05-01-2001 - RegularTuesday
May 1, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, [Zoom 317 at City Hall. 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 (TTY) from R a.m. to 5 p.m. Monday through Friday at least 49 hours prior to the meeting. Por sign language
interpreter services at Council meetings, please call no less than three working days prior to the meeting.
INVOCATION
ROLL CALL Wong, Touhey, Herfert, Miller, Sanderson
APPROVAL OF MINUTES Regular meeting of April 3, 2001
PROCLAMATIONS * Fire Service Recognition Day— May 12
* Mental Health Month, May 2001
* National Day of Prayer —May3
* National Nurses Week
* National Public Works Week
* Veteran Appreciation Month, May2001
PRESENTATIONS * Resolution of Commendation to Retiring Police Corporeal
Rob Tibbetts for over 27 years ofservice
* Certificate of Recognition to the West Covina Lions
- 31 years of "Night of Town"
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium
when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public I [caring matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
No hearings scheduled for this meeting.
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Council Agenda
May 1, 2001
C) CONSENT CALENDAR
1) Commissions' Summary of Actions (receive & file)
a) Planning 04/24/01
b) Community Services 03/27/01
c) Joint Community Services/Senior Citizens 03/27/01
2) Approval of Final Mans
Parcel Map No. 24585
Subdivider: BKK Corporation
The City Council has conditionally approved creating three commercial parcels
from the 583-acre site of the former BKK landfill. The conditions of approval have
been met and the owner is requesting final map approval. The parcels are located
on Azusa Avenue south of Aroma Drive commonly referred to as BKK landfill. It
is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP
NO. 243585 AND DIRECTING THE RECORDATION THEREOF
(BKK Corporation)
3) Acceptance of Improvements and/or Release of Bonds
PRINCIPAL: West Covina Royale
LOCATION: 150 S. Grand Avenue
Accept onsite and offsite improvements for Precise Plan No. 860 and authorize
release of Bond No. 5864102 by Safcco Insurance Company of America in the
amount of $666,000.00.
4) Traffic Committee Minutes - Meeting of April 17, 2001 (accept & file)
A City initiated request that parking along south side of Cameron Avenue and west
side of Barranca Street adjacent to South Hills High School be allowed temporarily
during construction at the school resulted in the following recommendation:
That parking along south side of Cameron Avenue and west side of Barranca
Street adjacent to South Hills High School be allowed temporarily during
construction at the school.
5) Award of Bids
a) Traffic Signal Modification at the Intersection of California Avenue
and Merced Avenue for Proiect No. TS-97101B
This project provides for the modification of the traffic signal phasing in the
west and eastbound direction at the intersection of California Avenue and
Merced Avenue. The lowest responsive bid was $8,969.00 from Macadee
Electrical Construction of Chino Hills, California. It is recommended that
the City Council accept the bid of Macadee Electrical Construction in the
amount of $8,969.00 as submitted at the bid opening on April 24, 2001, and
authorize the Mayor and City Clerk to execute an agreement with said
Macadee Electrical Construction for the work to be done.
05.01.01 2
Council Agenda •
May I, 2001
6) March 2001 Statement of Treasurer's Accountability (receive and file)
This staff report serves as a transmittal of the monthly Statement of Treasurer's
Accountability and provides a brief explanation of that report. It is recommended
the City Council receive and file this report.
7) Miscellaneous — Planning Department
a) Partial. Waiver of Fees: Conditional Use Permit 01-04, Heritage Clinic
and Community Assistance Program
On April 10, 2001, the Planning Commission approved Conditional Use
Permit No. 01-04 for the operation of an elderly day care center for elderly
adults with impaired dementia at St. Martha's Episcopal Church at 520 S.
Lark Ellen Avenue. In approving the application, the Planning Commission
also voted to recommend that the application fees be waived for the
applicant, Heritage Clinic and Community Assistance Program, which is a
non-profit organization. It is recommended that the City Council approve
the waiver of the filing and processing fees for Conditional Use Permit No.
01-04 in the amount of $1,351.00 and require the payment of costs for
mailing and publication of public hearing notices in the amount of $172.90.
7) Miscellaneous — Finance Department
b) 2001 Investment Policy
The City Council will consider the City's Investment Policy. State law
requires that the City Council adopt an investment policy at least annually.
Staff recommends that the City Council adopt the City's Investment Policy
and accompanying hrvestment Portfolio Guidelines.
c) Los Angeles County Investment Pool (LACIP) Resolution
The City Council will consider the adoption of a resolution authorizing the
City Finance Office and/or their designee to continue the investment of
surplus cash in the Los Angeles County Investment Pool (LACIP). Staff
recommends that the City Council adopt the resolution authorizing the City
Finance Officer and/or their designee to continue investment of surplus cash
in the Los Angeles County Investment Pool (LACIP).
7) Miscellaneous — Environmental Management
d) Authorization for Repair of Electric Vehicle Charging Station
The electric vehicle charging stations at the Westfield Shoppingtown West
Covina have been damaged and require $2,328 for repairs. Fund for the
repairs are available through the City's restricted South Coast Air Quality
Management District AB 2766 funds. It is recommended that the City
Council take the following actions:
a) Find that the estimate provided by Clean Fuel Connection, Inc. is
adequate, thereby waiving the requirement to solicit bids; and
b) Authorize the Environmental Management Director to execute an
agreement with Clean Fuel Connection, Inc. to complete the
designated repairs; and
c) Appropriate a maximum of $2,328 from fund balance 119-300 for
account #119-320-2319-6330, equipment maintenance and repair.
