06-20-2000 - RegularTuesday
June 20, 2000
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina.
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INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Herfert, Wong, Howard, Melendez, Touhey
APPROVAL OF MINUTES Special meeting of June 6, 2000 (Closed Session)
Regular meeting of June 6, 2000
PRESENTATIONS Mrs. Gary Chiles
Clean -Up Saturdays, Household Hazardous Waste Roundup
PROCLAMATIONS Prostate Cancer Awareness Month — June, 2000
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to
the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card
and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by
the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed on the
Agenda.
I tartify that copies of the
Caanr.-!1 Agenda for the meetin8
of _ :90-04 Wers pe'.ted }.II
a ;L*, Lnce With the 1/87 Brown
A•.t Amendments,
Offwo of the City Ciark
Council Agenda • •
June 20, 2000
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be
prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing.
1) Joint Public Hearing - Citrus/Workman Proiect (Citrus Grove Plaza)
The City Council and the Redevelopment Agency Board shall conduct a joint public hearing
pursuant to Section 33433 of the California Health and Safety Code to consider the Disposition and
Development Agreement ("DDA") between the Redevelopment Agency and HCL West Covina,
LLC ("Developer").
a) Verification of publication
b) Open bearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council/RDA discussion
g) Recommendation: It is recommended that the City Council and the
Redevelopment Agency Board approve Option No. 1, based on the information
provided in the staff report. Inasmuch as "consideration for the approval of a
DDA" was publicly noticed, applicable resolutions are presented in Option No. 2, in
the event the City Council and the Redevelopment Agency Board wish to move
forward in considering the DDA.
Option No. 1
a) Delay the approval of a Disposition and Development Agreement ("DDA")
between the Redevelopment Agency and HCL West Covina, LLC;
b) Form a City Council subcommittee to explore options with HCL West
Covina, LLC, to address the cash shortfall to complete the Citrus/Workman
project; and,
c) Authorize staff to procure an economic consultant to prepare a
"supplemental economic/fiscal impact analysis" at an amount not to exceed
$15,000 and approve the transfer of $15,000 from Other Special
Departmental Supplies (876-320-5100-6279) into Consultants (876-320-
5100-6117).
Motion by
approve
Option No. 2
2nd by
disapprove
Con
hold over
to
Proceed with the approval of the DDA by adopting, the following resolutions
entitled:
a) City Council resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA CONSENTING TO
THE APPROVAL BY THE REDEVELOPMENT AGENCY OF THE
CITY OF WEST COVINA OF THE DISPOSITION AND
DEVELOPMENT AGREEMENT BY AND BETWEEN THE
REDEVELOPMENT AGENCY AND HCL WEST COVINA, LLC.,
AND MAKING CERTAIN FINDINGS IN CONNECTION
THEREWITH.
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Council Agenda
June 20, 2000
Motion by 2nd by
to waive further reading of the resolution and
adopt
b)
disapprove
Redevelopment Agency resolution:
hold over
RESOLUTION NO. - A RESOLUTION OF THE
REDEVELOPMENT AGENCY OF THE CITY OF WEST COVINA
APPROVING AND AUTHORIZING THE EXECUTION OF THE
DISPOSITION AND DEVELOPMENT AGREEMENT BY AND
BETWEEN THE REDEVELOPMENT AGENCY AND HCL WEST
COVINA, LLC., AND MAKING CERTAIN FINDINGS IN
CONNECTION THEREWITH.
Motion by 2nd by
to waive further reading of the resolution and
adopt
disapprove
hold over
2) Revision to Development Agreement for Precise Plan No. 874 and Conditional Use Permit
No. 545 — Addendum to the Environmental Impact Report
Applicant: Haagen Company, LLC
Location: Southwest Corner of Citrus Street and Workman Avenue.
205-235 North Citrus Street (odd) and 2504-2534 Workman Avenue (even).
