01-08-2002 - SpecialTuesday
January 8, 2002
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. 11re City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accmtunodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
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INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
Reverend John Foye
Christ Fellowship Church
Wong, Touhey, Herfert, Miller, Sanderson
Special meeting of September 20, 2000
Regular meeting of October 5, 2000
Regular meeting of November 20, 2001
Special meeting of November 30, 2001
Special meeting of December 4, 2001
Regular meeting of December 4, 2001
Special meeting of December 20, 2001
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen continents will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by die
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 01/08/02 . •
B) HEARINGS
1) Code Amendment No. 01-Ot — Game Arcades
The proposed code amendment consists of certain amendments to Chapter 26
(Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code
related to game arcades.
a. Verification of notice.
b. Open hearing.
c. Staff presentation.
d. Public testimony.
e. Close hearing.
f Council discussion.
g. It is recommended by the Planning Commission and staff that the City
Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 5
(AMUSEMENTS) AND CHAPTER 26 (ZONING) OF THE WEST
COVINA MUNICIPAL CODE RELATED TO "GAME ARCADES"
(CODE AMENDMENT NO. 0 1 -0 1)
Motion by 2nd by
to waive further reading of the ordinance and to
introduce hold over disapprove
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Personnel........................................................... 11/14/01
b) Planning............................................................ 12/11/01
c) Waste Management/Environmental Quality .................. 12/20/01
2) Ordinance for Adoption (waive reading & adopt)
At the Council meeting of December 4, 2001, the City Council introduced an
ordinance amending the Municipal Code in relation to the regulation of "canopy
structures." This ordinance is now being presented for second reading and
adoption.
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATED TO THE
REGULATION OF "CANOPY STRUCTURES: (FORMERLY
KNOWN AS MEMBRANE STRUCTURES) (Code Amendment
NO. 300)
01.08.02 2
Council Agenda 01/08/02 • •
C) CONSENT CALENDAR (continued)
3) Traffic Committee Meeting Minutes of December 18, 200 t (accept & file)
L A request by West Covina resident Eria M. Smith that overnight parking
restrictions be implemented resulted in the following recommendation:
That a survey be initiated to determine residents desires regarding
parking restrictions on street sweeping day and overnight parking.
It A request by West Covina resident Shirlee M. Slater that no parking on
street sweeping days be implemented on the west side of Phillips Avenue
from Rowland Avenue to Puente Avenue and the east side of Phillips
Avenue from Eckerman Avenue to Puente Avenue resulted in the
following recommendation:
That parking be prohibited on the west side of Phillips Avenue from
Rowland Avenue to Puente Avenue and the east side of Phillips
Avenue from Eckerman Avenue to Puente Avenue on the first and
third Wednesdays of each month from 7:00 a.m. to 3:30 p.m. for
street sweeping purposes.
4) Award of Bids
a) 2001-2002 Street Rehabilitation Program
Project No. SP-02110 — Residential Streets — Slurry Seal
This report describes the current status of the approximately $3.8 million
in City street rehabilitation projects to be completed during the 2001-2002
Fiscal Year. The first phase of this program involves the rehabilitation of
residential streets. Five bids were received for this first phase (Project No.
SP-02110) for the slurry seal of 75 residential streets, and the lowest
responsive bid was $168,776.00. It is recommended that the City Council
take the following actions:
Approve Fiscal Year 2001-2002 Street Rehabilitation Program and
authorize staff to continue with the preparation of plans and
specifications and project bidding for the various identified projects.
2. Establish Project No. SP-21110
3. Transfer $200,000 (152-320-3251-7200) and $75,000 (125-320-3251-
7200) from Project No. SP-02107 to Project No. SP-02110 (152-320-
3293-7200) and (125-320-3293-7200) respectively.
4. Accept the bid of Doug Martin Contracting Company in the amount of
$168,776.00 as submitted at the bid opening on December 12, 2001, and
authorize the Mayor and City Clerk to execute an agreement with Doug
Martin Contracting Company for the work to be done.
5. Justify the waiver of the formal bid process for the crack sealing contract
per West Covina Municipal Code Section 2-333 (i) (2), waiver of a
successful bidder with another jurisdiction (piggyback) and accept the
bid of Road Works Inc. in the amount of $56,578.18, and authorize the
Acting Public Works Director to issue a Purchase Order in the amount of
$56,578.18 to Road Work Inc. for the crack sealing work.
