11-20-2001 - RegularTuesday
November 20, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office. Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will aced special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-
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INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Pastor Ernie Benavides
Faith Community Church
Wong, Touhey, Herfert, Miller, Sanderson
APPROVAL OF MINUTES Special Meeting.of October 16, 2001
Regular Meeting of October 16, 2001
Special Meeting of October 30, 2001
Special Meeting of November 6, 2001
Regular Meeting of November 6, 2001
PRESENTATIONS * California Teacher of the Year 2002
- Mary Eileen Geer, Merlinda Elementary School
* Hurst Ranch Presentation
* Toys For Tots
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Bearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 11/20/01 0 0
B) HEARINGS
1) Code Amendment No. 300 — Canopy Structures
The proposed code amendment consists of amendments to Chapter 26 (Zoning) of
the West Covina Municipal Code related to regulation of "canopy structures" in
the "Single -Family Residential' (R-1) and "Residential Agricultural' (R-A)
Zones. This hearing was opened on October 16, 2001, testimony was taken and
the hearing was closed. Staff was directed to make revisions.
a) Staff presentation.
b) Council discussion
c) It is recommended by the Planning Commission that the City Council
introduce the following ordinance approving a code amendment establishing a
process to allow canopy structures constructed prior to March 1999 to remain:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO THE REGULATION OF "CANOPY
STRUCTURES" (FORMERLY KNOWN AS MEMBRANE
STRUCTURES) (CODE AMENDMENT NO. 300)
Motion by 2°d by
to waive further reading of the ordinance and to
introduce hold over disapprove
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
2) Woodside Village Master Plan Amendment No. 8
The Woodside Village Master Plan was adopted in 1970 to establish land use
regulations for the Woodside Village, augmenting the applicable zoning
regulations. The proposed project consists of an amendment to the Woodside
Village Master Plan to allow mini -storage uses subject to the approval of a
conditional use permit in the commercially zoned areas of the Woodside Village
Master Plan area.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council:
• Provide direction to staff on whether a moratorium on mini -storage
uses is appropriate.
• It is recommended by the Planning Commission and staff that the City
Council adopt the following resolution amending the Woodside Village
Master Plan to allow mini -storage uses:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING WOODSIDE VILLAGE MASTER PLAN
AMENDMENT NO. 8
Motion by 2°d by
to waive further reading of the resolution and to
adopt hold over disapprove
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w Council Agenda 11/20/01 • •
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Community Services ............................................. 10/29/01
b) Planning........................................................... 11/13/0I
c) Personnel.......................................................... 09/12/01
2) Claims Against the City of West Covina (deny & notify claimant)
a) Cesar & Elizabeth Solorza vs. City of West Covina
On June 14, 2001, the City Clerk's Office received a claim for property
damage. The amount of claim had not been determined at time of
presentation. Pursuant to Government code requirements, the claim was
returned insufficient because it failed to state a specific date of accrual or
date the loss was discovered.
b) Wilma Siebert vs. City of West Covina
On July 12, 2001, the City Clerk's Office received a claim for personal
injuries relating to a trip and fall accident. Claimant is seeking
reimbursement for medical costs she incurred in the amount of $3.925.65.
and an additional $10,000 for pain and suffering.
c) Eduardo Herrera vs. City of West Covina
On May 29, 2001, the City Clerk's Office received an application for leave
to present a late claim. The amount of claim had not been determined at
time of presentation. Claimant is seeking reimbursement for damage to a
block wall, concrete patio, and the roof of his residence.
3) Temporary Use Permits (receive & file)
TUP No. 2682. First Financial Credit Union at 1600 W. Cameron for a used car
sale from 11/3/01 — 11/4/01.
4) Award of Bids
a) Structure Demolition by Volunteers at 421 South Citrus Street
Proiect No. PP-02203 —Award of Contract
This project provides for property maintenance work to be done at 421
South Citrus Street that was identified as part of the 2001-2002 Capital
Improvement Program agenda. The work will include asbestos abatement
work, the demolition and disposal of all existing residential structures, the
demolition of existing above -grade utility systems, the installation of a new
water line, and electric power pole and service. It is recommended that the
City Council:
1. Adopt the following resolution declaring that the project can be
performed more economically by day labor, or the materials and
supplies furnished at a lower price in the open market:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA.
APPROVING THE PROPOSAL BY MARK I300T1-1 TO PERFORM
DEMOLITION PROJECT AT 421 SOUTH CITRUS STREET
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Council Agenda 11/20/01 • •
C) CONSENT CALENDAR (continued)
4) Award of Bids — Demolition Project at 421 So. Citrus (continued)
2. Accept the proposal of Mark Booth in the amount of $23,000, and
authorize the Mayor and City Clerk to execute an agreement with Mr.
Booth for the work to be done.
5) Treasurer's Report (receive & file)
City's Treasurer report for the month of September 2001.
6) Miscellaneous — Environmental Management Department
a) Electric Vehicle Charging Station License Agreement Amendment
Recommendation for the City Council to authorize the Environmental
Management Director to enter into an agreement to amend the License
Agreement for the public electric vehicle charging station located at the
Westfield Shoppingtown West Covina to extend the current License
Agreement. Staff recommends that the City Council approve the
authorization for the Environmental Management Director to enter into an
agreement to amend the License Agreement for the public electric vehicle
charging station located at the Westfield Shoppingtown West Covina to
extend the current Agreement for an unspecified period of time, with
cancellation upon thirty days written notice by either party.
Miscellaneous — Police Department
b) Women's Locker Room Refurbishing
Having completed the refurbishing of the men's locker room in the Police
Department, the women's locker room is in need of similar refurbishing.
