04-02-2002 - RegularTuesday
April 2, 2002
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Ernie Benavides
Faith Community Church
PLEDGE OF ALLEGIANCE
ROLL CALL Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES Special meeting ofMarch 19, 2002
Regular meeting of March 19, 2002
PROCLAMATIONS Earth Day - April 22
Earthquake Preparedness Month - April
April Pools Week - April 15-21
PRESENTATIONS * Resolution of Commendation
to retiring Barbara Collins
FilipinoAmeriean Alliance U.S.A.
presentation to Mayor and Mayor Pro Tem
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 04/02/02 •
B) HEARINGS
C)
1) FY 2002/2003 COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM PUBLIC SERVICE PROJECT PUBLIC HEARING
This report provides a recommended allocation of $225,000 for Public Service
Projects for FY 2002/2003.
a) Verification of publication and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation is to conduct the public hearing, receive comments on
the proposed Public Service Projects to be funded by CDBG and approve
the funding levels for FY 2002/2003 as outlined in the final
recommendation from the Community Services Commission.
Motion by 2°d by
to approve disapprove hold over
CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a)
Community Services ................................................
03/12/02
b)
Personnel.............................................................
02/13/02
c)
Planning...............................................................
03/26/02
d)
Senior Citizens .....................................................
03/14/02
2) Ordinances for Adoption (waive reading & adopt)
a) Campaign Contribution Reporting Requirements
At the City Council meeting of March 5, 2002, the City Council
introduced an ordinance which would impose stricter campaign
contribution reporting requirements of candidates and officeholders than
those currently required by the Political Reform Act. This ordinance is
now being presented for second reading. To implement the changes, the
following ordinance needs to be adopted:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REVISING AND AMENDING THE WEST COVINA MUNICIPAL
CODE AS IT RELATES TO CAMPAIGN CONTRIBUTION
REPORTING REQUIREMENTS
b) Establishment of Speed Limit on Hillside Drive
At the City Council meeting of March 19, 2002, the City Council
introduced an ordinance that would establish the speed limit of 35 mph on
Hillside Drive from Citrus Street to Westridge Drive. This ordinance is
now being presented for second reading and adoption. It is recommended
that the City Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE —-CITY OF WEST COVINA, CALIFORNIA,
AMENDING SECTION 22-132 OF THE WEST COVINA
MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW
MAXIMUM SPEEDS
04.02.02 2
Council Agenda 04/02/02 • •
C) CONSENT CALENDAR (continued)
3) Award of Bids
Five -Year Extension of the Tree Maintenance Contract
In May 1997, West Coast Arborists, Inc. of Anaheim was awarded a one-
year contract for tree maintenance services with an option of four annual
extensions. On April 17, 2001, the City Council granted a fourth one-year
extension of this contract. West Coast Arborists has requested a five-year
contract extension with no increase in the contract amount. It is
recommended that the City Council take the following actions:
1. Waive the formal bidding process per Section 2-333(i)(2) of the West
'Covina Municipal Code and extend the existing contract for an
additional five -years at no increase in the contract amount.
2. Authorize the City Manager and City Clerk to execute an agreement
with the West Coast Arborists, Inc. of Anaheim.
4) Traffic Committee Minutes - Meeting of March 19 2002 (receive & file)
I. Don Dwyer, West Covina resident, requested that parking on Foxdale
Avenue from Workman Avenue to Del Norte Street be restricted to permit
only parking on weekdays from 7:00 a.m. to 6:00 p.m. Traffic Committee
recommended:
That permit only parking on weekdays from 7:00 a.m. to 6:00 p.m. be
implemented on Foxdale Avenue from Workman Avenue to Del Norte
Street.
II. Erla Smith, West Covina resident, requested that no parking on street
sweeping days be implemented on Chalburn Avenue from Swanee Lane to
Puente Avenue. Traffic Committee recommended:
That parking be prohibited on Chalburn Avenue from Swanee Lane
to Puente Avenue on the first and third Tuesday of each month from
7:00 a.m. to 3:30 p.m. for street sweeping purposes.
