11-06-2001 - RegularTuesday
November 6, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda mateiial is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to
inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at
Council meetings, please request no less than three working days prior to the meeting.
INVOCATION Pastor Lew Gray
West Covina Hills Seventh -day Adventist Church
PLEDGE OF ALLEGIANCE
ROLL CALL Wong, Touhey, Herfert, Miller, Sanderson
PROCLAMATION *America Recycles Day
- November 15
PRESENTATIONS *Resolution of Commendation
- Thomas M. Mayer, Public Works Director/City Engineer
Retiring with 34 years of service
*Resolutions of Commendation —
- Christopher J. Chung
- Artie Fields
*Golden Cup and Silver Thermometer Awards
from the Los Angeles County Area of Aging
to the West Covina Senior Center
*West Covina Girls Softball
- 10 & Under All Star District Champions
*West Covina Girls Softball
- 14 & Under All Star District Champions
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 11/06/01 0 0
B) HEARINGS
1) Code Amendment No. 01-01— Game Arcades
The proposed code amendment consists of certain amendments to Chapter 26
(Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code
related to game arcades.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended by the Planning Commission and staff that the City Council
introduce the following ordinance: '
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 5
(AMUSEMENTS) AND CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATED TO "GAME
ARCADES" (Code Amendment No. 01-01)
Motion by 2nd by
to waive further reading of the ordinance and to
introduce hold over disapprove
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
2) Woodside Village Master Plan Amendment No. 8 - General Exemption
The Woodside Village Master Plan was adopted in 1970 to establish land use
regulations for the Woodside Village, augmenting the applicable zoning
regulations. The proposed project consists of an amendment to the Woodside
Village Master Plan to allow mini -storage uses subject to the approval of a
conditional use permit in the commercially -zoned areas of the Woodside Village
Master Plan area. This matter was continued from the City Council meeting of
October 16, 2001. It is recommended that the City Council continue this item to
November 20, 2001.
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C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Community Services ............................. 10/09/01 & 10/22/01
b) Planning........................................................... 10/23/01
c) Waste Management/Environmental Quality ................. 10/18/01
2) Temporary Use Permits (receive & file)
TUP No. 2676-01. Reynolds Buick at 345 Citrus Avenue for a tent sale 10/12/01
to 10/26/01.
TUP No. 2677-01. Norm Reeves Honda at 1840 Garvey Avenue for a pumpkin
give-away on 10/12/01.
TUP No. 2678-01. Mary Ramos at 905 South Glendora Avenue for a rummage
sale on November 27. 2001.
TUP No. 2679-01, Sandra Rodriguez at 3655 South Nogales, 9100, for a grand
reopening on 10/24/01.
TUP No. 2681-01. Calvary Christian Fellowship for a harvest festival at 1422
South Azusa Avenue on 10/27/01.
3) Approval of Final Maps (adopt reso)
a) Lot Line Adjustment No. 150
Applicant: Maryann Vale, Annie Sanchez, and Guy Kinsman
Location: 726 and 730 Prosuero Drive
Maryann Vale, Annie Sanchez, and Guy Kinsman have requested an
adjustment of the lot lines of Parcels 1 and 2 of Parcel Map No. 15953.
The area of the land being adjusted is about 1,335 square feet. It is
recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING LOT LINE
ADJUSTMENT NO. 150 AND DIRECTING THE
RECORDATION THEREOF (Maryann Vale, Annie
Sanchez, and Guy Kinsman)
b) Lot Line Adjustment No. 151
Applicant: Shamsaddin Karimi
Location: 201 North Grand Avenue
Shamsaddin Karimi has requested the elimination of the lot line between
two parcels located on the northwesterly corner of Grand Avenue and
Fairway Lane. The area of the land being adjusted is about 2,488 square
feet. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING LOT LINE
ADJUSTMENT NO. 151 AND DIRECTING THE
RECORDATION THEREOF (Shamsaddin Karimi)
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3) Approval of Final Maps - continued (adopt reso)
c) Tract No. 52590 — Approval of Final Map
Subdivider: Pacific Communities Builders
The Planning Commission conditionally approved the subdivision creating
57 single residential units at the northeasterly corner of Aroma Drive and
Galster Way. The conditions of approval have been met and the owner is
requesting final map approval. It is recommended that the City Council
adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING FINAL MAP OF
TRACT MAP NO. 52590 AND DIRECTING THE
RECORDATION THEREOF (Pacific Communities
Builders)
4) Traffic Committee Meeting Minutes of October 16 2001 (accept & file)
L A City initiated request that a multi -way stop be installed at the
intersection of Hillside Drive and Highlight Drive resulted in the following
recommendation:
That stop signs (RI) be installed along with stop messages and stop
ahead signs (W17) on the east and westbound approaches of Hillside
Drive at Highlight Drive based on restricted sight distance.