05.01.01
Council Agenda • •
May I, 2001
7) Miscellaneous — Police Department
e) Appropriating the COPS in Schools 2000 SRO Grant
The City Council previously approved the Police Department's COPS In
Schools 2000 grant application to create a School Resource Officer (SRO) at
Coronado Alternative School. This competitive grant program commenced
in December of 2000 when the COPS Office officially approved the
Department's grant. Having worked out the financial details with the West
Covina Unified School District, who will pay the required local cash match,
the City can now appropriate the grant. It is recommended that the City
Council:
a) Appropriate $43,273 in 197-320-2111-5XXX for FY 2000-01.
b) Reclassify $30,636 in salary & benefit expenditures already encumbered
since December 2000 from 110-320-2110-5XXX to 197-320-2111-
5XXX.
c) Direct City staff to include the remaining grant funds in future budget
processes, as follows: $79,412 in 197-320-2111-5XXX for FY 2001-02;
$85,176 in 197-320-2111-5XXX for FY 2002-03; and $37,934 in I'Y
2003-04, although these are estimates, pending future salary and benefit
negotiations.
7) Miscellaneous — Fire Department
f) Replacement of Fire Department Command Unit
On April 24, 2001, the Fire Department's emergency response command
vehicle had an accidental electrical fire that resulted in damages that will
exceed the value of the unit. This is an emergency request to use vehicle
replacement funds to replace the unit. It is recommended that the City
Council authorize the use of vehicle replacement funds to purchase a
replacement from Ed Butts Ford and to have the vehicle reconfigured as a
suitable command unit by Advance Command Solutions, Inc. of Yorba
Linda.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
to waive
05.01.01 4
Council Agenda • •
May I, 2001
D) PUBLIC WORKS
E)
F)
G)
H)
l) Geotechnical Evaluation Report for the 2400 Block of Belinda Street
Converse Consultants of Redlands has provided a geotechnical review, sampling,
testing, and analysis of the site conditions on twelve properties located in the 2400
block of Belinda Street. Their report was reviewed with property owners and
indicates no City liability for damages. It is recommended that the City Council
authorize only the facilitation of a meeting between the property owners and the
developer along with the developer's engineer, soils engineer, and contractor.
Motion by 2nd by to
approve disapprove hold over
PLANNING No reports for this meeting.
ADMINISTRATIVE SERVICES
1) Finance Department
Presentation by Moreland & Associates of the "Finance Department
Management Review" Final Report and Direction from City Council on
Moreland & Associates' Recommendations in the Final Report
It is recommended that the City Council:
1. Receive the Report and Presentation. Accept Moreland & Associates'
recommendations in concept.
2. Direct staff to return to Council with those recommendations requiring Council
action (e.g., those requiring Municipal Code or Council Policy changes).
3. Direct staff to commence action on those items within managerial authority and
report back to City Council within ninety days on actions taken or alternatives
thereto.
4. Refer the fiscal impact to the Budget Process.
Motion by 2nd by to
approve disapprove hold over
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council meeting at
p.m. to convene the Redevelopment
COMMUNITY SERVICES No reports for this meeting.
p.m.
05.01.01 5
Council Agenda •
May I, 2001
I) ENVIRONMENTAL MANAGEMENT
1) BKK Landfill Contaminated Groundwater Corrective Measures
U
K)
L)
M)
Implementation Plan Insolvenev Statement
At the April 3, 2001 City Council meeting, staff was directed to prepare a staff
report addressing the financial impacts to the City and landfill operations because of
BKK's insolvency to help the City Council determine what the City's position
should be. It is recommended that the City Council take the following action:
1. Direct staff to work closely with U.S. EPA on the insolvency issues insuring
that the City's concerns are considered.
2. Direct Legal Counsel to provide a determination if the CAMU would be in
violation of the 1996 Superior Court Judgment.
3. Direct staff as to the Council's position on the CAMU.
4. Direct staff to insure that 100% of BKK's parcels I & 2 property sales and
or revenues are applied to cover the total costs present and future for Class I,
Class III and U.S. EPA's remediation for air, soil and groundwater.
5. Direct staff to report back to the City Council with a status report regarding
the above.
Motion by
approve
disapprove
2nd by
PUBLIC SAFETY No reports for this meeting
GENERAL ADMINISTRATION No reports for this meeting
APPROVAL OF DEMANDS and WIRE TRANSFERS
hold over
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by
totaling $
as listed on Check Registers:
ROLL CALL:
MAYOR'S REPORT
21"1 by
(wire transfers:
through
to approve Demands
Herfert, Miller, Sanderson, Touhey, Wong
05.01.01 6
Council Agenda •
May I, 2001
N) COUNCILMEMBERS' REPORTS
1) City of West Covina Energy Advisory Committee
Councilmember Herfert is recommending the establishment of an Energy Advisory
Committee to evaluate energy usage of West Covina residents, businesses, and
municipal facilities. It is recommended that the City Council consider
Councilmember Herfert's request and form an Energy Advisory Committee.
Motion by 2nd by to
approve disapprove hold over
2) Directional Siens in Public Rieht-of-Ways
Councilmember Touhey requested that an item be agendized to discuss the
placement of directional signage for shopping centers within the public right-of-
way. It is recommended that the City Council provide appropriate direction to staff
regarding the expansion of the City directional sign program to include additional
places of commerce.
Motion by 2nd by to
approve disapprove hold over
O) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by
to adjourn the meeting at' pm.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
05/15/01
7:30 pm
Regular meeting
Thursday
05/17/01
6:00 pm
Study session: CIP Budget
Tuesday
05/29/01
6:00 pm
Study session: Budget wrap-up, if needed
Tuesday
06/05/01
7:30 pm
Regular meeting
Tuesday
06/19/01
7:30 pm
Regular meeting
05.01.01 7