04-03-2001 - RegularTuesday
April 3, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chamber
Agenda material is available for review before the meeting at the City Clerk's Office. Room 317 at City Ball, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance
at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626)
960-4422 ('Ff Y) from R a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting
to inform as of your particular needs and to determine if accommodation is possible. For sign language interpreter services at
Council meetings, please call no less than three working days prior to the meeting.
INVOCATION
ROLL CALL Wong, Touhey, Herfert, Miller, Sanderson
PROCLAMATIONS * Earthquake Preparedness Month - April 2001
* April Pools Week - April 23-29, 2001
PRESENTATIONS * Presentation of 2001 Rose Parade float Picture
* Resolution of Commendation to Outgoing City Manager
- Daniel G. Hobbs
Remarks by Outgoing City Manager
ANNOUNCEMENTS * Appointment of Acting City Manager
* New Commission Appointments
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a
Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may
approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please
complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be
taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the
Mavor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or
before the time set for the public hearing.
1) 2001-2002 ACTION PLAN AND PUBLIC SERVICE PROJECTS
To allow for the presentation and review of the 2001-2002 draft Action Plan at the
same time that the Public Service Projects I-[earing is held, staff is requesting that
the hearing be held over until May 15, 2001.
a) Verification of publication
b) Open hearing
c) Recommendation: It is recommended that the City Council approve staffs
request to hold the Public Service Project Public Hearing over until May 15,
2001, at which time both the Public Service Projects and the 2001-2002 draft
Action Plan will be presented for public comment. Prior to the May City
Council meeting, the Public Hearing will be renoticed for the required 30
days.
Motion by 2nd by to
approve disapprove hold over
2) WEED ABATEMENT 2001
This request is the final step in the administrative process for the Weed
Abatement Program. It asks the City Council to receive and file the Affidavit of
Mailing, conduct a public hearing to hear any public protests, and order the
abatement of weeds and rubbish.
a) Affidavit of Mailing (receive & file)
b) Open public hearing
c) Presentation of staff report
d) Written protests or objections
e) Public testimony
f) Close hearing
g) Council discussion
h) Recommendation: It is recommended that the City Council order the
abatement of weeds and rubbish on those properties described in Resolution
of Intention No. 2001-23.
Motion by 2nd by to
approve disapprove hold over
C) CONSENT CALENDAR
1) Commissions' Summary of Actions (receive & file)
a) Planning . . . . . . . . . . . . . . . . . . . . . . .03/27/01
b) Community Services . . . . . . . . . . . . . . . . . 02/13/01 & 03/13/01
c) Senior Citizens . . . . . . . . . . . . . . . . . . . .03/08/01
d) Joint Community Services/Senior Citizens . . . . . 02/08/01
2
C) CONSENT CALENDAR
2) Claims Against the Citv (deny & notify claimant)
a) Filomeno C. Martinez vs. City of West Covina
On January 24, 2001, the City Clerk's Office received a claim for property
damage in the amount of $2,000.
b) Arleene Cuevas Aguirre vs. City of West Covina
On January 30, 2001, the City Clerk's Office received a claim for personal
injuries in the amount of $150,000.
c) John F. Avelar vs. City of West Covina
On January 24, 2001, the City Clerk's Office received a claim for property
damage in the amount of $1,000.
d) Luisa Gonzalez, a minor, by and through her guardian Ad Litem, Socorro
Gonzales vs. City of West Covina
On January 29, 2001, the City Clerk's Office received a claim for personal
injuries. The amount of the claim had not been presented at time of
presentation.
3) Temporary Use Permits (receive and file)
TUP 92646-01 - Calvary Christian Fellowship at 1609 E. Cameron Avenue for an
Easter Sunrise Service on April 15, 2001, from 7 a.m. until 9 a.m.
4) Award of Bid for the Purchase of Fire Equipment
The Fire Department is requesting approval to replace two aged fire engines an
aged Breathing Air Unit and an aging utility vehicle with two new engines, a new
air and light unit and a new utility truck. It is recommended that the City Council
authorize the purchase of four fire vehicles per the specifications in Bid No. 2000-
07 from Fire Rescue Group by payment of $810,000.00 from account 110-281-
7170 and account 365-320-2224-7170 and $80,861.00 with a lease purchase
agreement from Allied Signal Corporation.
5) City Treasurer's Report (receive and file)
Report for the month of February 2001.
6) Miscellaneous - Public Works
a) Landscape Maintenance Districts Nos. 4, 6, and 7 Preliminary
Approval of the Engineer's Report
At the February 6, 2001 meeting, the City Council adopted resolutions
ordering the Engineer's Reports. It is proposed that the City Council now
adopt resolutions preliminarily approving the Engineer's Reports for West
Covina Landscape Maintenance Districts Nos. 4, 6, and 7 and declare its
intention to levy and collect assessments within the districts for Fiscal
Year 2001-2002 and set the date of May 15, 2001 for the Public Hearings.
