03-06-2001 - RegularTuesday
March 6, 2001
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
MRC, Room 314
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Mall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-
4422 (ITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hcaring
impaired aid at Council meetings, please call two (2) working days prior to the meeting.
INVOCATION
ROLL CALL
Herfert, Wong, Howard, Melendez, Touhey
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You tiny approach the podium
when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters. please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
No hearings scheduled for this meeting.
C) CONSENT CALENDAR
1) Commissions' Summary of Actions
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a) Planning . ... . . . . .. . . . ........ . . 02/27/01
Council Agenda • •
March 6, 2001
C) CONSENT CALENDAR (con't)
2) Approval of Final Maps (waive reading and adopt)
Summary Vacation of a Portion of a Sanitary Sewer Easement for Sears Auto
A portion of an existing sewer main line has been realigned to accommodate the
new Sears Auto Center. Since the realignment of the sewer mainline, the
abandoned portion of the sanitary sewer easement is no longer required for public
use. This easement can be summarily vacated under the provisions of Section 5400
of the Health and Sanitation Code of the State of California. It is recommended that
the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA;
CALIFORNIA, VACATING AND ABANDONING A PORTION
OF A SANITARY SEWER EASEMENT THAT IS NO LONGER
REQUIRED FOR PUBLIC USE
3) Traffic Committee Minutes — Meeting of February 20, 2001 (accept & file)
1. The City initiated request that a multi -way stop be considered at the
intersection of Lark Ellen Avenue and Service Avenue resulted in the
following recommendation:
That a multi -way stop at Lark Ellen Avenue and Service Avenue is not
justified.
Il. The City initiated request that a special multi -way stop warrant be approved
for intersections adjacent to schools and on the "Safe Routes to Schools"
resulted in the following recommendation:
That multi -way stop warrants for intersections adjacent to schools
and/or on "Safe Routes to Schools" be approved.
III. The City initiated request that a multi -way stop be installed at the
intersection of Gemini Street and Giano Street resulted in the following
recommendation:
That stop signs (RI) be installed along with stop messages and stop
ahead signs (W17) on the east and westbound approaches of Gemini
Street at Giano Street based on the multi -way stop warrant for
intersections adjacent to schools and for intersections on "Safe Routes
to Schools."
IV. The request of Arlene Patton and Rose San Juan, West Covina, that an adult
crossing guard be stationed at the intersection of Francisquito Avenue and
Hyacinth Street resulted in the following recommendation:
That this item be carried over until such time that a response from the
County of Los Angeles is received concerning the cost of a crossing
guard at Francisquito Avenue and Hyacinth Street as discussed in the
October 17, 2000 Traffic Committee Meeting.
V. The City initiated request to eliminate the mid -block school crosswalk
across Glendora Avenue southerly of Christopher Street resulted in the
following recommendation:
That the mid -block school crosswalk across Glendora Avenue remain in
place.
3.06.01 2
f)
Council Agenda • •
March 6, 2001
C) CONSENT CALENDAR (con't)
4) Award of Bids
a) Rehabilitation of Various Residential Streets (State Funding Program)
for Project No. SP-01115
This street rehabilitation project provides for an asphaltic concrete overlay
on 63 segments of various residential streets and repair of damaged concrete
curb, gutter and sidewalk. The lowest responsive bid was $886,928.00 from
Silvia Construction, Inc. of Rancho Cucamonga. It is recommended that the
City Council take the following actions:
1. Establish Project No. SP-01115.
2. Appropriate funds to Project No. SO-01115 (3158) as follows:
Source
Fund T c
Amount
Unappropriated State Grant Funds
(125-310-0000-4110)
State Grant Punds
$775,000
3. Transfer funds to Project SP-01115 (3158) as follows:
Source
Account No.
Fund T e
Amount
Project No. SP-991 0
124-320-3081-7200
Gas Tax
$ 38,800
Project No. SP-00114
124-320-3080-7200
Gas Tax
$ 18.400
Project Nos. SP-98102
and SP-98105
126-320-3835-7200
Prop 111
$ 64,300
Project No. SP-0I 101
131-320-3129-7200
CDBG
$ 33,000
Project No. SP-01103
124-320-3131-7200
Gas "fax
$ 40.000
Total
$194,500
4. Accept the bid of the lowest bidder, Silvia Construction, Inc. in the
amount of $886,928.00 as submitted at the bid opening on February 22,
2001, and authorize the Mayor and City Clerk to execute the agreement
with Silvia Construction, Inc. for the work to be done.
b) Cortez and Walmerado Parks New Ballfjeld Netting for Project No.
