12-04-2001 - Regular,A4
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
December 4, 2001
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting
date to inform us of your particular needs and to deteninne if accommodation is possible. For sign language interpreter services
at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Zach Thorpe
West Covina Hills Seventh -day Adventist Church
PLEDGE OF ALLEGIANCE
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanders i�fy that copies of Ulm
Agenda for the
nell maoting
of / 0 were pcwt-d in
axordance v-itti the 1/87 Brown
APPROVAL OF MINUTES
Special Meeting of September 20, 2000 Act A;nondments.
Regular Meeting of October 5, 2000 Dated: //�,;D/p/
PRESENTATIONS
*Used Oil Recycling Calendar Winners QfLiw of the cl k
Lawrence Yeh — Grand Prize Winner West Covina Hills Seventh -day Adventist
Stephanie Escohedo
Merlinda Elementary
Adriana Aguayo
Merlinda Elementary
Kristine Anzaldo
Vine School
Courtney Byrd
Christ Lutheran .School
Andrew Angileri
Dove Day School
Wendy Hua
Orangewood Elementary
Katelyn Lee
Christ Lutheran School
Ameyalh Sanchez
Orangewood Elementary
Christine Gonzales
St. Christopher's.School
Jose Ortiz
Rowland Elementary
Stephanie Campuzano
Immanuel Firth Lutheran School
*West Covina Bruins Football Jr. Midget Division (11-13 yrs)
- San Gabriel Valley All -American Football
Conference Champions
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Comumunications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
Council Agenda 12/04/01 •
B) HEARINGS
1) Code Amendment No. 300 — Canopy Structures
The proposed code amendment consists of amendments to Chapter 26 (Zoning) of
the West Covina Municipal Code related to regulation of "canopy structures" in
the "Single -Family Residential' (R-1) and "Residential Agricultural' (R-A)
Zones. This hearing was opened on October 16, 2001, testimony was taken and
the hearing was closed.
a) Staff presentation.
b) Council discussion
c) It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO THE REGULATION OF "CANOPY
STRUCTURES" (FORMERLY KNOWN AS MEMBRANE
STRUCTURES) (CODE AMENDMENT NO. 300)
Motion by 2"d by
to waive further reading of the ordinance and to
introduce hold over disapprove
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
2) Appeal of Administrative Use Permit No. 01-12
(Large -Family Day Care -Home)
Applicant: Yelonda Celise McNeal
Location: 3121 Hollineworth Street
The applicant is requesting the approval of an administrative use permit to allow
the operation of a large -family day care home (14 children maximum). The site is
approximately 7,276 square feet in area and is in the "Single -Family Residential'
(R-1) Zone.
a) Verification of notice and mailing.
b) Open hearing.
c) Staff presentation.
d) Public testimony.
e) Close hearing.
0 Council discussion.
g) It is recommended that the City Council adopt the following resolution:
RESOLUTION NO.
CITY COUNCIL OF THE
CALIFORNIA, APPROVING
PERMIT NO. 01-12 ON
COMMISSION ACTION
- A RESOLUTION OF THE
CITY OF WEST COVINA,
ADMINISTRATIVE USE
APPEAL OF PLANNING
Motion by 2"d by
to waive further reading of the resolution and to
adopt hold over disapprove
12.04.01 2
Council Agenda 12/04/01 •
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Community Services ............................................. 11/13/01
b) Planning .............................................. 11/26/01 & 11/27/01
c) Waste Management/Environmental Quality ................... 11/15/01
2) Claims Against the City of West Covina (deny & notify claimant)
a) Chance Henry vs. City of West Covina
On July 2, 2001, the City Clerk's Office received a claim for property
damage in the amount of $274.29. Claimant is seeking reimbursement for
costs he incurred to repair damage to his vehicle.
b) Susan Jordon vs. City of West Covina
On July 5, 2001, the City Clerk's Office received a claim for monetary
loss in the amount of $6,000. Claimant is seeking to recover $4,500 that
was seized as evidence from her vehicle. Claimant is also seeking an
additional $1,500 for pain and suffering, and living expenses.
c) Xavier Flamenco vs. City of West Covina
On July 13, 2001, the City Clerk's Office received a claim for property
damage in the amount of $183. Claimant is seeking to recover costs to
repair a brick wall at his residence.
d) Leonardo Navarro vs. City of West Covina
On August 31, 2001, the City Clerk's office received a claim for property
damage in the amount of $3,670.68, Claimant is seeking costs to repair
damage to his vehicle.