The assessments rates for Districts 4, 6, and 7 are proposed to remain the
same as currently established. It is recommended that the City Council
adopt the following resolutions:
C) CONSENT CALENDAR (con't)
6) Miscellaneous - Public Works (con't)
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, PRELIMINARILY APPROVING THE
CERTIFIED ENGINEER'S REPORT AND DECLARING ITS
INTENTION TO HOLD A PUBLIC HEARING ON MAY 15,
2001 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4
COMMENCING IN FISCAL YEAR 2001-2002 TO FUND
THE OPERATION AND MAINTENANCE OF CERTAIN
LANDSCAPING AND APPURTENANT FACILITIES
WITHIN THE BOUNDARIES OF THE DISTRICT.
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, PRELIMINARILY APPROVING THE
CERTIFIED ENGINEER'S REPORT AND DECLARING ITS
INTENTION TO HOLD A PUBLIC HEARING ON MAY 15,
2001 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6
COMMENCING IN FISCAL YEAR 2001-2002 TO FUND
THE OPERATION AND MAINTENANCE OF CERTAIN
LANDSCAPING AND APPURTENANT FACILITIES
WITHIN THE BOUNDARIES OF THE DISTRICT.
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, PRELIMINARILY APPROVING THE
CERTIFIED ENGINEER'S REPORT AND DECLARING ITS
INTENTION TO HOLD A PUBLIC HEARING ON MAY 15,
2001 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7
COMMENCING IN FISCAL YEAR 2001-2002 TO FUND
THE OPERATION AND MAINTENANCE OF CERTAIN
LANDSCAPING AND APPURTENANT FACILITIES
WITHIN THE BOUNDARIES OF THE DISTRICT.
6) Miscellaneous - Environmental Management
b) Resolution Authorizing 2001/2002 Enforcement Assistance Grant
Applications
The California Integrated Waste Management Board (CIWMB) has an
Enforcement Assistance Grant Fund Allocation for Local Enforcement
Agencies (LEA'a). The fund allocation for the City of West Covina will
be approximately $15,000, It is recommended that the City Council adopt
the following resolution:
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN
APPLICATION TO THE CALIFORNIA INTEGRATED
WASTE MANAGEMENT BOARD FOR AN
ENFORCEMENT ASSISTANCE GRANT
4
C) CONSENT CALENDAR
6) Miscellaneous - Police Department
c) Conflict of Interest Code Modification
On December 12, 2000, during their biennial review of the City's Conflict
of Interest Code, the City Council added the position of Police Lieutenant
to the job classifications of designated employees required to submit
Statements of Economic Interest. It is recommended that the City Council
modify the Designated Employees section of the Conflict of Interest Code,
removing the position of Police Lieutenant.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
LU
E)
Motion by 2nd by
to waive further reading of the resolutions and to adopt, and to approve all items listed,
except:
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
PUBLIC WORKS No reports for this meeting
COMMUNITY DEVELOPMENT
1) REDEVELOPMENT
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Adjourn the Redevelopment Agency meeting at
p. M.
2) PUBLIC FINANCING AUTHORITY
Convene the Public Financing Authority meeting at p.m. Adjourn the
PFA meeting and reconvene City Council meeting at p.m.
5
F) FINANCE DEPARTMENT
1) Comprehensive Annual Financial Report (CAFR)
The City's Comprehensive Annual Financial Report for Fiscal Year 1999-2000,
which has been audited by Caporicci, Cropper and Larson, CPAs, will be
presented. Staff recommends that the City Council receive and file the City's
Comprehensive Annual Financial Report for fiscal year ending .tune 10, 2000.
Motion by
2nd by
To approve disapprove hold over
2) Annual Financial Report - West Covina Public Financing Authority
Transmitted herewith are the financial statements and related audit report for the
West Covina Public Financing Authority (A Joint Powers Agreement) for the
fiscal year ending June A 2000.
Motion by
2nd by
To approve disapprove hold over
3) Annual Financial Report - Redevelopment Agency
The City Council will review the Annual Report of the Redevelopment Agency
for Fiscal Year 1999-2000, which includes the Agency financial audit, as certified
by Caporicci, Cropper, & Larson, independent auditiors. It is recommended that
the City Council receive and file the Redevelopment Agency Annual Report for
Fiscal Year 1999-2000.
Motion by 2nd by
To approve disapprove hold over
4) 2000-01 Mid -Year Review - General Fund; and Recommended Budget
The City Council will review the 2000/01 Mid year Fiscal Review and consider
approval of recommended budget adjustments. Staff recommends that the City
Council approve the attached schedule of budget adjustments.
