01-18-2000 - RegularTuesday
January 18, 2000
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City I lall, 1444 W. GarveN
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). li'VOLI Will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting In inform
us ofyour particular needs and to determine if accommodation is possible. For sign language interpreter services or rise of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
APPROVAL OF MINUTES Special meeting of January 4, 2000
� Regular meeting of January 4, 2000
PRESENTATIONS January, 2000 Employee Recognition Award Winner
Tom Nguyen — Computer Systems Administrator
Certificate of Commendation: Mary Helen Salazar
26 years of service to the City of West Covina
Certificates of Commendation to outgoing commissioners
ADDRESSING THE CITY COUNCIL
If ),on would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk my time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Oral Communications (item K) may be moved forward on the agenda when the Mayor has assured that all individuals Who Wish to
speak on items which appear on the agenda have been heard.
Speaker's Cards ire available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings bet -ore the Citv Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or befirre
the time set I - or the public hearing.
1) Continued Public Hearing — Code Amendment No. 291 — Off -sale and On -sale
Alcohol Uses — General Exerrultion
This code amendment consists of changes to the zoning regulations to establish a
conditional use permit requirement for off -sale alcohol uses and establish additional
regulations regarding off- and on -sale alcohol uses.
a)
Presentation of staff report
b)
Public testimony
C)
Close hearing
d)
Council discussion
I certl�y that ooples of this
Cbrunc4hlgenda for the meeting
— __ /0 C140 — were posted in
acotardanaz with the 1/87 Brown
Aot Lmendments.
Dated:
Office of the city Clark
Council Agenda 0 0
January 18, 2000
(A -I cont.)
e) Recommendation: The Planning Commission and staff recommend that the
City Council introduce the following ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE
RELATED TO OFF -SALE AND ON -SALE ALCOHOL USES (CODE
AMENDMENT NO. 291).
Motion by 2 ,d by
to waive further reading of the ordinance and
introduce
ROLL CALL:
B) CONSENT CALENDAR
disapprove
hold over
Herfert, Melendez, Touhey, Wong, Howard
1) Commissions' Summary of Actions (receive & file)
a) Community Services 12/14/99
b) Senior Citizens' 12/09/99
C) Personnel Department 12/08/99
2) Temporary Use Permits (receive & file)
TUP #257' )-00. Academy Tent for Dodge at 2000 East Garvey Avenue South for a
tent witit balloon from 12/10/99 to 2/18/00.
TUP #2574-00. West Covina Mobil at 333 South Vincent Avenue for a large
balloon from 12/3 0/99 to 1/ 18/00.
TUP #2575-00. West Covina Toyota at MO East Garvey Avenue for a
promotional event from 12/29/99 to 1/2/00.
3) Approval of Final Maps (waive reading & adopt)
a) Lot Line Adiustment No. 140 — Resco Self Storage, LLC
Resco Self Storage, LLC has requested an adjustment of the lot lines of two
adjacent lots. The area of the land being adJusted is 0.175 acres. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 140 AND DIRECTING
TRE RECORDATION TITEREOF (RESCO SELF STORAGE, LLC.)
b) Lot Line Adjustment No. 141 — West Covina Mini-Storalze
West Covina Mini -Storage has requested an adjustment of the lot lines of
two adjacent lots. The area of the land being adjusted is 2.65 acres. it is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 141 AND DIRECTING
THE RECORDATION THEREOF (WEST COVINA MINI -
STORAGE).
,nndO 1. 18.2000 2
Council Agenda
January 18, 2000
(Consent Calendar cont.)
4) Ordinance for Adoption (waive reading & adopt)
At the Council meeting of January 4, 2000� the City Council introduced an
ordinance revising the Municipal Code to provide regulations increasing tile
maximum height of fences from six feet to seven feet. It is recommended that tile
City Council adopt the following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE RELATED TO STANDARDS FOR
FENCE HEIGHTS IN THE "SINGLE-FAMILY RESIDENTIAL" (R-1) AND.
"RESIDENTIAL AGRICULTURAL" (R-A) ZONES (CODE AMENDMENT
NO. 292).
