07-05-2000 - RegularWednesday
July 5, 2000
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Ball, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 ('ITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS
Herfert, Wong, Howard, Melendez, Touhey
Special meeting of June 20, 2000 (Closed Session)
Regular meeting of June 20, 2000
Special meeting of June 22, 2000 (Closed Session)
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
.This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
I eertlfy that e0ple9 of the
Council tigelida for the meeting
Of is O were poutod in
eccor; ce with the 1/87 Brown
Act Amendments.
Dated: 7/3�01J / (v/9O/e
EJffioa of the cl� ark
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Analysis of Ongoine Fiscal Challenges in the General Fund
City Council will accept public comments on the recommended budget for the fiscal
year ending June 30, 2001, consider options for balancing the budget or reducing
the draw upon reserves, and provide staff with direction on the budget.
Council Agenda • •
July 5, 2000
(B-1 cont.)
a) Presentation of staff report
b) Public testimony
c) Council discussion
d) Recommendation: It is recommended that the City Council:
1. Accept the input from the public hearing;
2. City Council formally assess specific alternatives identified in the
staff report, and any other acceptable alternatives that may become
evident during the public hearing and City Council discussion.
3. It is further recommended that the City Council either:
a. Accept the operating budget as presented, including the
$216,500 of recommended adjustments identified in the
background section; or
b. Direct staff to implement alternatives identified in
recommendation No. 2 and adopt the budget, including the
$216,500 of recommended adjustments identified in the
background section; or
C. Direct City Staff to continue operating the City under the
emergency resolution adopted at the June 20, 2000 City
Council meeting and schedule a special budget study session
of the City Council in July 2000 to further analyze the issues
and adopt a final budget; and
4. It is also recommended that the City Council meet with the auditors
that are hired by City Council to:
a. Discuss the appropriate level of reserves for the City's
General Fund; and
b. Review the long-term prediction of the General Fund
reserves based upon current operating revenues and
expenditures.
Motion by 2" `1 by
To
C) CONSENT CALENDAR
1)
Commissions' Summary of Actions (receive & file)
a) Planning
b) Waste Mgmt./Env. Quality
06/13,14,19, 21 /2000
06/15/2000
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Council Agenda • •
July 5, 2000
2) Ordinance for Adoption (waive reading & adopt)
At the Council meeting of June 20, 2000, the City Council .introduced an ordinance
approving a development agreement for a proposed project to construct a new
106,000-square foot commercial shopping center adjacent to the southwest corner of
Citrus Street and Workman Avenue. This ordinance is now before the Council for a
second reading and adoption. It is recommended that the City Council adopt the
following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING THE DEVELOPMENT
AGREEMENT FOR PRECISE PLAN NO. 874 AND
CONDITIONAL USE PERMIT NO. 545.
3) Approval of Final Maps (waive reading & adopt)
a) Lot Line Adiustment No. 1.43 — Rielly Homes
Rielly homes has requested an adjustment of the lot lines of lots 151 and 152
of Tract No. 32324. The area of the land being adjusted is 1,360 square feet.
It is recommended that the City Council adopt the following resolution
entitled:
RESOLUTION NO. A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING LOT LINE
ADJUSTMENT NO. 143 AND DIRECTING THE
RECORDATION THEREOF (RIELLY HOMES)
b) Lot Line Adjustment No. 144 - Rielly Homes
Rielly Homes has requested an adjustment of the lot lines of lots 160 and
161 of Tract No. 32324. The area of the land being adjusted is 55 square
feet. It is recommended that the City Council adopt the following resolution
entitled:
RESOLUTION NO. - A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, APPROVING LOT LINE
ADJUSTMENT NO. 144 AND DIRECTING THE
RECORDATION THEREOF (RIELLY HOMES)
4) Acceptance of Improvements/Release of Bonds
a) Precise Plan No. 17, Revision No. 27
Applicant: Westfield
Location: 2620 East Workman Avenue
Recommendation is to accept onsite and offsite improvements and authorize
release of Performance Bond No. 1337862 by Amwest Surety Insurance
Company in the amount of $135,000.
b) Precise Plan No. 17, Revision No. 28
Applicant: Westfield
Location: 2700 East Workman Avenue
Recommendation is to accept onsite and offsite improvements and authorize
release of Performance Bond No. 1337862 by Amwest Surety Insurance
Company in the amount of $56,000.
