04-18-2000 - RegularTuesday
April 18, 2000
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City I fall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION Victoria Thibodeaux and Judy Ashburn
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
PRESENTATIONS Award of Distinction to Fire Department for video entitled:
1999 Challenge the Force Program
Participation Award for 2000 Tournament of Roses Parade
PROCLAMATIONS * El Dia De Los Nihos — April 30, 2000
* Days of Remembrance — April 30 — May 7, 2000
* National Day of Prayer — May 4, 2000
* West Covina Beautiful Month — May, 2000
i
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item 1, on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public I fearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Oral Communications (Item K) may be moved forward on the agenda when the Mayor has assured that all individuals who wish to
speak on items which appear on the agenda have been heard.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may he reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
I)
General Plan Amendment No. II-00-32, Zone Change No. 663 — Negative
Declaration of Environmental Impact
Applicant: CVP Homes — Northeast corner of Galster Way and Aroma Drive
The applicant is requesting approval of a general plan amendment changing the land
use designation from "Medium Density Residential" (8.1 to 15 du/acre) and
"Parks" to "Planned Development," a Zone Change from "Low Density Multiple -
Family Residential" (MF-15), "Medium Density Multiple -Family Residential"
(MF-20), and "Open Space" to "Specific Plan No. 13," to facilitate the
development of a vacant site with a 57-unit, single-family residential, detached
condominium housing project and a 30,000± square foot City park.
Council Agenda •
April 18, 2000
(A-1 cont.)
a) Verification of Publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolutions entitled:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CERTIFYING THE NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING GENERAL PLAN AMENDMENT NO. II-00-32.
Motion by 2nd by
to waive further reading of the resolutions and
adopt
disapprove
hold over
It is further recommended that the City Council introduce the following
ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO.
663.
Motion by 2" " by
to waive further reading of the ordinance and
introduce
ROLL CALL:
B) CONSENT CALENDAR
disapprove
hold over
Herfert, Melendez, Touliey, Wong, Howard
1) Commissions' Summary of Actions (receive & file)
a) Planning 04/11/2000
b) Senior Citizens' 03/09/2000 & 04/03/2000
2) Ordinances for Adoption (waive reading & adopt)
Two ordinances were introduced at the City Council meeting of April 4, 2000, and
both are before the City Council this evening for second reading and adoption. The
first ordinance under consideration, Code Amendment No. 294. revises
inconsistencies and inequities in the Municipal Code as they relate to maximum unit
size exceptions and large expansions to single-family homes. The second ordinance
updated the list of designated truck routes to correspond with current conditions. It
is recommended that the City Council adopt the following ordinances entitled:
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Council Agenda • •
April 18, 2000
(B-2 cont.)
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE PERTAINING TO MAXIMUM UNIT
SIZE EXCEPTIONS AND LARGE EXPANSIONS TO SINGLE-FAMILY
HOMES WITHIN THE CITY OF WEST COVINA (Code Amendment No.
294)
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING SECTION 22-141 OF THE WEST COVINA MUNICIPAL
CODE CONCERNING THE DESIGNATION OF TRUCK ROUTES.
3) Claims Against the Citv (deny & notify claimant)
a) Sergio Esauivel vs City of West Covina
On January 5, 2000, the City Clerk's Office received a claim for personal
injuries. The amount of claim had not been determined at time of
presentation.
b) Ginger A. Schroeder vs City of West Covina
On January 7, 2000, the City Clerk's Office received a claim for personal
injuries in the amount of $100,000.
c) William Watkins vs City of West Covina
On January 13, 2000, the City Clerk's Office received a claim for property
damage in the amount of $1,869.72.
d) Susan Bedell vs City of West Covina
On January 24, 2000, the City Clerk's Office received a claim for property
damage in the amount of $1,000.
e) David K. Mustoe vs City of West Covina
On January 26, 2000, the City Clerk's Office received an application for
leave to present a late claim for personal injuries in the amount of $25,000.
4) Temporary Use Permits (receive & file)
TUP #2585-00 was issued to Transtar Commercial at West Covina Parkway Plaza
for an Easter event on 4/8/2000.
TUP #2588-00 was issued to Shoe City, 301 N. Azusa Avenue, for autograph
signing by A.C. Green of the L.A. Lakers and three of the Laker Girls on 4/15/00.
