01-22-2002 - SpecialTuesday
January 22, 2002
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office. Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Wong, Touhey, Herfert, Miller, Sanderson
APPROVAL OF MINUTES Special meetings of January 8, 2002
PRESENTATIONS * Southern California Edison Rebate Check
* Certificate of Appreciation to the City from the West
Covina Chapter of Rotary International
* Certificate of Recognition to Miss Mary Liu
2nd Princess, 2001 Miss Los Angeles -Chinatown Court
* Certificates of Recognition
West Covina Youth Soccer Chilli Peppers
Girls 12 & Under Coaches' Cup Champions
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Bearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 01/22/02
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C)
HEARINGS
1) Continued Public Hearing
Code Amendment No. 01-01— Game Arcades
The proposed code amendment consists of certain amendments to Chapter 26
(Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code
related to game arcades. This hearing was opened on January 8, 2002 and public
testimony was heard. The public hearing was closed and direction was given to
staff for modification.
a. Staff Presentation.
b. Council discussion.
c. It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 5
(AMUSEMENTS) AND CHAPTER 26 (ZONING) OF THE WEST
COVINA MUNICIPAL CODE RELATED TO "GAME ARCADES"
(CODE AMENDMENT NO. 01-01)
Motion by 2°d by
to waive further reading of the ordinance and to
introduce hold over disapprove
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Community Services ............................................. 12/11/01
b) Planning............................................................ 01/15/02
c) Senior Citizens .................................................... 12/13/01
2) Ordinance for Adoption (waive reading & adopt)
At the Council meeting of December 4, 2001, the City Council introduced an
ordinance amending the Municipal Code in relation to the regulation of "canopy
structures." This ordinance is now being presented for second reading and
adoption.
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATED TO THE
REGULATION OF "CANOPY STRUCTURES: (FORMERLY
KNOWN AS MEMBRANE STRUCTURES) (Code Amendment
NO. 300)
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Council Agenda 01/22/02 • •
C) CONSENT CALENDAR (continued)
3) Claims Against the City of West Covina (deny & notify claimant)
a) Lorraine Ennis vs. City of West Covina
On October 30, 2001 the City Clerk's Office received a claim for personal
injuries relating to a trip and fall accident on a public sidewalk. The
amount of claim had not been determined at time of presentation.
b) Victory Outreach — La Puente vs Citv of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal
injuries relating to a vehicle accident. The amount of claim had not been
determined at time of presentation.
c) Julie Arguinzoni vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal
injuries relating to a vehicle accident. The amount of claim had not been
determined at time of presentation.
d) Evelyn Doreen Arguinzoni vs City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal
injuries relating to a vehicle accident. The amount of claim had not been
determined at time of presentation.
e) Evelyn Doreen Arguinzoni as Guardian ad Litem for Damon
Kuklinski, Jr. vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal
injuries relating to a vehicle accident. The amount of claim had not been
determined at time of presentation.
f) Sonny Arguinzoni vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal
injuries relating to a vehicle accident. The amount of claim had not been
determined at time of presentation.
g) Acuna, Alibutod, Archiniega, Azelton, Brenes, Hajirnia, Hernandez,
Herrera, Manago, Cabreza, Razon, Serrano, and Smith vs. City of
West Covina
On October 3, 2001 the City Clerk's Office received a claim for inverse
condemnation, trespass, dangerous condition of public property, and
nuisance in the amount of $5,000,000 relating to an alleged slope failure
on public property.
h) Norman L. Rickman vs. City of West Covina
On May 13, 2001 the City Clerk's Office received a claim for property
damage in the amount of $1,097.02. Claimant is seeking to recover costs
to repair damage to his vehicle.
i) Three Valleys Municipal Water District vs City of West Covina
On October 29, 2001 the City Clerk's Office received a claim for
monetary loss relating to the sale of the City of West Covina's water
system, including its interest in the Grand Avenue pipeline, to Suburban
Water Systems. The amount of claim had not been determined at time of
presentation.
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Council Agenda0i/22/02 • •
C) CONSENT CALENDAR (continued)
4) Acceptance of Improvements and/or Release of Bonds
Principal: Sears, Roebuck and Co.