The applicant is requesting approval of a development agreement for a proposed project to
construct a new 106,000-square foot commercial shopping center adjacent to the southwest corner
of Citrus Street and Workman Avenue.
a)
Verification of publication
b)
Open hearing
c)
Presentation of staff report
d)
Public testimony
e)
Close hearing
f)
Council discussion
g)
Recommendation: It is
following ordinance entitled:
recommended that the City Council introduce the
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, APPROVING THE
DEVELOPMENT AGREEMENT FOR PRECISE PLAN NO.
874 AND CONDITIONAL USE PERMIT NO. 545.
Motion by 2n`1 by
to waive further reading of the ordinance and
introduce
ROLL CALL
disapprove
hold over
Herfert, Howard, Touhey, Wong, Melendez
a,nd06.20.00 - 3
Council Agenda
June 20, 2000
3) 2000-2004 Consolidated Plan for Housing. and Community Development/2000-2001
Action Plan and Citizens Participation Plan
Federal regulations require the preparation of a Five -Year Consolidated Plan to receive
Community Development Block Grants (CDBG), Housing Programs and other HUD
funded programs. The West Covina Consolidated Plan, including the Annual CDBG
Action Plan and the Citizens Participation Plan (CPP) is being presented in draft form for
City Council consideration. A 30-day public review period will follow this Council
meeting/public hearing. Public comments received during this review period will be
brought back to the City Council, with a request to approve the submittal of the 2000-2004
Consolidated Plan/Action Plan and revised Citizens Participation Plan to HUD.
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
i) Council discussion
g) Recommendation: It is recommended that the City Council take the following
actions:
• Invite the community to provide comments on the proposed 2000-2004
Consolidated Plan, the 2000-2001 Action Plan and the Citizens Participation
Plan, and related funding levels;
• Direct staff to coordinate a 30-day posting and review period for public
comment; and
• After a 30-day public comment period concludes, direct staff to bring the
Consolidated Plan, Action Plan, and Citizens' Participation Plan back to City.
Council for approval and authorization to submit the Plans to HUD for funding.
Motion by
approve
C) CONSENT CALENDAR
2nd by
disapprove
1) Commissions' Summary of Actions (receive & file)
None
2) Claims Against the City (deny & notify claimant)
hold over
to
a) Betty M. Dunham vs. City of West Covina
On March 2, 2000, the City Clerk's Office received a claim for property damage in the
amount of $3,230.00.
b) Derwin N. Villarin vs. City of West Covina
On May 15, 2000, the City Clerk's Office received a claim for indemnification.
c) Esaw Brown vs City of West Covina
On April 18, 2000, the City Clerk's Office received a claim for property damage in the
amount of $60.
d) Charles R. King vs. City of West Covina _
On January 18, 2000, the City Clerk's Office received a claim for monetary loss in the
amount of $438.25.
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Council Agenda • •
June 20, 2000
e) Allstate Insurance Company (King) vs City of West Covina
On February 1, 2000, the City Clerk's Office received a subrogation claim for property
damage. The amount of claim had not been determined at time of presentation.
i) Giovannie Macias vs. City of West Covina
On April 4, 2000, the City Clerk's Office received a claim for property damage in the
amount of $200.
3) Temporary Use Permits (receive & file)
TUP #2594-00. Christ Community Church at 1432 W. Puente Avenue for a church mission
conference from 6/6/00 through 6/11/00.
TUP #2596-00. First Financial Credit Union at 1616 W. Cameron Avenue for a portable storage
container from 5/19/00 through 8/19/00.
TUP 92601-00. Piano City at 210 N. Sunset Avenue for a parking lot sale and roof top balloon
from 6/9/00 through 6/11/00.