01.08.02 3
Council Agenda 01/08/02 • •
C) CONSENT CALENDAR
4) Award of Bids (continued)
b) Curb and Gutter Repair
Proiect No. SP-02103 — Award of Bid
Fourteen bids were received and opened on December 12, 2001, for the
curb and gutter repair project. The lowest responsive bid is $48,791.60
from Promena Corporation of Santa Fe Springs, California. It is
recommended that the City Council accept the bid of Promena
Corporation in the amount of $48,791.60 as submitted at the bid opening
on December 12, 2001, and authorize the Mayor and City Clerk to
execute an agreement with said Promena Corporation for the work to be
done.
c) Upgrade of City's Data and Voice Microwave System
Award of Bid #1001-13
This report recommends that Bid #1001-13 for the upgrade of the City's
Data and Voice Microwave system (CIP Project GP02408), be awarded to
Telcom Communications of Oxnard, CA, the lowest responsive bidder,
and that a separate purchase order be issued for the spare parts
recommended by the equipment manufacturer. It is recommended that the
City Council:
a. Approve the award of Bid #1001-B for the upgrade of the City's data
and voice microwave system to Telcom, Inc., of Oxnard, CA for a
total price (including the adjusted sales tax) of $115,198.24;
b. Authorize staff to issue a purchase order in the amount of $13,692.01
to Telcom, Inc. for spare microwave system parts; and
c. Appropriate $16,900 from GT Fund # 124 to Account # 124-320-
3278-7160 to fund a portion of the project.
d) Fire Department Mobile Computers
The Fire Department is recommending approval of the funding required
for the final phase of the Fire Department Automation and CAD interface.
This funding is for the purchase of hardware and software of the system,
which will make the Fire Department computer system mobile, providing
computer capability in all emergency response vehicles. It is
recommended that City Council authorize the award of the bid to Business
Communications System of Illinois and authorize expenditures for the
West Covina Service Group.
e) Replacement of the City Telephone System
Award of Bid #1101-B
This report recommends that Bid #1101-B, for the replacement of the City
Telephone System, (CIP Project 02401), be awarded to Standard Tel
Business Communications Systems of Long Beach, CA, the lowest
responsive bidder, and that the remaining expected costs of the project be
funded by the Equipment Replacement Account. It is recommended that
the City Council:
a. Approve the award of Bid #1101-B for the replacement of the City
Telephone System to Standard Tel Business Communications
Systems, Long Beach, CA for a total price (including current taxes) of
$364,303,00' and
b. Appropriate $291,223 from the Equipment Replacement Fund (Fund
115) to Account 115-320-3278-7160 to pay for the balance of the
project.
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Council Agenda 01/08/02 • •
C) CONSENT CALENDAR (continued)
5) Treasurer's Report (receive & file)
City's Treasurer report for the month of November 2001.
6) Miscellaneous — Personnel
a) Modification of Personnel Rules Relating to Industrial Disabilities
This is a request to modify Personnel Rule Sec. 10.29 WORK RELATED
DISABILITY LEAVE, A. Entitlement to Leave, and B. Salary Step
Increases During Leave, and to clarify language regarding eligibility to
return to work, as indicated on the staff report attachment.
Recommendation is to adopt the recommended changes as set forth in the
Revised Personnel Rules attached to the staff report as Exhibit 1.
Miscellaneous — City Manager's Office
b) Future of ADA Committee
The City Council formed an ADA Committee to identify and evaluate
City Hall facilities' compliance with the Americans with Disabilities Act.
The ADA Committee has fulfilled this task and is seeking the City
Council's direction to continue with expanded responsibilities. For
reasons set forth in the staff report, it is staff recommendation that the City
Council allow the ADA Committee to make recommendations for ADA
compliance to other City facilities and be responsible for developing an
ADA Compliance Plan.