5) Award of Bids
a) Rehabilitation of Various Residential Streets — Proiect No. SP-99130
Ten bids were received and opened on April 11, 2000 for the rehabilitation
of 49 segments of various residential streets damaged by the 1997-1998 El
Nino storms. The lowest responsive bid is $556,157.50 from All American
Asphalt of Corona, California. It is recommended that the City Council take
the following actions:
• Transfer $105,000 from Project No. SP-00108 (124-320-3039-7200) to
Project No. SP-99130 (124-320-3081-7200);
• Appropriate $560,000 in State Grant funding for El Nino street damage
to Project No. SP-99130 (191-320-3081-7200); and
a-nd04.18.00 3
Council Agenda •
April 18, 2000
(B-5a cont.)
• Accept the bid of All American Asphalt, in the amount of $556,157.50
and authorize the Mayor and City Clerk to execute the agreement with
same for the work to be done.
b) Purchase of Digital Logging Recorder
This report recommends that the City Council waive formal bidding
procedures and authorize the purchase of a 48 channel digital voice logging
recorder with the associated software and compatible storage media from
TCG Telecommunications Inc. of West Lake Village, CA. It is
recommended that the City Council take the following actions:
• Find that Los Angeles County bidding procedures are as stringent as
those specified in WCMC Section 2-333;
• Waive the competitive bid process for the purchase of a multi -channel
digital voice logging recorder with associated software and storage and
storage medium; allowing the City to piggyback on Los Angeles County
Bid #3003132; and
• Authorize staff to purchase a 48 channel Voice Print digital logging
recorder with the appropriate software, license, and storage media, from
TCG Telecommunications, Inc. for a total price not to exceed
$56,287.26, from Account 115-347-2190-0000. ,
c) Lease of Three Electric Vehicles for the City's Fleet
This is a request for authorization to lease three electric vehicles in order to
replace two vehicles for the Fire Department and to add one new vehicle to
the Information Services Division. The leases will be for two Ford Ranger
Pickup trucks and one Toyota RAV4. It is recommended that the City
Council take the following actions:
• Authorize staff to enter into an agreement with Villa Ford in Orange to
lease two 2000 Ford Ranger EV's at a cost not to exceed $29,164, plus
tax and freight;
• Authorize staff to enter into an agreement with Toyota Motor Sales for
the lease of one Toyota RAV4 EV in an amount not to exceed $21,000,
plus freight and tax;
• Authorize staff to enter into an agreement with Clean Fuels Connection
(formerly Edison EV) to install three charging units as per the previously
approved action of August 17, 1999; and
• Appropriate a maximum of $50,165, plus delivery and tax, from the AB
2766 Air Quality Improvement Fund for the leases.
6) Miscellaneous — City Clerk's Office
a) Correction to Municipal Code Relative to the Age of Canines
The West Covina Municipal Code permits dogs to remain unlicensed up to
six months provided they are kept within enclosures at all times. To be
consistent with other sections of the Municipal Code and the County of Los
Angeles' Code, it is proposed that the reference be changed to four months.
It is recommended that the City Council introduce the following ordinance
entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, REVISING SECTION 6-36(c) OF
THE MUNICIPAL CODE RELATING TO THE AGE OF CANINES.
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Council Agenda •
April 18, 2000
(B-6 cont.)
Miscellaneous — Environmental Management
b) Resolution Authorizing Enforcement Assistant Grant Application
The California Integrated Waste Management Board (CIWMB) has an
Enforcement Assistance Grant Fund Allocation for Local Enforcement
Agencies (LEA'S). The fund allocation for the City of West Covina will be
approximately $15,000. It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO
THE CALIFORNIA INTEGRATED WASTE MANAGEMENT
BOARD FOR AN ENFORCEMENT ASSISTANCE GRANT.
Miscellaneous — Public Services
c) 1999-2000 Transportation Development Act (TDA) Funding
Each year, pursuant to SB-821, the State of California provides funds for
bicycle and pedestrian facilities. In order to claim these funds for this year's
sidewalk program, it is necessary that the City apply for them. The 1999-
2000 TDA allocation is $43,604. It is recommended that the City Council
adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE APPLICATION FOR BICYCLE AND
PEDESTRIAN FUNDS AUTHORIZED UNDER SB-821 AND
RECONFIRMING THE ADOPTION OF ITS BICYCLE AND
PEDESTRIAN PLAN.
d) Capital Improvement Program and Building Activity Report — First
Ouarter, 2000
This report is to provide the City Council with a summary of Capital
Improvement Activity and Major Building Permits issued during the quarter
ending March 31, 2000. It is recommended that the City Council receive
and file this report.
e) Reaffirmation of City's Unmet Drainage Needs
The Los Angeles County Department of Public Works has requested the
City to again provide them with the City's outstanding drainage needs. This
information is needed to program future stone drain construction and
enhance their watershed planning efforts. It is recommended that the City
Council authorize the City Engineer to reaffirm the City's top five priority
storm drain project needs with the Los Angeles County Department of
Public Works.