Motion by
2nd by
To approve disapprove hold over
G) COMMUNITY SERVICES
1) 2002 Tournament of Roses Float and Contract with West Covina Rose Float
Foundation
On February 6, 2001, the City Council approved to accept an invitation from the
Pasadena Tournament of Roses Association to the City of West Covina to
participate in the 2002 Rose Parade. Staff seeks direction in regard to the funding
of the event and the contracting of the West Covina Rose Float Foundation. It is
recommended that the City Council:
L]
0
G)
H)
1)
.1)
COMMUNITY SERVICES (cont')
1) 2002 Tournament of Roses Float and Contract with West Covina Rose Float Foundation (con't)
1. Authorize the City Manager to enter into a contract with the West Covina
Tournament of Roses Foundation when the Foundation is officially formed.
2. Appropriate $100,000 from the General Fund Reserves, account # 110-320 (for
the construction of the float) to 1 10-320-2349-6206.
3. Appropriate $20,000 from the General Fund Reserves, account # 110-320 (for
fundraising seed money) to 110-320-2349-6206.
4. Authorize the City Manager to sign the attached letter advancing the West Covina
Chamber of Commerce $120,000 from account # 110-320-2349-6206. The
Chamber will then proceed with the construction of the float pending the formal
incorporation of the Foundation.
5. Direct the Finance Department to include an interfund transfer of $50,000 from
Fund 118 (BIT) to the General Fund (1 10) on July 1, 2001.
6. Direct the Finance Department to deposit donations (estimated at $50,000) into
the General Fund (110), when the donations are received. (It should be noted that
up to $20,000 in costs will be incurred by the General Fund if fundraising does
not generate $70,000).
7. Provide staff time and transportation support at the same level as the previous
year.
Motion by 2nd by
To approve disapprove hold over
PUBLIC SAFETY SERVICES - POLICE DEPARTMENT
1) Financial Audit of the West Covina Service Group
The Police Department is submitting the attached audit report for the West Covina
Service Group (WCSG). This item was included on the Consent Calendar at the
City Council meeting on March 20, 2001. The item was pulled from the Consent
Calendar for Council discussion and held over for the April 3rd Council meeting.
It is recommended that the City council receive and file the attached report
("Independent Accountants" Report Applying Agreed -Upon Procedures")
pertaining to the West Covina Service Group.
Motion by 2nd by
To approve disapprove hold over
ENVIRONMENTAL MANAGEMENT No reports for this meeting
GENERAL ADMINISTRATION - OFFICE OF THE CITY MANAGER
1) Human Relations Mutual Assistance Consortium (HRMAC)
The Los Angeles County Fluman Relations Commission has created a
countrywide infrastructure to resolve municipal conflicts created by intergroup
conflicts. All in an effort to eliminate discrimination, prejudice and stereotyping
based on race, religion, gender, national origin, age, disability, sexual orientation,
or any other arbitrary factor. It is recommended that the City Council direct staff
to:
VA
J)
K)
L)
GENERAL ADMINISTRATION - OFFICE OF THE CITY MANAGER (con't)
I) Human Relations Mutual Assistance Consortium (HRMAC) (con't)
1. Prepare the Mutual Assistance Agreement,
2. Initiate a review of the existing conditions in the City of West Covina, and
3. Form a committee based on the recommendations of the County of Los
Angeles Commission on Human Relations to draft an Inter -Group Relations
Plan.
Motion by
2nd by
To approve disapprove hold over
APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by
totaling $
as listed on Check Registers:
2nd by
(wire transfers:
through
to approve Demands
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
1) Skate Park Proiect
City Councilmember Shelley Sanderson has requested that the skate park project
be placed on the City Council. Agenda for April 3, 2001. This stall' report
provides the past options and analysis (July 5, 2000 staff report and minutes are
attached) and asks for City Council direction on how, to proceed with
implementation of the first permanent skate park at Orangewood Park. It is
recommended that the City Council:
1. Direct staff to agendize the skate park project for the City Council CIP Budget
Hearing to determine a funding source (s).
2. Provide direction to staff on how the City Council would like to proceed with
this project.
Motion by
2nd by
To approve disapprove hold over
0
M)
N)
COUNCILMEMBERS' REPORTS (con't)
2) Community Center/Gym Project
City Councilmember Shelley Sanderson has requested that the community
center/gym project be placed on the agenda. This report provides the latest
information on the community center/gym project and seeks direction on the
development of a community center/gym at Cameron Park. It is recommended
that the City Council:
1. Direct staff to agendize the community center project for the City Council C1P
Budget Hearing to determine a funding source(s) and funding level for a
community center.
2. Provide direction to staff on how the City Council would like to proceed with
this project.
Motion by
2nd by
To approve disapprove hold over
CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by to adjourn the meeting at
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
04/17/01 7:30 pm
Regular Meeting
Tuesday
05/01/01 7:30 pm
Regular Meeting
Tuesday
05/15/01 730 pm
Regular Meeting
pm.
Pi