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03-21-2000 - RegularTuesday March 21, 2000 REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina, The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use o1' hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL Howard, Melendez, Herfert, Touhey, Wong APPROVAL OF MINUTES Regular meeting of March 7, 2000 PRESENTATIONS ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Oral Communications (Item K) may be moved forward on the agenda when the Mayor has assured that all individuals who wish to speak on items which appear on the agenda have been heard. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS No hearings scheduled for this meeting B) CONSENT CALENDAR 1) Commissions' Summary of Actions (receive & file) Planning I certht r that Copies of the Cozen i1 Agenda for the mooting of ,V-DO were Posted to accordance with the 1/87 Bmwn Act Amend monts. Of loo of the City CiesY 03/08/2000 2) Temporary Use Permits (receive & file) TUP #2578-00. Norm Reeves Honda at 1840 East Garvey Avenue for a rooftop balloon grand opening on 1/28/00. TUP #2579-00. Quiznos Subs at 465 North Azusa Avenue for a rooftop balloon from 2/5/00 to 2/25/00. TUP #2581-00, Environmental Management of the City of West Covina at 1540 East Amar Road for an oil recycling promotion on 1/29/00. Council Agenda • • March 21, 2000 (B-2 cont.) TUP #2582-00. ' First Financial Credit Union at 1600 West Cameron Avenue for a car sale from 2/12/00 to 2/13/00. TUP 42584-00. Norm Reeves Honda at 1840 East Garvey Avenue for a rooftop balloon from 2/29/00 to 3/31/00. 3) Acceptance of Improvements and/or Release of Bonds Release of Bond: Parcel Map No. 24771 Applicant: Gary Fujimoto Location: 407 North Orange Avenue Accept onsite and offsite improvements and authorize release of Performance Bond No. M103579 by Surety Company of the Pacific in the amount of $33,500. 4) Approval of Final Maps (waive reading & adopt) Acceptance of Lot 35 of Tract No. 31147 for Open Space Purposes The development of Tract No. 31147 which is located northerly of Woodgate Drive and easterly of Shadow Oak Drive required that lot 35 be given to the City of West Covina for open space purposes to be included in Maintenance District No. 4. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ACCEPTING LOT 35 OF TRACT NO. 31147 FOR .OPEN SPACE PURPOSES 5) Award of Bids a) Award of Bid for Fourth of July Fireworks This report request award of bid to Fireworks America to provide the firework display for the Fourth of July event for the next three years. This report also requests authorization for staff to sign an annual agreement, pending the annual issuance of the necessary permits. It is recommended that the City Council award the bid to Fireworks America of Lakeside, California in the amount of $12,500 per year and to authorize staff to sign necessary agreements for a three-year contract. b) Street Rehabilitation Project No. SP-00111 — Award of Bid and Auto Plaza Streetscape Improvements Eleven bids were received and opened on March 9, 2000, for Street Rehabilitation Project No. SP-00111, which provides repair of, damaged curb, gutter and sidewalk and asphaltic concrete overlay on 38 segments of various residential streets and within the Auto Plaza. The lowest bid was $758,952.82 from All American Asphalt of Corona, California. The Council will also consider participating in Streetscape enhancements for the Auto Plaza. It is recommended that the City Council accept the bid. of All American Asphalt in the amount of $758,952.82, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. It is further recommended that the City Council authorize the City's participation in the Auto Plaza Streetscape enhancement project in an amount up to $40,000 and authorize the City Manager to take those actions necessary to carry out the project in conjunction with the Auto Plaza Business Improvement District. c) Project No. RDA-9908 — Auto Plaza Sign Upgrade This project will provide for the rehabilitation and upgrade of the existing sign located at the West Covina Auto Plaza. A bid from Sign Methods Company, in the amount of $19,500, was received and opened on January ngnd03.21.00 . 2 Council Agenda • • March 21, 2000 (13-5c cont.) 25, 2000. It is recommended that the City Council take the following actions: . i) Accept the bid submitted by Sign Methods, in the amount of $19,500 as submitted at the bid opening of January 25, 2000, and the administrative fee of $2,900, which brings the total project cost to $22,400; and ii) Authorize the Mayor and City Clerk to execute the agreement. 