04-17-2001 - RegularTuesday
April 17, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Ball_ 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). lfyou will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 914-8433 (voice) or (626)
960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting
to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at
Council meetings, please call no less than three working days prior to the meeting.
INVOCATION
ROLL CALL
APPROVAL OF MINUTES
Wong, Touhey, Herfert, Miller, Sanderson
Regular meeting of February 6, 2001
Regular meeting of February 20, 2001
Regular meeting of March 6, 2001
Regular meeting of March 20, 2001
Special meeting of March 27, 2001
Special meeting of March 29, 2001
PROCLAMATIONS * West Covina Beautiful Month — May 2001
- Elha Comeau, President of West Covina Beautiful
* Earth Day- April 22, 2001
- Rickie Santell, Waste Management/Environmental
Quality Commissioner
* El Dia de los Nin`os — April 30, 2001
PRESENTATIONS * Certificates of Recognition to outgoing Commissioners
* Southern California Association of Governments
ANNOUNCEMENT * Commission Appointment
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Ite n A on the Agenda. You may approach the podium
when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public I -fearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda. I rHrtify that =PIM of who
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Council Agenda •
April 17, 2001
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) PUBLIC NUISANCE AND RECORD OF COST ABATEMENT HEARING
Location: 932 E. Cameron Avenue
On February 22, 2201, an unmaintained pool and spa at 932 E. Cameron Avenue
was determined to present a threat to life and public health and was pumped. The
City Council will conduct a hearing as required by Section 15-203 of the Municipal
Code regarding the emergency abatement and record of cost.
a) Verification of affidavit of posting and mailing
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: Staff recommends that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, DECLARING THE PROPERTY, LOCATED AT
932 E. CAMERON AVENUE, A PUBLIC NUISANCE AND
CONFIRMING THE COST REPORT TO ABATE
Motion by 2ad by_
to waive further reading of the resolution and to
approve
C) CONSENT CALENDAR
disapprove
1) Commissions' Summary of Actions (receive & file)
a) Planning
b) Personnel
2) Claims Against the City (deny & notify claimant)
hold over
04/10/01
02/14/01 & 03/14/01
a) Christina Amador vs. City of West Covina
On February 22, 2001, the City Clerk's Office received a claim for personal
injuries in excess of $100,000.
b) Wyatt Ellison, Jr., Joyce L. Ellison, Wyatt Jamal Ellison, Maurice T.
Ellison, Michael Joseph Ellison, Gladys Johnson, and Britney Johnson
vs. CitV of West Covina
On October 30, 2000, the City Clerk's Office received a claim for property
damage and personal injuries. The amount of claim had not been
determined at time of presentation.
04.17.01 2
Council Agenda • •
April 17, 2001
C) CONSENT CALENDAR (con't)
3) Approval of Final Maps (adopt reso)
Parcel Map No. 24585
Subdivider: BKK Corporation
The Planning Commission has conditionally approved creating three commercial
parcels from the 583-acre site of the former BKK landfill. The conditions have been
met and the owner is requesting final map approval. The parcels are located on
Azusa Avenue south of Aroma Drive commonly referred to as BKK landfill. It is
recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING FINAL MAP AND DEED
RESTRICTIONS OF PARCEL MAP NO. 243585 AND
DIRECTING THE RECORDATION THEREOF (BKK
Corporation)
4) Award of Bids
a) Fourth One -Year Extension of the Tree Maintenance Contract
In May 1997, West Coast Arborists, Incorporated of Anaheim was awarded
a one-year contract for tree maintenance services with an option of four
annual extensions. On April 4, 2000, the City Council granted a third one-
year extension of this contract. West Coast Arborists has requested a fourth
one-year extension with no increase in the contract amount. It is
recommended that the City Council authorize the fourth one-year extension
of the tree maintenance contract with West Coast Arborists, Incorporated of
Anaheim at no increase in the contract amount with funding in the amount
of $210,000 from Citywide District Account No. 188-320-2241-6130 and
$7,170 from Non Assessable Citywide Maintenance Account No. 180-320-
2241-6130.
b) Merced Avenue Reconstruction for Project Nos. SP-99106 and SP-
01109- Federal Project No. STPL-5259 (006)
This project provides for the reconstruction of Merced Avenue from Walnut
Avenue to Valinda Avenue. The lowest responsive bid was $512,275.65
from Gentry Brothers, Inc. of Irwindale, California. It is recommended that
the City Council take the following actions:
1. Accept the bid of Gentry Brothers, Inc., in the amount of $512,275.65 as
submitted at the bid opening on April 3, 2001, and authorize the Mayor
and City Clerk to execute an agreement with Gentry Brothers, Inc. for
the work to be done.