3) Temporary Use Permits (receive & file)
TUP No. 2680-01, Choice Christmas Trees at 512 South Valinda Avenue for
Christmas tree lot sale from 12/1/01 to 12/24/01.
TUP No. 2683-01, Mike's Trees at 744 South Glendora Avenue for Christmas
tree sales from 12/1/01 to 12/24/01.
TUP No. 2684-01, Gretchen Miller for Transtar Community Real Estate at West
Covina Parkway Plaza for a day in the snow on 11/24/01.
TUP No. 2686-01, Bolendar & Lemagie Tree Company at 1200 West
Francisquito Avenue for Christmas tree sales from 12/1/01 to 12/25/01.
TUP No. 2687-01, Bally's at 441 Azusa Avenue for grand reopening on
November 17, 2001.
12.04.01 3
Council Agenda 12/04/01 • •
C) CONSENT CALENDAR (continued)
4) Traffic Committee Meeting Minutes of November 20, 2001 (accept & file)
I. A City initiated request for an Annual Intersection Accident Rate Report
for 2000 resulted in the following recommendations:
a. That the findings of the report be forwarded to Caltrans for the
intersection of Azusa Avenue and Rowland Avenue.
b. That additional advance warning signing be installed for the
southbound approach to Amar Road on Azusa Avenue.
c. That the existing 8" red light indication be replaced with 12" red
light indications on all approached at the intersection of Puente
Avenue and Vincent Avenue.
d. That the size of the stop signs at Lark Ellen Avenue and Vine
Avenue be increased to 36" by 36."
II. A request by West Covina residents Rey Grecia, Artin Hakimian, and
Vans Hakimian that no parking on street sweeping days be implemented
on the frontage road along the east side of Sunset Avenue from Puente
Avenue to the north city limits resulted in the following recommendation:
That parking be prohibited on the frontage road along the east side of
Sunset Avenue from Puente Avenue to the north city limits on the first
and third Tuesdays of each month from 7:00 a.m. to 3:30 p.m, for
street sweeping purposes.
III. A request by West Covina resident Christina Martinez that a stop sign be
installed on Clydewood Avenue at Ardilla Avenue resulted in the
following recommendations.
a. That a stop sign be installed on Clydewood Avenue at Ardilla
Avenue.
b. That this report be forwarded to the City of Baldwin Park for
their consideration to install the stop signs on Stockdale Avenue
at Ardilla Avenue, on Clydewood Avenue at Ardilla Avenue, on
Sierra Way at Ardilla Avenue, and on Ardilla Avenue at
Charming Street.
IV. A request by West Covina resident Don Best that centerline and parking
tees be installed on Greenleaf Drive from Woodgate Drive to Westport
Street resulted in the following recommendations.
a. That painted centerline and markers, edge line and 25 mph speed
limit signs be installed on Greenleaf Drive from Woodgate Drive
to Westport Street.
b. That a stop sign be installed on Altamira Drive, Lakemoor Place,
Moorland Place, and Brynwood Place at Greenleaf Drive.
c. That the radar trailer be utilized to make drivers aware of their
vehicle speed along Greenleaf Drive from Woodgate Drive to
Westport Street and that the Police Department increase speed
and parking enforcement as feasible.
12.04.01 4
Council Agenda 12/04/01 •
C) CONSENT CALENDAR (continued)
5) Award of Bids
a) Friendship and Palmview Parks Irnprovements
Proiect No. PP-01202 — Award of Bid
This project provides for the improvements to be made at Friendship and
Palmview Parks to bring them up to acceptable standards and to improve
safety. One bid was received and opened on October 30, 2001. That bid
was $325,080 from Mariposa Horticultural Enterprises, Inc. of Irwindale,
CA. "It is recommended that the City Council reject the bid received and
direct staff to re -advertise and re -bid the project with the sprinkler portion
of the work and the amenity portion of the work as separate projects and
pursue water conservation grants for computerized irrigation.
b) Park Tot Lots Safety Enhancements
Project No. PP-01204 — Award of Bid
This project provides for safety enhancements to be made at City
playgrounds at eleven City locations. One bid was received and opened
on November 13, 2001. That bid was $71,318 from Hondo Company,
Inc. of Santa Ana, California. It is recommended that the City Council:
1. Appropriate the amount of $3,985 from the unappropriated Park
Dedication Fees `B" Fund (171); $4,385 from the unappropriated
Park Dedication Fees "E" Fund (174), $4,400 from the
unappropriated Park Dedication Fees "C" Fund (172); and $22,230
from the unappropriated Community Development Block Grant
Fund (131).
