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10-02-2001 - SpecialTuesday October 2, 2001 SPECIAL MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:00 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office. Room 317 at City I -hall. 1444 W. Garvev Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL INTRODUCTION Rev. John Foye Christ Fellowship Church Wong, Touhey, I-Ierfert, Miller, Sanderson Mr. Andrew G. Pasmant, City Manager APPROVAL OF MINUTES Regular meeting of August 21, 2001 Special meeting of September 4, 2001 Regular meeting of September 4, 2001 Special meeting of September 18, 2001 Regular meeting of September 18, 2001 PROCLAMATIONS * -Domestic Violence Awareness Month - Erlinda Vindiola, Case Manager for YWCA * .Fire Prevention Week - Rick Genovese, Fire Marshall Battalion Chief * Rideshare Week - Steve Samaniego, Environmental Management Director PRESENTATION * West Covina's Community Hero 2001 - Award by L.A. County and the Daily Bulletin to Councilmember Michael Touhey ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You nmy approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters. please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will he taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on listed on the Agenda. Council Agenda 10/02/01 0 • B) HEARINGS 1) Code Amendment No. 01-01 — Game Arcades The proposed code amendment consists of certain amendments to Chapter 26 (Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code related to game arcades. a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing 0 Council discussion g) It is recommended by the Planning Commission and staff that the City Council introduce the following ordinance AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 5 (AMUSEMENTS) AND CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO "GAME ARCADES" (Code Amendment No. 01-01) Motion by 2nd by to waive further reading of the ordinance and to introduce hold over disapprove ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong 2) Code Amendment No. 01-04 — Density Bonuses The proposed code amendment consists of certain amendments to Chapter 26 (Zoning) of the West Covina Municipal Code related to low and moderate -income and senior citizen housing. Specifically to be considered is an increase in the maximum level of density bonus that may be granted from the current level of 100 percent to 160 percent. For example, where zoning permits 20 dwelling units per acre, a 100 percent density bonus would allow the approval of a housing development with a density of 40 dwelling units per acre. The proposed amendment to increase the maximum allowable density bonus to I60 percent would allow consideration of approving low and moderate -income and/or senior citizen housing developments up to 52 units per acre. a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion 10.02.01 2 Council Agenda 10/02/01 • g) It is recommended that the City Council adopt the following resolution and introduce the following ordinance: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING "fl-IE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR CODE AMENDMENT NO. 01-04, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS MENDED Motion by 2" `' by to waive further reading of the resolution and to adopt disapprove hold over AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO LOW AND MODERATE -INCOME AND SENIOR HOUSING AND DENSITY BONUSES (Code Amendment No 0 1 -04) Motion by 2"' by to waive further reading of the ordinance and to introduce disapprove hold over ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong 3) General Plan Amendment No. 01-03 Zone Change No. 01-04 Negative Declaration of Environmental Impact Appeal of Conditional Use Permit No. 01-11 Anneal of Precise Plan No 01-04 The project proposes the construction of a three-story, 86-unit senior citizen apartment complex on a 1.66-acre site. The project is proposed to be restricted to senior citizens age 62 years and over, with 20 percent of the units restricted to very low-income households and 80 percent of the units restricted to low-income households. A total of 85 one -bedroom units and one two -bedroom manager's unit are proposed. The one -bedroom units are proposed to be 690 square feet, and the manager's unit is proposed to be 1,040 square feet in size. Additionally, the project includes a 1,215-square foot community room. The project requires the granting of the following entitlements: (1) a General Plan amendment to change General Plan land use designation from "Low