2. Authorize a professional soils and material testing service contract with
Harrington Geotechnical Engineering, Inc. not to exceed $6,000 and
authorize a professional engineering services contract with Mr. W. F.
Herring, not to exceed $6,250.
04.17.01
Council Agenda
April 17, 2001
C) CONSENT CALENDAR (con't)
5) Miscellaneous — Public Works Division
a) Capital Improvement Program and Building Activity Report —
First Quarter 2001
This report provides the City Council with a summary of Capital
Improvement Activity and Major Building Permits issued during the quarter
ending March 31, 2001. It is recommended that the City Council receive
and file this report.
b) City Hall HVAC Replacement: Mechanical Engineering Consultant
Services Acceptance of Proposals, Resolution for Application of Energy
Efficiency Loan, Approval to Proceed with Hybrid Chiller
Demonstration Program — Project No. GP-01320
This project will provide for Mechanical Engineering services to initiate the
design and replacement of the existing City Hall and Police HVAC (Heating
Ventilation and Air Conditioning) system with a new energy efficient
system. The State Energy Commission has a low interest loan program
available for energy efficiency projects such as this. The opportunity also
exists for the City to participate in a pilot demonstration and testing program
with the installation of a gas/electric hybrid chiller. It is recommended that
the City Council take the following actions:
1. Establish Project No. GP-01320 for the replacement of the HVAC
system for the City Hall and the Police Department.
2. Transfer $17,080 from account 110-320-3440-7900 to account 110-320-
3161-7500; transfer $15,450 from account 160-320-3440-7500 to
account 160-320-3161-7500; and appropriate $43,750 from General
Fund Reserves (account 110) to account 110-320-3161-7500.
3. Accept the proposal of KS Engineers as submitted to the City on January
29, 2001, in the amount of $36,000 and authorize the Mayor and City
Clerk to execute an agreement with KS Engineers Company of La Jolla,
California, for Phase I of the work to be done ($18,750).
4. Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA AUTHORIZING AN APPLICATION TO TFIE
CALIFORNIA ENERGY COMMISSION FOR AN
ENERGY EFFICIENCY LOAN FOR THE CITY HALL
AND POLICE HEATING, VENTILATION AND AIR
CONDITIONING (HVAC) SYSTEMS.
5. Waive the formal bidding requirements in accordance with WCMC
Section 2-333(i)(1), and authorize the Mayor and City Clerk to enter into
an agreement with Alturdyne and the Gas Technical Institute to
participate in a hybrid gas chiller demonstration program.
c) Purchase of Traffic Collision Software
The City Council previously approved the Police Department's purchase of
a computerized traffic collision database program, from Crossroads Software
as part of a State Office of Traffic Safety grant. The Engineering Division is
seeking City Council approval to purchase a second site license for the same
software to replace the division's existing non-Y2K complaint traffic
collision software. It is recommended that the City Council authorize the
purchase of a second site license for the Crossroads Software's Traffic
Collision Program at a cost of $10,532.57.