4) Approval of Final Mks (waive reading & adopt)
Tract No. 52842 — Subdivider: Charles and Judith Nichols
The Planning Commission has approved the re -subdivision of an existing 14-lot tract into 1 1 lots
subject to certain conditions. Those conditions have been met and the owner is requesting final
map approval. The lots are located at the easterly ends of Los Cerillos Drive and Los Alamos
Drive. It is recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL MAP OF TRACT NO. 52842 AND DIRECTING THE
RECORDATION THEREOF. (CHARLES AND JUDITH NICHOLS)
5) Award of Bids
a) Landscape Maintenance District Nos 6 & 7 — Request to Solicit for New Bids
This five-year contract provides for the landscape, hardscape, and sprinkler system
maintenance of Maintenance Districts No. 6 and 7. Staff is requesting approval to reject
aged bids and solicit for new bids in order to be more equitable. It is recommended that the
City Council reject all bids and authorize the Superintendent of Maintenance Operations to
call for new bids.
b) Street Rehabilitation Work on Segments of Various Bus Route Streets — Project No.
Seven bids were received and opened on June 12, 2000 for the rehabilitation work on
various bus route streets. The lowest responsive bid is $915,989.94 from All American
Asphalt of Corona, California. It is recommended that the City Council take the following
actions:
• Determine that it is not cost effective to move forward with installing sign bridges
(Project No. SP-90010) and transfer $132,000 (122-320-3836-7200) and $88,900 (126-
320-3836-7200) from Project No. SP-98106 to Project No. SP-00108 (122-320-3039-
7200) and (126-320-3039-7200), respectively.
• Accept the bid of the lowest responsive bidder, All American Asphalt, in the amount of
$915,989.94, and authorize the Mayor and City Clerk to execute the Agreement with
same for the work to be done.
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Council Agenda • •
June 20, 2000
c) Shopping Cart Retrieval Contract Renewal
In May of 1999, the Council authorized California Shopping Cart Retrieval Corporation
(CSCRC) to remove abandoned shopping carts from the City's streets and sidewalks. The
contract is up for renewal and contains some minor changes in the fee schedule. Staff
recommends that the City Council authorize the.Mayor.and City Manager to enter into a
contract with CSCRC to retrieve abandoned shopping carts within the City of West Covina.
6) Miscellaneous — Public Services
a) Agreement with Alameda Corridor -East Construction Authority .
The Alameda Corridor — East Construction Authority will be constructing a railroad
separation at Valley Boulevard and Nogales Street. To accomplish this improvement, they
have proposed a cooperative agreement with the City. It is recommended that the City
Council authorize the-Mayor�and City Clerk to execute an agreement with the Alameda
Corridor — East Construction Authority for a grade separation at Valley Boulevard and
Nogales Street.
Miscellaneous — City Manager's Office
b) Discover West Covina Month to Month Extension of Contract
The City, Redevelopment Agency and the Chamber of Commerce have a joint agreement to
publish a citywide monthly publication (Discover West Covina). The agreement will expire
on June 30, 2000. This report recommends entering a month to month contract with the
Independent Voice. It is recommended that the City Council take the following actions:
• Approve the month to month extension of the Publishing Agreement between the
Chamber of Commerce of West Covina, the City of West Covina, the West Covina
Redevelopment Agency and the Independent Voice. The extension will take effect July
1, 2000.
• Approve the re -bidding of the Discover West Covina contract. The re -bidding to be
undertaken by the West Covina Chamber of Commerce.
Miscellaneous — Fire Department
c) First Supplemental Weed & Rubbish Abatement List
This request provides for the lawful and safe removal of dangerous and/or noxious weeds
and trash from vacant, improved residential and commercial properties under the
established Weed Abatement Program. It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION OF INTENTION . NO. 9665 BY
APPROVING THE FIRST SUPPLEMENTAL WEED AND
RUBBISH ABATEMENT LIST.
and
set the date of July 18, 2000 at 7:30 p.m. for the protest hearing on the proposed removal of
weeds and rubbish from the properties described in the First Supplemental List.
agnd06.20.00 6
Council Agenda • •
June 20, 2000
Miscellaneous - Environmental Management
d) Graffiti Removal Agreement Renewal
The current Agreement with the Boys and Girls Club of San Gabriel Valley for graffiti
removal services in the City of West Covina expires on August 31, 2000. Amendment No.
