08-21-2001 - Regular{ REGULAR MEETING
OF THE
ddWEST COVINA CITY COUNCIL
Tuesday
August 21, 2001
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommnodate you in every reasonable nuumer. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to
inform us of your particular needs and to determine if aeconunodation is possible. For sign language interpreter services at
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INVOCATION
ROLL CALL
APPROVAL OF MINUTES
Pastor Alice Bell -Gaines, Faith Community Church
Wong, Herfert, Miller, Sanderson, Touhey
Regular meeting of July 3, 2001
Special meeting of July 17, 2001(a)
Special meeting of July 17, 2001(b)
Regular meeting of July 17, 2001
Special joint meeting of July 21, 2001
Special joint meeting of July 30, 2001
Special meeting of August 7, 2001
Regular meeting of August 7, 2001
(Visioning Workshop)
(Community Centers)
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Conununications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen conunents will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda 8/21/01 0 0
B) ' HEARINGS
1) 2001 CONGESTION MANAGEMENT PROGRAM CONFORMANCE
SELF -CERTIFICATION AND LOCAL IMPLEMENTATION REPORT
Pursuant to Section 65089 of the California Government Code, the City of West
Covina is required to submit an annual report to the Los Angeles County
Metropolitan Transportation Authority ( MTA) to verify conformance with the
Congestion Management Program. An adopted Self -Certification Resolution and
Local Implementation Report must be approved by the City Council and
submitted to the MTA.
a) Verification of notification
b) Open hearing
c) Staff presentation
d) Receive testimony
e) Close hearing
I) Recommendation is to adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, FINDING THE CITY TO BE IN CONFORMANCE
WITH THE CONGESTION MANAGEMENT PROGRAM
(CMP) AND ADOPTING THE CMP LOCAL IMPLEMEN-
TATION REPORT, IN ACCORDANCE WITH CALIFORNIA
GOVERNMENT CODE SECTION 65089
Motion by 2" d by
to waive further reading of the resolution and to
adopt disapprove hold over
2) FIRST SUPPLEMENTAL WEED AND RUBBISH ABATEMENT LIST
This request is the final stop in the administrative process for the First
Supplemental Weed and Rubbish Abatement List for the 2001 Weed Abatement
program. It asks the City Council to receive and file the Affidavit of Mailing
conduct a public hearing to hear any public protests, and order the abatement of
weeds and rubbish.
a) Verification of notification
b) Open hearing
c) Presentation by staff
d) Receive testimony
e) Close hearing
I) Recommendation is to authorize the Fire Marshal to order the abatement
of weeds and rubbish on those properties described in Resolution of
Intention No. 2001-60.
Motion by 2"d by
to approve disapprove hold over
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Council Agenda 8/21/01 • •
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Planning 8/14/01
b) Waste Management/Environmental Quality 7/19/01
2) Claims Against the City (deny & notify claimant)
a) Ronald Kliewer vs City of West Covina
On February 14, 2001 the City Clerk's Office received a claim from
Ronald Kliewer for property damage amounting to $631.96.
b) Jesus Navarro vs City of West Covina
On April 11, 2001 the City Clerk's Office received a claim from Jesus
Navarro for damages in the amount of $745.31. Claimant is seeking
reimbursement for costs he incurred for discarded linen tablecloths.
c) Ayaz Dadabhoy vs City of West Covina
On May 9, 2001 the City Clerk's Office received a claim from Ayaz
Dadabhoy for property damage in the amount of $447.34.
3) Ordinance for Adoption (waive reading and adopt)
At the Council meeting of August 7, 2001 the City Council introduced an
ordinance relative to auto dealership promotional events and sign standards. This
ordinance is presented now for second reading and adoption.
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF
THE WEST COVINA MUNICIPAL CODE RELATED TO
"AUTO DEALER AND PROMOTIONAL EVENTS AND
SIGNAGE (Code Amendment No. 01-02)
4) Acceptance of Improvements and/or Release of Bonds
Principal: Byong K. Lee
Location: 2701 S. Woodgate Drive
(Good Stewards Church)
Recommendation is to accept onsite and offsite improvements for Conditional
Use Permit No. 510 and authorize release of Certificate of Deposit No. 48-
4831191 by Hanmi Bank of Hacienda in the amount of $128,000.
5) Award of Bids
a) City Parks and Civic Center Landscape Maintenance Contract
This contract provides for the maintenance of landscaping, hardscaping,
and sprinkler systems for all City parks and for the West Covina Civic
Center. A total of four bids were received with Mariposa Horticultural
Enterprise submitting the lowest responsive bid in the amount of
$1,218,060 for a five-year period. It is recommended that the City
Council accept the bid of Mariposa Horticultural in the amount of
$1,218,060 for a five-year period and authorize the Mayor and City Clerk
to execute an agreement with Mariposa for the work to be done.
