06-06-2000 - RegularTuesday
June 6, 2000
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required. _
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Herfert, Wong, Howard, Melendez, Touhey
APPROVAL OF MINUTES Special meeting of May 16, 2000 (Closed Session)
Regular meeting of May 16, 2000
PRESENTATIONS Rick Richmond
Alameda Corridor -East Construction Authority
Ron Auerbash — L.A. County Tax Assessor
Tom Puchalski — Outgoing Community Services
Commissioner
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
Council Agenda •
June 6, 2000
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) West Covina Citywide Sewer Service Charge
Under the provisions of State Law, a public hearing is required to be held by. the
City Council on the collection method for the Citywide Sewer Service Charge for
the fiscal year beginning July 1, 2000. Based on the proposed operating budget, the
proposed sewer charge rate of $21.95 per unit is unchanged from the current fiscal
year rate.
a) Verification of Publication
b) Open Hearing
c) Review Engineer's Report
d) Review written protests, if any
e) Receive oral protest, if any
I) Close Hearing
g) Council discussion
h) Allow or override protest, if any
i) Recommendation: It is recommended that the City Council waive further
reading and adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER
SERVICE CHARGE THROUGH THE COUNTY TAX BILL.
Motion by 2ud by
to waive further reading of the resolution and
adopt
disapprove
hold over
2) West Covina Citywide Lighting and Maintenance
On April 18, 2000, the City Council preliminarily approved the Engineer's Report
for the West Covina Citywide Lighting and Maintenance District. In addition, the
City Council declared its intention to levy and collect assessments within the
District and set June 6, 2006, as the date for the public hearing. Staff is proposing to
use the voter -approved CPI adjustment to increase the assessment rates 2% from
their current level resulting in a total assessment amount of $1,218,360.
a) Verification of Publication
b) Open Hearing
c) Review Engineer's Report
d) Review written protests, if any
e) Receive oral protest, if any
f) Close Hearing .
g) Council discussion
h) Allow or override protest, if any
i) Recommendation: It is recommended that the City Council waive further
reading and adopt the following resolution entitled:
agnd06.06.00 2
Council Agenda
June 6, 2000
(B-2 cont.)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT AND THE PLANS,
SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENTS
CONTAINED THEREIN; ORDERING CERTAIN LIGHTING
FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED
FOR LIGHTING FIXTURES AND TO ORDER CERTAIN STREET
TREES TO BE INSTALLED AND MAINTAINED FOR FISCAL
YEARS BEGINNING JULY 1, 2000.
Motion by 21" by
to waive further reading of the resolution and
adopt
C) CONSENT CALENDAR
disapprove
1) Commissions' Summary of Actions (receive & file)
hold over
a) Community Services 04/25/00
b) Planning 05/23/00
c) Senior Citizens' 04/13/00, 05/11/00
d) Waste Mgmt./Environmental Quality 05/18/00
2) Ordinances for Adoption (waive reading & adopt)
At the Council meeting of May 16, 2000, the City Council introduced an ordinance
to amend the Public Employees Retirement System (PERS) contract to provide the
3% @ 50 retirement benefit for safety (Police and Fire sworn) employees. This
ordinance .is now before the Council for a second reading and adoption. It is
recommended that the City Council adopt the following ordinance entitled:
3)
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT. SYSTEM AND THE CITY COUNCIL OF
THE CITY OF WEST COVINA.
Claims Against the Citv (deny & notify claimant)
a) Marta CordonvsCity of West Covina
On March 6, 2000, the City Clerk's Office received claim for personal
injuries. The amount of claim had not been determined at time of
presentation.
b) Claudia Ruiz vs City of West Covina
On March 6, 2000, the City Clerk's Office received a claim for personal
injuries. The amount of claim had not been determined at time of
presentation.
c) Blanche N. Pepito vs City of West Covina
On March 31, 2000, the City Clerk's Office received an amended claim for
personal injuries in the amount of $59,978.
agnd06.06.00 3
Council Agenda . •
June 6, 2000
(C-3 cont.)
d) Mary M. Tabizon vs City of West Covina
On March 22, 2000, the City Clerk's Office received a claim for property
damage in the amount of $5,092.21.
e) Patricia Cunningham vs City of West Covina
On March 15, 2000, the City Clerk's Office received a claim for property
damage in the amount of $2,676.31.
f) Doris Moore vs City of West Covina
On March 30, 2000, the City Clerk's Office received a claim for monetary
loss in the amount of $333. '
g) 21't Century Insurance vs City of West Covina
On March 20, 2000, the City Clerk's Office received a subrogation claim for
property damage in the amount of $2,121.07
4) Temporary Use Permits (receive & file)
TUP #2592-00. Historical Society of West Covina at Heritage Park for a special
barbeque social on 4/29/00.
TUP #2598-00. Shoe City at 301 North Azusa Avenue for a BMX bike/skate show
on 5/27/00.
TUP #2599-00. Lions Club at Edwards Theatre for a fundraiser from 5/30/00 thru
5/31/00..
