06-19-2001 - RegularTuesday
June 19, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
i
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Ball, 1444 W. Garvey
Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please caul at least 48 hours prior to the meeting to
inform its of your particular needs and to determine if accommodation is possible. For sign language interpreter services at
Council meetings, please call no less than three working days prior to the meeting. _
INVOCATION Pastor Dennis Nelson, Christ Lutheran Church
ROLL CALL Wong, Touhey, Herfert, Miller, Sanderson
PROCLAMATION Day of Mentor & Disciple and SGI Youth
- the Soka Gakkai International Region 4 Youth Division
PRESENTATION Victory Over Violence Program
presented by the Soka Gakkai International Region 4
Youth Division
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers,
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or
before the time set for the public hearing.
No hearings scheduled for this meeting.
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Council Agenda
June 19,2001
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C) CONSENT CALENDAR
C-1) Commission Summary of Actions (receive & file)
a) Personnel......................................................... 05/09/01
C-2) Ordinance for Adoption
At the Council meeting of June 5, 2001 the City Council introduced an ordinance
related to the keeping of trash containers in public view adjacent to alleys. It is
recommended that the City Council adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA AMENDING CHAPTER 12 OF THE WEST
COVINA MUNICIPAL CODE RELATED TO THE KEEPING
OF TRASH CONTAINERS IN PUBLIC VIEW ADJACENT TO
ALLEYS
C-3) Temporary Use Permits (receive & file)
TUP 42657-01 issued to Lions Club of West Covina at 1200 Lakes Drive
(Edwards Theatre Fountain) for a silent auction, new vehicle display, food, and
drink from May 29 through May 30, 2001.
TUP #2658-01 issued to Circus Vargas at Sunset Square (Sunset and
Francisquito) for a circus from June 1 through June 3, 2001.
C-4) Approval of Final Maps
Summary Vacation of a Portion of Outlook Lane
A five foot wide strip of land, approximately 1,687 square feet in size, adjacent to
the existing easterly right-of-way of Outlook Lane is excess to the required right-
of-way. This area can be summarily vacated under the provisions of Sections
8300 to 8344.5 of the Street and Highway Code of the State of California. It is
recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, SUMMARILY VACATING A PORTION OF
OUTLOOK LANE WITHIN THE CITY OF WEST COVINA
AND AS MORE PARTICULARLY DESCRIBED IN THIS
RESOLUTION
C-5) Award of Bids
a) Construction of Sidewalk for Project No. SP-01104
Eleven bids were received and opened on June 5, 2001 for the
construction of the new concrete sidewalk on Cabana Avenue (west side)
from Delvale Street to Francisquito Avenue. The lowest responsive bid is
$19,887.10 from Premier Contractors of Orange, California. It is
recommended that the City Council accept the bid of Premier Contractors
in the amount of $19,887.10 as submitted at the bid opening on June 5,
2001, and authorize the Mayor and City Clerk to execute an agreement
with said Premier Contractors for the work to be done.
06.19.01 2
Council Agenda •
June 19, 2001
C CONSENT CALENDAR (continued)
C-5) Award of Bids (continued)
b) City Parks and Civic Center Landscape Maintenance Contract —
Rejection of Bids and Extension of Existing Landscape Maintenance
Contracts
The specifications for a proposed contract, which provides for the
maintenance of landscaping, hardscaping and sprinkler systems for all
City parks and for the West Covina Civic Center, include required
manpower requirements that limit any prospective contractor's ability to
satisfactorily perform the specified work at the lowest cost. It is proposed
to reject all bids, revise the specifications, and solicit for new bids. It is
recommended that the City Council take the following actions.
1. Reject all bids and authorize the Public Works Director/City Engineer
to call for new bids; and
2. Authorize extending the current contracts with Mariposa Horticultural
Enterprise until new bids are received and a contract is awarded by
the City Council.
C-6) April 2001 Statement of Treasurer's Accountability (receive & file)
The staff report serves as a transmittal of the monthly Statement of Treasurer's
Accountability and provides a brief explanation of the report. It is recommended
that the City Council receive and file this report.