2. Accept the bid of Hondo Company, Inc. in the amount of $71,318,
as submitted at the bid opening on November 12, 2001, and
authorize the Mayor and City Clerk to execute an agreement with
Hondo Company, Inc. of Santa Ana, California, for the work to be
done.
c) City Hall Ceiling Tile Replacement
Proiect No. BP-02313 — Award of Bid
This project provides for the replacement of existing ceiling tiles installed
in the third floor offices at City Hall. Approximately 10,000 square feet
of old tile will be replaced with new tile and painting the existing T-bar
grid. No formal sealed bids were received; therefore, the process is
exempt from the public contract bid process and staff obtained three
written bids. The lowest written bid was in the amount of $15,805 from
D. C. Acoustics Inc. of Valencia, California. It is recommended that the
City Council accept the written bid of D.C. Acoustics Inc. in the amount
of $15,805, and authorize the Mayor and City Clerk to execute an
agreement with D.C. Acoustics Inc. of Valencia, California, for the work
to be done.
d) Civic Center ADA Upgrades
Project No. BP-02315 — Award of Bid
This project provides for the replacement and modification of existing
features and fixtures at the West Covina Civic Center to achieve
Americans With Disabilities ACT (ADA) compliance. Bids were opened
on November 6, 2001 and the lowest responsive bid was $149,800 from
Jeff Merrick Construction of Glendora, California. It is recommended that
the City Council:
1. Appropriate the amount of $4,700 from the unappropriated
Community Development Block Grant Fund (Account No. 131-320-
3214-7500); and $35,300 from the unappropriated Construction Tax
fund (161).
12.04.01 5
Council Agenda 12/04/01 •
C) CONSENT CALENDAR (continued)
5d) Award of Bids - Civic Center ADA Upgrades (continued)
2. Accept the bid of Jeff Merrick Construction in the amount of
$149,800, as submitted at the bid opening on November 2, 2001, and
authorize the Mayor and City Clerk to execute an agreement with Jeff
Merrick Construction of Glendora, California, for the work to be
done.
e) Workers' Compensation Third Party Claims Administration Services
Contract — Award of Bid
This contract is for professional services, to be provided by a Third Party
Claims Administrator (TPA), for the City of West Covina's Self -Insured
Workers' Compensation Program. A formal bid opening was held on
November 26, 2001. The lowest overall responsive bid for a three year
contract was $376,833 from Southern California Risk Management
Associates, Inc. It is recommended that the City Council accept the
proposal of Southern California Risk Management Associates, Inc., as
submitted at the bid opening on November 26, 2001, and authorize the
Mayor and City Clerk to execute any agreement with Southern California
Risk Management Associates, Inc. to provide Workers' Compensation
Third Party Administration Services effective January 1, 2002.
f) Installation of "Infrared Activated Data -Encoded Traffic Signal
Priority Control System" — Project No. T01-2 — Award of Bid
The West Covina Fire Department and Public Works Department requests
Council approval to award the bid for installation of an emergency vehicle
traffic signal control system. The lowest responsive bid was $139,128.00
from 3M Corporation. It is recommended that the City Council authorize
the award of the contract to 3M Corporation.
g) Purchase of Administrative Four -Door Sedan
The City Council is requested to authorize staff to procure an
administrative, four -door sedan as defined in the contract between the City
of West Covina and Mr. Pasmant. It is recommended that the City
Council take the following action:
1. Authorize staff to proceed, per Sec. 2-333 of the West Covina
Municipal Code, with the 36-month lease of a new 2002 Chrysler
300M Special at a cost not to exceed $24,000 and monthly payments
not to exceed $675,and
2. Appropriate $4,725 from the Debt Service Fund 200-320-2620-6424
to pay for the lease of the vehicle for the remainder of this fiscal
year.
