10-17-2000 - Regulart
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
October 17, 2000
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 am, to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PRESENTATION OF COLORS American Legion Post 790
ROLL CALL Herfert, Wong, Howard, Melendez, Touhey
APPROVAL OF MINUTES Special meeting of September 12, 2000
PRESENTATIONS * American Legion Post 790 — 5oth Anniversary
Introduction of new Police Officers
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda •
October 17, 2000
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) CONTINUED PUBLIC HEARING —
GENERAL PLAN AMENDMENT NO. H-00-29
ZONE CHANGE NO.655A (BUSINESS PARK)
ZONE CHANGE NO.655B (GOLF COURSE)
ENVIRONMENTAL IMPACT REPORT (SCH #98061114)
APPEAL OF PLANNING COMMISSION APPROVAL OF:
TENTATIVE TRACT MAP NO.52470
TENTATIVE PARCEL MAP NO.24585
CONDITIONAL USE PERMIT NO.503 (GOLF COURSE)
CONDITINAL USE PERMIT NO.542 (LANDFILL MAINTENANCE)
TREE REMOVAL PERMIT NO.29 (BUSINESS PARK)
TREE REMOVAL PERMIT NO.30 (GOLF COURSE)
APPLICANT: BKK Corporation
LOCATION: 2210 S. Azusa Avenue
The public testimony portion is closed.
The BKK Corporation is requesting approval for the development of a business park
and golf course on portions of the BKK landfill site, a conditional use permit for
maintenance of the closed Class I and Class III landfills and the certification of the
associated Environmental Impact Report.
a) Staff presentation
b) Council discussion
c) Staff recommends that the City Council adopt the resolutions and introduce
the ordinances listed below, with the following modifications:
1. Incorporate the changes to conditions of approval as listed on
Attachment "A."
2. Incorporate modifications to the BKK Technology Center Specific
Plan as listed on Attachment "B" (to be provided at the meeting).
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING ENVIRONMENTAL IMPACT REPORT (SCH#
98061114) FOR GENERAL PLAN AMENDMENT II-00-29, ZONE
CHANGE NOS. 655A AND 65513, TENTATIVE PARCEL MAP NO.
24585, TENTATIVE TRACT MAP NO. 52470, CONDITIONAL USE
PERMIT NO. 503, CONDITIONAL USE PERMIT NO. 542, TREE
REMOVAL PERMIT NOS. 29 AND 30, PURSUANT TO THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS
AMENDED. .
RESOLUTION NO.
COUNCIL OF THE CITY OF
APPROVING GENERAL PLAN
Corporation)
- A RESOLUTION OF THE CITY
WEST COVINA, CALIFORNIA,
AMENDMENT NO. II-00-29. (BKK
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Council Agenda • •
October 17, 2000
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING TENTATIVE PARCEL MAP NO. 24585 ON APPEAL OF
PLANNING COMMISSION ACTION (BKK Corporation)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING TENTATIVE. TRACT MAP NO. 52470 AND TREE
REMOVAL PERMIT NO. 29 ON APPEAL OF PLANNING
COMMISSION ACTION (BKK Corporation)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING CONDITIONAL USE PERMIT NO. 503 AND TREE
REMOVAL PERMIT NO. 30 ON APPEAL OF PLANNING
COMMISSION ACTION (BKK Corporation)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING CONDITIONAL USE PERMIT NO. 542 ON APPEAL OF
PLANNING COMMISSION
Motion by 2"d by
to waive further reading of the resolutions and to
adopt disapprove hold over
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 655A
(BKK BUSINESS PARK)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 655B
(BKK GOLF COURSE)
Motion by 2"d by
to waive further reading of the ordinances and to
introduce disapprove hold over
ROLL CALL: Howard, Melendez, Touhey, Wong, Herfert
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Council Agenda •
October 17, 2000
Pi
2) PROPOSED NEW FEES FOR FEE AND CHARGE PROGRAMS
Per City Council direction, staff has scheduled a public hearing to obtain public
input concerning the proposed new fees for the Fee and Charge Fund. Staff is
recommending that the City Council introduce an ordinance to amend Section 4-209
of the West Covina Municipal Code regarding fees and services charges. Staff is
further recommending that the City Council select an option setting the new fees as
outlined in Attachment 1 of this report and direct staff to prepare a resolution
reflecting the selected option.