Medium Residential" (4.1-8.0 dwelling units per acre) to "Medium High Residential" (15.1-20.0 dwelling units per acre); (2) a zone change from "R-A" (Residential -Agricultural), Area District I, to "MF- 20" (Medium Density Multiple -Family Residential); (3) an appeal of a conditional use permit for incentives for the provision of senior citizen and lower -income housing, including the granting of a density bonus for an increase in density from 20 units per acre allowed under the "MF-20" Zone to 52 units per acre, and the approval of certain deviations from the development standards of the "MF-20" Zone, including deviations from required front, side, and rear yard setbacks, providing less than the required number of parking spaces, 10.02.01 ; Council Agenda 10/02/01 . • B) HEARINGS (continued) 3) General Plan Amendment No. 01-03 etc. (continued) exceeding the maximum lot coverage, exceeding the maximum allowed building length, providing less than the required size and dimensions of recreation/leisure space, and allowing dwelling units with less than the required floor area; and (4) an appeal of a precise plan for the physical development of the site. a) Verification of publication b) Open hearing c) Staff presentation d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council adopt the following resolutions and introduce the following ordinance: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. 01-03, ZONE CHANGE NO. 01-04, CONDITIONAL USE PERMIT NO. 01-11, AND PRECISE PLAN NO. 01-04, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA, RECOMMENDING TO THE CITY COUNCIL APPROVAL OF GENERAL PLAN AMENDMENT NO. 01-03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 0 1 -04 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT NO. 01-11, ON APPEAL OF PLANNING COMMISSION ACTION RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA. APPROVING PRECISE PLAN NO. 01-04 AND TREE REMOVAL PERMIT NO. 01-03, ON APPEAL OF PLANNING COMMISSION ACTION Motion by 2"d by to waive further reading of the resolutions and the ordinance; and to adopt the resolutions and introduce the ordinance. ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong 10.02.01 4 Council Agenda 10/02/01 • • B) HEARINGS (continued) 4) Joint Public Hearing — Approval of Disposition and Development Agreement Between the City of West Covina Redevelopment Agency and West Covina Senior Villas, LLC, and Authorizing the Retention of Certain Professional Firms for the Potential Issuance by the Agency of Low and Moderate Income Housing Fund Tax Allocation Revenue Bonds in a Principal Amount not to Exceed 12.5 Million The City Council and the Redevelopment Agency Board shall consider a joint public hearing pursuant to Section 33433 Report of the California Health and Safety Code to consider the Disposition and Development Agreement ("DDA") between the Redevelopment Agency and West Covina Senior Villas, LLC ("Telacu Industries and Pacific Development") for the development of an affordable senior housing apartment complex on a approximately 1.66-acre Agency -owned ('Moody") property at 1842 E. Workman Avenue. and authorizing the retention of certain professional firms (the financing team) for the potential issuance by the Agency of low and moderate income housing fund tax allocation revenue bonds not to exceed $12.5 million. a) Verification of publication b) Open hearing c) Staffpresentation d) Public testimony e) Close hearing 0 Council/Board discussion Action by City Council It is recommended that the City Council adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF --THE CITY OF WEST COVINA CONSENTING TO THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA OF THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY AND WEST COVINA SENIOR VILLAS. LLC AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA AUTHORIZING THE RETENTION OF CERTAIN PROFESSIONAL FIRMS IN CONNECTION WITH THE ISSUANCE BY THE AGENCY OF LOW AND MODERATE INCOME HOUSING FUND TAX ALLOCATION REVENUE BONDS NOT TO EXCEED $12.5 MILLION, AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH Motion by 2od by to waive further reading of the resolutions and to adopt disapprove hold over 10.02.01 5 Council Agenda 10/02/01 41 • B) HEARINGS (continued) 4) Joint Public Hearing (continued) C) Action by the Redevelopment AQenC By oprd It is recommended that the Agency Board adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA APPROVING AND AUTHORIZING THE EXECUTION OF THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE REDEVELOPMENT AGENCY AND WEST COVINA SENIOR VILLAS, LLC, AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH RESOLUTION NO. - A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA AUTHORIZING THE RETENTION OF CERTAIN PROFESSIONAL FIRMS IN CONNECTION WITH THE ISSUANCE BY THE AGENCY OF LOW AND MODERATE INCOME HOUSING FUND TAX ALLOCATION REVENUE BONDS IN A PRINCIPAL AMOUNT NOT TO EXCEED $12.5 MILLION AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH Motion by 2°d by to waive further reading of the resolutions and to adopt disapprove hold over CONSENT CALENDAR 1) Commissions/Summary of Actions (receive & file) a) Community Services ......................................... 