C-7) Miscellaneous — Redevelopment Agency
a) Auto Plaza Business Improvement District
Transmitted for City Council consideration is a Resolution of Intention for
the Auto Plaza Business Improvement District. The Resolution sets a
public meeting for July 3, 2001, at which time the City Council will
consider the budget and proposed assessment for the Business
Improvement District. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF
INTENTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA TO LEVY ASSESSMENTS
WITHIN THE WEST COVINA AUTO PLAZA
BUSINESS IMPROVEMENT DISTRICT AREA FOR
FISCAL YEAR 2001-02, AND PROVIDING NOTICE
OF PUBLIC HEARING THEREON TO BE
CONDUCTED JULY 3, 2001
C-7) Miscellaneous — Environmental Management
b) BKK Landfill Closure Plans
This is an updated report on the Status of'Plans for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
06.19.01 3
Council Agenda
June 19, 2001
C-7) Miscellaneous - Finance Department
c) Appropriations Limit for Fiscal Year 2001-2002
Article XIIIB of the California Constitution imposes an appropriations
limit on units of State and local government. This report calculates the
2001-2002 appropriations limit for the City of West Covina to be
$72,505,976. City Council will consider adopting this appropriations limit
for the year ending June 30, 2002. It is recommended that the City
Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA SETTING THE ANNUAL
APPROPRIATIONS LIMIT FOR THE FISCAL YEAR
2001-2002
d) 2000-2001 Year End Budget Adjustments
The City Council will consider approval of the recommended budget
adjustments. Staff recommends that the City Council approve the
schedule of budget adjustments attached to the staff report.
e) Proposed Changes to the Bid Limits as Established in the City's
Purchasing Ordinance
In April 2001, a Finance Department Review was presented by Moreland
and Associates in which several recommendations were made that would
increase the efficiency of the Purchasing Division by allowing City
departments to order goods and service more effectively and enabling
Accounts Payable to pay invoices quickly. This is a request to raise the
purchasing bid limits as defined in West Covina City Code Sec. 2-330,
Bidding; Sec. 2-331, Purchase Orders; Sec. 2-333, Formal Contract
Procedure, and Sec. 2-334, Purchases of less than ten thousand dollar
value. It is recommended that the City Council introduce the attached
ordinance raising the purchasing dollar limits as defined in the West
Covina Municipal Code
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA AMENDING ARTICLE VII
(PURCHASES AND SALES) BY INCREASING THE
DOLLAR LIMITS AS DEFINED IN SEC. 2-330, SEC. 2-
331, SEC. 2-333 AND SEC. 2-334 OF THE WEST
COVINA MUNICIPAL CODE
C-7) Miscellaneous — Public Works
f) West Covina Landscape and Maintenance District No. 1 — Setting of
2001-2002 Assessment Rate
Landscape Maintenance District No. I is located primarily south of Amar
Road and east of Azusa Avenue. On August 5, 1997, the City Council
approved gradually increasing the tax rate over a five-year period. This
fiscal year is the fourth year and the new rate to be set for Fiscal Year
2001-2002 is 8.0 cents per hundred dollars of assessed valuation as
compared to the current 7.3 cents. The proposed levy will provide
$122,976. It is recommended that the City Council adopt the following
resolution which includes a rate increase from 7.3 cents to 8.0 cents per
hundred dollars of assess valuations.
06.19.01 4
Council Agenda •
June 19, 2001
C-7) Miscellaneous —Public Works (continued)
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, SETTING THE AMOUNT OF
MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 1 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2001
g) West Covina Landscape and Maintenance District No. 2 — Setting of
2001-2002 Assessment Rate
Landscape Maintenance District No. 2 is located primarily north of Amar
Road, east of Lark Ellen Avenue and west of Azusa Avenue. On June 15,
1999, the City Council approved gradually increasing the tax rate over a
five-year period. This fiscal year is the third year and the new rate to be
set for Fiscal Year 2001-2002 is 3.7 cents per hundred dollars of assessed
valuation as compared to the current 2.8 cents. The proposed levy will
provide $38,857. It is recommended that the City Council adopt the
following resolution which includes a rate increase from 2.8 cents to 3.7
cents per hundred dollars of assessed valuation.