Location: 610 S. Sunset Avenue (Sears Auto Center)
Accept onsite and offsite improvements for Precise Plan No. 855 and authorize
release of Bond No. 6030869 by Safeco Insurance Company of America in the
amount of $210,000.00.
5) Award of Bids
a) Award of Bid — Section 125 Plan Third Party Administrator Contract
This contract is for professional services, to be provided by a Third Party
Administrator (TPA) for the City of West Covina's Section 125 Plan
(Flexible Benefits Spending Plan). It is recommended that the City
Council take the following actions:
1. Accept the proposal of Barney & Barney as submitted on November
16, 2001;
2. Authorize the Mayor and City Clerk to execute an agreement with
Barney & . Barney to provide Section 125 Plan Third Party
Administration effective March 1, 2002;
3. Authorize the City Manager to execute an amendment with the various
bargaining unit's MOU to allow cash out option on excess medical
benefit; and
4. Appropriate $7,350 from the General Fund Reserve to account 110-
320-2550-5164 (Section 125 Administration) to administer the Section
125 Plan.
6) Miscellaneous — Public Works
a) Capital Improvement Program and Building Activity Report —
This report provides for the City Council with
summary of
Improvement Activity and Major Building Permits issued during the
fourth quarter ending December 31, 2001. It is recommended that the City
Council receive and file this report.
Miscellaneous — Risk Management
b)
It is necessary to appropriate $130,904 from General Liability Reserves to
pay the second installment of a supplemental Risk Premium Assessment,
due under our Liability Risk Premium Agreement with ICRMA, for losses
that occurred during Fiscal Year 1991/92. It is recommended to
appropriate $130,904 from General Liability reserves (361-301) and
transfer it into account 361-320-2570-6411 to pay the second installment
of this Supplemental Risk Premium Assessment.
Miscellaneous — Environmental Management
c) BKK Landfill Closure Plans — Status Report
This is an updated report on the Status of Plans.for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
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Council Agenda 01/22/02 • •
C) CONSENT CALENDAR (continued)
6) Miscellaneous — Office of the City Clerk
d) Destruction of Documents as Prescribed by Law
The City Clerk's Office has accumulated a batch of City documents and
materials that are no longer necessary for retention or have been
microfilmed. In accordance with the provisions of state law, these
materials may now be destroyed. It is recommended that the City Council
adopt the following resolution.
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AUTHORIZING THE
DESTRUCTION OF CERTAIN DOCUMENTS AS
PRESCRIBED BY LAW
Miscellaneous — Community Services
e) Applications for the Riparian and Riverine Habitat Grant Program
Under the Safe Neighborhood, Clean Water, Clean Air, and Coastal
Protection Bond Act of 2000
Staff is requesting authorization to apply for the Riparian and Riverine
Habitat Grant Program funds via the attached Resolutions. Based on the
grant requirements, the City of West Covina is eligible to apply for funds
for two (2) different projects, projecting to receive up to $400,000 per
project for the rehabilitation, acquisition, expansion, and development of
recreational facilities. It is recommended that the City Council adopt the
following resolutions:
RESOLUTION NO. A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA APPROVING THE APPLICATION FOR THE
RIPARIAN AND RIVERINE HABITAT GRANT
UNDER THE SAFE NEIGHBORHOOD PARKS,
CLEAN WATER, CLEAN AIR, AND COASTAL
PROTECTION BOND ACT OF 2000 (FOR THE
GALSTER PARK AREA PROJECT)
RESOLUTION NO. A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA APPROVING THE APPLICATION FOR THE
RIPARIAN AND RIVERINE HABITAT GRANT
UNDER THE SAFE NEIGHBORHOOD PARKS,
CLEAN WATER, CLEAN AIR, AND COASTAL
PROTECTION BOND ACT OF 2000 (FOR THE
MAVERICK/RIDGE RIDER PARK AREA PROJECT)
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-6d:
Motion by 2"d by
to waive further reading of the resolution/ordinance and adopt/introduce;
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
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Council Agenda 01/22/02 • •
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT
F)
G)
H)
1)
J)
1) IKEA Furniture Store Project in Covina: Draft Mitigated Negative
Declaration
The City of Covina is currently considering a proposal o develop a new 330,000
square foot IKEA furniture store on the site of the former Montgomery Wards
department store at southeast corner of Barranca Street and Workman Avenue.