TUP #2600-00. Goodfellas Pawn Shop at 1203 South Glendora Avenue for a
rooftop balloon from 5/25/00 thru 6/15/00.
5) Traffic Committee Minutes
The request of Lety Harper, Condominium Realty Group, that a multi -way stop be
installed at the intersection of Las Rosas Drive and Andalucia Drive resulted in the
following recommendation:
THAT A MULTI -WAY STOP BE INSTALLED AT THE INTERSECTION
OF LAS ROSAS DRIVE AND ANDALUCIA DRIVE.
6) Award of Bids
a) Construction of Sidewalk/Wheelchair Ramps — Proiect No. SP-00105
Six bids were received and opened on May 25, 2000 for the construction of
a new concrete sidewalk on Pacific Avenue from Cameron Avenue to
Ardilla Avenue. The lowest responsive bid is $22,800 from Ranco
Corporation of Brea. It is recommended that the City Council accept the bid
of Ranco Corporation of Brea in the amountof$22,800, and authorize the
Mayor and City Clerk to execute an agreement with same for the work to be
done.
b) Bid No. 2000-04 — Purchase & Installation of Motorola Radius Radios
This report recommends that Bid # 2000-04 (CIP Project #G99-4) for the
purchase and installation of 62 Motorola Radius mobile radios be awarded
to SJM Industrial, of El Segundo, CA, and Public Safety Technologies, Inc.
of Glendora, CA, the lowest responsive bidders respectively. It is
recommended that the City Council take the following actions:
* Authorize the award of Bid # 2000-04 for the purchase of 62
Motorola Radius Model CDM 750 mobile radios from SJM
Industrial Radio, El Segundo, CA from CIP Account 110-320-3020-
7900 at a cost not to exceed $27,178.32; and
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Council Agenda •
June 6, 2000
(C-6b cont.)
* Authorize the award of Bid #2000-04, Option 2 for the removal and
installation of 62 mobile radios to Public Safety Technologies,
Glendora, CA from CIP Account 110-320-3020-7900 at a cost not to
exceed $6,820.00.
7) Treasurer's Reports (receive & file)
City Treasurer's report for the month of April, 2000
8) Miscellaneous — Community Services
a) Summer Lunch Program
The Community Services Department is requesting City Council approval to
expand the West Covina Summer Lunch Program from Orangewood Park to
both Orangewood Park and Cameron Park this summer. It is recommended
that the City Council take the following actions:
i) Authorize the Community Services Director to receive State funds
for a West Covina Summer Lunch Program at Orangewood Park and
Cameron Park;
ii) Authorize the Community Services Director to enter into a contract
with the West Covina Unified School District for the preparation of
SFSP meals;
iii) Direct the Finance Director to appropriate revenues and expenditures
as follows`.
REVENUES
I FY 99-00
FY 00-01
Federal Grant
159-310-0000-4550
1 $ 2,955
$ 25,484
EXPENDITURES
FY 99-00
FY 00-01
Meals.
159-304-2343-6158
$
2,725
$
23,435
Part Time
159-304-2343-5112
$
220
$
1,960
Workers Comp
159-304-2343-5151
$
7
$
59
Medicare
.159-304-2343-5155
$
3
$
28
Unemployment
159-304-2343-5156
$
0
$
2
TOTAL
$
2,955
1 $
25,484
b) Co -Sponsorship of Filipino Heritage Day
TOTAL
$ 28,439
TOTAL
$ 28,439
The Filipino -American Chamber of Commerce of San Gabriel Valley is
requesting the City of West Covina to co-sponsor Filipino Heritage Day on
Sunday, June 11, 2000. Co-sponsorship of this event will allow for the
waiver of fees for the use of the showmobile from 6:30 a.m. — 7:00 p.m. It
is recommended that the City Council approve the co-sponsorship of the
event on June 11, 2000 and waive the fees for the use of the showmobile.
c) Approval of Request to Serve Alcohol at an Anniversary Celebration at
the Senior Center
The Turner Family of West Covina is hosting a 50" wedding anniversary
party at the Senior Citizens' Center on June 20, 2000. They are requesting
approval to serve champagne, beer and wine at the event. It is
recommended that the City Council authorize the 'Turner Family of West
Covina to serve champagne, beer and wine at their parents' 50°i wedding
anniversary, on June 18, 2000 at the West Covina Senior Center.
agnd06.06.00 5
Council Agenda
June 6, 2000
(13-8 cont.)
d) Interim Staff Services for Community Services Department
The Community Services Department is requesting interim support services
for the completion and/or implementation of various capital improvement
projects. Even with two staff vacancies, staff is eager to meet City Council
expectations to move forward on existing and new capital improvement
projects as requested by the City Council. It is recommended that the City
Council take the following actions:
i) Authorize the City Manager to contract for interim staffing services
with a qualified individual(s) or firm(s) as needed to keep up with
the Community Services Department's capital project workload,
until vacant position can be tilled or salary savings is depleted.
ii) Authorize the transfer of $26,700 in salary savings from 110-320-
2350-5111 to 110-320-2350-6120.