5) Miscellaneous — Public Works
a) Street Cut Moratorium — Ordinance Introduction
This ordinance will regulate street cuts in newly improved streets with
provisions for emergency circumstances. The adoption of the ordinance is
proposed for April 16, 2002.It is recommended that the City Council take
the following actions:
1. Introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADDING SECTION 19-66 TO
THE WEST COVINA MUNICIPAL CODE SECTION 19 -
STREETS, SIDE -WALKS, AND PUBLIC PLACES,
REGARDING THE STREET CUT MORATORIUM ON
NEWLY IMPROVED STREETS, ALLEYS AND PUBLIC
PLACES (RENOVATED)
2. Set April 16, 2002, as the date for the adoption of the ordinance.
04.02.02 3
Council Agenda 04/02/02 • •
C) CONSENT CALENDAR (continued)
5) Miscellaneous — Public Works (continued)
b) Caltrans Sound Wall and Garvey Avenue Encroachment ADDroval
The State of California Department of Transportation has proposed the
construction of a sound wall along Garvey Avenue North between the
Grand Avenue undercrossing and the east City limit. The City Council is
required to approve a deviation from the minimum street width standards.
It is recommended that the City Council approve the reduction of travel -
way from 32 feet to 28 feet between exterior curbs as proposed by
Caltrans.
c) Emergency Repair of Fire Pumper Truck
An emergency purchase order in the amount of $28,126.84 was issued on
December 6, 2001, for the repair of Fire Station No. 1 pumper truck,
which required a replacement of the engine with a factory, remanufactured
engine. It is recommended that the City Council approve the payment of
Purchase Order No. S001025, to Valley Detroit Diesel Allison in the
amount of $28,126.84.
d) Tract No. 25572 — Adopt Resolution Designating City Owned
Property for Street and Highway Purposes
A one -foot lot at the end of a street is dedicated to the City in fee simple
by the developer to guarantee the continuation of that public street when
the adjacent property is subdivided. Upon the subdivision of the adjacent
parcel, the one -foot lot now owned by the City needs to be dedicated for
public street purposes for proper access to adjacent subdivision, Parcel
Map No. 26324. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DEDICATING CERTAIN CITY OWNED PROPERTY TO PUBLIC
STREET PURPOSES TO BE KNOWN AS PRICEDALE AVENUE
AND ACCEPTING SAME AS A PUBLIC STREET AND DIRECTING
THE RECORDATION THEREOF
e) Maintenance Districts Nos. 4, 6, and 7 — Preliminary Approval of the
Engineer's Report and the Resolution of Intension
At the February 19, 2002 meeting, the City Council adopted resolutions
ordering the Engineer's Reports. It is proposed that the City Council
adopt resolutions preliminarily approving the Engineer's Reports for West
Covina Landscape Maintenance Districts Nos. 4, 6, and 7 and declare its
intention to levy and collect assessments within the districts for Fiscal
Year 2002-2003 and set the date of June 4, 2002 for the Public Hearings.
The assessment rates for Districts Nos. 4, 6, and 7 are proposed to remain
the same as currently established. It is recommended that the City Council
adopt the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S
REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC
HEARING ON JUNE 4, 2002 FOR LANDSCAPE MAINTENANCE
DISTRICT NO. 4 COMMENCING IN FISCAL YEAR 2002-2003 TO
FUND THE OPERATION AND MAINTENANCE OF CERTAIN
LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE
BOUNDARIES OF THE DISTRICT
04.02.02 4
Council Agenda 04/02/02 • •
C) CONSENT CALENDAR (continued)
5) Miscellaneous — Public Works (continued)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S
REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC
HEARING ON JUNE 4, 2002 FOR LANDSCAPE MAINTENANCE
DISTRICT NO. 6 COMMENCING IN FISCAL YEAR 2002-2003 TO
FUND THE OPERATION AND MAINTENANCE OF CERTAIN
LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE
BOUNDARIES OF THE DISTRICT
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S
REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC
HEARING ON JUNE 4, 2002 FOR LANDSCAPE MAINTENANCE
DISTRICT NO. 7 COMMENCING IN FISCAL YEAR 2002-2003 TO
FUND THE OPERATION AND MAINTENANCE OF CERTAIN
LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE
BOUNDARIES OF THE DISTRICT
Miscellaneous — Communications
f) Cable Television Resolution of Intention to Adopt Federal Customer
Service Standards
This report recommends that the City Council adopt a resolution of
intention to adopt the federal cable television customer service standards
and to set a date for a public hearing whereat any person having an interest
therein or objection thereto may appear before the City Council and be
heard. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, OF ITS
INTENT TO ADOPT AND ENFORCE THE CABLE FRANCHISE
CUSTOMER SERVICE STANDARDS PROVIDED FOR IN THE
FEDERAL COMMUNICATIONS REGULATIONS SECTION 76309
Miscellaneous — Finance Department
g) Surplus Vehicles
This is a request that the City Council declare as surplus equipment City
vehicles that are no longer cost-effective to operate, and authorize staff to
dispose of the surplus vehicles through sale at public auction as provided
for in the Municipal Code. It is recommended that the City Council adopt
the following resolution that will authorize the sale of the above listed
surplus vehicles in accordance with Section 2-316 of the West Covina
Municipal Code:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS
04.02.02 5
Council Agenda 04/02/02 • •
C) CONSENT CALENDAR (continued)
5) Miscellaneous — Environmental Management
h) California Beverage Container Recycling and Litter Reduction Grant
This is a request for the City Council to authorize the Director of
Environmental Management to submit an application for the California
Beverage Container Recycling and Litter Reduction Grant to the
Department of Conservation's Division of Recycling. The fund allocation
will be for the fiscal year 2001-2002 and fiscal year 2002-2003. Each of
the two funding cycles will be approximately $30,929, for a total award of
approximately $61,958. The grant will be used for the promotion and
education of recycling and litter cleanup activities of beverage containers.