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Council Agenda 8/21/01 •
C) CONSENT CALENDAR (continued)
5) Award of Bids (continued)
b) Third One -Year Extension of the Rodent Control Contract
In August 1998, Gopher Patrol of Ontario was awarded a one-year rodent
control contract with four optional one-year extensions. Gopher Patrol is
requesting a third one-year extension with an annual contract amount of
$23,160. It is recommended that the City Council authorize a third one-
year extension of the rodent control contract with Gopher Patrol of
Ontario at an annual cost of $23,160.
c) Replacement of Police Department Photocopiers
Included in the Police Department's FY 2001/02 budget is the replacement
of the Department's photocopiers. Piggybacking on the lowest statewide
bid, the Police Department is ready to begin the leases and maintenance
agreements. It is recommended that the City Council:
* Find that Toshiba State and Local Government Bid No. P1796 for
Toshiba eStudio digital copiers satisfies West Covina's purchasing
requirements.
* Authorize the Chief of Police to enter into the lease contract with
Danka Office Imaging.
d) Replacement of Police Department Vehicles
the Police Department requests City Council approval for the purchase of
thirteen Ford Crown Victorias and two BMW Motorcycles to replace
high -mileage Police vehicles which are no longer under warranty. Funds
for this purchase are already included in the adopted FY 2001/02 budget.
It is recommended that the City Council:
* Find that the L.A. County bid price offered by Wondries Ford for
these patrol vehicles (bid number S200205) satisfies the City's bid process
and approve the purchase of thirteen Ford Crown Victoria Police
Interceptors from Wondries Ford of Alhambra, including extended
warranties and tax, for $352,817.84.
* Authorize the Police Department to utilize Pursuit Technologies
for the conversion costs of the new vehicles for an amount not to exceed
$37,952.
* Authorize the purchase of two BMW R11000RT-P motorcycles
from A & S BMW of Sacramento (the sole -source statewide vendor), for
$39,170.62, including tax.
* Authorize the purchase of two Motorola MCS2000 Model 1
motorcycle radio packages from Communications Center of Glendora
(the lowest bidder) for $4,634.76, including tax. the remaining $14,424.78
will be utilized for West Covina Police decals, ancillary vehicle supplies,
and mounting.
* Approve the transfer of the current high -mileage Patrol vehicles to
the Detective Bureau, SHOP, Administration, and other applications, as
delineated in the attached assignment schedule. The transfers behind the
new motorcycles will be determined by Police Traffic Division and City
Yard staff later.
6) June 2001 Statement of Treasurer's Accountability (receive & file)
This report serves as a transmittal of the monthly Statement of Treasurer's
Accountability and provides a brief explanation of that report.
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Council Agenda 8/21/01
C) ' CONSENT CALENDAR (continued)
7) Miscellaneous — Personnel Services
a) Internal Alignment for Public Works Project Su ervisor
This report recommends adoption of a resolution that would align the
Public Works Project Supervisor (PWPS) position to a different salary
range. It is recommended that the City Council concur with the Personnel
Commission's recommendation and align the position with the Principal
Engineer and Plan Check Engineer, therefore placing the PWPS into the
new salary range of $57,600 - $77,760. It is recommended that the
following resolution be adopted:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALI-
FORNIA, AMENDING RESOLUTION NO. 7223, RELATING
TO CLASSIFICATION AND COMPENSATION OF
POSITIONS, AS AMENDED
Miscellaneous — Police Department
b) Recommendations for the Advisory Board Concerning the
New BJA Grant
The Advisory Board recommends using the new BJA Local Law
Enforcement Block Grant for part-time personnel, special community
policing overtime, and equipment including a DARE/community policing
vehicle conversion, light motorcycles for neighborhood patrols, body
wires, a helicopter video downlink, a surveillance video examination
system, and Detective vehicle radios. It is recommended that the City
Council:
* Approve the spending breakdown of the new BJA Grant (a total of
$148,266) as follows:
i. $30,000 into 130-320-2110-5112 for part-time positions for
DARE service and background investigations;
ii. $43,266 into 130-320-2110-5113 for special community
policing overtime activities;
iii. $75,000 into 130-320-2110-7160 for public safety
equipment, including the Humvee conversion, the off -road
motorcycles for neighborhood enforcement, the body wires,
ballistic vest covers, surveillance videotape system,
helicopter video downlink device, and radios.
* Accept the $133,439 federal grant, and authorize the transfer of
$14,827 from the General Fund as the required local cash match into Fund
130.
* Authorize the future appropriation of interest earned under this
grant. (The interest must, according to grant rules, be spent by the end of
the grant on these items by the end of the grant period, or be returned to
the federal government.)
c) Additional G.R.E.A.T. Grant Funds
The Police Department has secured additional competitive grant funds
totaling $4,250 for supplies and equipment for the instruction of the
G.R.E.A.T. anti -gang education program. It is recommended that the City
Council:
* Accept the grant and appropriate the additional $4,250 into
Account 141-320-2110-6220.
* Authorize City staff to complete relevant paperwork required by
the ATF.