WC-0101
One bid was received and opened on February 27, 2001, for this project
which provides for the installation of new protective netting at Cortez and
Walmerado Parks. This project was added to the 2001-2002 CIP list of
approved projects by the City Council at the February 6, 2001 City Council
meeting in response to Little League concerns. It is recommended that the
City Council accept the bid of the Woodman Pole Company for wood poles
at all fields in the amount of $35,706 as submitted at the bid opening on
February 27, 2001 and authorize the Mayor and City Clerk to execute an
agreement with the Woodman Pole Company of Huntington Beach,
California, for the work to be done.
5) City Treasurer's Report (receive and file)
No report for this meeting
3.06.01 3
Council Agenda • •
March 6, 2001
C) CONSENT CALENDAR (con't)
6) Miscellaneous — Environmental Management
a) California Beverage Container Recycling and Litter Reduction Grant
This is a request for the City council to authorize the Director of
Environmental Management to submit an application for the California
Beverage Container recycling and Litter Reduction Grant to the
Department of Conservation's Division of recycling (Division). The grant
will be used for the promotion and education of recycling and littler
cleanup activities of beverage containers. It is recommended that the City
Council authorize the Environmental Management Director to apply for
the California Department of Conservation's Division of Recycling grant
for the 2000/2001 cycle.
6) Miscellaneous — Finance Department
b) Implementation of the Hartford Life Deferred Compensation Self -
Directed Brokerage Account
The City Council will consider the adoption of a resolution approving
Allfirst Trust Company, National Association, as Trustee in connection with
the self -directed brokerage account for the 457 deferred compensation plan
administered by Hartford Life Insurance Company. It is recommended the
City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION
APPROVING ADOPTION OF ALLFIRST TRUST
COMPANY, NATIONAL ASSOCIATION, AS TRUSTEE
IN CONNECTION WITH SELF -DIRECTED
BROKERAGE ACCOUNT FOR THE 457 DEFERRED
COMPENSATION PLAN ADMINISTERED BY
HARTFORD LIFE INSURANCE COMPANY
6) Miscellaneous — Police Department
c) Financial Audit of the West Covina Service Group
The Police Department is resubmitting an item that pertains to the audit of
the West Covina Service Group. This Agenda Item was scheduled on the
consent calendar of a previous City Council meeting, but was pulled to
clarify a Councilmember's concern. However, no question was actually
raised and the item was not formally approved. To the pay the auditors for
their services, the previous Agenda Item must be received and filed. It is
recommended that the City council receive and file item number C-8j from
the Council meeting of February 6, 2001.
6) Miscellaneous — Community Services
d) Status of Senior Center Computer Lab
The City Council approved an award of bid to Dell for computers for the
Senior Center Computer Lab on February 6, 2001. At that meeting the City
Council asked staff to prepare an update on the Computer Lab for the March
6, 2001, City Council meeting. This report provides the status of the
Computer Lab project. It is recommended that the City Council receive and
file this report.
3.06.01 4
Council Agenda • •
March 6, 2001
C) CONSENT CALENDAR (con't)
6) Miscellaneous — Community Services
D)
E)
F)
G)
e) Extend Existing Transportation Contract Through June 30 2001
The current contract for transportation services ends on March 15, 2001.
This report is requesting that the City Council authorize staff to extend the
existing contract with Laidlaw Transit, Inc., for services until June 30, 2001.
This extension will give the City the needed time to review the bids for a
new transit operator. It is recommended that the City Council approve the
extension of the existing transportation contract until ,Tune 30, 2001, and
authorize staff to execute an extension agreement between the City and the
contractor.
f) Approval of Request to Serve Alcohol at a Birthday Celebration at the
Senior Center
Lizette Perez and Lucia Romero of West Covina are hosting a birthday party
at the Senior Citizens Center on April 7, 2001. They are requesting approval
to serve beer and wine at the event. It is recommended that the City Council
approve the request to serve beer and wine at the event on April 7, 2001 at
the West Covina Senior Center.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
to waive further reading of the resolutions and to adopt, and to approve all items listed,
except:
ROLL CALL: Howard, Melendez, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
PUBLIC WORKS No reports for this meeting
ENVIRONMENTAL MANAGEMENT No reports for this meeting
REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m,
COMMUNITY SERVICES No reports for this meeting
3.06.01 5
• Council Agenda •
March 6, 2001
H) PUBLIC SAFETY SERVICES No reports for this meeting
I) ADMINISTRATIVE SERVICES No reports for this meeting
J) GENERAL ADMINISTRATION No reports for this meeting
K) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by 2"d by to approve Demands
totaling $ (wire transfers: )
as listed on Check Registers: through
ROLL CALL: Howard, Melendez, Touhey, Wong, Herfert
L) MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by to adjourn the meeting at pm.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday 03/06/01 7:00 am to 8:00 pm General Municipal Election
Tuesday 03/20/01 7:30 p.m. Canvass of Election ReSu1ts/Oath of Office
Tuesday 04/03/01 7:30 p.m. Regular Meeting
Tuesday 04/17/01 7:30 p.m. Regular Meeting
3.06.01 6