04.17.01 4
Council Agenda • •
April 17, 2001
C) CONSENT CALENDAR (con't)
Miscellaneous — Public Works Division
d) West Covina Citvwide Sewer Service Charge
Based on the currently proposed budget, the Citywide Sewer Service Charge
is proposed to be maintained at $21.95 per unit for Fiscal Year 2001-2002
(same rate as that for 2000-2001). A Public Hearing, proposed for June 5,
2001, is required to be held by the City Council on the method of collection
for the Sewer Service Charge for Fiscal Year 2001-2002. It is recommended
that the City Council adopt the following resolution:
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, DECLARING ITS INTENTION TO
COLLECT THE ANNUAL SEWER SERVICE CHARGE
THROUGH THE COUNTY TAX BILL AND SETTING A
DATE FOR A PUBLIC HEARING THEREON (PUBLIC
HEARING: JUNE 5, 2001)
e) West Covina Citywide Lighting and Maintenance District Preliminary
Approval of the Engineer's Report
At the February 6, 2001 City Council meeting, the City Council adopted a
resolution ordering the Engineer's Report. It is proposed that the City
Council now adopt a resolution preliminarily approving the Engineer's
Report for the West Covina Citywide Lighting and Maintenance District and
declare its intention to levy and collect assessments within the district for
Fiscal Year 2001-2002 and set the date of .tune 5, 2001 for the Public
Hearing. It is recommended that the City Council adopt the following
resolution:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, PRELIMINARILY APPROVING THE
CERTIFIED ENGINEER'S REPORT AND DECLARING
ITS INTENTION TO HOLD A PUBLIC HEARING ON
JUNE 5, 2001 TO APPROVE CITYWIDE ASSESSMENTS
COMMENCING IN FISCAL YEAR 2001-2002 TO FUND
THE OPERATION AND MAINTENANCE OF STREET
LIGHTS AND STREET TREES WITHIN THE DISTRICT
5) Miscellaneous — City Manager's Office
f) Human Relations Mutual Assistance Consortium Agreement
The City Council shall consider a Human Relations Mutual Assistsance
Agreement between the City of West Covina and the County of Los Angeles
to join the Human Relations Mutual Assistance Consortium. It is
recommended that the City Council approve the attached agreement and
authorize the Mayor to execute said agreement.
5) Miscellaneous — Environmental Management
g) BKK Landfill Closure Plans — Status Report
This is an updated report on the Status of Plans.for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
04.17.01 5
Council Agenda • •
April 17, 2001
C) CONSENT CALENDAR (con't)
5) Miscellaneous — Police Department
h) Replacement of Police Vehicles
The Police Department requests City Council approval for the purchase of
thirteen Ford Crown Victorias to replace high mileage Police vehicles which
are no longer under factory warranty, and two undercover vehicles, already
included in the current budget. It is recommended that the City Council take
the following actions:
l . Find that the L.A. Co. bid price offered by Wondries Ford (Bid Number
S200205) satisfys the City bid process and approve the purchase of
eleven Ford Crown Victoria police interceptors from Wondries Ford of
Alhambra, including extended warranties for $306,433 ($294,058 from
365-320-2224-7170—the Fleet Maintenance account; and $12,375 from
365-320-2224-6325—the Maintenance Division's account).
2. Authorize the Police Department to utilize Pursuit 'technologies for the
conversion costs of the new vehicles, including purchasing new cages
and prisoner seats that fit the redesigned interiors, for an amount not to
exceed $26,942 ($14,597 for conversion plus $12,345 for cage and
prisoner seat purchases).
3. Authorize the Police Department to enter into a two -vehicle rental
program with the vendor with the lowest price, Clippinger Chevrolet, for
undercover detective vehicles, and authorize the transfer of $1,200 from
365-320-2224-717- to 220-320-2110-7170 fro that purpose for FY 2000-
01. The remaining amounts ($7,200 in each fiscal year, through May of
2005) will be incorporated into the budget process.
4. Approve the transfer of the current high -mileage Patrol vehicles to the
Detective Bureau, Administration, SHOP, and other applications, as
delineated in the attached vehicle assignment schedule.
i) Replacement of Police Department Computers
The Police Department requests City Council approval for the replacement
of the Department's computer system. Included in the Adopted FY 2000-01
budget as CIP project G01-2, this replacement includes the cable and fiber
optic lines that the Depatment relies on for internal and external
communications, the network hardware/software, and computer hardware.
This replacement will be paid for using the remaining D.E.R. funds, at no
cost to the General Fund. It is recommended that the City Council:
1. Authorize the appropriation of $350,000 ($333,904 plus $16,096
contingency for any unforeseen costs) from the D.E.R. Fund balance to
117-320-2135-7130, to be expended on this project.
2. Authorize Craft Communications to complete the installation of the
cable and fiber optic network infrastructure, totaling $29,241.09.
3. Authorize Micro Age to replace and upgrade the network hardware and
software, totaling $80,548.82.
4. Authorize the purchase of the computer and server hardware from Dell
Computers, totaling $224,113.22 (under State CMAS Bid No. 3-99-00-
0192C).