09/17/01 b) Senior Citizens ................................................ 09/13/01 c) Planning ....................................... 09/08/01 & 09/25/01 2) Claims Aeainst the City of West Covina (deny & notify claimant) a) Justen A. Stock vs. Citv of West Covina This claim arises from an incident that occurred on April 7, 2001. The claimant alleges that a branch from a City owned tree broke off and struck the hood of his vehicle that was parked in front of his residence located at 612 N. Nora Avenue. Claimant indicates in his claim that the branch broke off during a rainstorm. b) Edwardo Leroy Martinez vs. City of West Covina On June 18, 2001, the City Clerk's Office received an application for authorization (leave) to present a late claim for property damage in the amount of $387.59. Claimant is seeking reimbursement for costs he incurred to replace the windshield of his vehicle. 10.02.01 6 Council Agenda 10/02/01 9 • C) CONSENT CALENDAR (continued) 2) Claims Against the City of West Covina (continued) c) One June 1, 2001, the City Clerk's Office received a claim for indemnification relating to personal injuries sustained in a trip and fall accident. The amount of claim had not been determined at time of presentation. d) Vincent R. Joseph vs. City of West Covina One May 10, 2001, the City Clerk's Office received a claim for property damage in the amount of $89,057.10 relating to an alleged slope failure on public property. Pursuant to Government Code requirements, the original claim was returned as insufficient because it failed to state a specific date of accrual or date the loss was discovered. On May 23, 2001, the City Clerk's Office received an amended claim that included a date the loss was discovered. 3) Temporary Use Permits (receive & file) TUP #2673-01 issued to St. Christopher's Church at 629 S. Glendora Avenue for a fiesta fundraiser from 10/05/01 to 10/07/01. 4) Traffic Committee a) Minutes from Meeting of September 18 2001 (accept & tile) I. A City initiated request that adult crossing guards be considered at the intersections of Vine Avenue/California Avenue, Vine Avenue/Glenshaw Avenue, Merced Avenue/Sunset Avenue, and Conlon Avenue/Durness Avenue resulted in the following recommendation: That this item be held over to provide staff time to gather the necessary data. II. A City initiated request that red curb be placed adjacent to shuttle stops on the east and west sides of Lark Ellen Avenue at Herring Street, at 4129 Sentous Avenue and at 2775 Valley Boulevard resulted in the following recommendation: i) That red curb be installed at the shuttle stops on the east and west sides of Lark Ellen Avenue at Herring Street, at 4129 Sentous Avenue and at 2775 Valley Boulevard. ii) Authorize the City Engineer to install red curb/no parking adjacent to shuttle stops as needed except in front of single- family residences. III. A City initiated request that a multi -way stop be installed at the intersection of Willow Avenue and Alwood Street resulted in the following recommendation: i) That stop signs (RI) be installed along with stop messages and stop ahead signs (W17) on the north and southbound approaches of Willow Avenue at Atwood Street based on the multi -way stop warrant for intersections adjacent to schools and for intersections on "Safe Routes to Schools." ii) That school crosswalks be installed on Willow Avenue north of Farlington Street and on Alwood Street east of Tamar Drive with required signs and pavement messages. 