Miscellaneous — City Manager's Office
e) Amendment to Foothill Transit Joint Exercise of Powers Agreement
The Foothill Transit Governing Board approved an amendment to the Joint
Exercise of Powers Agreement (JPA), which will change the name of the
governing agency from "Foothill Transit Zone" to "Foothill Transit". The
City of West Covina has been asked by the Foothill Transit Governing
Board to approve the amendment. It is recommended that the City Council
approves Amendment Number 6 to the Joint Exercise of Powers Agreement
between JPA member agencies. .
Miscellaneous — Police Department
f) Appropriating Donated Funds for the "Every 15 Minutes" Proeram
The City Council approved the Police Department's participation in the
"Every 15 Minutes" alcohol awareness program on March 2, 1999. The
Police Department is seeking continued approval and an appropriation of
donated monies to use on this program. It is recommended that the City
Council take the following actions:
i) Approve the Police Department's continuing participation in the
"Every 15 Minutes" program.
ii) Authorize the Police Department to expend up to $4,556.34 in
accumulated donated funds collected for this program, from account
110-320-2110-6468 in the current fiscal year.
iii) Establish Fund 127 to account for Police donations, and authorize
the transfer of remaining donations balance after the program is
carried out (an estimated $1,147) from the 110-320-2110-6468 into
Fund 127.
iv) Direct the Finance Department to include $3,000 in estimated
revenues (donations from the community) and $3,000 in
appropriations for this program in the FY 2000-2001 budget.
agnd06,06.00 6
Council Agenda • •
June 6, 2000
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by to waive
farther reading of the ordinance/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Howard, Melendez, Touhey, Wong, Herfert
END OF CONSENT CALENDAR
D) PUBLIC SERVICES No reports
E) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
F) COMMUNITY DEVELOPMENT
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the -
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
G) COMMUNITY SERVICES
1) Fingerprinting Policv for Youth Sport Volunteers
This report requests that City Council discuss the issue of fingerprinting with the aid
of experts in the audience, and adopt a fingerprinting policy for youth sport
volunteers. It is recommended that the City Council take the following actions:
a) Discuss the fingerprinting alternatives and direct questions to the expert
representatives in the audience.
agnd06.06.00 7
Council Agenda
June 6, 2000 •
(G-1 cont.) .
b) Pending the City Council discussion with the experts, adopt Alternative 1
with the leagues being fully responsible. The City also purchases the
necessary equipment to enhance the Consortium machine to process
volunteers faster, but the leagues would be responsible. This would still
allow groups to decide how to fingerprint or if they want to fingerprint
volunteers. City Police staff would still provide support to league officials if
they are notified by the DOJ about a volunteer.
c) Strongly encourage all leagues to fingerprint their volunteers. In light of the
June 1, 2000 ICRMA letter, this could even take the form of mandatory
fingerprinting by City Ordinance.
d) Direct staff to help educate parents, volunteers and children about using safe
practices.
e) - Direct staff to work with local legislators to seek State support to reduce the
liability of cities or: groups that try to implement fingerprinting efforts.
Motion by 2nd by
To
H) PUBLIC SAFETY SERVICES
1)
Participation in the Foothill Air Support Team (FAST) Regional Helicopter
The Police Department seeks Council approval. to enter into a Joint Powers
Agreement (JPA) with the cities of Arcadia, Azusa, Covina, Monrovia and
Pasadena to form a Regional Police Helicopter Program to enhance public safety
services in participating cities. It is recommended that the City Council take the
following actions:
a) Approve participation in the Foothill Air Support Team Regional Helicopter
Program, authorize the expenditure of $65,683.00 for 52 weeks of service
(sharing the costs of operation with the participating cities), plus $4,000.00
for any unanticipated expenses for a total of $69,683.00, and accept the
terms of the JPA.
b) Authorize the appropriation of $69,683.00 from the Supplemental Law
Enforcement Services Fund (Fund 155) for this purpose through June 30,
2001.
Motion by 2nd by _ to
approve
disapprove
agnd06.06.00 8
hold over
Council Agenda •
June 6, 2000
I) ADMINISTRATIVE SERVICES, No reports
J) GENERAL ADMINISTRATION No reports
•
K) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve
ROLL CALL:
disapprove hold over
Howard, Melendez, Touhey, Wong, Herfert
a
L) MAYOR'S REPORT
1) Discussion of Joint Meeting with City of Covina
2) Meetine of Schools Subcommittee - Edaewood Soccer Fields
3) "North Stars" Girls All -Star Basketball Team
M) COUNCILMEMBERS' REPORTS
agnd06.06.00 9
f
Council Agenda • •
June 6, 2000
N) , CITY MANAGER'S REPORT
ADJOURNMENT Motion by
adjourn the meeting at
2nd by
p.m.
to
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
06/20/00 7:30 p.m.
Regular meeting
Thursday
06/22/00 6:00 p.m.
Budget Study Session
Tuesday
07/05/00 7:30 p.m.
Regular meeting
Tuesday
07/18/00 7:30 p.m.
Regular meeting
City
agnd06.06.00
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