6 extends the contract period for another year. It is recommended that the City Council
authorize the Mayor and City Clerk to execute Amendment No. 6 to the Graffiti Agreement,
extending the contract to August 31, 2001.
e) BKK Landfill Closure Plans — Status Report
This is an updated report on the status of plans for BKK Landfill closure and other related
BKK matters. It is recommended that the City Council receive and file this report.
f) 2000 Clean -Up Saturdays/Household Hazardous_ Waste Roundup Summary
This report describes the recently completed 2000 Clean -Up Saturdays Program and the Los
Angeles County Household Hazardous Waste Roundup which was held at the City Yard on
May 27, 2000 in conjunction with Clean -Up Saturdays. It is recommended that the City
Council receive and file this report.
Miscellaneous — Personnel Department
g)
This report recommends the approval of revisions to the job description for Community
Television Producer. The new job description reflects current duties and an change in the
education and experience requirements based on marketplace considerations. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS, AS
AMENDED; AND APPROVING THE REVISIONS TO THE
COMMUNITY TELEVISION CLASS SPECIFICATION.
Miscellaneous - Finance Department
h) Hurst Ranch CIP Project Interest Earnings
The City granted the Hurst Foundation $800,000 for the Hurst Ranch Historical House CIP
project. Former City Manager, Jim Starbird, directed staff to place a portion of the CIP
funds in an interest earning account. This direction was not carried out in 1997 and staff is
now requesting City Council approval to retroactively transfer interest earnings and set up
the appropriate accounts for the Hurst Ranch CIP project. It is recommended that the City
Council take the following actions:
• Establish a new trust type account that earns investment income on unexpended
balances;
• Direct staff to retroactively (to July 1,1997) deposit the $188,000 from the Capital
Projects Fund, $446,550 from the Community Enhancement Fund, $60,450 from the
Construction Tax Fund and $5,000 from the Park Development Fees ' C Fund into the
newly created fund;
• Direct staff to retroactively transfer all project expenditures of $84,917 from the Capital
Projects Fund and $432,573.96 from the Community Enhancement Fund to the newly
created fund;
a-,nd06.20.00 7
Council Agenda • •
June 20, 2000
• Appropriate additional funds for the consultant salary in the newly created fund. This
appropriation will need to be retroactive and ongoing, including additional amounts in
the 2000-2001 budget; and
• Direct staff to transfer expenditures of $29,268.13 for the Administrative Analyst I
salary into the new fund.
i) Surplus Property
The City Council periodically declares City Property, which is no longer useful to the City,
as surplus. Once the City Property is declared surplus, this allows for the disposal of the
property as provided for by the Municipal Code. It is recommended that the City Council
adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
DECLARING CERTAIN CITY PROPERTY AS SURPLUS.
ii) End of Year Budget Adiustments
It is necessary for departments to adjust line items within their budgets to account for over
expenditures for Fiscal Year 1999-2000. The City Attorney's Office is over expended and
does not have adequate funds within its budget to make these adjustments. Residual funds
are available in other departments to make the appropriation adjustments to the City.
Attorney's Office budget. It is recommended that the City Council authorize the City
Manager to use fund balance money in the various line items within the specific funds to
balance the budget line items projected to be overspent in FY 1999/2000.
Miscellaneous — Police Department
j) Service Contract for Police Commander Ron Gannon
The Police Department is proposing that the City retain the service's of Police Commander
Ron Gannon for six months following his pending retirement in July of this year. It is
recommended that the City Council authorize the City Manager to sign and execute the
Agreement for Services of Interim Police Commander between the City of West Covina
and Police Commander Ron Gannon.
k) Firearms Judgement Simulator Purchase
The State of California through P.O.S.T. (Commission on Peach Officer Standards and
Training), has agreed to fund the full cost ($100,000) for purchasing a new replacement
state -of -the -are Firearms Judgment Simulator. It is recommended that the City Council
receive and file this update. The Police Department will be requesting a purchase order to
move forward with the purchase of a new Firearms Judgment Simulator from FATS, Inc.