10.02.01 7 Council Agenda 10/02/01 • • C) CONSENT CALENDAR (continued) 4) Traffic Committee (continued) iii) That a handicap ramp be installed on the cast side of Willow Avenue for the crosswalk at Farlington Street. IV. Cherrywood Street residents requested that speed humps be installed along Cherrywood Street and Garvey Avenue South and that a multi -way stop be installed at the intersection of Cherrywood Street and James Street which resulted in the following recommendation: i) That in accordance with the provision of the California Traffic Manual, the following speeds shall be established by ordinance along Garvey Avenue South: • Between Lark Ellen Avenue to Cherrywood Street 35 mph • Between Cherrywood Street and Azusa Avenue 35 mph ii) That additional advisory signing, marking, and pavement messages be installed on Cherrywood Street such as: Enhanced Centerline Markers Additional Curve Warning Signs Rumble Strips (BOT Dots) iii) That sidewalk construction on the east side of Cherrywood Street from Garvey Avenue South to Stuart Avenue be included in this year's priority sidewalk program. V. Principal of Merced Elementary School requested that red curb be installed temporarily between two existing driveway approaches for use by school buses to loading and unloading school age passengers which resulted in the following recommendation: That red curb be temporarily installed between the existing drive approaches at Merced Elementary School, 1545 East Merced Avenue. b) Ordinance Introduction to Implement Traffic Committee Recommendation for Establishing Speed Limit of Garvey Avenue South from Lark Ellen Avenue to Azusa Avenue Based upon an Engineering and Traffic Survey of Garvey Avenue South from Lark Ellen Avenue to Azusa Avenue, the City Traffic Committee has recommended establishing a 35 mph speed limit in place of the existing 40 mph speed limit. It is recommended that the City Council initiate the reduction of the speed limit on Garvey Avenue South from Lark Ellen Avenue to Azusa Avenue by introducing the following ordinance: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-132 OF THE WEST COVINA MUNICIPAL CODE RELATING TO DECREASES OF STATE LAW MAXIMUM SPEEDS Motion by 2" d by to waive further reading of the ordinance and to introduce hold over disapprove_ ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong 10.02.01 8 Council Agenda 10/02/01 • • C) CONSENT CALENDAR (continued) 5) Award of Bids a) Street Rehabilitation Work on Segments of Various Bus Route Streets — Proiect No. SP-01116 — Award of Bid Five bids were received and opened on September 18, 2001 for the rehabilitation work on various bus route streets. The lowest responsive bid is $998,614.08 from All American Asphalt of Corona, California. Recommendation is to take the following actions: 1) Establish project SP 01116. 2) Transfer $694,000 from SP O1106 (122-320-3134-7200), which is the 2000-2001 annual street rehabilitation project, and $456,000 from SP 02106 (122-320-3250-7200), which is the 2001-2002 annual street rehabilitation project, to SP 01116 (122-320-3291-7200). 3) Accept the bid of the lowest responsive bidder, All American Asphalt, in the amount of $998,614.08 as submitted at the bid opening on September 18, 2001, and authorize the Mayor and City Clerk to execute an agreement with All American Asphalt for the work to be done. b) Structure Demolition at 421 South Citrus Street — PP 02323 — Award of Bid This project provides for property maintenance work to be done at 421 South Citrus Street that was identified as part of the 2001-2002 Capital Improvement Program agenda. The work will include asbestos abatement work, the demolition and disposal of all existing residential structures, the demolition of existing above -grade utility systems, and the installation of a new electric power pole and service. It is recommended that the City Council accept the bid of Whelan Construction in the revised amount of $25,654.00, and authorize the Mayor and City Clerk to execute an agreement with Whelan Construction of West Covina, California, for the work to be done. c) Purchase of Portable Radios This report recommends that the City Council approve the award of Bid 0901-A, for the purchase of portable radios and related accessories for both the Police and Fire Departments, to Motorola Inc. of San Diego, the lowest responsive bidder. It is recommended that the City Council approve the award of Bid 0901-A for the purchase of 44 Motorola Model MT 2000 portable radios and accessories to Motorola Inc. of San Diego at a total cost of $40,687.69. d) Community Center and Gym Facility at Cameron Park — Project No. PP-97226 —Award of Architectural Services Contract City staff reviewed 24 proposals for design services of a community center and gym facility at Cameron Park. Staff recommends contracting with Dougherty and Dougherty Architects of Costa Mesa, California for architectural services for an amount not to exceed $248,000. It is recommended that the City Council