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02-20-2001 - RegularTuesday February 20, 2001 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City I -tall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA), If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960- 4422 (TIY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aid at Council meetings, please call by 4 p.m. on the day prior to the meeting. INVOCATION ROLL CALL Herfert, Wong, Howard, Melendez, Touhey APPROVAL OF MINUTES Special joint meeting with Planning Commission on January 20, 2001. PRESENTATIONS * Communications Department Annual Report Video * Resolution of Commendation for West Covina Unified School District ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. B) HEARINGS 'There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. No hearings scheduled for this meeting. Council Agenda • • February 20,2001 C) CONSENT CALENDAR 1) Commissions' Summary of Actions a) Planning . .... . . . . .... . . . . . . . . 02/13/01 b) Waste Mgmt./Environmental Quality . . . . . . 01/18/01 2) Ordinance for Adoption (waive reading & adopt) At the Council meeting of February 6, 2001, the City Council introduced an ordinance approving a zone change on two properties from "Open Space" to "Service Commercial." This ordinance is now before Council for a second reading and adoption. It is recommended that the City Council adopt the following ordinance: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 669 (EBTA Architects) 3) Award of Bids a) Expansion of Deferred Compensation Providers The City Council will consider expanding the number of deferred compensation plans available to City employees with the addition of two providers. It is recommended the City Council: • Expand the City of West Covina's deferred compensation plan to include two additional providers: Hartford Insurance, with the self managed account option, and CalPERS. • Authorize the City Manager to execute the appropriate documents with Hartford Insurance and CalPERS. • Adopt the following resolution naming CalPERS as a Deferred Compensation provider: RESOLUTION NO. - A RESOLUTION APPROVING ADOPTION OF CALIFORNIA PUBLIC EMPLOYEES' DEFERRED COMPENSATION PLAN 4) Miscellaneous — Public Works a) Park "Pitch -In" Trash Container Program Staff is proposing to enter into a marketing agreement with the West Covina Chamber of Commerce for the purpose of generating revenue to increase park maintenance by allowing local businesses to place advertising on park trash containers. It is recommended that the City Council take the following action: 1. Authorize staff to purchase 300 trash containers and graphic material and supplies in an amount not to exceed $10,000 from Account No. 114-320-3756-7900. 2. Authorize the City Manager and City Clerk to execute a Marketing Agreement with the West Covina Chamber of Commerce to market to West Covina businesses the opportunity to put their name and log on trash containers for an initial annual fee of $250. 2.20.01 2 Council Agenda • • February 20, 2001 C) CONSENT CALENDAR (con't) Miscellaneous -Public Works 3. Direct to Finance Department to establish revenue and expenditure account numbers within the (180) non -assessable citywide maintenance fund to account for revenues and proportionate expenditures associated with the "Pitch -in" program. 4) Miscellaneous — Personnel Services b) Transmission of Memorandums of Understanding and Implementing Resolution for the West Covina Confidential/Exempt Employees' Association, Sand Bernardino Public Employees' Association (General Employees), Mid -management Employees' Association, and San Bernardino Public Emnlovees' Association (Maintenance Emnlovees) The City has completed the meet and confer process with the West Covina Confidential/Exempt Employees' Association, San Bernardino Public Employees Association (SBPEA General Employees Association), Mid - Management Employees' Association, and San Bernardino Public Employees Association (SBPEA Maintenance Employees). This report transmits the resulting Memorandums of Understanding (MOUs), and the implementing resolution. It is recommended that the City Council approve the proposed salary and benefit enhancements for the Confidential/Exempt Employees' Association, SBPEA General Employees' Association, Mid - Management Employees' Association, and the SBPEA Maintenance Employees' Association, authorize the use of $360,106 for FY2000-01, and adopt the following resolution. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE PROPOSED MEMORANDUMS OF UNDERSTANDING BETWEEN THE CITY AND THE CONFIDENTIAL/EXEMPT EMPLOYEES' ASSOCIATION, SAN BERNARDINO PUBLIC EMPLOYEES' ASSOCIATION (SBPEA- GENERAL EMPLOYEES), MID -MANAGEMENT EMPLOYEES' ASSOCIATION, AND THE SBPEA-MAINTENANCE EMPLOYEES' ASSOCIATION; AMENDING RESOLUTION NO. 7223, RELATING TO COMPENSATION AND CLASSIFICATION OF POSITIONS AS AMENDED, AND FIXING COMPENSATION AND BENEFITS FOR CLASSES REPRESENTED BY THE AFOREMENTIONED ASSOCIATIONS 4) Miscellaneous — Environmental Management c) Household Hazardous Waste Grant This is a request for the City Council to authorize the Director of Environmental Management to submit an application for the State of California Environmental Protection Agency Local Government Household Hazardous Waste (HHW) Grant — Fiscal Year 2000/2001 in order to fund the City's Fire Department's home generated medical waste program. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING PARTICIPATION IN THE HOUSEHOLD HAZARDOUS WASTE GRANT— FISCAL YEAR 2000-2001 2.20.01 3 Council Agenda • • February 20, 2001 C) CONSENT CALENDAR (con't) Miscellaneous -Environmental Management d) BKK Landfill Closure Plans Status Report This is an updated report on the Status of Plansfin- BKK Landfill Closure and other related BKK matters. It is recommended that the City Council receive and file this report. e) L.A. County Household Hazardous Waste Collection Day ("Roundup") in West Covina Environmental Management staff has been working with Los Angeles County on the possibility of hosting the fifth Roundup event here in the City of West Covina in conjunction with our Clean Up Saturdays. The proposed Roundup is being planned for Saturday, May 19, 2001 at the City Maintenance Yard if approved by Council. Staff recommends that the City Council authorize the Environmental Management Director to sign the County Household Hazardous Waste Collection Program Siting Liability Agreement with L.A. County. 