Miscellaneous — Community Services
1) Locker Room and Restroom Upgrades at Municipal Pool
This report requests authorization to use $18,000 of an existing appropriation for upgrades
to the restrooms and locker rooms at the West Covina Municipal Pool. It is recommended
that the City Council authorize the expenditure of $18,000 from 172-3320-7700 for the
outlined improvements.
m) Contract with West Covina Rose Float Foundation
At the May 2id meeting, the City Council approved the idea of contracting with the West
Covina Tournament of Roses Foundation and appropriated $120,000 from the Business
Improvement Tax fund to cover the costs of the event. A draft contract is submitted for
City Council review and approval. It is recommended that the City Council take the
following actions:
• Authorize the City Manager to enter into a contract with the West Covina Tournament
of Roses Foundation when the Foundation is officially formed;
a,nd06.20.00 8
Council Agenda • •
June 20, 2000
Authorize the City Manager to sign the attached letter advancing the West Covina
Chamber of Commerce $45,000. The Chamber will then proceed with the construction
of the float pending the formal incorporation of the Foundation; and
Appropriate $45,000 from the fund balance of the Business Improvement Tax fund to
account 118-320-2431 for FY 1999-2000. The balance of the authorized $120,000
($75,000) is already included in the proposed FY 2000-2001 budget.
n) Award of "One Time Only" Funds from Los Angeles County, Area Agency on Aging,
for the Senior Meals Program
The Senior Meals Program has been awarded $14,915 in "One Time Only" funds from the
Area Agency on Aging. Staff is requesting City Council approval to accept the funds and
proceed to purchase the identified equipment. It is recommended that the City Council take
the following actions:
• Accept "One Time Only" funds in the amount of $14,915 for equipment and meal
production.
• Authorize the Finance Director to transfer available appropriations from 146-304-2392-
6158 (Raw Food/Catering) to 146-304-2392-7160 (Capital Equipment) in the amount of
$10,771 for equipment purchases.
• Authorize the Finance Director to transfer available appropriations from 146-304-2392-
6158 (Raw Food/Catering) to 146-304-2392-5112 (Part -Time Salaries) in the amount of
$39,173.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
the resolutions and adopt, and to approve all items listed,
except
ROLL CALL: . Howard, Melendez, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
to waive further reading of
agnd06.20.00 - 9
Council Agenda
June 20, 2000
.I
•
D)
E)
PUBLIC SERVICES
1) West Covina Maintenance District No. I — Setting of 2000-2001 Assessment Rate
Landscape Maintenance District No. I is located primarily south of Amar Road and east of Azusa
Avenue. Because the District is a 1911 Act ad valorem District established in 1971. it is exempt
from the voting requirements of Proposition 218. On August 5, 1997, the City Council approved
gradually increasing the tax rate over a five-year period. This fiscal year is the third year and the
new rate to be set for Fiscal Year 2000-2001 is 7.3 cents per hundred dollars of assessed valuation
as compared to the current 6.6 cents. The proposed levy will raise approximately $108,808. It is
recommended that the City Council adopt the following resolution which includes a rate increase
from 6.6 cents to 7.3 cents per hundred dollars of assessed valuations:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND FIXING
THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1, 2000.
Motion by 2"d by
to waive further reading of the resolution and
adopt disapprove hold over
2) West Covina Maintenance District No. 2 — Setting of 2000-2001 Assessment Rate
Landscape Maintenance District No. 2 is located primarily north of Amar Road, east of Lark Ellen
Avenue and west of Azusa Avenue. Because the District is an ad valorem, it is exempt from the
procedures of Proposition 218. Staff is proposing to increase the tax rate for Fiscal Year 2000-2001
from 1.9 cents to 2.8 cents per hundred dollars of assessed valuation. The proposed levy will raise
approximately $28,480. It is recommended that the City Council adopt the following resolution
which includes a rate increase from 1.9 cents to 2.8 cents per hundred dollars of assessed valuation:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 AND FIXING
THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1, 2000.