a) Verification of publication
b) Open hearing
c) Staff presentation
d) Public testimony
e) Close hearing
f) Council discussion
g) It is recommended that the City Council:
1) Approve an option and authorize a General Fund transfer to the Fee
and Charge Fund. (Option 1 - $50,018, Option 2, - $13,568, or
Option 3 - $0) and direct staff to prepare a resolution reflecting the
selected option.
Motion by 2nd by
to
2) Introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 2-409
OF THE MUNICIPAL CODE RELATED TO THE SCHEDULE
OF FEES AND SERVICE CHARGES.
Motion by 2"d by_
to waive further reading of the ordinance and to
introduce disapprove hold over
3) Direct the City Manager to implement a 10% increase across-the-
board to all part-time staff with Community Services oriented
classifications. This increase would be effective the first pay period
after the new rates are implemented. In addition, direct the City
Manager to implement a second 5% salary increase across-the-board
effective the first pay period after new fees are implemented for FY
2001-2002.
4) Authorize staff to evaluate the programs that have very low
participation rates and to administratively make a determination to
continue the programs at the current locations, relocate the programs
to other sites if possible, or discontinue the program with ample
notice to participants.
Motion by 2"d by
to approve disapprove hold over
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Council Agenda • •
October 17, 2000
C) CONSENT CALENDAR
1) Commissions' Summary of Actions (receive & file)
a) Waste Management 09/21/00
b) Planning 10/10/00
2) Ordinance for Adoption
An ordinance relating to developer and/or future use signs was introduced at the
City Council meeting of October 3, 2000. Recommendation is to waive further
reading and adopt:
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDMENT CHAPTER 26 (ZONING) OF
THE WEST COVINA MUNICIPAL CODE RELATED TO
"DEVELOPER AND/OR FUTURE USE SIGNS" (Code
Amendment No. 296)
3) Claims Against the City (deny & notify claimant)
a) Sirena Ann White vs City of West Covina
On June 1, 2000, the City Clerk's Office received a claim for personal
injuries in the amount of $29,406.32.
b) Richard V. Seguin vs City of West Covina
On July 17, 2000, the City Clerk's Office received a claim for property
damage. The amount of claim had not been determined at time of
presentation.
c) Joe Garcia vs City of West Covina
On August 9, 2000, the City Clerk's office received a claim for monetary
loss in the amount of $500.
4) Approval of Final Maps (waive reading & adopt)
a) Lot Line Adjustment No. 145 — Ryland Homes
Ryland Homes has 'requested an adjustment of the lot lines of lots 178 and
179 of Tract No. 32324. The area of the land being adjusted is about 5
square feet.
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 145
AND DIRECTING THE RECORDATIN THEREOF (RYLAND
HOMES)
b) Lot Line Adjustment No. 146 — Ryland Homes
Ryland Homes has requested an adjustment of the lot lines of lots 207 and
208 of Tract No. 32324. The area of land being adjusted is about 4,751
square feet.
RESOLUTION NO. A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 146
AND DIRECTING THE RECORDATION THEREOF (RYLAND
HOMES)
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Council Agenda • •
' October 17, 2000
c) Lot Line Adiustment No. 147 — Ryland Homes
Ryland Homes has requested an adjustment of the lot lines of lots 172, 173,
174, and 175 of Tract No. 32324. The area of the land being adjusted is
about 2,579 square feet.