accept the following recommendations: 1) Accept the proposal of Dougherty and Dougherty Architects, including the civil and soils consultants in the amount not to exceed $248,000 and authorize the City Manager to execute a consultant 10.02.01 9 Council Agenda 10/02/01 . • C) CONSENT CALENDAR (continued) 5) d) Communitv Center and Gym- Award of Bid (continued) agreement with Dougherty and Dougherty Architects of Costa Mesa, California, to complete the work. 2) Appropriate $268,000 from the General Fund Reserves to Project No. PP 97226 (Account No. 110-320-3290-7500). e) Gingrich Park Play Area Rehabilitation — Project No. RM —0101 — Award of Bid This project provides for the installation of replacement playground equipment that was damaged by fire at Gingrich Park. Bids were opened on September 25, 2001 and the lowest responsive bid was $34,892 from Hondo Company of Santa Ana, California. It is recommended that the City Council accept the bid of Hondo Company in the amount of $34,892 as submitted at the bid opening on September 25, 2001 and authorize the Mayor and City Clerk to execute an agreement with Hondo Company of Santa Ana, California for the work to be done. 6) .July 2001 Statement of Treasurer's Accountability (receive & file) This staff report serves as a transmittal of the monthly Statement of Treasurer's Accountability and provides a brief explanation of that report. 7) Miscellaneous — Environmental Management a) Appropriation Authorization for AB 2766 Alternative Fuel Equipment Maintenance and Repair Budget Line Item This is a request for authorization to appropriate $12,700 from AB 2766 AQMD Air Quality Improvement fund balance in order to establish a line item for service and maintenance of alternative fuel vehicle infrastructure, including vehicles and fueling stations. It is recommended that the City Council authorize the transfer of $12,700 from the Air Quality Improvement Fund # 119-300 balance to account number 119-320-2319- 6330 Equipment Maintenance and Repair for expenditures related to the repair and/or installation of electric vehicles and charging stations. 7) Miscellaneous — Community Services b) Authorization to Apply for Roberti-Z'Berg-Harris Urban Open Space and Recreation Grant Program Funds The City Council will consider adoption of a resolution authorizing staff to apply for West Covina's share of the Roberti -Z'Berg- Harris (RZH) Urban Open Space and Recreation Program Block Grant. 'fhe funds must be utilized for the development or rehabilitation of parks or recreational facilities. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPLICATION FOR THE ROBERTI-Z'BERG-HARRIS URBAN OPEN SPACE AND RECREATION PROGRAM, UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 10.02.01 10 Council Agenda 10/02/01 • . C) CONSENT CALENDAR (continued) 7) Miscellaneous — Community Services (continued) c) Authorization to Apply for Prop. 12 Per Capita Grant Funds The City Council will consider adopting a resolution authorizing staff to apply for West Covina's share of Proposition 12 Per Capita Grant Funds. Based on population, the City of West Covina is eligible to receive $976,000 from this portion of Proposition 12 grants for the rehabilitation, acquisition, expansion, and development of recreational facilities. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE PER CAPITA GRANT PROGRAM, UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 d) Competitive Grant for Community Center/Gymnasium The City Council will consider adopting a resolution authorizing staff to apply for a competitive grant for the proposed Community Center/Gym. It is recommended that City Council approve the following resolution and authorize staff to apply for the grant. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE ROBERTI-Z'BERG- HARRIS (RZH) URBAN OPEN SPACE AND RECREATION PROGRAM NONURBANIZED AREA NEED GRANT BASIS GRANT, UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 e) Lights for West Covina High School Quad In FY 1999-2000, the City Council authorized $125,000 for the lighting of the basketball courts at West Covina High School. This report requests approval of a West Covina Unified School District (District) request to fund lighting of the quad area of the High School as part of the basketball court lighting project. It is recommended that the City Council: 1) Approve the expenditure of funds in the amount of $125,000 from Account No. 174-320-3268-7700 for the lighting of the basketball courts ($100,000) and the quad/security lighting ($25,000). 