The Police Department can use recently received State asset forfeiture
funds for this purpose. It is recommended that the City Council:
1. Find that Cogley & Son General Contractors of San Dimas is the
lowest bidder for this task, and authorize the Police Department to
utilize them for a total cost of $23,550.
2. Appropriate $25,000 of State asset forfeiture funds (Fund 1 16) to 116-
320-2110-7160 for this purpose, including a $1,450 contingency.
c) Results of Police Department's Domestic Violence Program
The independent, professional evaluation of the Police Department's grant -
funded Domestic Violence Intervention Program has been completed by
Cal State Los Angeles' Pat Brown Institute of Public Affairs. Because of
the City Council's leadership in support of this endeavor, the Police
Department wanted to report back the positive results of the evaluation. It
is recommended that the City Council receive and file this report.
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Council Agenda 11/20/01 • •
C) CONSENT CALENDAR (continued)
6) Miscellaneous — Public Works Department
d) Authorization for Funds to Continue the Preparation, Processing,
and Recordation of the Parcel Map for the Ridge Riders/Maverick
Field Park
On October 5, 1999, City Council authorized the retention of David Evans
and Associates to prepare and process a parcel map for the Valencia
Height Water Company's 10-acre Citrus Street property and 1.44-acre
parcel owned by Mr. and Mrs. Butler. The estimated cost was $12,400.
The original scope of work has increased as needed to fulfill the terms of
the purchase agreements for the properties. The additional cost is
$9,681.54. It is recommended that the City Council authorize the
additional payment of $9,691.54 from Account No. 11-320-3962-7700 to
complete the parcel map for the reconfiguration of the properties for
VHWC and the City.
Miscellaneous — Finance Department
e) _Hurst Ranch Funding and Status Report
The City Council will consider appropriating the remaining Hurst Ranch
project funds, which were not carried -over from past fiscal years and
receive and file a status report from the Hurst Ranch Foundations. Staff
recommends that the City Council take the following actions:
l . Appropriate $43,000 from the Community Enhancement fund balance
(Fund 114) to account number 114-320-3292-7500 for the Hurst
Ranch project;
2. Direct staff to continue to pay the Los Angeles County property tax
bill on the Hurst Ranch property from account number 1 10-320-2550-
6494; and,
3. Receive and file the status report submitted by the Hurst Ranch
Foundation.
Miscellaneous — City Manager's Office
f) Closure of City Hall, City Annex, and Senior Center to the Public on
December 31"
In order to respond to the public's reduced demands for City services on
New Year's Eve and to accommodate vacation schedules, it is proposed
that the City Council consider closing City Hall, City Annex and the
Senior Center to the public on December 31, 2001. It is recommended that
the City Council approve the closure of City Hall, City Annex and the
Senior Center on December 31, 2001.
Miscellaneous — Redevelopment Agency
g) Housing Set -Aside Tax Allocation Revenue Bonds Series 2001
The City Council shall consider approval of a resolution authorizing the
Redevelopment Agency to issue Low and Moderate Income Housing Fund
'Fax Allocation Revenue Bonds. (Refer to Public Financing Authority
Agenda Item No. II and Agency Agenda Item No. II -A.) It is
recommended that the City Council adopt the following resolution:
11.20.01 5
Council Agenda 11/20/01 • •
C) CONSENT CALENDAR
6) Miscellaneous — Redevelopment Agency — (continued)
g) Housing Set -Aside Tax Allocation Revenue Bonds Series 2001 (con't)
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA AUTHORIZING THE ISSUANCE, SALE AND
DELIVERY BY TI4E REDEVELOPMENT AGENCY OF
THE CITY OF WEST COVINA OF HOUSING SET -
ASIDE TAX ALLOCATION REVENUE BONDS,
SERIES 2001
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-I THROUGH C-6:
Motion by 2"d by
to waive further reading of the resolutions and adopt; and
to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICES No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment Agency.
Adjourn the Redevelopment Agency at pm.
H) PUBLIC FINANCING AUTHORITY
Convene the Public Financing Authority at . Adjourn the Public Financing
Authority and reconvene the City Council meeting at pm.
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Council Agenda 11/20/01 • •
I) COMMUNITY SERVICES No reports for this meeting.
.I) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
K) PUBLIC SAFETY No reports for this meeting.
L) GENERAL ADMINISTRATION No reports for this meeting.
M) MAYOR'S REPORTS
N) COUNCILMEMBERS' REPORTS
1) Councilmember Sanderson — Enhanced Landscaping at Major Entrances to
the Citv
There has been an interest expressed by Councilmember Sanderson in enhancing
the appearance of major entry points into the City (including freeway off ramps).
It is proposed to initiate an analysis and preliminary designs to achieve these
enhancements with the goal of giving am improved first impression on the City. It
is recommended that the City Council authorize staff to send Requests for
Proposals to landscape architects to assist in developing plans for entrance
treatments to the City. .
Motion by 2"d by
to approve disapprove hold over
2) Councilmember Miller — City Council Liaison Mectines Hiehliahts
Councilmember Mike Miller attended the Southern California Association of
Governments Energy and Environment meeting and the League of California
Cities -Los Angeles Division meeting during the month of November. Attached to
the staff report are the agendas and highlights of these meetings. It is
recommended that the City Council receive & file this informational report.
Motion by 2nd by
to receive and file.
ADJOURNMENT Motion by 2"d by
Tentative City Council Meetings
Tuesday 12/04/01
7:00 pm
Tuesday 01/08/02
7:00 pm
Tuesday 01 /22/02
7:00 pm
to adjourn at
Regular meeting
Special meeting
Special meeting
11.20.01 7