IL A City initiated request that I) adult crossing guards be considered at the
intersections of Vine Avenue/Glenshaw Drive, and Merced Avenue/
Sunset Avenue and 2) that a multi -way stop be installed at the intersection
of California Avenue and Vine Avenue resulted in the following
recommendation:
1. That red curb be installed on the northwest and easterly curb
returns of Vine Avenue and Glenshaw Drive.
2. That a school crosswalk (yellow) be installed across Glenshaw
Drive at Vine Avenue.
3. That stop signs (Rl) be installed along with stop messages and
stop ahead signs (W17) on the north and southbound approaches
of California Avenue at Vine Avenue based on the multi -way stop
warrant for intersections adjacent to schools and for intersections
on "safe routes to schools."
4. That assigning of adult crossing guards at intersections of Vine
Avenue and Glenshaw Drive and of Sunset Avenue and Merced
Avenue are not justified based on the State Traffic Manual
Guidelines.
5) Award of Bids
a) Workers' Compensation Third Party Claims Administration Services
Contract
This contract is for professional services, to be provided by a Third Party
Claims Administrator (TPA), for the City of West Covina's Self -Insured
Workers' Compensation Program. A formal bid opening was held on
September 21, 2001. The lowest overall responsive bid for a three year
contract was $278,181 from Colen and Lee Self -Insurance Services. It is
recommended that the City Council reject all bids and re -advertise for new
bids.
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5) Award of Bids (continued)
b) General Liability Third Party Claims Administration Services
Contract
This contract is for professional services, to be provided by a "Third Party
Claims Administrator (TPA), for the City of West Covina's Self -Insured
General Liability Program. A formal bid opening was held on September
21, 2001. The lowest overall responsive bid for a three year contract was
$92,720 from McLarens Toplis North America. It is recommended that
the City Council accept the proposal of McLarens Toplis North America,
as submitted at the bid opening on September 21, 2001, and authorize the
Mayor and City Clerk to execute an agreement with McLarens Toplis
North America to provide General Liability Third Party Administration
Services effective January 1, 2002.
6) August 2001 Statement of Treasurer's Accountability (receive & file)
This staff report serves as a transmittal of the monthly Statement of Treasurer's
Accountability and provides a brief explanation of that report.
7) Miscellaneous — Personnel Department
a) Department Secretary Job Description
This report recommends the approval of revisions to the job description for
Department Secretary. The revised job description reflects modifications
to the essential functions, knowledge and abilities, education, and
experience. It is recommended that the City Council review and concur
with the Personnel Director's recommendation for the revised class
specification for Department Secretary, and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING RESOLUTION
NO. 7223, RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS, AS AMENDED;
AND APPROVING THE REVISIONS TO THE
DEPARTMENT SECRETARY CLASS SPECIFICATION
Miscellaneous — Finance
b) 2001-2002 First Quarter Budget Adjustment
The City Council will consider approval of the recommended 2001-2002
first quarter revenue and expenditure adjustments. It is recommended that
the City Council approve the revenue and expenditure adjustments
discussed in this report.
Miscellaneous — Police Department
c) Police Department Refurbishine — Phase I
Included in the Adopted FY 2001-2002 Budget as CIP Project B02-4, is
phase 1 of the Police Department refurbishing. It is recommended that the
City Council:
I. Authorize the purchase of the workstations from the manufacturer GF
Office Furniture Ltd. (through the local area dealer Keystone Resource
Group) under GSA Contract 4GS-28F-8050H, for a total price of
$33,170.47, including tax, shipping, and installation.
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Council Agenda 11/06/01 • •
Miscellaneous — Police Department (continued)
2. Authorize the purchase of the carpet squares from the manufacturer
Lowe's Carpet Corporation through the local area dealer Keystone
Resource Group) under GSA contract #GS-27F-2047B, for a total price
of $25,556.43, including tax and shipping.
3. Find that Angeles Contractor of Garden Grove is the lowest bidder for
the remaining work, and authorize the Police Department to utilize
them for a total cost of $65,000.