5) Award of Bids
a) Award of Bid 92000-06 Replacement of Fire Department Telephone
Systems (CIP Proiect GOO-1)
This report recommends that Bid 42000-06 for the replacement of the Fire
Department Telephone Systems be awarded to E-IS Systems, Inc., of
Anaheim, California, the lowest responsive bidder. It is recommended that
the City Council take the following actions:
• Authorize the award of Bid #2000-06 for the replacement of the Fire
Department Telephone Systems to EIS, Inc., of Anaheim at a cost not to
exceed $' ) 2,974.73 ); and
• Authorize the transfer of $12,000 from the Electronic
Equipment/Telelphone systems replacement account (Acct. # 1] 5-347-
2190-0000) to CIP Project GOO-1 (Acct. # 110-320-3026-7900) to cover
the remaining costs of that project.
b) Award of Bid for Professional Services to Complete CDBG Plans
Cities receiving Community Development Block Grant-(CDBG) funds are
required to submit a Five -Year Consolidated Plan once every five years in
addition to the annual Action Plan. The two plans guide the use of 1ederal
funds for local revitalization efforts. The Community Services Department
is seeking approval to award a bid to a professional Consulting firm to
prepare the required plans. It is recommended that the City Council take the
following actions:
• Accept the bid from Comprehensive Housing Services, Inc. of Fountain
.Valley in the amount of $15,500 for the completion of the 2000-2005
Consolidated Plan and 2000-2001 Action Plan: and
• Authorize the City Managei to enter into an agreement with
Comprehensive Housing Services, Inc. for tile completion of said
documents.
C) Police Department Servers Renlacement
The Police Department must replace its two computer system servers,
because they are now inadequate for the Department's information storage
and access needs. It is recommended that the City Council take the
following actions:
a,ndO 1. 18,2000 1
Council Agenda
January 18, 2000
(B-5c cont.)
• Find the State of California CMAS procurement procedure to be as
stringent as the procedure in West Covina Municipal Code Section 2-
330;
• Waive the City's procurement procedures and allow the City to purchase
the servers under the CMAS bid #3-99-00-0167C; and
• Authorize the Police Department to purchase the Dell servers at a cost
not to exceed $19,9' )8 from account 115-347-2110-0000.
6) Miscellaneous — Public Services
a) Standard Specifications for Public Works C onstruction, 2000 Edition;
Ordinance Introduction and Setting Public Hearing Date
The 2000 Edition of the Standard Specifications for Public Works
Construction has recently been released. To continue utilizing these
standard specifications requires updating Municipal Code Section 19-1. A
public hearing is required to adopt the specifications by reference and tile
hearing is proposed for February 15, 2000. It is recommended that the City
Council take the following actions:
a Introduce the following ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING THE 2000
EDITION OF THE STANDARD SPECIFICATIONS FOR
PUBLIC WORKS CONSTRUCTION BY REPEALING AND
ADOPTING SECTION 19-1 OF THE WEST COVINA
MUNICIPAL CODE.
Set February 15, 2000 as the date for the public hearing concerning the
adoption of the Standard Specifications for Public Works Construction,
2000 Edition.
b) Capital Improvement Program and Building Activity Report — 4"
Quarter 1999
This report is to provide the City Council with a summary of Capital
Improvement Activity and Major Building Permits issued during tile quarter
ending December 31, 1999. It is recommended that the City Council receive
and file this report.
C) C—ensus2000 Complete Count Committee
Two additional nominations requesting appointment to the Complete Count
Committee have been received and include from the Women's Club ofWest
Covina, Aurora "Betty" Valles and an At -Large norninee, Barbara
McIntosh. It is recommended that the City Council approve the
appointment of the two nominees per the attached "Nomination List —
January 18, 2000" to the West Covina Census 2000 Complete Count
Committee.
Miscellaneous — Police DeDartment
d) Additional Position for the West Covina Service Group
The Police Department requests the . addition of an additional
Programmer/Analyst 11 position to provide primary client support services
for the West Covina Service Group, which provides computer software and
support services to other law enforcement agencies. It is recommended that
the City Council authorize the addition of the Progranuner/Analyst 11
position to the WCSG budget.
agndO 1. 18.2000 4
Council Agenda
January 18, 2000
(B-6 cont.)
Miscellaneous — Finance Departmen
e) Digital Imaj!e Storage System
The City Council will consider an opportunity to acquire document imaging
equipment through the SCI contract to enable the City Clerk's Office to
enhance the records management program. Staff recommends that Council
transler $8,000 from 110-320-2510-6125 (City Clerk's account) to 11 O-J20-
2541-7130 (Information Systems equipment).
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS I THROUGH 6:
Motion by 2nd by to waive
further reading of the ordinances/resolutions and introduce/adopt, as applicable, and to
approve all items listed,
except
ROLL CALL: Herfert, Melendez.. Touhey, Wong, Howard
END OF CONSENT CALENDAR
C) PUBLIC SERVICES
1) South Coast Air Quality Management District (District) Proposed Rule 1190
Clean On -Road Vehicles for Government and Airvort ODerations
Per this rule, the City of West Covina would be required by January 1, 2002 to
purchase clean-buming, low/no emission vehicles when adding or replacing
vehicles to the fleet. It is recommended that the City Council authorize staff to
forward the City's concerns to SCAQMD regarding their proposed Rule 1190 and
have staff continue to monitor the proposed rule and keep Council advised ofany
further modifications.