RESOLUTION NO. A RESOLUTIONS OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 147
AND DIRECTING THE RECORDATION THEREOF (RYLAND
HOMES)
5) Acceptance of Improvements and/or Release of Bonds
a) Principal: Cheng Hong Shig
Location: 3105 Virginia Avenue
Recommendation: Accept onsite and offsite improvements for Parcel
Map No. 24759 and authorize release of Certificate
of Time Deposit No. 30-64656 by Bank of Canton of
California in the amount of $31,000.
b) Principal: USA Properties
Location: 1950 E. Badillo Street
Recommendation: Accept onsite and offsite improvements for Parcel
Map No. 25328 and authorize release of Bond No.
3SM958-730000 by American Motorist Insurance
Company in the amount of $448,000.
c) Principal: USA Properties
Location: 1211 E. Badillo (Faith Community Church),
Recommendation: Accept onsite and offsite improvement for Precise
Plan No. 848 and authorize release of Certificate of
Deposit No. 698725 by Evangelical Christian Credit
Union in the amount of $550,000.
6) . Award of Bids
a) 2000-2001 Street Rehabilitation Program — Proiect No. SP-01107
This report describes the current status of the $3.8 million in City street
rehabilitation projects to be completed during the 2000-2001 Fiscal Year.
Five bids were received for one of the component projects (SP-01107) for
the slurry seal of 359 streets, and the lowest responsive bid was
$641,770.00. It is recommended that the City Council take the following
actions:
1) Approve the Fiscal Year 2000-2001 Street Rehabilitation Program and
authorize staff to continue with the preparation of plans and
specifications and project bidding the various identified projects.
2) Accept the bid of Doug Martin Contracting Company in the amount of
$641,770.00 as submitted at the bid opening on October 10, 2000, and
authorize the Mayor and City Clerk to execute an agreement with said
Doug Martin Contracting Company for the work to be done.
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Council Agenda •
October 17, 2000
b) Galster Park Tower Rehabilitation — Proiect No PP-01208
This project will provide for the repair and rehabilitation of the existing
viewing tower at Galster Park, for the cleaning and repainting of that park's
public restrooms and maintenance building, and for landscaping work to be
done in the tower courtyard and in the park's main entrance areas. Five bids
were received and opened on October 10, 2000. The lowest responsive bid
is $29,940.00 from Whelan Construction of West Covina, California. It is
recommended that the City Council accept the bid of Whelan Construction
the amount of $29,940.00, as submitted at the bid opening on October 10,
2000, and authorize the Mayor and City Clerk to execute an agreement with
Whelan Construction for the work to be done.
c) Maintenance District Nos. 6 and 7 — Project No MD 6 and 7-00-12
This five-year contract provides for the landscape, hardscape, and sprinkler
system maintenance in Maintenance District Nos. 6and 7. The low bidder is
Campesino Landscape of Corona in the amount of $278,948.40. It is
recommended that the City Council accept the bid of Campesino Landscape
of Corona for a five-year contract in the amount of $278,948.40 ($55,789.68
annually) and authorize the Mayor and City Clerk to execute an agreement
for the work to be performed.
d) Furniture for West Covina Service Group
In order to efficiently organize the West Covina Service Group Computer
Enterprise personnel, the Police Department needs to purchase suitable
furnishings for a centralized office. The Department has found the lowest
bid, and this purchase will use no General Fund money. It is recommended
that the City Council find that Yocum Business Furnishings the Iowest bid,
and authorize the purchase of these furnishings for $15,832.00 from Fund
375-320-2141-7160.
e) Purchase of Computers
City Council will consider the award of bid for 15 computers to Dell under a
State of California procurement agreement. Staff recommends that the City
Council:
1) Find that the State of California's bidding procedures are as stringent
as those identified in the. West Covina Municipal Codes section 2-
330, and waive formal procurement for the purchase of these 15
computers..