Miscellaneous — Fire Department
d) Appropriating Funds for the Domestic Preparedness Grant
The West Covina Fire Department has been awarded $80,030 in grant
funds under the Domestic Preparedness Program. No matching funds are
required. In order to spend these grant funds the City must use its funds
and submit for reimbursement. It is recommended that the City Council
take the following action:
Authorize the transfer of $80,030 from the General Fund Reserve
Account No. 110-300 into the newly created fund Account No. 110-
320-2181-7160 for the Domestic Preparedness Equipment Grant.
Upon reimbursement, funds will be returned to the General Fund
Reserve account.
ACTION ON CONSENT CALENDAR ITEMS NUMBER CA THROUGH C-7:
Motion by 2" d by
to waive further reading of the resolutions and adopt; and
to approve all other items except:.
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS No reports for this meeting.
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICES No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment Agency.
Reconvene the City Council meeting at pm.
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Council Agenda 11/06/01 •
H) COMMUNITY SERVICES
I)
U
1) Skate Park Design
The City Council will consider the approval of the design for the proposed Skate
Park for Orangewood Park. It is recommended that the City Council approve the
design and provide direction on the optional amenities for the Skate Park. It is
recommended that the City Council:
1. Approve the design and the additional amenities, if any, for the Skate Park at
Orangewood Park; and
2. Authorize the architect to proceed with the development of the final plans.
Motion by
2"d by
to approve disapprove hold over
2) Facility Use and Funding Plan for Proposed Community Center/Gym Project
The City Council will consider the approval of a Facility Use Plan and Funding
Plan for the proposed Community Center/Gym at Cameron Park. The Facility Use
Plan (Plan) includes the types of rooms and amenities that are proposed to be
included in a new facility. The Funding Plan includes several options for
financing the proposed facility. It is recommended that the City Council:
1. Approve the draft Facility Use Plan which will identify the type of uses and
the size for the proposed facility;
2. Direct staff and the architect to proceed to develop a conceptual design for the
layout and architecture of the facility based on the Facility Use Plan;
I Authorize a change in the approved schedule with the Planning Commission
reviewing the conceptual design at its first meeting in January 2002; and
4. Review the funding options and refer this issue to staff to develop a funding
strategy that considers other CIP priorities.
Motion by
2nd by
to approve disapprove hold over
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
PUBLIC SAFETY
No reports for this meeting.
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K) GENERAL ADMINISTRATION
CITY MANAGER'S OFFICE
1) Change of City Council Meeting Dates
The City Council will consider canceling the last meeting in December 2001 and
re -scheduling the City Council meetings in January 2002, in order to
accommodate holiday scheduling conflicts. It is recommended that the City
Council cancel the second City Council meeting of December 2001 and instruct
the City Clerk to re -schedule the City Council meeting of January 2, 2002 to
January 8, 2002 and reschedule the January 15, 2002 to January 22, 2002 as
special meetings.
Motion by 2°d by
to approve disapprove hold over
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Councilmember Miller — City Council Liaison Meetings Hiahliehts
Councilmember Mike Miller attended the San Gabriel Valley Council of
Governments Board Meeting and the West Covina Chamber of Commerce Board
Meeting during the month of October. Attached to the staff report are the agendas
and highlights of these meetings. It is recommended that the City Council receive
& file this informational report.
Motion by 2°d by
to receive and file.
2) Councilmember Sanderson — Enhanced Landscaping at Major Entrances to
the City
There has been an interest expressed by Councilmember Sanderson in enhancing
the appearance of major entry points into the City (including freeway off ramps).
It is proposed to initiate an analysis and preliminary designs to achieve these
enhancements with the goal of giving am improved first impression on the City. It
is recommended that the City Council authorize staff to send Requests for
Proposals to landscape architects to assist in developing plans for entrance
treatments to the City.
Motion by 2°d by
to approve
ADJOURNMENT Motion by
disapprove hold over
2nd by
to adjourn at
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Council Agenda 11/06/01
Tentative City Council Meetings
Tuesday 11/20/01 7:00 pm Regular meeting
Tuesday 12/04/01 7:00 pm Regular meeting
Partial Tentative Time Table for Cameron Park Community Center/Gym
DATE TIME TYPE PURPOSE
12/11/O1 7 pm Planning Comm.
12/18/O1 7 pm City Council
To review the conceptual design. Possible
review of the Amendment to Cameron Park
Master Plan and environmental review with
results of the parking study.
Approval of the Amendment to Cameron
Park Master Plan and to approve final
Community Center/Gym conceptual design.
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