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, SETTING THE AMOUNT OF
MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT
NO. 2 AND FIXING THE TAX RATE FOR SAID
MAINTENANCE DISTRICT FOR THE FISCAL YEAR
BEGINNING JULY 1, 2001
C-7) Miscellaneous — Community Services
h) Request to Sell Beer and Wine for Two Additional Days at the 4"' of
July Event
The West Covina Elks are requesting authorization to sell beer and wine
on Saturday, June 30, 2001, and Sunday, July 1, 2001, in addition to
Wednesday, July 4, 2001 as part of the annual 4°i of July Event at
Cameron Park. It is recommended that the City Council approve the
request from the West Covina Elks to sell beer and wine two additional
days on June 30 and July 1 from noon until 9:00 p.m. within the
constraints of the eight rules outlined in the staff report.
i) Los Angeles County Dial -A -Ride Service Agreement for FY 2001-2002
The Westpark Transit Authority agreement between the City of West
Covina and Los Angeles County for Dial -A -Ride (DAR) Service
terminates on June 30, 2001. Staff is requesting that City Council approve
the continuation of this agreement along with the amendments for July
2001 — June 2002. It is recommended that the City Council authorize the
Mayor and City Clerk to execute an agreement with Los Angeles County
for the City of West Covina to provide Dial -A -Ride services for the
County from July 1, 2001 to June 30, 2002.
06.19.01 5
Council Agenda •
June 19, 2001
C-7) Miscellaneous — Personnel/Risk Management
j) Plan Check Engineer Job Description
This report recommends the approval of revisions to the job description
for Plan Check Engineer. The new job description reflects current duties
and changes in experience, education and certification requirements. It is
recommended that the City Council review and concur with the Personnel
Director's recommendation for the revised class specification for Plan
Check Engineer, and adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING RESOLUTION
NO. 7223, RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS, AS AMENDED;
AND APPROVING THE REVISIONS TO THE PLAN
CHECK ENGINEER CLASS SPECIFICATION
k) Appointment of Representatives to Independent Cities Risk
Management Authority (ICRMA)
This resolution is to designate Couneilmember Steve Herfert as the City's
primary representative to serve on the Governing Board of ICRMA. The
resolution also designates Erin Patricia Hoppe as the City's alternate
voting member and Debbie Dominguez as the substitute alternate voting
member on the Governing Board. It is recommended that the City
Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA TO APPOINT SPECIFIC
REPRESENTATIVES TO THE INDEPENDENT CITIES
RISK MANAGEMENT AUTHORITY
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by
to waive further reading of the resolutions/ordinances and to adopt/introduce, and
to approve all items listed, except
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
06.19.01 6
Council Agenda •
June 19,2001
D) PUBLIC WORKS
1) Code Enforcement Name Change
The City Council has requested that a name change be implemented for the Code
Enforcement function. After reviewing designations used by neighboring cities,
the proposed new name is Community Preservation with assigned personnel being
Community Preservation Inspectors. It is recommended that the City Council
take the following actions:
1. Approve changing the name of Code Enforcement to Community Preservation
effective July 1, 2001;
2. Authorize the Personnel Department to change the job titles of Senior Code
Enforcement Officer and Code Enforcement Officer to Senior Community
Preservation Inspector and Community Preservation Inspector; and
3. Appropriate $5,000 from the General Fund Reserve to account number 110-
320-2320-6270 for various materials to implement this name change. ,
Motion by 2nd by
to approve disapprove hold over
2) Identity of Residents Reporting Possible Violations of the West Covina
Municipal Code
The City Council has indicated a desire to establish a policy requiring the identity
of residents reporting possible violations of the City's Municipal Code. It is
recommended that the City Council direct staff to implement a policy where
anonymous Code Enforcement reports are only taken in life -safety or health
related instances or in instances where the reporting person is in fear of reprisal.
The minimum contact information to be normally required is a full name and
either a phone number, mailing address, or e-mail address.
Motion by 2°d by
to
3) Introduction of an Amendment to the Municipal Code Providing for a
Financial Hardship Review of Code Violations
Recently, a Councilmember requested the consideration of a Code Enforcement
financial hardship review procedure. This proposed Municipal Code amendment
provides for an appeal based on financial hardship. It is recommended that the
City Council introduce the following ordinance that provides for an appeal of
Municipal Code violations based on financial hardship.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 15-
227(a) OF THE WEST COVINA MUNICIPAL CODE
REGARDING THE ABILITY TO CONTEST A CITATION FOR
A VIOLATION OF THE MUNICIPAL CODE
Motion by 211`1 by
to waive further reading of the ordinance and
to introduce disapprove hold over
06.19.01 7
Council Agenda
June 19,20011
E) PLANNING
F)
G)
H)
1) Directional Signs in Public Right -of -Ways
On May 1, 2001 the City Council directed the Planning Commission to review
and consider possible expansion of the City's current directional sign program.
