09-18-2001 - SpecialTuesday
September 18, 2001
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:00 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. 'the City complies with the Americans With Disabilities Act (ADA). if you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 cr Y) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to
inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at
Council meetings, please call no less than three working days prior to the meeting.
INVOCATION Rev. Kenjun Kawawata
West Covina Higushi Hanganji Buddhist Temple
ROLL CALL Wong, Touhey, Herfert, Miller, Sanderson
PRESENTATIONS * ,Sunset Merced Tennis Club to City of West Covina
* Gift from Lishui Municipal People's Government of
Zhejiang, China to the City of West Covina
Presentation to the Rose Float Foundation from Ridge
Riders (relates to Agenda Item C-3e)
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Bearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers,
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) HEARINGS
No hearings scheduled for this meeting.
C) CONSENT CALENDAR
C-1) Commissions/Summary of Actions
Planning
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Council Agenda 9/18/01 • •
C) CONSENT CALENDAR (continued)
C-2) Award of Bids
a) Azusa Avenue Capacity Enhancement for Project No. SP-01125
Selection of Consultant
The City of West Covina has received a grant of special design funds from
the Metropolitan Transportation Agency (MTA) for the study and design
of South Azusa Avenue to provide traffic capacity to the year 2020. It is
proposed to use Kimly-Horn and Associates, Inc. from Los Angeles, at a
"not to exceed" amount of $153,000 resulting in an estimated total project
cost of $178,000. It is recommended that the City Council take the
following actions:
1. Appropriate the approved MTA Grant of $95,000 to Project No. S11-
01125 (Account No. 199-320-3169-7200).
2. Appropriate $48,000 from unappropriated Proposition "A" Transit Funds
(121) to Project No. SP-01125 (Account No. 121-320-3160-7200).
3. Accept the proposal from Kimley-Horn and Associates, Inc. of Los
Angeles, California in a "not to exceed" amount of $153,000 and
authorize the Acting City Manager to execute an agreement with
Kimley-Horn and Associates, Inc. for the work to be done.
b) Bus Shelter Replacement for Project No. SP-00110 — Award of Bid
The City Council shall consider awarding a contract to LNI Custom
Manufacturing, Inc. to remove all existing City owned non -advertising bus
shelters and replace them with new vandal resistant bus shelters at various
locations citywide. LNI Custom Manufacturing, Inc. of Hawthorne,
California, bid $229,494.00 resulting in an estimated total project cost of
$275,OOO.It is recommended that the City Council accept the bid of LNI
Custom Manufacturing, Inc. in the amount of $229,494.00 as submitted at
the bid opening on September 5, 2001, and authorize the Mayor and City
Clerk to execute an agreement with LNI Custom Manufacturing, Inc. for the
work to be done.
C-3) Miscellaneous — Environmental Management
a) BKK Landfill Closure Plans Status Report (receive & file)
This is an updated report on the Status of Plans for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
b) Participation In The Clean Cities Program
The Southern California Association of Governments (SCAG) is
requesting the City of West Covina to renew the 1995 Memorandum of
Understanding as a participant in the Clean Cities Program. It is
recommended that the City Council authorize the Mayor to execute the
five-year Memorandum of Understanding renewal between the Southern
California Association of Governments (SCAG) and the City of West
Covina regarding participation in the Clean Cities Program.
09.18.01 2
Council Agenda 9/18/01 • •
C) CONSENT CALENDAR (continued)
C-3) Miscellaneous — Community Services
c) Lights for West Covina High School Quad
In FY 99/00 the City Council authorized $125,000 for the lighting of the
basketball courts at West Covina High School. This report requests
approval of a West Covina Unified School District (District) request to
fund lighting of the quad area of the High School as part of the basketball
court lighting project. It is recommended that the City Council:
Approve the expenditure of funds in the amount of $125,000 from
account no.174-320-3268-7700 for the lighting of the basketball
courts ($100,000) and the quad/security lighting ($25,000).
2. Authorize the Acting City Manager to execute a contract with the
West Covina Unified School District to provide for the granting of
funding not to exceed $25,000 to light the West Covina High School
Quad as outlined in the attached Agreement.
3. Transfer $4,000 from the FY 2001-2002 Non -Departmental Reserve
Appropriation Account No. 110-320-2640-6900 into Maintenance
Account no. 180-320-2244-6135 to hire a contractor to perform the
additional maintenance on the basketball courts.
d) Competitive Grant for Galster Park
Staff is requesting authorization to apply for the Non -Motorized Trails
Program Competitive Grant portion of the Bond Act of 2000. The project
is proposed for Galster Park. It is recommended that the City Council
adopt the following resolution authorizing staff to apply for grant funds to
improve the trails at Galster Park:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA APPROVING THE APPLICATION FOR
GRANT FUNDS FOR THE NON -MOTORIZED TRAILS
PROGRAM, UNDER THE SAFE NEIGHBORHOOD
PARKS, CLEAN WATER CLEAN AIR, AND
COASTAL PROTECTION BOND ACT OF 2000
e) 2002 Rose Float Status Report
Per Mayor Wong's request, this report provides a status to the City
Council of the progress of the 2002 Rose Float. It is recommended that
the City Council receive and file this report.
C-3) Miscellaneous — Public Works
f) Heritage Park and Taylor House Status
The Historical Society has identified structural deficiencies with the
Taylor House at Heritage Park. The City Council is being requested to
provide direction on this matter. It is recommended that the City Council
approve option No. 2, to have the City perform the safety
repairs/corrections at an estimated cost of $2,000 and rely upon the
Historical Society, at their discretion, to perform the seismic
improvements.
09.18.01 3
Council Agenda 9/18/01 0 0
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-3:
Motion by god by
to waive further reading of the resolutions and adopt; and
to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS No reports for this meeting
E) PLANNING DEPARTMENT No reports for this meeting.
F) ADMINISTRATIVE SERVICES No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at pm to convene the Redevelopment Agency.
Reconvene the City Council meeting at pm.
H) COMMUNITY SERVICES No reports for this meeting
I) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
J) PUBLIC SAFETY No reports for this meeting.
K) GENERAL ADMINISTRATION No reports for this meeting.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
09.18.01 4
11
Council Agenda 9/18/01 •
ADJOURNMENT Motion by 2" d by
to adjourn at
Tentative City Council Meetings
Tuesday
10/02/01
7:00 pm Regular meeting
Tuesday
10/16/01
7:00 pm Regular meeting
Tuesday
11/06/01
7:00 pm Regular meeting
Tuesday
11/20/01
7:00 pm Regular meeting
Partial Tentative Time Table for Cameron Park Community Center/Gym
DATE TIME
TYPE
PURPOSE
10/02/01 7 pm
City Council
To consider the award of bid for
architectural contract.
10/10/01 TBD
Community
Community meeting with architect to
meeting
receive input on the Facility Use Plan.
10/22/01 TBD_
Special Community
Review of Facility Use Plan.
Services Comm.
11/06/01 7 pm
City Council
To consider the approval of the Community
Center/ Gym Facility Use Plan and approve
a funding plan for the Project.
12/11/01 7 pm
Planning Comm.
To review the conceptual design. Possible
review of the Amendment to Cameron Park
Master Plan and environmental review with
results of the parking study.
12/18/01 7 pm
City Council
Approval of the Amendment to Cameron
Park Master Plan and to approve final
Community Center/Gym conceptual design.
09.18.01 5