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Council Agenda • •
July 5, 2000
(C-4 cont.)
c) Precise Plan No. 868
Applicant: Southern California Housing Development Corp.
Location: 1333 West Garvey Avenue North
Recommendation is to accept onsite and offsite improvements and authorize
release of Performance Bond No. SD00030985 by Frontier Pacific Insurance
Company in the amount of $147,000.
5) Traffic Committee Minutes for.lune 20, 2000
The request of Betty Lidle-Alerich, to review existing traffic safety controls and
possible need to install multi -way stop at the intersection of Calvados Avenue and
James Avenue resulted in the following recommendation:
THAT STOP SIGNS (RI) BE INSTALLED ALONG WITH STOP MESSAGES
AND STOP AHEAD SIGNS (W17) ON NORTHBOUND APPROACH OF
CALVADOS AVENUE AT JAMES AVENUE BASED ON RESTRICTED
SIGHT DISTANCE. IN ADDITION, THAT A STOP AHEAD 300, FEET SIGN
BE INSTALLED ON WESTBOUND NORMA AVENUE AND EASTBOUND
GARVEY AVENUE.
6) Treasurer's Reports (receive & file)
City Treasurer's Report for the month of May, 2000.
7) Miscellaneous — Finance Department
Continuation of DMG Maximus Contract for Services
The City Council will consider extending the contract for services with DMG
Maximus for filing for reimbursements under State Mandated Costs. Adequate
funds for the contract have been included in the 2000-2001 budget. Staff
recommends that City Council authorize the Finance Director to execute the
attached Agreement to Provide Mandated Cost Claiming Services with DMG
Maximus for fees not to exceed $11,200 for the year ending June 30, 2001.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to waive
further reading of the ordinance/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Howard, Melendez,'I'ouhey, Wong, Herfert
END OF CONSENT CALENDAR
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Council Agenda • •
July 5, 2000
D) PUBLIC SERVICES
l) West Covina Landscape Maintenance District No. 1 — Setting of 2000-2001
Assessment Rate
Landscape Maintenance District No. I is located primarily south of Amar Road and
east of Azusa Avenue. Because the District is a 1911 Act ad valorem District
established in 1971, it is exempt from the voting requirements of Proposition 218.
On August 5, 1997, the City Council approved gradually increasing the tax rate over
a five-year period. This fiscal year is the third year and the new rate to be set for
Fiscal Year 2000-2001 is 7.3 cents per hundred dollars of assessed valuation as
compared to the current 6.6 cents. The proposed levy will raise approximately
$108,808. It is recommended that the City Council adopt the following resolution
which includes a rate increase from 6.6 cents to 7.3 cents per hundred dollars of
assessed valuations:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, SETTING THE AMOUNT OF MONEY
NECESSARY TO BE RAISED FOR WEST COVINA
LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND
FIXING THE TAX RATE FOR SAID MAINTENANCE
DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1,
2000.
Motion by 2" `f by
to waive further reading of the resolution and
adopt disapprove hold over
2) West Covina Landscape Maintenance District No. 2 — Setting of 2000-2001
Assessment Rate
Landscape Maintenance District No. 2 is located primarily north of Amar Road, east
of Lark Ellen Avenue and west of Azusa Avenue. Because the District is an ad
valorem, it is exempt from the procedures of Proposition 218. Staff is proposing to
increase the tax rate for Fiscal Year 2000-2001 from 1.9 cents to 2.8 cents per
hundred dollars of assessed valuation. The proposed levy will raise approximately
$28,480. It is recommended that the City Council adopt the following resolution
which includes a rate increase from 1.9 cents to 2.8 cents per hundred dollars of
assessed valuation:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, SETTING THE AMOUNT OF MONEY
NECESSARY TO BE RAISED FOR WEST COVINA
LANDSCAPE MAINTENANCE DISTRICT NO. 2 AND
FIXING THE TAX RATE FOR SAID MAINTENANCE
DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1,
2000.