2) Authorize the purchase of 15 Dell Single Pentium III 933 MHz
GX300 Mini Towers from Dell under CMAS contract no. 3-99-00-
0192C for $32,004.12.
f) Medium Speed Color/Black Copier for Print Shoff
The City Council will consider the lease purchase of a color/black medium
speed copier for the print shop to enhance the capabilities and flexibility of
the City's Reprographics services. Staff recommends:
1) Authorize the City to lease purchase on DCCS50 from Xerox under Los
Angeles County bid no. 01-058011, finding that the County of Los, .
Angeles' bidding procedures are as stringent as those proscribed in the
West Covina Municipal Code Section 2-330:and
2) Reduce the estimated transfer from the general fund to the debt service
fund by $11,000, and reallocate $5,000 in 200-320-2540-6124 to I10-
320-2540-6138.
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Council Agenda • •
October 17, 2000
7) Miscellaneous — Public Services
a) CIP and Building Activity Report — Third Ouarter 2000
This report provides the City Council with a summary of Capital
Improvement Activity and Major Building Permits issued during the quarter
ending September 30, 2000. It is recommended that the City Council
receive and file this report.
b) Report on the Code Enforcement Program
The Code Enforcement Program is one of the City Council's top ten
priorities. This update report highlights the status and .progress. of the
program over the last two years. The recommendation is to receive and file
this report.
Miscellaneous — Office of the City Clerk
c) Animal Control Contract Renewal
The City Council will consider renewing the existing Animal Control
contract with the Los Angeles County Department of Animal Care and
control for shelter services, patrol, and licensing. Recommendation is to
authorize the Mayor and City Clerk to execute a revised five-year contract
with the LA County Dept. of Animal Care & Control.
Miscellaneous — Environmental Management
d) BKK Landfill EIR Conditional Use Permit No. 503 Condition 5.ee
The Waste Management and Environmental Quality Commission is
concerned about additional liabilities the City may inherit if Condition No.
5.ee to Conditional Use Permit No. 503 is approved. The Waste
Management and Environmental Quality Commission recommend that the
City Council obtain special counsel's assurance that the City will not be left
with additional liability if the City Council adopts staff s revised condition.
e) Appropriation of California Beverage Container Recycling and Litter
Reduction Grant
This report recommends that the City Council accept and appropriate the
$31,130 grant from the California Department of Conservation's Division of
Recycling (Division) for the recycling and reduction of litter of beverage
containers. It is recommended that the City Council take the following
actions:
1) Accept the grant from the California Department of Conservation
Recycling Division to implement beverage container recycling and
litter abatement in the amount of $31,130.
2) Direct the Finance Department to record estimated revenues in the
amount of the grant, $31,130.
3) Appropriate the grant as follows:
$12,226 to 158-304-2312-5xxx for salaries/Benefits
200 to 158-304-2312-6023 for Meetings/Seminars
200 to 158-304-2313-6024 for Conferences
4,836 to 158-304-2312-6167 for Community Awareness
8,000 to 158-304-2312-6170 for Advertising/Publications
5,668 to 158-304-2312-6210 for Office Supplies
$ 31,130 TOTAL
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Council Agenda • •
• October 17, 2000
D)
E)
F)
Miscellaneous — Finance Department
i) Business License Fees for Video Arcades
City Council will consider the business license fees charged for video arcade
businesses. Staff recommends that the City Council receive and file this
report.
Miscellaneous — City Manager's Office
g) Temporary Hiring of a Chief Financial Officer
It is recommended that the City Council authorize the employment of a
Chief Financial Officer as recommended by the City Manager for a period
ending December 31, 2001.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to waive
further reading of the ordinance/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Howard, Melendez, Touhey, Wong, Herfert
PUBLIC SERVICES No reports for this meeting.
ENVIRONMENTAL MANAGEMENT No reports for this meeting.
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council meeting at
p.m. to convene the Redevelopment
p.m.