6) Miscellaneous — Public Services a) Reclaimed Water Memorandum of Understanding When the City owned a water company, it entered into a Memorandum of Understanding with the City of Industry as a participant in the construction of reclaimed water facilities. The City should now take a position of being a potential reclaimed water customer without being a purveyor. It is recommended that the City Council authorize staff to inform the City of Industry that the City of West Covina no longer desires to be a participant in the reclaimed water project, but the City of West Covina supports and encourages the reclaimed water project, as we would like to be a retail customer of the reclaimed water project. b) Master Agreement with the State for the Rehabilitation of Various Residential Streets In order to receive a grant of $560,000 from the State for rehabilitation of various residential streets damaged by El Nino storms, the City needs to approve a Master Agreement with the State for the use of that funding. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PROGRAM SUPPLEMENT AGREEMENT NO. 0215 REV. 000 TO ADMINISTERING AGENCY -STATE MASTER AGREEMENT NO. 000259 AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE SAID PROGRAM SUPPLEMENT NO. 0215 REV. 000 AND ADMINISTERING AGENCY -STATE AGREEMENT NO. 000259. c) Historical Society Grant— Heritage Gardens Park Taylor House The City Council will consider a grant to the Historical Society of West Covina to assist in establishing and operating a historical house/museum devoted to collecting, preserving, and displaying to the general public items of historical interest. It is recommended that the City Council authorize a $5,000 appropriation transfer from the Building Maintenance Fund into Account No. I10-304-2530-6430, and approve a grant in the amount of $5,000 to the West Covina Historical Society to provide services to the public. d) 2000 Transportation Improvement Program Call for Projects The Public Services Department proposes to apply for competitive funds through the Los Angeles County Metropolitan Transportation Authority — 2000 Transportation Improvement Program Call for Projects. If awarded, the funds would be utilized to partially fund the design of improvements to South Azusa Avenue to provide traffic capacity for 2020. It is recommended that the City Council adopt the following resolution: agnd03.21.00 3 Council Agenda • • March 21, 2000 (B-6d Cont.) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION THROUGH THE METROPOLITAN TRANSPORTATION AUTHORITY FOR THE 2000 TRANSPORTATION IMPROVEMENT PROGRAM. e) Fifth Extension of Lease for Valencia Heights Water Company's Citrus Street Property The City and Valencia Heights Water Company have negotiated a fourth extension of the land lease that is scheduled to terminate -on March 31, 2000. This lease extension is intended to provide additional time to complete the purchase transaction. It is recommended that the City Council take the following actions: i) Authorize the Mayor to execute the fifth extension to the Land Lease with Valencia Heights Water Company subject to the terms in the attached agreement; and ii) Appropriate $15,000 from the General Fund Reserve Appropriation (Aect. No. 110-2640-6900 which is set-up for one time opportunities deemed appropriate by the City Council) to Project No. PP-99220 (110-3962-7700) to allow for payment of up to six months of lease payments. Miscellaneous — Environmental Management f) BKK Landfill Closure Plans Status Report This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. It is recommended that the City Council receive and file this report. g) Sixth Cycle Used Oil Grant This is a request for the City Council to authorize the Director of Environmental Management to submit an application for the Sixth Cycle Used Oil Recycling Block Grant to the California Integrated .Waste Management Board (CIWMB) and to develop a limited service grant administrator position. The grant will be used for the promotion and education of used motor oil collection and recycling. It is recommended that the City Council take the following actions: i) Adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING PARTICIPATION IN THE USED OIL RECYCLING BLOCK GRANT. ii) Authorize staff to begin the process of creating a limited service position to assist in the administration of the Used Oil Recycling Block Grant. More specific information