Motion by 2"d by
to waive further reading of the resolution and
adopt
disapprove
E) ENVIRONMENTAL MANAGEMENT DEPARTMENT
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hold over
No reports
Council Agenda •
July 5, 2000
F) REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m.
G) COMMUNITY SERVICES No reports
H) PUBLIC SAFETY SERVICES
1) COPS in Schools 2000 SRO Grant
The Police Department is seeking Council approval for a COPS In Schools 2000
grant application, which will fund a School Resource Officer at Coronado
Alternative School for three years. During that period, the West Covina Unified
School District has agreed to pay for the required local cash match from its Safe
School & Violence Funds. It is recommended that the City Council approve the
Police Department's grant application for the "COPS In Schools 2000" hiring
grant, administered by the Federal Office of Community Oriented Policing Services,
with an understanding that the required cash match will be met by the West Covina
Unified School District, and the SRO position created under the grant will be
retained by the City after the three-year grant period.
Motion by 2nd by to
approve disapprove hold over
I) ADMINISTRATIVE SERVICES No reports
J) GENERAL ADMINISTRATION
City Clerk
1) Designation of Voting Delegate for League Annual Conference
The League of California Cities Annual Conference will be held in Anaheim this
year from September 7 through September 9, 2000. In order to participate in the
business meeting portion of the conference, the City Council should designate one
of its members as the Voting Delegate and another as the Alternate. It is
recommended that the City Council designate a voting delegate and an alternate for
the League of California Cities Annual Conference.
Motion by 21" by
To
City Manager
2) Legal Audit Payment
This staff report seeks authorization to pay the firm of Cooper, Kardaras & Scharf a
portion of the original amount for a legal services audit of all firms doing business
with the City. The entire contract amount is not being requested because the City
terminated the contract before it was completed. It is recommended that the City
Council authorize payment in the amount of $19,000 for services associated with
the legal audit agreement with Mr. Knapton.
Motion by 2nd by to
approve disapprove hold over
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Council Agenda •
July 5, 2000
K) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
L)
M)
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve disapprove hold over
ROLL CALL:
MAYOR'S REPORT
Howard, Melendez, Touhey, Wong, Herfert
COUNCILMEMBERS' REPORTS
1) Skateboard Park Proicct
The City Council has expressed an interest in providing skateboard park(s), for the
citizens of West Covina. This summary provides information on possible park
locations in the City as well as skateboard parks in several surrounding cities. It is
recommended that the City Council receive and file this report, pending the future
City Council budget deliberations on the Capital Improvement Program.
Motion by 2"d by
To
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Council Agenda • •
July 5, 2000
2) Community Center Project
The City Council has expressed an interest in providing community center facilities
for the citizens of West Covina. This summary provides information about the
various options that have been discussed and other information about facilities in
other communities. It is recommended that the City Council receive and file this
report, pending the future City Council budget deliberations on the Capital
Improvement Program.
Motion by 2"d by
To
3) Potential West Covina Aquatic Center at Shadow Oak Park
Staff has conducted a survey of four neighboring City -owned and operated aquatic
centers (Cities of Azusa, Covina, La Verne, and South El Monte). The survey
shows the amenities provided by each City, as well as their current operating costs.
The original construction cost or the latest renovation cost is also included. It is
recommended that the City Council receive and file this report, pending the future
City Council budget deliberations on the Capital Improvement Program.
Motion by 2"d by
To
N) CITY MANAGER'S REPORT
ADJOURNMENT Motion by
2nd by to
adjourn the meeting at
p.m.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
07/11/00
6:00 p.m.
Legal Firm Interviews
Tuesday
07/18/00
6:00 p.m.
Study Session
West Covina Pkwy/Toluca
Tuesday
07/18/00
7:30 p.m.
Regular meeting
Tuesday
08/01/00
7:30 p.m.
Regular meeting
Tuesday
08/15/00
7:30 p.m.
Regular meeting
Tuesday
09/21/99
7:30 p.m.
Regular meeting
City Manager
zgnd07.05.00 8