6) Treasurer's Report (receive & file)
City's Treasurer report for the month of October 2001.
7) Miscellaneous — Community Services
a) Closure of City Hall, the Annex, Maintenance Yard and the Senior
Center at 3:00 p.m. on December 12, 2001
In order to encourage larger participation at an Employee Appreciation
and Holiday Event, staff is requesting that City Hall, the Annex,
Maintenance Yard and the Senior Center close early on December 12,
2001. It is recommended that the City Council approve the closure of City
Hall, the Annex, Maintenance yard and the Senior Center at 3:00 p.m. on
December 12 2001 to encourage employees to attend the Event.
12.04.01 6
Council Agenda 12/04/01 • •
C) CONSENT CALENDAR (continued)
7) Miscellaneous —Community Services (continued)
b) Request from R&D Transportation Services to Merge with San
Gabriel Transit to Form Southland Transit
The City of West Covina currently has a contract with R&D
Transportation Services, LLC for the provision of fixed route shuttle and
Dial -A -Ride services. R&D Transportation Services, LLC has announced
their merger with San Gabriel Transit to form Southland Transit Services,
Inc. R&D seeks approval of this merger as required by the contract. It is
recommended that the City Council authorize the City Manger to execute
the Assignment Agreement authorizing the transfer of the contract from
R&D Transportation Services, LLC to Southland Transit Services, Inc.
Miscellaneous — Personnel Department
c) Federal Minimum Wage Adjustments
Staff is requesting that the City Council approve wage adjustments for
four positions to comply with the federal minimum wage and four
additional positions to maintain integrity within each position series. It is
recommended that the City Council adopt the following Resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, FIXING THE
COMPENSATION OF CLASSIFICATIONS WITHIN
THE LIMITED SERVICE CLASSIFICATIONS AND
AMENDING RESOLUTION NO. 9546
Miscellaneous — Environmental Management
d) BKK Landfill Closure Plans Status Report
This is an updated report as of December 4, 2001 on the Statics of Plaits
,for BKK Landfill Clositre and other related BKK matters. It is
recommended that the City Council receive and file this report.
e) Proposed South Coast Air Quality Management District Rule 1133
Composting and Green Waste Onerations
The League of California Cities is suggesting that cities that receive AB
939 credit from composting or green waste inform South Coast Air
Quality Management District of the potential impact of Rule 1133
regulating emissions. It is recommended that the Mayor send the letter
attached to the staff report to SCAQMD addressing the City's concerns.
12.04.01
Council Agenda 12/04/01
C) CONSENT CALENDAR (continued)
7) Miscellaneous — Communications
f) Support for Appeal of Franchise Fee Decision
The Federal Communications Commission (FCC) recently denied the City
of Pasadena's protest of Charter Cable Television's practice of charging
subscribers the franchise fees related to advertising and home shopping
clubs. This report recommends that the City Council authorize the City of
West Covina be included as a supporter of the coalition of governments
and other organizations protesting that decision. It is recommended that
the City Council authorize staff to add the City's name to the list of
municipalities supporting the coalition to appeal the FCC's decision
concerning Charter Cable Television's practice of charging subscribers the
franchise fees related to advertising and home shopping clubs.
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-7:
Motion by 211d by
to waive further reading of the resolutions and adopt; and
to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICES No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment Agency.
Adjourn the Redevelopment Agency at pm.
12.04.01 8
Council Agenda 12/04/01 • •
H) COMMUNITY SERVICES
1) Facility Use Plan and Funding Plan for Proposed Community Center/Gym
The City Council will consider the approval of a Facility Use Plan and Funding
Plan for the proposed Community Center/Gym at Cameron Park. The Facility
Use Plan (Plan) includes the types of rooms and amenities that are proposed to be
included in a new facility. The Funding Plan includes several options for
financing the proposed facility. It is recommended that the City Council:
1. Approve the Facility Use Plan which will identify the types of uses and the
approximate size for the proposed facility;
2. Direct staff and the architect to proceed to develop a conceptual design for
the layout and architecture of the facility based on the Facility Use Plan; and
3. Review the funding options and refer this issue to staff to develop a funding
strategy that considers other CIP priorities.