will be presented upon approval of specifications and salary by the City's Personnel Department. agnd03.21.00 4 Council Agenda • • March 21, 2000 (B-6 Cont.) Miscellaneous — Police Department h) Resolution Approving the Use of Juvenile Block Grant for LA County's "ACT" Program The City of West Covina is eligible for $28,633 in Juvenile Accountability Incentive Block Grant (JAIBG) funds, which are used to targeted juvenile offenders, primarily through the court system. To serve the community of West Covina, the City can continue its partnership with the Los Angeles County District Attorney's Office, to commit these funds to the ACT (Abolish Chronic Truancy) program. The County will then meet the 10% cash match requirement for us. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE USE OF JUVENILE ACCOUNTABILITY BLOCK GRANT FUNDS FOR THE ACT/F.O.C.U.S. PROGRAM. Miscellaneous — Finance Department i) 2000 Investment Policy The Council will consider the City's Investment Policy. State law requires that the City Council adopt these policies at least annually. Staff recommends that the City Council adopt the City's Investment Policy and accompanying Investment Portfolio Guidelines. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6: Motion by 2nd by further reading of the resolutions and adopt, and to approve all items listed, except ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard END OF CONSENT CALENDAR C) PUBLIC SERVICES No reports D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports agnd03.21.00 5 to waive Council Agenda • March 21, 2000 E) COMMUNITY DEVELOPMENT F) G) H) I) 1) Redevelopment Agency Recess the City Council meeting at p.m. Redevelopment Agency. Reconvene the City Council meeting at p.m. COMMUNITY SERVICES to convene the 1) Transportation Request for Proposal The current contract for transportation services ends on June 30, 2000. This report requests that the City Council authorize an extension of the existing contract for up to six months and allow staff to explore other transportation related issues. It is recommended that the City Council take the following actions: a) Authorize staff to sign the necessary agreements to extend the current contracts for shuttle services and dial -a -ride services with the existing terms for up to six (6) months; and b) Direct staff to explore the other transportation -related issues as outlined in the staff report and provide a recommendation to the City Council. Motion by approve PUBLIC SAFETY SERVICES ADMINISTRATIVE SERVICES 2nd by disapprove No reports No reports GENERAL ADMINISTRATION — CITY MANAGER hold over to 1) Appointments to Citizens' Review Committee Council will consider the appointments to the Citizens' Review Committee for legal services and receive information outlining the parameters relative to the committee. It is recommended that the City Council take the following actions: a) Uphold the motion of March 7, 2000 by selecting individuals other than Councilmembers to the Citizens' Review Committee, or Adopt a new motion, superceding the March 7"' action, to allow the composition of the Citizens' Review Committee to include Councilmembers. b) Appoint the five committee members by motion. e) Direct staff to coordinate the first Citizens' Review Committee meeting. Motion by to 2nd by agnd03.21.00 6 Council Agenda • • March 21.2000 J) APPROVAL OF DEMANDS and WIRE TRANSFERS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling $ Registers # thru # Wire Transfers totaling $ Motion by 2nd by to approve ROLL CALL: disapprove hold over Herfert, Melendez, Touhey, Wong, Howard K) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. L) MAYOR'S REPORT M) COUNCILMEMBERS' REPORTS 1) Protective Yellow Tubing on Ballfield Fencing— Mr. Herfert agnd03.21.00 7 e Council Agenda • March 21, 2000 N) CITY MANAGER'S REPORT O) REORGANIZATION OF THE CITY COUNCIL The West Covina Municipal Code requires an annual reorganization of the City Council, which is the election by the City Council of the Mayor and Mayor Pro Tem. 1) Election of Mayor (City Clerk to conduct) 2) Election of Mayor Pro Tem (Newly -elected Mayor to conduct) 3) Designation of Alternate to L.A. County Sanitation District Board 4) Council Comments ADJOURNMENT Motion by 2nd by to adjourn the meeting at p.m. TENTATIVE CITY COUNCIL MEETING SCHEDULE Tues. 03/30/00 6:00 p.m. Study Session: RDA projects, CIP Planning Tues. 04/04/00 7:30 p.m. Regular meeting Tues. 04/18/00 7:30 p.m. Regular meeting �eCity Manage i aen603.21.00 9