2) Authorize the City Manager to execute a contract with the West Covina Unified School District to provide for the granting of funding not to exceed $25,000 to light the West Covina High School Quad as outlined in the agreement. 3) Transfer $4,000 from the FY 2001-2002 Non -Departmental Reserve Appropriation Account No. I10-320-2640-6900 into Maintenance Account No. 180-320-2244-6135 to hire a contractor to perform the additional maintenance on the basketball courts. 10.02.01 Council Agenda 10/02/01 9 0 C) CONSENT CALENDAR (continued) 7) Miscellaneous — Risk Management t) Amending Independent Cities Risk Management Authority Joint Powers Agreement The City of Palm Springs has applied for membership in the Independent Cities Risk Management Authority (ICRMA). The City Council is requested to consider and approve the attached resolution. It is recommended that City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION 01' THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AN AMENDMENT TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY JOINT POWERS AGREEMENT ADMITTING TO MEMBERSHIP THE CITY OF PALM SPRINGS 7) Miscellaneous — Public Works g) Annexation No. 369 to Countv Sanitation District No 22 A portion of Tract Map No. 52590 on the northeast corner of Aroma Drive and Galster Way is being annexed to County Sanitation District No. 22. It is necessary to adjust the distribution of the property tax resulting from the development to annually distribute to the district their 0.3577 percent share of the tax bill in accordance with the previously approved Property "fax Sharing Agreement. It is recommended that the City Council adopt the following resolution to permit Annexation No. 369 to County Sanitation District No. 22. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 22 OF THE COUNTY OF LOST ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM AN ANNEXATION TO COUNTY SANITATION DISTRICT NO. 22, BEING ANNEXATION NO. 369. ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 T14ROUGH C-7: Motion by 2"d by to waive further reading of the resolutions and adopt; and to approve all other items except: ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong END OF CONSENT CALENDAR 10.02.01 12 Council Agenda 10/02/01 • D) PUBLIC WORKS 1) Municipal Pool Rehabilitation/Replacement Options During the first Capital Improvement Program Study Session, the City Council expressed concerns about the rehabilitation of the Municipal Pool. Staff is requesting City Council direction as to the desired scope of rehabilitation. It is recommended that the City Council provide direction to staff concerning the extent of the rehabilitation and/or replacement of the Municipal Pool with a recommended minimum scope of $435,000 in rehabilitation consisting of Items 1, 11, and III.I as detailed in the report. Motion by 2°d by 2) Financing of Purchases of Valencia Heights Water Company Property and Butler Property (Refer to Public Financing Authority Agenda Item No II) The purchase agreements for the Valencia Heights Water Company (VHWC) property specifies that the City will issue a promissory note for the purchase. The City is legally restricted from issuing the note but the City's Public Financing Authority can issue the note. The purchase agreement with Mr. Butler does specify using the City Public Financing Authority. It is recommended that the City Council authorize lease/purchase from the City's Public Financing Authority by adopting the following resolution: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA. CALIFORNIA, AUTHORIZING THE LEASE OF CERTAIN PROPERTY TO BE PURCHASED AND OWNED BY THE CITY OF WEST COVINA FINANCING AUTHORITY; AND TAKING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH Motion by 2"d by to waive further reading of the resolution and to adopt hold over disapprove 3) Tavlor House at Heritage Park On September 18, 2001, the City Council held over action on the request from the Historical Society to address structural deficiencies identified by the Historical Society's contractor for the Taylor House. It is recommended that the City Council provide direction to City staff in reference to the Taylor I -louse. Motion by to 2„d by E) PUBLIC FINANCING AUTHORITY Recess the City Council meeting at pm to convene the Public Financing Authority. Reconvene the City Council meeting at pm. 10.02.01 13 Council Agenda 10/02/01 0 F) PLANNING DEPARTMENT • No reports for this meeting. G) ADMINISTRATIVE SERVICES No reports for this meeting. H) REDEVELOPMENT AGENCY Recess the City Council meeting at pm to convene the Redevelopment Agency. Reconvene