4) Miscellaneous — Finance Department f) City Treasurer's Report This staff report provides a brief explanation of the City's monthly Treasurer's report and responds to questions raised during the public comment period during the February 6, 2001 City Council Meeting. It is recommended the City Council receive and file this report. 4) Miscellaneous — Police Department g) Grant Funds for G.R.E.A.T. Proeram The Police Department has secured a competitive grant of $4,250 for supplies and equipment for the instruction of the G.R.E.A.T. anti -gang education program. It is recommended that the City Council: 1. Accept the grant and appropriate $4,250 into 141-320-2110-6220. 2. Authorize City Staff to complete the Cooperative Agreement paperwork required by the ATE h) Continuing "ACT" Truancy Partnership with L.A. County using Juvenile Block Grant The Police Department is requesting the approval of the City Council to continue the partnership with the Los Angeles County District Attorney's ACT (Abolish Chronic Truancy) program, using the Juvenile Accountability Incentive Block Grant (JAIBG) funds. The County will then meet the 10% cash match requirement for us. It is recommended that the City Council approve the use of the JAIBG funds to continue the ACT program with the County District Attorney's Office, and authorize City staff to complete the relevant grant paperwork. 2.20.01 4 Council Agenda • • February 20, 2001 C) CONSENT CALENDAR (con't) Miscellennous-Police Department D) E) F) G) i) Purchase of Traffic Collision Software Usina OTS Grant The City Council previously approved and appropriated the Police Department's grant from the State Office of Traffic Safety (OTS), to develop and install a computerized traffic collision database. After conferring with OTS officials and exploring the current technology, the Police Department seeks Council approval to purchase the software component from Crossroads Software. It is recommended that the City Council find that Crossroads Software is a sole source vendor and authorize the direct purchase of this traffic collision software, at a cost $29,646, to be paid from the OTS grant (Fund 198-320-2110-6139). 4) Miscellaneous — Fire Department j) Weed and Rubbish Abatement Contract Extension This request provides for approval of an extension of' the 1998 Weed and Rubbish Abatement contract for 2001, at the 1998 weed abatement prices. It is recommended that the City Council take the following actions: a) Approve an extension of the 1998 Weed Abatement contracts with Gardner Tractor and Azteca Landscape for one (1) year; and b) Authorize the Mayor and City Clerk to execute the contracts. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS I THROUGH 4: Motion by 2nd by to waive further reading of the resolutions/ordinance and adopt/introduce, and to approve all items listed, except: ROLL CALL: Howard, Melendez, Touhey, Wong, Herfert PUBLIC WORKS No reports for this meeting ENVIRONMENTAL MANAGEMENT No reports for this meeting REDEVELOPMENT AGENCY Recess the City Council meeting at Agency. Reconvene the City Council meeting at COMMUNITY SERVICES No reports for this meeting p.m. to convene the Redevelopment p.m. 2.20.01 5 Council Agenda • • February 20, 2001 H) PUBLIC SAFETY SERVICES J) K) No reports for this meeting ADMINISTRATIVE SERVICES No reports for this meeting GENERAL ADMINISTRATION 1) OFFICE OF THE CITY CLERK Status of the RFP for Sign Language Interpreter Services The Sign Language Interpreter Services Request for Proposals elicited one response. The responding company proposed rendering services at a higher cost to the City than the current provider. It is recommended that the City Council direct staff to continue arranging for interpreters and to appropriate $14,000 from the FY 00/01 General Fund balance to account 110-320-2510-6120 (City Clerk's Contractual Account) to cover these services for the fiscal year ending June 30, 2001. Motion by 2"d by To approve disapprove hold over 2) CITY MANAGER VISIONING PROGRAM — APPROVAL OF AGREEMENT AND CONSULTANT The City Council approved funds in the Fiscal Year 1996-97 CIP Budget f'or the implementation of a Visioning Program. The proposed Visioning Program provides a forum for the City, Chamber of Commerce, school districts and all members of the community to determine what the community will look like in the year 2020. It is recommended that the City Council authorize the City Manager and City Clerk to execute an Agreement with the Chamber of Commerce in the amount of $45,000 from 114-320-3851-7900, thereby allowing the Chamber to contract with MIG to assist with coordinating a Visioning Program. Motion by 2nd by To approve disapprove hold over APPROVAL OF DEMANDS and WIRE TRANSFERS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by totaling $ as listed on Check Registers: ROLL CALL: 2„d by (wire transfers: tldrough to approve Demands Howard, Melendez, Touhey, Wong, I-Ierfert 2.20.01 6 Council Agenda February 20, 2001 L) M) N) MAYOR'S REPORT 1) Trash Containers in View — West Covina Municipal Code Section 12-20 The Municipal code requires that trash containers be kept out of view from public streets and alleys when not put out for collection. It is recommended that the City Council receive and file this report. Motion by 2nd by To approve disapprove hold over COUNCILMEMBERS' REPORTS CITY MANAGER'S REPORT ADJOURNMENT Motion by 2nd by to adjourn the meeting at pro. TENTATIVE CITY COUNCIL MEETING SCHEDULE Tuesday 03/06/01 7:30 p.m. Regular Meeting to be held in Rm. 314/MRC Tuesday 03/06/01 7:00 am to 8:00 pm General Municipal Election Tuesday 03/20/01 7:30 p.m. Canvass of Election Results/Oath of Office Tuesday 04/03/01 7:30 p.m. Regular Meeting Tuesday 04/17/01 7:30 p.m. Regular Meeting CM Hobbs 2.20.01 7