It is recommended that the City Council authorize the Environmental
Management Director to apply for the California Department of
Conservation's Division of Recycling grant for the 2001-2002 and 2002-
2003 fiscal year funding cycles and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
APPROVING PARTICIPATION IN THE CALIFORNIA BEVERAGE
CONTAINER RECYCLING AND LITTER REDUCTION GRANT
FOR THE FUNDING CYCLE FOR FISCAL YEAR 2001-2002 AND
FUNDING CYCLE FOR FISCAL YEAR 2002-2003
i) Resolution Authorizing 2002/2003
Enforcement Assistance Grant Application
The California Integrated Waste Management Board (CIWMB) has an
Enforcement Assistance Grant Fund Allocation for Local Enforcement
Agencies (LEA'S). The fund allocation for the City of Wet Covina for
fiscal year 2002-2003 will be approximately $15,000 for each of the two
cycles — EA 12 and EA 13 — for a total award of approximately $30,000.
The Grant will be used for the inspection and monitoring of the BKK
Landfill. It is recommended that the City Council authorize the
Environmental Management Director to apply to the California Integrated
Waste Management Board for the Enforcement Assistance Grant and
adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
FOR AN ENFORCEMENT ASSISTANCE GRANT FOR THE TERM
OF GRANT CYCLE EA12, JUNE 30, 2002 TO JUNE 30, 2003 AND
GRANT CYCLE EA13, JULY 1, 2002 TO JUNE 30, 2003 FOR
FISCAL YEAR 2002-2003
Miscellaneous — Police Department
j) Purchase of Mobile Data Computers (MDCs) with State Grant Funds
The Police Department requests City Council approval for the replacement
of Mobile Data Computers (MDCs) in all Patrol vehicles. Because of the
compatibility and integration issues, the Police Department requests a
waiving of the bid process. Suitable State grant funds will pay for this. It
is recommended that the City Council:
04.02.02 6
Council Agenda 04/02/02 • •
C) CONSENT CALENDAR (continued)
5) Miscellaneous — Police Department (continued)
j) Purchase of Mobile Data Computers (MDCs) with State Grant Funds
(continued)
1. Waive the formal bidding process and authorize the Police
Department to purchase the MDC replacement system (including
hardware, modems, and software, for a total of $302,457.76) that fully
integrates with West Covina's CAD/RMS, as follows:
• 40 "Tracer" MDCs from the sole -source manufacturer, Datalux,
for $233,536.71, including tax and shipping. .
• 40 Sierra Wireless CDPD Modem packages from the lowest
vendor, MicroAge, for $40, 312.30, including tax and shipping.
• 40 RADCOM Mobile Software packages with licenses by the sole -
source manufacturer Public Safety Technologies, Inc., for
$28,608.75, including tax and shipping.
2. Appropriate $63,593 from the balance of Fund 194 to 194-320-2110-
7160 as the 2001 State California Law Enforcement Equipment
Program (CLEEP) Technology grant, to cover these items.
3. Appropriate a total of $233,457 from the balance of Fund 155 to 155-
320-2110-7160 as the 2000 State Supplemental Law Enforcement
Services Fund (SLESF) grant. The remaining $5,407.76 will come
from already appropriated SLESF funds.
