02-01-2000 - RegularTuesday
February 1, 2000
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Ca rvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). II'you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 ('ITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL, CALL Howard, Melendez, Hertert, Touhey, Wong
PRESENTATIONS Recognition of Rose Parade Float Volunteers
ADDRESSING THE CITY COUNCIL
Ifyou would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by die Mayor.
Ifyou would like to address the City Council regarding an item on the Agenda. including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Oral Communications (Item K) may be moved forward on the agenda when the Mayor has assured that all individuals who wish to
speak on items which appear on the agenda have been heard.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Continued Public Hearing — Code Amendment No. 291 — Off -sale and On -Sale
Alcohol Uses
This code amendment consists of changes to the zoning regulations to establish a
conditional use permit requirement for off -sale alcohol uses and establish additional
regulations regarding oft- and on -sale alcohol uses.
a) Presentation of staff report
b) Public testimony
c) Close hearing
d) Council discussion
e) Recommendation: The Planning Commission and staff recommend that the
City Council introduce the following ordinance entitled:
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Council Agenda • •
February 1, 2000
(A-1 cont.)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO OFF -SALE AND ON -SALE ALCOHOL USES (CODE
AMENDMENT NO.291).
Motion by 2id by
to waive further reading of the ordinance and
introduce
ROLL CALL:
B) CONSENT CALENDAR
disapprove
hold over
Herfert, Melendez, Touhey, Wong, Howard
1) Commissions' Summary of Actions (receive & file)
a) Planning 01/25/2000
b) Senior Citizens' 01/13/2000
2) Temporary Use Permits (receive & file)
TUP #2576-00 was issued to South Hills Country Club at 2655 South Citrus Street
for a New Year's event on 12/31 /99.
3) Approval of Final Maas (waive reading & adopt)
Lot Line Adiustment No. 139 — Jose G Gutierrez
Jose G. Gutierrez has requested an adjustment of the lot lines of two adjacent lots.
The area of the land being adjusted is 670 square feet. It is recommended that the
City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 139 AND DIRECTING THE
RECORDATION THEREOF (JOSE G. GUTIERREZ).
4) Award of Bids
Handheld Computers for Building Division
The City Council will consider the purchase of a handheld computer hardware and
software system, compatible with Sierra "Permits Plus" to be used by building and
code enforcement field staff. It is recommended that the City Council accept the
proposal of MDS Services, and authorize the Mayor and City Clerk to execute an
agreement with same for the work to be done for an amount not to exceed $47,590.
5) Miscellaneous — Public Services
a) State Funding for Design of the Rehabilitation of Various Residential
Streets — Protect No. SP-99130
The State has approved funding the design cost of $7,000 for the
rehabilitation of 48 segments of residential streets damaged by El Nino
storms. In order to receive the funds, the City must agree to administer the
project under the conditions set forth by the State. This agreement is via a
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Council Agenda • •
February 1, 2000
(B-5a Cont.)
supplement to the Local Agency -State Master Agreement. It is
recommended that the City Council take the following actions:
i) Establish CIP Project No. SP-991 30 for the rehabilitation of various
residential streets damaged by the El Nino storms with financial
account numbers to be assigned concurrent with construction
contract award; and
ii) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 0215 REV. 000 TO LOCAL AGENCY -
STATE MASTER AGREEMENT NO. 000259 AND
AUTHORIZING THE CITY MANAGER AND CITY CLERK
TO EXECUTE SAID PROGRAM SUPPLEMENT NO. 0215
REV. 000.
Miscellaneous — Community Services
b) Approval to Sell Beer and Wine at Rotary Fund Raiser
The Rotary Club of West Covina is conducting an annual fund raising event
at the Senior Citizens' Center on February 26, 2000. They are requesting
approval to sell beer and wine at the event. It is recommended that the City
Council approve the sale of beer and wine at the West Covina Senior Center
for the February 26, 2000 Rotary Club fund raising event.
Miscellaneous — Police Department
c) Appropriation of"COPS in Schools" SRO Grant
The City Council previously approved the Police Department's "COPS In
Schools" grant application to fund a permanent School Resource Officer
position. Now that our grant application has been accepted by the federal
government, we must appropriate the three-year grant and the required local
cash match. It is recommended that the City Council take the following
actions:
• Accept the $125,000 grant over three years into 197-310-0000-4555;
• Approve the transfer of the General Fund 1999-2000 match of $6,895
from 110-322 to the Grant Fund 197-312. The remaining match for
subsequent fiscal years (an estimated $81,440) will be approved through
the budget process; and
• Authorize the appropriation of $27,578 in 197-320-2110-5XXX to cover
the salary and benefits of the SRO for the remainder of the 1999-2000
fiscal year (this includes the federal grant and local match).