Motion by 2"d by
to waive further reading of the resolution and
adopt
disapprove
ENVIRONMENTAL MANAGEMENT DEPARTMENT
F) REDEVELOPMENT AGENCY
Recess the City Council meeting at
Reconvene the City Council meeting at
hold over
No reports
p.m. to convene the Redevelopment Agency.
p.m.
agnd06.20.00 10
Council Agenda • •
June 20, 2000
G) COMMUNITY SERVICES
1) Review of Bid for Senior Meals Program
One bid was received on March 6, 2000 for the West Covina Senior Nutrition Program. The bid
was from Huntington Culinary, Inc., in the amount of $5.31 per meal. This report requests that the
City Council decline the bid from Huntington Culinary based on high costs and proceed with an
enhanced in-house program. It is recommended that the City Council take the following actions:
a) Decline the bid received from Huntington Culinary, Inc., based specifically on the higher
costs.
b) Direct staff to maintain the program in-house, with enhancements to the Cook position for
salary (top step from $10.72 to 15.00) and benefits (Cook to be full-time with full benefits.).
c) Direct staff to increase the rates for meals as follows: for seniors (age 60 and over) from
$1.75 to $2.00; maintain the current disabled rate at $3.00; and increase the rate for other
non -seniors from $3.00 to $3.50 and make the donation a fee for non -seniors. This
recommendation is based on the need to balance the Program's budget and after input
provided by the Senior Commission.
d) Increase the contribution from CDBG public service funds from $25,000 per year to
$45,000. To prevent the elimination or any one CDBG public service program, it is
recommended that all of the allocations be reduced by 14.3% to obtain the necessary
$20,000 (Senior Meals and Senior Citizens Assistance would not be included in the
percentage reductions).
e) Utilize $14,648 in unspent FY 1999-2000 CDBG public service funds for the FY 2000-
2001 Senior Meals Program. It is important to note that the $14,648 is money that is only
available for one-time use.
f) Annually, budget $5,000 in projected "One Time Only" funding from the Area Agency on
Aging.
Motion by
2nd by
to
approve disapprove hold over
2) Request to Sell Alcohol at the 4'h of July Event
The West Covina Elks are requesting authorization to operate a wine and beer garden on Tuesday,
July 4, 2000 as part of the annual 4"' of July Event at Cameron Park. It is recommended that the
City Council deny the request from the West Covina Elks to operate a wine and beer garden on July
4" in Cameron Park based on the following issues:
• Some of the same concerns from last year are still applicable;
• The input received from the Community Services Commission;
• The very large crowds that are expected; and
• The high visibility of the wine and beer garden.
Motion by
approve
2nd by
disapprove
hold over
to
agnd06.20.00
Council Agenda • •
June 20, 2000
H) PUBLIC SAFETY SERVICES — POLICE DEPARTMENT
1) Participation in the Foothill Air Support Team (FAST) Regional Helicopter Program
The Police Department seeks Council approval to enter into a Joint Powers Agreement (JPA) with
the cities of Arcadia, Azusa, Covina, Monrovia and Pasadena to form a Regional Police Helicopter
Program to enhance public safety services in participating cities. It is reconunended that the City
Council take the following actions:
a) Approve participation in the Foothill Air Support Team Regional Helicopter Program,
authorize the expenditure of $65,683.00 for 52 weeks of service (sharing the costs of
operation with the participating cities), plus $4,000.00 for any unanticipated expenses for a
total of $69,683.00, and accept the terms of the JPA.
b) Authorize the appropriation of $69,683.00 from the Supplemental Law Enforcement
Services Fund (Fund 155) for this purpose through June 30, 2001.