c) Repeal of Saturday Night Special Ordinance
As a result of the passage of SB-15 and a request from the California Rifle
and Pistol Association, the City Attorney has recommended that City staff
prepare an ordinance to repeal Section 15-32 of the West Covina
Municipal Code, (Prohibiting the sale of "Saturday Night Specials"). It is
recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA REPEALING
SECTION 15-32 OF ARTICLE II OF CHAPTER 15 OF
THE WEST COVINA MUNICIPAL CODE
PROHIBITING THE SALE OF SATURDAY NIGHT
SPECIALS
Miscellaneous — Planning Department
d) Appeal of Administrative Use Permit No. 01-12 (Large -Family Day
Care Home)
Applicant: Yelonda Celise McNeal
Location: 3121 Hollingworth Street
On November 20, 2001, the City Council voted to deny Administrative
Use Permit No. 01-12 to operate a large family day care at 3121
Hollingworth Street, and directed staff to prepare a formal resolution of
denial. The formal resolution is now presented for adoption by the City
Council. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
01.08.02 5
. Council Agenda 01/08/02 • •
COVINA, CALIFORNIA, OVERTURNING THE
DECISION OF THE PLANNING COMMISSION AND
DENYING ADMINISTRATIVE USE PERMIT NO. 01-
12
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-6d:
Motion by 2°d by
to waive further reading of the resolution/ordinance and adopt/introduce;
and to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
1) National Pollution Elimination System (NPDES) — Participation in the
Coalition for Practical Reeulation (CPR)
The newly adopted NPDES Permit will result in very stringent and costly
requirements to the municipal Permittees. Participating in CPR is necessary to
prevent the regional board from imposing further costly requirements on
municipalities under the next 5-year municipal NPDES Permit. It is
recommended that the City Council take the follow actions:
1. Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING JOINING THE COALITION FOR PRACTICAL
REGULATION AND THE FILING OF A PETITION WITH THE
STATE WATER RESOURCES CONTROL CONTESTING
ACTIONS TAKEN BY THE CALIFORNIA REGIONAL WATER
QUALITY CONTROL BOARD, LOST ANGELES REGION, IN
CONNECTION WITH THE STORM WATERIURBAN RUNOFF
01.08.02 6
Council Agenda 01/08/02 0
0
PERMIT FOR THE COUNTY OF LOS ANGELES AND THE
INCORPORATED CITIES THEREIN (NPDES NO. CAS004001)
Motion by 2nd by
to waive further reading of the resolution and to
adopt disapprove hold over
2. Authorize the acting Public Works Director to issue a purchase order in the
amount of $10,000.00 from account 189-320-2257-6120 to join the Coalition
for Practical Regulations.
Motion by 2" d by
to approve disapprove hold over
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICES No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment Agency.
Adjourn the Redevelopment Agency at pm.
H) COMMUNITY SERVICES No reports for this meeting.
I) ENVIRONMENTAL MANAGEMENT
1) AWARD OF ENVIRONMENTAL CONSULTANT CONTRACT
SERVICES FOR THE BIG LEAGUE DREAMS PROPOSED
DEVELOPMENT ADJACENT TO THE BKK LANDFILL
The City Council will consider awarding a contract to Camp, Dresser & McKee,
Inc. for environmental consulting services for the proposed Big League Dreams
development. It is recommended that the City Council waive the formal bid
procedure and authorize the Environmental Management Director to execute a
contract for Environmental Consulting Services with Camp, Dresser & McKee,
Inc. in a "not to exceed" amount of $30,000 to be appropriated from the
Community Enhancement Fund balance and transferred to Account No. 114-320-
2314-6120.
Motion by 2nd by
to approve disapprove hold over
01.08.02 7
Council Agenda 01/08/02 •
J) PUBLIC SAFETY No reports for this meeting.
K) GENERAL ADMINISTRATION No reports for this meeting.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Councilmember Aerfert— Parole Office Expansion Community Meeting
On December 4, 2001, City Council continued discussion on the proposed
expansion of the Parole Office at 1837 W. Badillo. Direction to staff at that
meeting was to prepare to present to the community the facts about the Parole
Office and the Proposed expansion through a community meeting. It is
recommended that City Council direct staff to schedule a community meeting to
discuss the proposed expansion. The community meeting is scheduled as follows:
Date: Wednesday, January 23, 2002 at 7:00 p.m.
Tentative location: Manzanita School, 4131 Nora Street, Covina
Motion by
to approve
ADJOURNMENT Motion by
2nd by
2nd by
Tentative City Council Meetings
Tuesday
01/22/02
7:00 pm
Tuesday
02/05/02
7:00 pm
Tuesday
02/19/02
7:00 pm
Tuesday
03/05/02
7:00 pm
Tuesday
03/19/02
.7:00 pm
to adjourn at
Special meeting
Regular meeting
Regular meeting
Regular meeting
Regular meeting
01.08.02 8