Motion by 2nd by to
approve
disapprove
hold over
agndO 1. 18.2000 5
Council Agenda
January 18, 2000
(PUBLIC SERVICES cont.)
2) Landscape Maintenance District Nos. 6 & 7 — Project No. MD 6 & 7-00-1 —
Award of Bid — Clarification for Reconsideration
This five-year contract provides for the landscape, hardscape, and sprinkler system
maintenance within Maintenance District Nos. 6 & 7. The low bidder is L & M
Diversified Services of Azusa in the amount of $3 )20,110.00. It is recommended
that the City Council accept the bid of L & M Diversified Services of Azusa for a
five-year contract for Maintenance District Nos. 6 and 7 in the amount of
$320,110.00 ($64,022.00 annually), including the additional areas to be added in
Maintenance District No. 7 and authorize the Mayor and City Clerk to, execute an
agreement for the work to be performed.
Motion by 2nd by to
approve disapprove hold over
3) Amendment to Settlement Agreement with BKK Corp Regarding Grading of
North Ridgeline
On January 17, 1996, the City and the BKK Corporation entered into a Settlement
Agreement that, among other things, prevented BKK from grading beyond the
"North Ridgeline" along the northerly perimeter of its property. BKK is now
proposing to develop an I 8-hole golf course that, as proposed, entails some grading
beyond the limit of the North Ridgeline. Consequently, BKK is requesting approval
of an amendment to the 1996 Settlement Agreement to allow grading for the
proposed golf course to extend beyond the limit of the North Ridgeline. Staff
recommends that the City Council consider the request of the BKK Corporation to
amend the terms and conditions of the 1996 Settlement Agreement to allow grading
and alteration of the slope areas beyond the existing limit of the " North Ridgeline"
and provide appropriate direction to staff and the City Attorney.
Motion by 1)nd by
To
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E) REDEVELOPMENT AGENCY
1) Recess the City Council meeting at _ p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
agndO 1. 18.2000 6
Council Agenda
January 18, 2000
(REDEVELOPMENT AGENCY cont.)
F)
G)
H)
f)
2) Citv Entry Monument Signs
The City Council will consider afternatives for implementation of the City Entry
Monument Sign project. It is recommended that the City Council take the following
actions:
• Direct staff to include city entry monument signs as a project for consideration
in the 2000-01 Capital Improvement Project budget;
• Approve the eight monument sign locations identified in this report;
• Approve the previously designed concept sign or direct staff to develop
alternative designs�
• Provide direction to staff whether service club logos should be included on
monument signs;
• If service club logos are to be included, require that service clubs pay the cost of
obtaining and installing a suitable logo.
Motion by
approve
COMMUNITY SERVICES
2nd by
disapprove
hold over
to
1) Invitation to Participate in 2001 Tournament of Roses Parade
The Pasadena Tournament of Roses Association has extended the City of West
Covina an invitation to participate in the 2001 Rose Parade. A reply is feqUCsted by
no later than January 31, 2000. If the invitation is accepted, a $2,500 entry fee must
accompany the reply. It is recommended that the City Council consider the
following options and direct staff to act accordingly:
a) Accept the invitation, authorize payment of $2,500 for the entry fee from the
existing appropriation, and participate in the 2001 Tournament of Roses
Parade; or
b) Decline the invitation; or
C) Accept the invitation, authorize payment of $2,500 for the entry fee from the
existing appropriation, and agendize the issue for further discussion at a later
date.
Motion by 2`1 by
To
PUBLIC SAFETY SERVICES
ADMINISTRATIVE SERVICES
GENERAL ADMINISTRATION
No reports
No reports
No reports
apdO 1. 18.2000 7
Council Agenda
January 18, 2000
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City, Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $
Check Registers # thru totaling $
Wire Transfers totaling $
Motion by 2nd by . to
approve -
ROLL CALL:
disapprove hold over
Herfert, Melendez, Touhey, Wong, Howard
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
agndO 1. 18.2000 8
Council Agenda
January 18, 2000
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
0) CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
Pursuant to Government Code 04956.9(a
City of West Covina vs:
• Billy Honey
• Shadow Oak Villas
ADJOURNMENT Motion by
adjourn the meeting at
2nd by
p.m.
to
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Wed.
01/26/00
6:00 p.m. Study Session:
RDA Financing Options
Tues.
02/01/00
7:30 p.m. Regular meeting
Tues.
02/08/00
Study Session:
CIP Pre-plainning
Tues.
02/15/00
7:30 p.m. Regular meeting
City Manager
agndO 1. 19.2000 9