENT Motion by 2"d by
Tentative City Council Meetings
Tuesday
05114102
TBD
Tuesday
05/21/02
7:00 pm
Tuesday
06/04/02
7:00 pm
Tuesday
06111102
6: 00 pm
Tuesday
06/18/02
7:00 pm
Tuesday
06125102
6: 00 pm
Tuesday
07/02/02
7:00 pm
to adjourn at
Budget Study Session
Meeting canceled
Regular meeting
Budget Study Session
Regular meeting
Budget Study Session
Regular Meeting
05.07.02 10