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08-01-2000 - RegularTuesday August 1, 2000 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-4422 CITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PRESENTATION OF COLORS and PLEDGE OF ALLEGIANCE Boy Scouts of America, Troop # 701 ROLL CALL Herfert, Wong, Howard, Melendez, Touhey APPROVAL OF MINUTES Special meeting of July 12, 2000 Regular meeting of July 18, 2000 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. T aer tlfY that oopl©o of the �,yr„d Ge da for the rno06ln$ hror� p:.t�C in Of :,ha l i ' earn accnrd r.,e t iWl s. Act Dat>?d: S Office of the y C=erk Council Agenda • August 1, 2000 B) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) CONTINUED INFORMAL PUBLIC HEARING — FY 2000/2001 BUDGET ADOPTION The City Council will consider adoption of the 2000/2001 Operating and Capital Improvement Program budgets for the City of West Covina and the West Covina Redevelopment Agency. a) Staff Presentation b) Public Testimony was closed on 7/18/00 c) Council Discussion d) It is recommended that the City Council take the following actions: i) Direct staff to make any changes necessary to adopt the Manager Recommended Budget; and ii) Adopt the budget, with any Council changes, and direct staff to not make any changes from the 1999/2000 budget for Fee and Charge Programs or the Senior Meals Program until the revised budgets have been approved by the City Council; and iii) Adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE CITY OF WEST COVINA OPERATING BUDGET, REDEVELOPMENT AGENCY BUDGET, CAPITAL IMPROVEMENT PROGRAM AND LOCAL ENFORCEMENT AGENCY BUDGET AND APPROVING THE APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2000 AND ENDING JUNE 30, 2001 Motion by 2n' by to waive further reading of the resolution and adopt disapprove hold over C) CONSENT CALENDAR 1) Commissions' Summary of Actions (receive & file) a) Planning 7/24 and 7/25 b) Waste Mgmt./Environmental Quality 7/20 c) Personnel 3/28 thru 6/10 2) Ordinances for Adoption None for this meeting. agndo8/01/00 2 Council Agenda i • August 1, 2000 B) CONSENT CALENDAR (continued) 3) Temporary Use Permits (receive & file) a) TUP #2577-00 was issued to Parent's Place for an Info Fair at Cortez Park on 4/30/00. b) TUP #2584-00 was issued to Norm Reeves Honda at 1840 E. Garvey Avenue for a roof top balloon from 2/29/00 through 3/31/00. 4) Acceptance of Improvements/Release of Bonds a) Release of Bond: Portions of Tract No. 42169 and Tract No. 47809 Applicant: Richmond American Homes of California, Inc. Location: Hillside Drive and Westrid eg Drive Recommendation: Accept onsite and offsite improvements and authorize release of Developers Insurance Company Bond No. 4442345, in the amount of $40,400.00. b) Release of Bond: Portions of Tract No. 42169 and Tract No. 47809 Applicant: Richmond American Homes of California, Inc. Location: Hillside Drive and Westrid eg Drive Recommendation: Accept onsite and offsite improvements and authorize release of Developers Insurance Company Bond No. 5107995, in the amount of $82,600.00. c) Release of Bond: Precise Plan No. 858 Applicant: South Hills Country Club Location: 2655 South Citrus Street Recommendation: * Accept the onsite improvements and authorize release of Letter of Credit No. RE/IC-246 in the amount of $210,700. * Accept offsite improvements and authorize release of Letter of Credit No. RE/IC-248 in the amount of $26,000. * Accept occupancy completion items and authorize'release of Letter of Credit No RE/IC-251 in the amount of $10,000. 5) Traffic Committee Minutes of July 18, 2000 (accept and file) The request of Charlie and Diana Garcia, that stop signs be installed at the intersection of Ardilla Avenue and MacDevitt Street, resulted in the following recommendation: THAT STOP SIGNS BE INSTALLED ON THE WEST AND EASTBOUND APPROACHES OF MACDEVITT STREET AT ARDILLA AVENUE 6) Award of Bids Armored Transportation Service The City's contract for armored transportation expired June 30, 2000. The City Council will consider extending the current armored transportation service with Brinks. It is recommended that Council authorize the Finance Director to continue to use Brinks as its armored transportation service for fiscal year ending June 30, 2001 under the same terms and conditions that currently exist. 