I) West Covina Citywide Lighting and Maintenance District Preliminary
Approval of the Engineer's Report
At the January 4, 2000 meeting, the City Council adopted a resolution
ordering the Engineer's Report. It is proposed that the City Council now
adopt a resolution preliminarily approving the Engineer's Report for the
West Covina Citywide Lighting and Maintenance District and declare its
intention to levy and collect assessments within the district for Fiscal Year
1999-2000 and set the date of June 6, 2000 for the Public Hearing. It is
recommended that the City Council adopt the following resolution entitled:
agnd04. 18.00 - 5
Council Agenda •
April 18, 2000
(B-6f cont.)
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S
REPORT AND DECLARING ITS INTENTION TO HOLD A
PUBLIC HEARING ON JUNE 6, 2000 TO APPROVE CITYWIDE
ASSESSMENTS COMMENCING IN FISCAL YEAR 2000-2001 TO
FUND THE OPERATION AND MAINTENANCE OF STREET
LIGHTS AND STREET TREES WITHIN THE DISTRICT.
g) West Covina Citywide Sewer Service Charges
Based on the currently proposed budget, the Citywide Sewer Service Charge
is proposed to be maintained at $21.95 per unit for Fiscal Year 2000-2001
(same rate as that for 1999-2000). A public hearing, proposed for June 5,
2000, is required to be held by the City Council on the method of collection
for the Sewer Service Charge for Fiscal Year 2000-2001. It is recommended
that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING ITS INTENTION TO COLLECT THE ANNUAL
SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL
AND SETTING AND DATE FOR A PUBLIC HEARING THEREON.
(Public Hearing; June 6, 2000)
h) Naming of Traffic Signal Location on Amar Road East of Azusa
The City of West Covina and Chamber of Commerce have been researching
the naming of the two traffic signal locations in the vicinity of Azusa
Avenue and Amar Road. The City has been requested to honor Officer
Chiles by naming the location on Amar Road east of Azusa Avenue as
Officer Chiles Way. It is recommended that the City Council designate the
traffic signal location on Amar Road east of Azusa Avenue as Officer Chiles
Way.
i) Reclaimed Water Memorandum of Understanding
On March 21, 2000, the City Council decided not to enter into a
Memorandum of Understanding with the City of Industry as a participant in
the construction of reclaimed water facilities but to continue to support the
project as a retail customer. The Memorandum of Understanding has been
revised and the City is being requested to sign as a "Participating
Customer." It is recommended that the City Council authorize the Mayor to
sign the Memorandum of Understanding with the City of Industry.
Miscellaneous — Finance Department
j) Surplus Property
The City Council periodically declares as surplus city property which is no
longer useful to the City, thereby, allowing the property to be disposed of as
provided for by the Municipal Code. It is recommended that the City
Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS.
a-,nd04.18.00 6
Council Agenda •
April 18, 2000
(B-6 cont.)
Miscellaneous — Redevelopment Agency
k) Service Club Logo Administrative Policy
The City Council will consider adoption of a policy establishing guidelines
for determining which service clubs are eligible to display their logos on
City entry monument signs. It is recommended that the City Council
approve the Service Club Logo Administrative Policy.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
C)
Motion by 2nd by to waive
further reading of the ordinances/resolutions and introduce/adopt, as applicable, and to
approve all items listed,
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
PUBLIC SERVICES
1) Damage to Sewer Laterals Caused by Roots from City Trees
The City Council has requested that the City policy concerning responsibility for
repairs to sewer laterals damaged by roots from City street trees be reconsidered. It
is recommended that the City Council approve a change in City policy making the
City fully responsible for sewer lateral damages within street rights -of -way caused
by City tree roots by taking the following actions:
a) Introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, AMENDING SECTION 23-114 OF THE
WEST COVINA MUNICIPAL CODE RELATING TO THE
MAINTENANCE OF HOUSE SEWER CONNECTIONS.
Motion by 2"d by
to waive further reading of the ordinance and
introduce
ROLL CALL:
disapprove
hold over
Herfert, Melendez, Touhey, Wong, Howard
agnd04.18.00 7
Council Agenda • •
April 18, 2000
(C-1 coot.)
b) Appropriate $15,000 from Sewer Fund Reserves (189-300) to 189-320-
2257-6120 to fund additional costs for sewer lateral repairs incurred during
the remainder of the 1999-2000 Fiscal Year.