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Council Agenda 8/21/01 •
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-7c:
Motion by 2"d by
to waive further reading of the ordinance/resolution and adopt, and
to approve all other items except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
1) MUNICIPAL POOL REHABILITATION/REPLACEMENT OPTIONS
During the first Capital Improvement Program study session, the City Council
expressed concerns about the rehabilitation of the Municipal Pool. Staff is
requesting City Council direction as to the desired scope of rehabilitation. It is
recommended that the City Council provide direction to staff concerning the
extent of the rehabilitation and/or replacement of the Municipal Pool with a
recommended minimum scope of $438,000 in rehabilitation consisting of Items I,
U, and III.1 as detailed in the staff report.
Motion by 2" d by
to approve disapprove hold over
2) FINANCING OF PURCHASES OF VALENCIA HEIGHTS WATER
COMPANY PROPERTY AND BUTLER PROPERTY (REFER TO
PUBLIC FINANCING AUTHORITY AGENDA ITEM NO. IT)
The purchase agreements for the Valencia Heights Water Company property
specifies that the City will issue a promissory note for the purchase. The City is
legally restricted from issuing the note but the City's Public Financing Authority
can issue the note. The purchase agreement with Mr. Butler does specify using
the City's Public Financing Authority. It is recommended that the City Council
authorize lease/purchase from the City's Public Financing Authority by adopting
the following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE LEASE OF CERTAIN
PROPERTY TO BE PURCHASED AND OWNED BY THE
CITY OF WEST COVINA FINANCE AUTHORITY; AND
TAKING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH
Motion by 2" d by
to waive further reading of the resolution and to
adopt disapprove hold over
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Council Agenda 8/21/01
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E) PUBLIC FINANCING AUTHORITY
Recess the City Council meeting at
Authority. Reconvene the City Council meeting at
F) PLANNING DEPARTMENT
G) ADMINISTRATIVE SERVICES
H) REDEVELOPMENT AGENCY
Recess the City Council meeting at
Reconvene the City Council meeting at
7
J)
COMMUNITY SERVICES
ENVIRONMENTAL MANAGEMENT
pm to convene the Public Financing
pm.
pm to convene the Redevelopment Agency.
pm.
1) TRASH COLLECTION RATE ADJUSTMENT FOR
REDEVELOPMENT ASSISTED APARTMENT UNITS
On July 17, 2001 the City Council directed staff to negotiate a rate adjustment
agreement with Athens Services. The adjustment was to change all trash
collection rates for Redevelopment assisted projects (i.e. Lark Ellen Village and
The Promenade) from the existing multi -family per unit rate to commercial rates.
It is recommended that the City Council provide direction to staff.
Motion by 2id by
to
K) PUBLIC SAFETY
L) GENERAL ADMINISTRATION
M) MAYOR'S REPORTS
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Council Agenda 8/21/01
N) COUNCH.MEMBERS' REPORTS
1) Councilmember Touhey — West Covina Street Market
Councilmember Touhey asked staff to agendize the development of a weekly
street market fair along Glendora Avenue at night. It is recommended that the
City Council discuss this matter and direct staff according.
Motion by 2nd by
to
2) Councilmember Herfert— Heritage Park and Taylor House Status
This report provides background on the Heritage Park and Taylor House. It also
briefly reviews the present status and currently budgeted projects. It is
recommended that the City Council receive and file the status report.
Motion by
2„d by
to
3) Councilmember Sanderson —
Schedule for the Community Center/Gym Project
On April 3, 2001 the City Council authorized staff to proceed with the design of a
$4,000,000 Community Center/Gym at Cameron Park. At the August 7, 2001
City Council meeting, Councilmember Sanderson requested that City staff
develop a schedule of the necessary public meetings and other Community
Center/Gym Project activities. It is recommended that the City Council approve
the proposed Community Center/Gym project schedule.
Motion by 2"d by
to
4) Councilmember Miller — City Council Liaison Meetings: Highlights
Councilmember Miller attended the Southern California Association of
Governments meeting and the League of California Cities/Los Angeles Division
meeting during the month of august. Attached to the staff report are the agendas
and highlights of these meetings. It is recommended that City Council receive
and file the information report.
Motion by 2"d by
to
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Council Agenda 8/21/01 •
N) LOUNCILMEMBERS' REPORTS (continued)
5) Councilmember Herfert —
Review of City Council Meeting Start and Adiournment Times
City Councilmember Herfert has requested a review of the start and adjournment
times of City Council meetings. Currently, the City Council meetings are
scheduled to start at 7:30 pm and adjourn at midnight based on the "City of West
Covina Standing Rules." It is recommended that the City Council introduce the
following ordinance to amend the start time of regularly scheduled City Council
meetings from 7:30 pm to 6:30 pm in the Municipal Code:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING THE WEST
COVINA MUNICIPAL CODE, DIVISION 2, SECTION 2-31
(a) REGARDING THE START TIME AND LOCATION OF
CITY COUNCIL MEETINGS
Motion by 2nd by
to waive further reading of the ordinance and to
introduce disapprove hold over
ADJOURNMENT Motion by 2nd by to adjourn at
Tentative City Council Meetings
Tuesday 09/04/01
7:30 pm
Regular meeting
Tuesday 09/18/01
7:30 pm
Regular meeting
Tuesday 10/02/01
7:30 pm
Regular meeting
Tuesday 10/16/01
7:30 pm
Regular meeting
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