04.17.01 6
Council Agenda •
April 17, 2001
D)
5) Miscellaneous — Community Services
j) Approval of Request to Serve Alcohol at West Covina Police
Retirement Part at the Senior Center
The West Covina Police Association is planning a retirement party to honor
the men and women of the West Covina Police Department who have
retired during the past year on Sunday, May 20, 2001 from 10:00 a.m. to
5:00 p.m., at the Senior citizens Center. They are requesting approval to
serve beer and wine at the event. It is recommended that the City Council
authorize the West Covina Police Association to serve beer and wine at the
retirement party on May 20, 2001 at the West Covina Senior Center.
k) Approval of Request to Serve Alcohol at the Heritage House, 3510
Cameron Ave., West Covina
The Historical Society of West Covina is planning a celebration to dedicate
the "Walk Into History' brick walkway, on May 12, 2110, starting at 2:00
p.m. They are requesting approval to serve champagne punch at the event.
It is recommended that the City Council authorize the Historical Society of
West Covina to serve champagne punch at the May 12, 2001, dedication of
the commemorative brick "Walk Into History' at the Heritage House on
3510 Cameron Ave., West Covina.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 5:
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
except
ROLL CALL:
PUBLIC SERVICES
I-Ierfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
to waive
1) Possible Cul-de-Sac on Giano Street at Gemini Street
In response to a City Traffic Committee item concerning a possible cul-de-sac on
Giano Street at Gemini Street, the City Council requested that a City Council Sub -
Committee meet with Rowland Unified School District representatives. The
meeting was held on March 21, 2001 with the City council Sub-Conunittce
requesting additioanl information to be provided at the April 17, 2001 City Council
meeting. It is recommended that the City Council concur in the recommendation of
the Traffic Committee to not construct the requested cul-de-sac on Giano Street at
Gemini Street by approving option `A' as detailed in the report.
Motion by 2nd by to
approve disapprove hold over
04.17.01 7
Council Agenda
April 17, 2001
E) PLANNING No reports for this meeting.
F) ADMINISTRATIVE SERVICES No reports for this meeting
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m.
H) COMMUNITY SERVICES
1) Contract for the Design and Construction of the 2002 Rose Float
On April 3, 2001, the City Council appropriated $120,000 for the City of West
Covina's 2002 Rose Float event. Staff seeks direction in regard to contracting a
builder for the design and construction of the 2002 Rose Float. It is recommended
that the City Council:
l . Forego any further procedures to review additional proposals; and
2. Authorize the City Manager to enter into an agreement with Charisma Floats
for the design and constructin of the 2002 Rose Parade Float for an amount up
to $100,000 with a payment schedule, as previously detailed, against account
number 110-320-2439-6206.
Motion by 2nd by
approve disapprove hold over
I) ENVIRONMENTAL MANAGEMENT No reports for this meeting.
J) PUBLIC SAFETY No reports for this meeting
K) GENERAL ADMINISTRATION No reports for this meeting
L) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by
totaling $
as listed on Check Registers:
ROLL CALL:
2„d by
(wire transfers:
through
to approve Demands
Herfert, Miller, Sanderson, Touhey, Wong
04. l 7.01 8
• Council Agenda •
April 17, 2001
M) MAYOR'S REPORT
1) Annual Appointments of City Council Representative to Other Aeencies
Each year, the city council is asked to confirm appointments by the Mayor to a
number of organizations and governmental bodies, which are tilled by members of
the City Council. A list of these appointments is now before the City Council. It is
recommended that the Mayor make appointments to the various organizations
described in the staff report, subject to City Council confirmation. It is further
recommended that the representatives to the San Gabriel Valley Council of
Governments be named in the following resolutions:
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, NAMING AS THE
GOVERNING BOARD REPRESENTATIVE TO THE SAN
GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND
AS THE ALTERNATE
Motion by 2nd by
to waive further reading of the resolution to
adopt
disapprove
N) COUNCILMEMBERS' REPORTS
O) CITY MANAGER'S REPORT
hold over
ADJOURNMENT Motion by 2nd by
to adjourn the meeting at pm.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
05/01/01
7:30 pm
Tuesday
05/15/01
7:30 pm
Thursday
04/24/01
6:00 pm
Thursday
04/26/01
6:00 pm
Tuesday
06/05/01
7:30 pm
Tuesday
06/19/01
7:30 pm
Regular meeting
Regular meeting
Budget Study Session — MRC Room 314
Budget Study Session — MRC Room 314
Regular meeting
Regular meeting
04.17.01 9