The Planning Commission has recommended that the sign program be expanded
to include regionally -oriented shopping centers of 95,000 square feet or greater in
size and other civic facilities. It is recommended that the City Council consider
the recommendation of the Planning Commission and provide direction to staff
regarding the possible expansion of the City directional sign program.
Motion by 2" d by
to
ADMINISTRATIVE SERVICES
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Reconvene the City Council meeting at
COMMUNITY SERVICES
No reports for this meeting.
pm to convene the Redevelopment Agency.
Pin.
1) Approval of Changes to Shuttle routes
The City Council provided direction to staff on some changes to the Shuttle routes
at its meeting on June 5, 2001. This report incorporates the changes into a
modified map and seeks City Council approval of the new routes. It is
recommended that the City Council:
1. Approve the changes to the Green Line route with implementation on July 1,
2001.
2. Approve the changes to the Blue Line route with implementation on
September 1, 2001.
Motion by 2°d by
to approve disapprove hold over
2) Rowland Unified School District Capital Improvement Projects
The City Council has authorized funding for various recreation oriented projects
on Rowland Unified School District (District) property as part of the PY 2000-
2001 Capital Improvement Program Budget. The Agreement was developed after
discussions between the Community Services Commission (Commission) Sub -
Committee, City staff and District staff. The Agreement provides the framework
for how the funding will be granted to the District so that the authorized
improvements can be completed. On May 16, 2001 the City Council requested
some additional information from the Sports Council about how the projects will
benefit local sports leagues. The report provides the information received from
the Sports Council, It is recommended that the City Council:
06.19.01
Council Agenda • •
June 19, 2001
H) COMMUNITY SERVICES (continued)
2) Rowland Unified School District Capital Improvement Projects (continued)
I)
J)
K)
1. Approve the Agreement with the Rowland Unified School District except for
the two Nogales High School gym Projects, as recommended by the
Community Services Commission; and
2. Authorize Acting City Manager to execute the Agreement accordingly.
Motion by 2"d by
to approve disapprove hold over
ENVIRONMENTAL MANAGEMENT
1) Athens Services Multi -Family Trash Collection Monthlv Service Rates
Lark Ellen Village Apartments, located at 1350 E. San Bernardino Road, has
questioned their high trash collection rates billed by Athens Services for multi-
family apartment units. Lark Ellen Village is seeking a change in multi -family
billing rates. It is recommended that the City Council refer this to the Waste
Management and Environment Quality Commission for additional review and
report back to Council.
Motion by 2"d by
to approve disapprove hold over
PUBLIC SAFETY No reports for this meeting.
GENERAL ADMINISTRATION No reports for this meeting.
L) APPROVAL OF DEMANDS AND WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
M)
Motion by 2"d by
totaling $
as listed on Check Registers:
(wire transfers:
through
to approve Demands
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
MAYOR'S REPORTS
1) Policy ReeardinE Use of City Letterhead
Motion by
to
2„d by
06.19.01 9
Council Agenda
June 19, 2001
N) COUNCILMEMBERS' REPORTS
1) City Offices' Energy and Environmental Proposal
Councilmember Miller has developed a proposal to address the City's FIVAC
system needs and is requesting City Council's support, Councilmember Miller is
recommending that the City Council approve his proposal.
Motion by 2" d by
to
2) Hurst Ranch & Heritage House and Gardens Park Chart
Councilmember Miller has prepared a chart, which outlines the differences
between the Hurst Ranch Museum and the Heritage Gardens Park. This
information is presented in an effort to assist the City Council in its deliberations
regarding the 2001-2002 CIP funding for Heritage House and Gardens Park.
Councilmember Miller is requesting that the City Council ask him any questions
that they may have regarding this project.
Motion by 2"d by
to
3) Independent Cities Association Board Representative
Motion by 2"d by
to
0) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2,d by
to adjourn the meeting at
pm.
Tentative City Council Meetings
Tuesday 07/03/01
7:30 pm
Regular meeting
Tuesday 07/17/01
7:30 pm
Regular meeting
Tuesday 08/07/01
7:30 pm
Regular meeting
Tuesday 08/21/01
7:30 pm
Regular meeting
06.19.01 to