6) City Treasurer's Report for December, 1999
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3
Council Agenda • •
February 1, 2000
C)
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
PUBLIC SERVICES
to waive
1) Approval of the Purchase Contract for the Sale of the City of West Covina's
Water System to Suburban Water Systems
The City Council will consider approval of the Purchase Contract and resolution to
complete the sale of the City's water system to Surburban Water Systems. Also, as
part of the terms for the sale of the water system, the City Council will approve a
rate reduction on rates charged on the water commodity pursuant to the Letter of
Intent signed with Suburban Water Systems and approved by customer vote. It is
recommended that the City Council take the following actions:
a) Adopt the following resolution authorizing the Mayor and City Clerk to
execute the necessary documents for the sale of the City's water system to
Suburban Water Systems:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
APPROVING THE SALE OF THE WEST COVINA WATER
SYSTEM.
b) Adopt the following resolution amending water rates pursuant to the Letter
of Intent:
RESOLUTION NO. - A RESOLUTION OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING THE PREVIOUS
RESOLUTION NO. 9159 ADOPTED BY THE CITY COUNCIL AND
ADOPTING A TABLE OF RATES AND CHARGES FOR THE
FURNISHING OF WATER.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
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Council Agenda • •
February 1, 2000
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT
E)
F)
G)
1) BKK Class I Landfill Draft Postelosure Permit Comments
The Department of Toxic Substances Control (DTSC) has released the BKK Class I
Landfill Draft Postclosure Permit for public review and comment from November
15, 1999 through February 15, 2000. City staff has drafted comments for the City
Council's acceptance for submittal to DTSC. It is recommended that the City
Council have staff submit the attached draft postclosure permit comments to DTSC.
Motion by 2nd by to
approve disapprove
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council meeting at
COMMUNITY SERVICES
hold over
p.m. to convene the Redevelopment
p.m.
1) Authorization to Request Proposals for the Catering of the Senior Meals
At the request of the City Council, the Ad Hoc Committee on Senior Meals has
diligently reviewed the options and opportunities to operate the lunch-time meal
program at the West Covina Senior Center. The Committee has completed its work
and is recommending that the City Council authorize staff to send out a Request for
Proposal for the catering of the Senior Meals Program. The Ad Hoe Committee on
Senior Meals has thoroughly reviewed the operations of the Senior Meals Program
and feels that the five key interests for the Program can best be accomplished by
hiring a professional caterer. The Ad Hoc Committee on Senior Meals recommends
that the City Council take the following actions:
a) Receive and file the staff report; and
b) Authorize staff to send out an RFP to professional caterers to provide the
Senior Meals Program.
Motion by 2nd by to
approve disapprove hold over
PUBLIC SAFETY SERVICES
1) Recommendations from the Advisory Board Concerning the 1998-2000 BJA
Local Law Enforcement Block Grant
The Advisory Board recommends using the FY 1999-2000 B.IA Local Law
Enforcement Block Grant to fund two additional Police Motorcycle Officers. This
grant does not require that we make an up -front commitment to retain these
positions after the grant period, but instead will allow us to detennine if they pay for
themselves. If the City Council approves using this grant in this manner, then the
grant and the required local cash match must be appropriated. It is recommended
that the City Council take the following actions:
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Council Agenda
February 1, 2000
(G-1 cont.)
a) Authorize an increase of full-time Police Officers by two, starting February
2000 through September 30, 2000;
b) Authorize and approve the transfer of $18,287 from the General Fund (I 10-
322) as the required local match for the FY 1997-99 BJA LLEBG Grant into
the BJA Grant Fund (136-312);
c) Appropriate expenditures under the FY 1998-99 BJA LLEBG Grant (a total
of $182,868, including the $19,287 local match) as follows:
• $111,350 into I36-304-2110-5XXX (Salary, overtime and benefits for
the remainder of 1999-2000 fiscal year)
• $21,518 into 136-304-2110-7160 (2 Motorcycles and new radio
equipment)
d) Direct staff to place the remainder of the grant ($50,000) funding in the
proposed 2000-2001 budget;
e) Authorize the purchase of two Kawasaki Police motorcycles from Pomona
Valley Kawasaki for $8,259 each, based on the City Council's previous
finding that the City of Alhambra's Bid #N99-24 satisfies West Covina's
formal bid requirements (as authorized in Council Agenda Item B-6-f of
October 19, 1999); and
f) Authorize the future appropriation of the Federal portion of interest earned
under this grant in Fund 136, which, according to the grant rules, must be
spent by September 30, 2000, or be returned to the federal government.
Motion by 2nd by to
approve disapprove hold over
Ill) ADMINISTRATIVE SERVICES No reports
I) GENERAL ADMINISTRATION No reports
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve
ROLL CALL:
disapprove
hold over
Herfert, Melendez,'I'ouhey, Wong, Howard
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Council Agenda
February 1, 2000
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
1) American Diabetes Association Inaugural Sip and Sample Fundraising Event
Mayor Howard has requested that the City Council supports the American Diabetes
Association Inaugural Sip and Sample Fundraising Event and approves a letter of
support. It is recommended that the City Council approve the attached letter of
support to the American Diabetes Association.
Motion by
2nd by
approve disapprove hold over
to
2) City Council Proposed Standing Rules Sub -Committee Report
The City Council Standing Rules Sub -Committee has completed its
recommendations for establishing guidelines for City Council conduct. A list of
proposed standing rules are presented in this report for the City Council's discussion
and direction. It is recommended that the City Council discuss the
recommendations of the City Council Standing Rules Sub -Committee and:
a) Make any desired changes; and
b) Approve the City Council Proposed Standing Rules.
Motion by 2nd by to
approve
disapprove
hold over
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Council Agenda
February 1, 2000
M) COUNCILMEMBERS' REPORTS
1) Hardship Appeal Committee— Mr. Herfert
N) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by to
adjourn the meeting at p.m.
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
02/15/00 7:30 p.m.
Regular meeting
Wednesday
02/23/00 7:00 p.m.
CIP Pre -Planning
Tuesday
03/07/00 7:30 p.m.
Regular meeting
Tuesday
03/21/00 7:30 p.m.
Regular meeting
Cit Manager
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