Covina has prepared a Draft Mitigated Negative Declaration for the project with a
public comment period ending on January 25, 2002. This report provides an
overview of the project, the Mitigated Negative Declaration, and comments
proposed to be submitted to the City of Covina. It is recommended that the City
Council authorize the submittal of comments to the City of Covina regarding the
Draft Mitigated Negative Declaration of Environmental Impact for the proposed
IKEA furniture store project.
Motion by 2nd by
approve _
ADMINISTRATIVE SERVICES
REDEVELOPMENT AGENCY
disapprove hold over
No reports for this meeting.
Recess the City Council meeting at pm to convene the Redevelopment Agency.
Adjourn the Redevelopment Agency at pm.
COMMUNITY SERVICES No reports for this meeting.
ENVIRONMENTAL MANAGEMENT
PUBLIC SAFETY - COMMUNICATIONS.
No reports for this meeting.
1) Award of Bid 1101-B; Replacement of the City Telephone System —
This is to serve as an interim report to the City Council pending completion of a
peer review of the Request For Proposals (RFP) and selected bid responses, as
explained in the staff report. A final report will be forwarded to the City Council
by the close of business on Monday, January 21, 2002. It is recommended that
the City Council receive and file this interim report.
Motion by
to receive and file.
2nd by
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Council Agenda 01/22/02 • •
K) GENERAL ADMINISTRATION - CITY MANAGER'S OFFICE
1) Extension of Acting Personnel Director Contract
In September 2001, Kermit Francis was hired as a consultant to serve as the
Acting Personnel Director until a permanent Personnel Director could be found.
As the recruitment for a new Personnel Director is ongoing, it is necessary to
extend the contract for the Acting Personnel Director for another five months. It
is recommended that the City Council approve and authorize the City Manager to
execute an extension to the contract with Mr. Francis to serve as the Acting
Personnel Director, at a cost not to exceed $45,000, from January 23, 2002 to
June 30, 2002 or until such time that a new Personnel Director is hired.
Motion by 2"d by
to approve disapprove hold over
L) MAYOR'S REPORTS
1) Appointment to Hurst Ranch Historical Foundation
The Hurst Ranch Historical Foundation is required under their Articles of
Incorporation to have two Councilmembers appointed to the Board of Directors.
Mayor Ben Wong and Councilmember Steve Herfert are currently serving on the
Hurst Ranch Historical Foundation Board of Directors. Mayor Wong wishes to
resign his position on the Hurst Ranch Historical Foundation Board of Directors.
Therefore, it is appropriate that the City Council make an appointment to fill
Mayor Wong's position on the Hurst Ranch Historical Foundation Board of
Directors. It is recommended that the City Council designate a Councilmember to
replace Mayor Wong on the Hurst Ranch Historical Foundation Board of
Directors.
Motion by 2"d by
to
M) COUNCILMEMBERS' REPORTS
1) Councilmember Herfert — Parole Office Expansion Considerations
On January 8, 2002, the City Council requested information regarding parolees
who live in West Covina as well as other statistical information regarding
parolees and other registrants that reside within the City. This information is
being requested due to the proposed expansion of the Parole Office located at
1837 W. Badillo.
Motion by 2"d by
to
2) Councilmember Herfert—Large-family Dav Care
Motion by 2nd by
to
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Council Agenda 01/22/02 •
3) Councilmember Herfert — City Policy Regarding Utility Street Cuts on
Recently Improved City Streets
Motion by
to
ADJOURNMENT Motion by 2°d by
2nd by
Tentative City Council Meetings
Tuesday 02/05/02
7:00 pm
Tuesday 02/19/02
7:00 pm
Tuesday 03/05/02
7:00 pm
Tuesday 03/19/02
7:00 pm
to adjourn at
Regular meeting
Regular meeting
Regular meeting
Regular meeting
01.22.02 8