Motion by 2nd by to
approve disapprove _ hold over
D)
E)
F)
G)
H)
ENVIRONMENTAL MANAGEMENT DEPARTMENT
REDEVELOPMENT AGENCY
No reports
1) Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
2) West Covina Chamber of Commerce _ Five -Year Contract
The City Council shall consider the approval of a Five -Year Contract with the West
Covina Chamber of Commerce. It is recommended that the City Council approve
the Five -Year Contract and authorize the City Manager to execute the contract.
Motion by
2nd by
approve disapprove hold over
3) Azusa/Amar Project
to
The City Council is requested to advance $20,000 from the General Fund to the
Citywide Redevelopment Project Area for consulting services relating to the
Azusa/Amar Project. It is recommended that the City Council approve an
advancement of $20,000 from the General Fund to be repaid from the proceeds of
the City loan at the beginning of the next fiscal year.
Motion by 2nd by to
approve disapprove hold over
COMMUNITY SERVICES No reports
PUBLIC SAFETY SERVICES No reports
ADMINISTRATIVE SERVICES — PERSONNEL DEPARTMENT
1) PERS Retirement Option of 3% (a 50 for Sworn Fire Safetv EmDlovees
At the April 4, 2000 City Council meeting, the City Council directed staff to place a
report on the agenda to discuss the option of providing the CalPERS retirement
benefit of 3% @ 50 to sworn fire personnel. The Finance Director has prepared an
analysis of the benefit. It is requested that the City Council advise staff regarding
the outside review of the analysis, and the provision of the 3% @ 50 retirement
benefit for sworn firefighters.
aPd04.18.00 8
Council Agenda • \
April 18, 2000
(II-1 cont.)
Motion by 2"d by
To
I) GENERAL ADMINISTRATION No reports
3) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve
ROLL CALL:
disapprove hold over
Herfert, Melendez, Touhey, Wong, Howard
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
agnd04.18.00 9
Council Agenda •
April 18, 2000
M) COUNCILMEMBERS' REPORTS
1) Proposed Water Rebate — Councilmember Touhey
City Council will review, receive and file this report on the proposed rebate to the
City's prior water system customers. Staff recommends that the City Council
receive and file this report.
Motion by
To
2) Selection of Mayor — Process Options
2°d by
The City Council will consider a change in the annual selection process for the
positions of Mayor and Mayor Pro Tem. Surveying sixty-six cities revealed that 26
cities use West Covina's current method (Mayor is elected by fellow
Councilmembers), 20 cities place the Mayor position on the general municipal
ballot for either a two or four year term, and 20 cities use a rotation process usually
conducted annually. It is recommended that the City Council first choose a
selection process and then instruct staff to prepare an ordinance, resolution, or
policy statement to reflect the chosen method.
Motion by 2°d by
To
3) Skateboard Park
Mayor Pro Tem Melendez has requested that the issue of Skateboard Parks be
placed on the agenda. It is recommended that the City Council receive and file this
report.
Motion by 2°d by
To
N) CITY MANAGER'S REPORT
ignd04.18.00 10
Council Agenda •
April 18, 2000
O) REORGANIZATION OF THE CITY COUNCIL
The West Covina Municipal Code requires an annual reorganization of the City Council at
which time the City Council chooses the Mayor and Mayor Pro Tern for the coming year.
1) Selection of Mayor
2) Selection of Mayor Pro Tern
3) Designation of Alternate to L.A. County Sanitation District Board
4) Council Comments
ADJOURNMENT
Thursday
Wednesday
Tuesday
Wednesday
Tuesday
Wednesday
Wednesday
Tuesday
City Manager
Motion by
adjourn the meeting at
2nd by
p.m.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
to
04/20/00 6:00 pm
Closed Session
6:30 pm
Citrus/Workman Site Update
7:00 pm
Study Session re BKK:
Ridgeline and Other Issues Update
04/26/00 6:00 pm
Study Session: CIP
05/02/00 - 7:30 pm
Regular meeting
05/10/00 6:00 pm
Study Session: Budget
05/16/00 7:30 pm Regular meeting
05/24/00 6:00 pm Study Session: Budget
05/31/00 6:00 pm Study Session: Budget (if needed)
06/06/00 7:30 pm Regular meeting
V
agnd04.18.00