7) Treasurer's Reports (receive & file) City Treasurer's report for the month of June, 2000 aaorUmroo Council Agenda • • August 1, 2000 B) CONSENT CALENDAR (continued) 8) Miscellaneous —Community Services a) 2000-2004 Consolidated Plan/2000-2001 Action Plan and Revised Citizens Participation Plan for Housing and Urban Development The 30-day posting and review period occurred from June 26-July 26 allowing public comment on the draft plans. This report is requesting City Council approval of the Plans and authorization to submit the Plans to HUD for funding. It is recommended that the City Council approve the City of West Covina 2000-2004 Five Year Consolidated Plan, the 2000-2001 Action Plan, and the revised Citizens Participation Plan and direct staff to submit the Plans to HUD. b) Skate Junction Property After exploring the pros and cons concerning the possible acquisition of the Skate Junction property, staff is recommending that the review be discontinued. Miscellaneous — City Manager's Office c) Discover West Covina Agreement Extension The City, Redevelopment Agency, and the Chamber of Commerce have a joint agreement to publish a citywide monthly publication (Discover West Covina). The agreement was to expire on June 30, 2000. At the June 20 meeting of the City Council, staff was directed to determine the best course of action and return this item to Council by August 15. It is recommended that the City Council approve the extension of the Discover West Covina agreement through June 30, 2001, while the West Covina Chamber of Commerce, the City, and the RDA discuss improvements for coordinating and administering the agreement. Miscellaneous — Police Department d) Furniture for West Covina Service Group In order to efficiently organize the West Covina Service Group Computer Enterprise personnel, the Police Department needs to purchase suitable furnishings for a centralized office. The Department has found the lowest bid, and this purchase will use no General Fund money. It is recommended that the City Council find that Yocum Business Furnishings is the lowest bid, and authorize the purchase of these furnishings for $15,832 from Fund 375-320- 2141-7160. e) Appropriating State Police Technology Grant The Police Department has been awarded a competitive grant of $115„ 550 under the California Law Enforcement Technology Equipment Purchase (CLETEP). This grant will fund the purchase of public safety equipment already itemized and approved by the State, at no cost to taxpayers. f) Additional Federal COPS MORE Grant Funds The Police Department has obtained additional funding under the COPS MORE grant program. Once appropriated, this will result in a savings to the General Fund of over $32,000. It is recommended that the City Council: i) Accept these additional COPS MORE grant funds, and appropriate $32,424 (as the federal grant) into Fund 151-320-2110-5XXY, split between FY 1999/2000 and FY 2000/2001. apdosrovoo 4 Council Agenda • • August 1, 2000 B) CONSENT CALENDAR (continued) il) Authorize the transfer of up to $32,424 from 110-320-2110-5xxx to the General Fund Reserves. ni) Authorize a reclassification of the grant expenses from Fund 110 to Fund 151 to properly account for expenses, in both FY 1999/2000 and FY 2000/2001. g) Federal Bulletproof Vest Grant The Police Department has received an additional $12,355.77 under the Bulletproof Vest Grant from the Federal Bureau of Justice Assistance (BJA), to cover 50% of the cost of bulletproof vests already purchased by the Police Department. It is recommended that the City Council: i) Accept these additional federal grant funds, and appropriate $12,355.77 into 195-320-2110-6270. ii) Transfer $12,355.77 from 155-320-2111-7160 to 195-320-2110-6270, and reduce 155-320-2111-7160 appropriations by that amount (this is the 50% match); iii) Authorize the reclassification of $24,711.54 in bulletproof vest expenses already incurred from 155-32-2111-7160 to 195-320-2110- 6270 (this totals and balances the 50% match an the 50% federal grant). Miscellaneous — Redevelopment Agency h) New Letter of Credit for the 1988 Lease Revenue Refunding Bonds (The Lakes Public Parking Proiect) The City Council shall consider adopting a resolution approving a substitution of a new Letter of Credit from Allied Irish Banks for the 1988 Lease Revenue Refunding Bonds for The Lakes public parking facility and entering into a Reimbursement Agreement. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING SUBSTITUTION OF LET- TER OF CREDIT RELATING TO 1988 LEASE REVENUE REFUNDING BONDS (The Lakes Public Parking Project) i) Los Angeles County Fair Banner Program The City has received a request from the Los Angeles County Far and Exposition Park (" Fairplex") to display promotional banners in West Covina. It is recommended that the City Council take the following actions: i) Approve the installation of the Los Angeles County Fair banners along Garvey Avenue North from the Promenade Apartments to Vincent Avenue from mid -August until early October; and ii) Authorize the City Manager to approve the program in future years provided the details of the program do not change. 9) Claims Against the Citv (deny & notify claimant) a) R & L Rentals/Rudy Terrazas vs Citv of West Covina On May 3, 2000, the City Clerk's Office received claim for property damage in the amount of $430. agaos/ovoo Council Agenda • • August 1, 2000 B) CONSENT CALENDAR (continued) 9) Claims Against the Citv (continued) b) State Farm (Hampton) vs City of West Covina On April 18, 2000, the City Clerk's Office received a subrogation claim in the amount of $3,341.36. c) Brendan W. Stocki vs City of West Covina On May 2, 2000, the City Clerk's Office received a claim for monetary loss in the amount of $234. d) Carmen Montes vs City of West Covina On February 4, 2000, the City Clerk's Office received a claim for personal injuries in the amount of $376. e) Jim Dixon Jr. vs City of West Covina On April 12, 2000, the City Clerk's Office received a claim for property damage in the amount of $719.56, f) Farmers Insurance (Tabizon) vs City of West Covina On May 1, 2000, the City Clerk's Office received a subrogation claim in the amount of $2,681.89. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 9: Motion by 2nd by to waive further reading of the resolution and adopt, and to approve all items listed, except ROLL CALL: D) PUBLIC SERVICES Howard, Melendez, Touhey, Wong, Herfert 1) TRAFFIC SIGNAL AT NOGALES STREET AND FRANCESCA DRIVE The City of West Covina has been requested to approve of and financially participate in the installation of a traffic signal at the intersection of Nogales Street and Francesca Drive. It is proposed that the past practice be followed whereby the City of Walnut installs the traffic signal and the City of West Covina maintains the traffic signal. It is recommended that the City Council affirm the City's desire to have a traffic signal installed at the intersection of Nogales Street and Francesca Drive with the City of Walnut paying for the installation and the City of West Covina paying for ongoing maintenance. Motion by 2nd by to approve disapprove hold over apa ni/00 Council Agenda • August 1, 2000 E) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports. F) REDEVELOPMENT AGENCY Recess the City Council meeting at p.m. to convene the Redevelopment Agency. Reconvene the City Council meeting at p.m. G) COMMUNITY SERVICES No reports for this meeting. H) PUBLIC SAFETY SERVICES No reports for this meeting. I) ADMINISTRATIVE SERVICES No reports for this meeting. .I) GENERAL ADMINISTRATION 1) POSSIBLE CANCELLATION OF AUGUST 15Tn COUNCIL MEETING There will be two Councilmembers absent on August 15, 2000 and at the present time the agenda for that evening is very light. The City Council will consider conducting the meeting on another evening, canceling it completely, or continuing as scheduled. It is recommended that the City Council receive and file this report, or take action to either cancel or postpone the August 15s' Council meeting to a date certain. Motion by 2 d by to K-) APPROVAL OF DEMANDS and WIRE TRANSFERS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Motion by 2"" by Total Demands $ Check Registers: ROLL CALL: to approve (wire transfers: $ through Howard, Melendez, Touhey, Wong, Herfert F, aaosiovoo 7 • Council Agenda • August 1, 2000 L) MAYOR'S REPORT M) COUNCILMEMBERS' REPORTS i N) CTTY MANAGER'S REPORT ADJOURNMENT Motion by 2nd by to adjourn the meeting at pm. TENTATIVE CrrY COUNCIL MEETING SCHEDULE Tuesday 08/15/00 7:30 p.m. Regular meeting Tuesday 09/05/00 7:30 p.m. Regular meeting Tuesday 09/19/00 7:30 p.m. Regular meeting MEETINGS TO BE SCHEDULED WCCT — Study Session CIP — Study Session BW Certification of EIR — Study Session ity MC anager agraos/avoo 8