the City Council meeting at pm. I) COMMUNITY SERVICES No reports for this meeting .I) ENVIRONMENTAL MANAGEMENT No reports for this meeting. K) PUBLIC SAFETY No reports for this meeting. L) GENERAL ADMINISTRATION CITY MANAGER'S OFFICE 1) DESIGNATION OF VOTING DELEGATES FOR NATIONAL LEAGUE OF CITIES 2001 CONGRESS The National League of Cities will hold its annual congress in Atlanta, Georgia, December 4 through December 8, 2001. During the congress, the League holds its annual business meeting at which time City Representative vote on League policy. The City of West Covina must designate a voting delegate and an alternate to vote at this meeting. It is recommended that the City Council designate a voting delegate and an alternate for the National League of Cities Annual Congress. Motion by 2id by to M) MAYOR'S REPORTS N) COUNCILMEMBERS' REPORTS 1) Councilmember Miller — Community Open Space and Recreation Facilities Councilmember Michael Miller has agendized the review of the use of community open space and recreational facilities. Councilmember Michael Miller recommends that the City Council discuss this matter and direct staff. Motion by 2°d by to 10.02.01 14 Council Agenda 10/02/01 • • N) COUNCILMEMBERS' REPORTS (continued) 2) Councilmember Herfert — Expansion of Parole Office on Badillo Street The City Council directed the Police Department to provide information and an analysis of the proposed expansion of the State Department of Corrections Parole Office (Unite III) located in West Covina on Badillo Street. It is recommended that the City Council receive and file this report. Motion by to receive and file. 21,d by 3) Councilmember Touhey — Loan of Fire Truck to New York Fire Department Councilmember Michael Touhey asked to agcndize the loaning of the City's reserve fire truck to the City of New York until the City of New York is able to replace the fire trucks destroyed in the recent terrorists attacks. It is recommended that the City Council discuss this matter and direct staff accordingly. Motion by 2"d by to 4) Councilmember Touhey — Change is Design of the City of West Covina's Rose Parade Float Councilmember Michael Touhey asked to agendize the making of design changes to the City of West Covina's Rose Float to pay homage to the victims of the recent terrorists attacks. Councilmember Touhey recommends that the City Council instruct staff to contact the West Covina Rose Float Association, Tournament of Roses and Charisma Floats to ask for the requested design changes to the West Covina Rose Float. Motion by 2"d by to 5) Councilmember Touhey — Delegation to Attend Memorial Services for Victims of Recent Terrorists Attacks Councilmember Michael Touhey asked to agcndize the sending of delegation from the City of West Covina to attend memorial services for the victims of the terrorists attacks of September 11, 2001. It is recommended that the City Council receive and file this report. Motion by 2°d by to 10.02.01 15 Council Agenda 10/02/01 • N) COUNCILMEMBERS' REPORTS (continued) 6) Councilmember Touhev — Paid Military Leave The City Council will consider adopting the attached resolution, amending the Personnel Rules to extend paid leave for military duty. Staff has prepared a resolution consistent with the direction of the City Council. However, staff has discovered additional information that staff would like to receive and incorporate into the resolution. As a result, staff is respectfully requesting that this item be held over to the meeting of October 16, 2001. Motion by 2"d by to waive further reading of the resolution and to adopt hold over ADJOURNMENT Motion by 2°d by DATE disapprove Tentative City Council Meetings to adjourn at Tuesday 10/16/01 7:00 pm Regular meeting Tuesday 11/66/01 7:00 pm Regular meeting Tuesday 11/20/01 7:00 pm Regular meeting 10/10/01 10/22/01 11/06/01 12/11/01 12/18/01 Partial Tentative Time Table for Cameron Park Community Center/Gym TIME TYPE TBD Community meeting TBD Special Community Services Comm. 7 pm City Council PURPOSE Community meeting with architect to receive input on the Facility Use Plan. Review of Facility Use Plan. To consider the approval of the Community Center/ Gym Facility Use Plan and approve a funding plan for the Project. 7 pm Planning Comm. To review the conceptual design. Possible review of the Amendment to Cameron Park Master Plan and environmental review with results of the parking study. 7 pm City Council Approval of the Amendment to Cameron Park Master Plan and to approve final Community Center/Gym conceptual design. 10.02.01 16