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-5j:
Motion by 2nd by
to waive further reading of the resolutions/ordinances and adopt/introduce;
and.to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
END OF CONSENT CALENDAR
04.02.02 7
Council Agenda 04/02/02 • .
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT No reports for this meeting.
F)
G)
H)
I)
ai
K)
L)
ADMINISTRATIVE SERVICES
REDEVELOPMENT AGENCY
Recess the City Council meeting at _
Adjourn the Redevelopment Agency at
No reports for this meeting.
pm to convene the Redevelopment Agency.
_ pm.
COMMUNITY SERVICES No reports for this meeting.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
PUBLIC SAFETY No reports for this meeting.
GENERAL ADMINISTRATION
MAYOR'S REPORTS
No reports for this meeting.
1) Annual Appointments of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations
described in the staff report, subject to City Council confirmation. It is further
recommended that the representatives to the San Gabriel Valley Council of
Governments be named in the following resolution:
RESOLUTION NO.
OF THE CITY OF
A RESOLUTION OF THE CITY COUNCIL
WEST COVINA, CALIFORNIA, NAMING
AS THE GOVERNING BOARD
REPRESENTATIVE TO THE SAN GABRIEL VALLEY COUNCIL OF
GOVERNMENTS, AND AS THE ALTERNATE
Motion by 2"d by
to waive further reading of the resolution and to:
adopt disapprove hold over
04.02.02 9
Council Agenda 04/02/02 • •
M) COUNCILMEMBERS' REPORTS
1) Councilmember Miller -
Campaign Contribution Conflict of Interest Ordinance
Councilmember Mike Miller asked to agendize the adoption of an ordinance that
would establish a conflict of interest between any West Covina elected official
and campaign contributor in an amount of $500.00 or more. This is a policy
matter, therefore, staff direction is requested. If the City Council desires to
approve this matter, then the introduction of the following ordinance is required:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADDING ARTICLE X TO CHAPTER 2 (ADMIN)
OF THE WEST COVINA MUNICIPAL CODE PRECLUDING AN OFFICER
FROM PARTICIPATING IN FORMAL DECISIONS WHICH MAY
FINANCIALLY AFFECT AN INDIVIDUAL OR ORGANIZATION WHICH
HAS CONTRIBUTED IN EXCESS OF $500.00 TO AN OFFICER'S
CAMPAIGN
Motion by 2nd by
to waive further reading of the ordinance and to:
intoduce disapprove hold over_
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
2) Councilmember Miller —
City Council Liaison Meetings — Highlights _
Councilmember Mike Miller attended the League of California Cities Public
Policy Safety Committee, League of California Cities Environmental Quality
Policy Committee, and the Southern California Association of Governments
Energy & Environment Committee during the month of March. In addition,
Councilmember Miller attended the Alameda Corridor East Construction
Authority in February. It is recommended that the City Council receive and file
this informational report.
Motion by 2nd by
to receive and file.
3) Councilmember Miller —
Chamber of Commerce Liaison Report
Councilmember Mike Miller attended the West Covina Chamber of Commerce
Board Meeting during the month of February. Various financial reports from the
Chamber of Commerce are attached to the staff report. It is recommended that
the City Council receive and file this informational report.
Motion by 2"d by
to receive and file.
04.02.02 9
Council Agenda 04/02/02 • •
M) COUNCILMEMBERS' REPORTS (continued)
4) Resolution to Relocate Parole Office
The City Council established a Parole Office Subcommittee to coordinate and
lead the efforts to oppose the expansion of the parole office located at 1837 W.
Badillo Street in the City of West Covina. As a result of the Subcommittee's
action, the State of California Department of Corrections is not expanding the
parole office. The Subcommittee wishes to relocate the parole office to a more
appropriate location. It is recommended that the City Council approve the
following resolution and request that other cities approve similar resolutions.
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA REQUESTING THE STATE OF
CALIFORNIA RELOCATE THE CALIFORNIA DEPARTMENT OF
CORRECTIONS PAROLE OFFICE LOCATED AT 1837 W. BADILLO
STREET IN WEST COVINA
Motion by 2"d by
to waive further reading of the resolution and to:
adopt disapprove hold over
ADJOURNMENT Motion by 2"d by to adjourn at
Tentative City Council Meetings
Tuesday 04/16/02
7:00 pm
Tuesday 05/07/02
7:00 pm
Tuesday 05/21/02
7:00 pm
Regular meeting
Regular meeting
Meeting canceled
04.02.02 10