Motion by _ 2nd by to
approve disapprove hold over
I) ADMINISTRATIVE SERVICES— FINANCE DEPARTMENT
1) Appropriations Limit for Fiscal Year 2000-2001
Article XIIIB of the California Constitution imposes an appropriations limit on units of State and
local government. This report calculates the 2000-2001 appropriations limit for the City of West
Covina to be $65,705,461. City Council will consider adopting this appropriations limit for the
year ending June 30, 2001. It is recommended that the City Council adopt the following resolution
entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR 2000-
2001.
Motion by 2"d by
to waive further reading of the resolution and
adopt
disapprove
hold over
2) Continuing Appropriations for FY 2000-2001
The City needs to continue its daily operations beyond the end of this fiscal year. City Council will
consider adopting a resolution to continue appropriations consistent with fiscal year 1999-2000
annual budget until the completion of the budget process for fiscal year 2000-2001 beginning July
1, 2000. It is recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA TO
CONTINUE APPROPRIATIONS CONSISTENT WITH THE FISCAL
YEAR 1999-2000 CITY OPERATING BUDGET UNTIL THE ADOPTION
OF THE FISCAL YEAR 2000-2001 ANNUAL BUDGET.
Motion by 2nd by
to waive further reading of the resolution and
adopt
disapprove
hold over
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Council Agenda • •
June 20, 2000
.n GENERAL ADMINISTRATION No reports
K) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands represent accounts
payable since the most recent regular meeting of the City Council.
Demands totaling $
Wire Transfers totaling
Motion by
approve
ROLL CALL:
L) MAYOR'S REPORT
Registers
2nd by
disapprove
hold over
thru #
Howard, Melendez, Touhey, Wong, Herfert
Ire]
1) City Attorney Hiring Process
The Citizens Review Committee for Legal Services has held six meetings and interviewed seven
applicants for the position of City Attorney/Redevelopment Counsel. As the Committee nears the
end of its deliberations, Mayor Herfert has requested that the Council begin to coordinate their
actions in relation to this matter. It is recommended that the City Council take the following
actions:
a) Agendize a report from the Committee for the July 18 Council meeting.
b) Advise the City Manager's Office of the Council's schedule availability after July 18 to
conduct interviews.
Motion by 2nd by to
approve
disapprove
hold over
agnd06.20.00 13
Council Agenda • •
June 20, 2000
M) COUNCILMEMBERS' REPORTS
1) Skateboard Park Proiect
The City Council has expressed an interest in providing skateboard park(s) for the citizens of West
Covina. This summary provides information on possible park locations in the City as well as
skateboard parks in several surrounding cities. It is recommended that the City Council receive and
file this report pending future Council budget deliberations.
Motion by
To
2... 1 by
2) Community Center Proiect
The City Council has expressed an interest in providing community center facilities for the citizens
of West Covina. This summary provides information about the various options that have been
discussed and other information about facilities in other communities. It is recommended that the
City Council receive and file this report pending future Council budget deliberations.
Motion by
To
2`1 by
3) Potential West Covina Aquatic Center at Shadow Oak Park
Staff has conducted a survey of four neighboring City -owned and operated aquatic centers (Cities
of Azusa, Covina, La Verne, and South El Monte). The survey shows the amenities provided by
each City, as well as their current operating costs. The original construction cost or the latest
renovation cost is also included. It is recommended that the City Council receive and file this
report pending further Council budget deliberations.
Motion by 2`1 by
To
N) CITY MANAGER'S REPORT
O) CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Pursuant to Government Code 554956.9(b)
One case
agnd06.20.00 14
Council Agenda • •
June 20, 2000
ADJOURNMENT
Motion by
2nd by
to
adjourn the meeting at
p.m.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Thursday
06/22/00
5:30 p.m.
Closed Session re: Cable
Thursday
06/22/00
6:00 p.m.
Budget Study Session
Wednesday
07/05/00
7:30 p.m.
Regular meeting
Tuesday
07/18/00
7:30 p.m.
Regular meeting
Tuesday
08/01/00
7:30 p.m.
Regular meeting
Tuesday
08/15/00
7:30 p.m.
Regular meeting
,/
1
City Manager
agnd06.20.00 15