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Council Agenda
October 17, 2000
G)
W1
1)
COMMUNITY SERVICES
1) Transportation Request for Proposal
The current contract for transportation services ends on December 30, 2000. This
report is requesting that the City Council authorize staff to solicit proposals for Dial -
A -Ride and Shuttle transportation services and to extend the existing service until
March of 2001. It is recommended that the City Council take the following actions:
1) Authorize staff to request proposals for the operation of the Dial -A -Ride and
Shuttle systems, which will include the extension to the southern portion of
the City.
2) Direct staff to request an extension with the current contractor Laidlaw
Transportation, until contract is awarded or to March 31, 2001, at the latest.
3) Direct staff to present a complete financial plan for the on -going
transportation costs of the Shuttle and the Dial -A -Ride when proposals are
received and evaluated.
4) Direct staff to continue to research alternative means of providing fiscally
sound and efficient mass transit service for West Covina residents.
5) Direct the Finance Director to increase the Prop. A projected revenue by
$45,000 to account for the new county administrative fee.
Motion by
to approve
PUBLIC SAFETY SERVICES
2nd by
disapprove hold over
ADMINISTRATIVE SERVICES
1) FINANCE DEPARTMENT
No reports for this meeting.
a) Additional Deferred Compensation Vendors
During 1994, the City Council limited the choices available to employees to
five vendors. Due to attrition, the City currently has only four active
vendors. City Council will consider expanding its current choices of
deferred compensation vendors available to participants. Staff recommends
that the City Council select one of the following options:
1) Determine that the plan, as it currently exists, adequately provides
for the needs of plan participants; or
2) Determine that expanding the number of vendors available for
deferred compensation plan is desirable, and direct the staff to solicit
RFP's for the service, and accept the criteria for evaluating proposals
outlined above, and appropriate $4,000 from general fund reserves to
110-320-2530-5112.
Motion by 2"d by
to approve disapprove
hold over
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Council Agenda •
October 17, 2000
J) GENERAL ADMINISTRATION
1) CITY CLERK
a) Initiating the March 6, 2001 General Municipal
There are several resolutions for adoption in preparation for the March 6,
2001 general municipal election. It is recommended that the City Council
adopt the following resolutions, amending the third resolution if necessary
as to: a) size and cost of the candidate statements in the sample ballot and b)
which languages to permit in the sample ballot:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA CALLING
AND GIVING NOTICE OF A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, MARCH 6, 2001 FOR
THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY
THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES
RESOLUTION NO. - A RESOLUTION OF THE .
CITY COUNCIL OF THE CITY OF WEST COVINA
REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF LOS ANGELES TO RENDER SPECIFIED
SERVICES TO THE CITY RELATING TO THE CONDUCT OF
A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, MARCH 6, 2001
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CANDIDATE STATEMENTS SUBMITTED
TO THE VOTERS AT THE MARCH 6, 2001 GENERAL
MUNICIPAL ELECTION
Motion by 2nd by
to waive father reading of the resolution and to
adopt disapprove hold over
b) Possible Cancellation of Second Meeting in November and December
The City Council will consider the possibility of scheduling one City
Council meeting in the month of November and one in the month of
December. City staff is amendable to rescheduling the Council meetings for .
the months of November and December, as directed by the City Council.
Motion
to
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Council Agenda . •
October 17, 2000
I) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by
Demands $
Check Registers:
ROLL CALL:
2nd by
(wire transfers: $
to approve
through
Howard, Melendez, Touhey, Wong, Herfert
L) MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by
to adjourn the meeting at pm.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Thursday
10/26/00
7:00 pm
. Joint meeting with Covina City Council — Rm. 314
Tuesday
11/07/00
7:30 pm
Regular meeting (under review)
Tuesday
11/21/00
7:30 pm
Regular meeting (under review)
Tuesday
12/05/00
7:30 pm
Regular meeting (under review)
Tuesday
12/19/00
7:30 pm
Regular meeting (under review)
(_ _
CM Hobbs
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