Motion by 211d by
to approve disapprove hold over
I) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
T) PUBLIC SAFETY No reports for this meeting.
K) GENERAL ADMINISTRATION - CITY MANAGER'S OFFICE
1) Future of ADA Committee
The City Council formed an ADA Committee to identify and evaluate City Hall
facilities' compliance with the Americans with Disabilities Act. The ADA
Committee has fulfilled this task and is seeking the City Council's direction to
continue with expanded responsibilities. For reasons set forth in the staff report,
it is staff recommendation that the City Council allow the ADA Committee to
make recommendations for ADA compliance to other City facilities and be
responsible for developing an ADA Compliance Plan.
Motion by 2"d by
to approve disapprove hold over
2) Nomination of Alternate Member to the San Gabriel Basin Water Quality
Authority Board
The San Gabriel Basin Water Quality Authority (WQA) is seeking nominations
for an alternate to sit on the WQA Board. The election is to be held on March 5,
2002. The alternate is to come from a city that does not have pumping rights
within the basin. It is recommended that the City Council adopt the following
resolution to nominate a City Councilmember from West Covina or another city
without pumping rights, to run for election as an alternate to the San Gabriel
Basin Water Quality Authority Board.
12.04.01 9
Council Agenda 12/04/01
K) GENERAL ADMINISTRATION - CITY MANAGER'S OFFICE (continued)
2) Nomination of Alternate Member to the San Gabriel Basin Water Quality
Authority Board (continued)
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA NOMINATING COUNCILMEMBER
TO REPRESENT CITIES WITHOUT
PUMPING RIGHTS ON THE BOARD OF THE SAN
GABRIEL BASIN WATER QUALITY AUTHORITY
Motion by 2id by _
to waive further reading of the resolution and
to approve
L) MAYOR'S REPORTS
disapprove hold over
M) COUNCILMEMBERS' REPORTS
1) Councilmember Sanderson — Enhanced Landscaping at Major Entrances to
the Citv
There has been an interest expressed by Councilmember Sanderson in enhancing
the appearance of major entry points into the City (including freeway off ramps).
It is proposed to initiate an analysis and preliminary designs to achieve these
enhancements with the goal of giving am improved first impression on the City.
It is recommended that the City Council direct staff to retain a Landscape
Architect to assist in developing a theme for entrance treatments to the City.
Motion by 2" d by
to approve disapprove hold over
2) Councilmember Miller — Southern California Association of Governments
Solid Waste Task Force Meeting Highlights
Councilmember Mike Miller attended the November 19 and November 26
meetings of the Southern California Association of Governments Solid Waste
Task Force. Attached are the agendas and highlights of these meetings. It is
recommended that the City Council receive & file this information report.
Motion by 2"d by
to receive and file.
3) Councilmember Miller — City Council Liaison Meetings Highlights
Councilmember Mike Miller attended that San Gabriel Valley Council of
Governments Board Meeting and the West Covina Chamber of Commerce Board
Meeting during the month of November. Attached are the agendas and highlights
of these meetings. It is recommended that the City Council receive & file this
informational report.
Motion by 2" d by
to receive and file.
12.04.01 10
Council Agenda 12/04/01 •
M) COUNCH MEMBERS' REPORTS (continued)
4) Councilmember Herfert — Funding Request for Veterans Group Event
The City Has received a request from Mr. Carlos Thrasher for $2,000 for the
Annual Christmas Dinner and Toys for Tots Drive for the Disabled American
Veterans. It is recommended that the request be referred to the Community
Services Commission for review of possible City Co -Sponsorship and funding for
next year.
Motion by 2"d by
to approve disapprove hold over
5) Councilmember Herfert — Reconsideration of Parole Office Expansion
On October 16, 2001, City Council heard discussion regarding the expansion of
the Parole Office at 1837 W. Badillo. Subsequent to that meeting, the City was
given assurances that this expansion would not occur. State officials have now
informed the City that they want to move forward with the expansion. Staff is
seeking policy direction from the City Council regarding how this matter should
be approached.
Motion by 2"d by
to approve
ADJOURNMENT Motion by 2"d by
Tentative City Council Meetings
Tuesday 01/08/02 7:00 pm
Tuesday 01/22/02 7:00 pm
to adjourn at
Special meeting
Special meeting
12.04.01 11