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10-19-1999 - Regulartify that copies of the unail Agenda for the meeting of /0-ZI-44 werepoe,;adfn &=rdance with the 1/87 Brown Act Amendments. REGULAR MEETING Dated: /0-1s-q9 OF THE 04& 4 WEST COVINA CITY COUNCIL Offiw ofof the sty CUrk Tuesday 7:30 p.m. October 19, 1999 Council Chambers AGENDA Agenda material is available for review before the meeting at the City Clerk's Officc, Room 317 at City Nall. 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (ITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION Pastor Lee J. Gugliotto West Covina Hills Seventh-Day Adventist PLEDGE OF ALLEGIANCE ROLL CALL Howard, Melendez, Herfert, Touhey, Wong APPROVAL OF MINUTES Special meeting of September 21, 1999 Regular meeting of September 21, 1999 Special meeting of October 4, 1999 (Water Sale) PRESENTATIONS Presentation to Two All -Star Teams PROCLAMATIONS Child Injury & Violence Prevention Week October 18-22, 1999 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit itto the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda. including Public I fearing matters. please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Oral Communications (Item K) may be moved forward on the agenda when the Mayor has assured that all individuals who wish to speak on items which appear on the agenda have been heard. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Zone Change No. 665 Negative Declaration of Environmental Impact Applicant: Michael Yang Location: 3200 East Cortez Street The applicant is requesting approval of Zone Change No. 665 to change the zoning of a 1.9-acre lot at 3200 E. Cortez Street from "RA" (Residential Agricultural) Area District V to "R-l" (Single -Family Residential) Area District IV. The zone change is being requested in conjunction with Tentative Parcel Map No. 25502 to subdivide the property into two lots, which was approved by the Planting Commission on September 28, 1999. • • Council Agenda October 19, 1999 a) Verification of Affidavit of Publication b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR TENTATIVE PARCEL MAP NO. 25502 AND ZONE CHANGE NO. 665 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED. Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over It is further recommended that the City Council introduce the following ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO.665. Motion by 2"d by to waive further reading of the ordinance and introduce ROLL CALL: B) CONSENT CALENDAR disapprove hold over Herfert, Melendez, Touhey, Wong, Howard 1) Commissions' Summary of Actions (receive & file) Planning 10/12/99 2) Claim(s) for Action (deny and notify claimant) Michael D. Murphy v. City of West Covina On May 17, 1999, the City Clerk's Office received a claim for property damage. The exact amount of the claim had not been determined at the time of presentation. 3) Approval of Final Maps (waive reading & adopt resolution) Parcel Mao No. 24881 — Subdivider: Goldrich Kest and Associates The Planning Commission has approved creating two lots from one lot subject to certain conditions. Those conditions have been met and the owner is requesting final map approval. The lots are located cast of Grand Avenue and north of Holt Avenue. It is recommended that the City Council adopt the following resolution entitled: agnd 10.19.99 2 Council Agenda • • October 19, 1999 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 24881 AND DIRECTING THE RECORDATION THEREOF. (GOLDRICH, KEST, AND ASSOCIATES) 4) Award of Bids - None 5) City Treasurer's Report City Treasurer's Report for August, 1999 6) Miscellaneous — Public Services a) Capital Improvement Program & Building Activity Report-P Ouarter This report is to provide the City Council with a summary of Capital Improvement Activity and Major Building Permits issued during the quarter ending September 30, 1999. It is recommended that the City Council receive and file this report. b) Tree Planting Grant Application The Maintenance Division of the Public Services Department is requesting City Council approval to apply for "California Trees for the Millennium" competitive grant funds. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE APPLICATION FOR FUNDS FOR THE URBAN FORESTRY GRANT PROGRAM AS PROVIDED THROUGH THE CALIFORNIA TREES FOR THE MILLENNIUM INITIATIVE FUNDED THROUGH THE FOREST RESOURCE IMPROVEMENT FUND. c) Reclaimed Water Utilization Plan The City of West Covina, along with other agencies, has been interested in utilizing reclaimed water if economically feasible. To provide specialized knowledge in this evaluation on behalf of the City, staff proposes to use the services of Richard Bentwood with Parsons Engineering Science in an amount of $4,500. It is recommended that the City Council authorize engaging the services of Mr. Richard Bentwood with Parsons Engineering Science, Inc. in an amount not to exceed $4,500 to assist staff in evaluating the use of reclaimed water for public areas within the area of the City commonly known as "Woodside Village". Miscellaneous — Police Department d) Additional Funds for COPS School -Based '98 Grant The Police Department has been awarded $15,571 in additional federal grant funds under the School -Based Partnerships '98 Grant, which funds an on- going property crime research effort by the West Covina Police Department and the West Covina Unified School District. As it did with the main grant (in item G-1 on February 16, 1999), the City Council must now appropriate the entirety of this supplemental grant, even though the funds will be reimbursed by the federal government periodically. It is recommended that the City Council authorize the appropriation of the additional grant award ($15,571), added to the unspent grant funds to be carried over from FY 98- 99, as follows: aged 10. 19.99 3 Council Agenda • • October 19, 1999 • $2,000 into 134-304-2110-5113 (WCPD Overtime, committed to project) • $10,000 into 134-304-2110-5112 (Teachers' time committed to project) • $2,571 into 134-304-2110-6050 (Travel/expenses to mandatory conferences) • $500 into 134-304-2110-7160 (Supplies) • $500 into 134-304-2110-6270(Student incentives) e) Appropriation of Second -Year OCJP Domestic Violence Grant Funds The Police Department has been awarded $90,000 in additional second -year grant funds under the Law Enforcement Specialized Unit Domestic Violence Grant, administered by the California State Office of Criminal Justice Planning (OCJP). The City Council previously appropriated the entirety of this grant's first -year funding (on February 16, 1999. in Item B-6- e), and now must appropriate the second -year grant amount in its entirety, even though the funds will be reimbursed quarterly by the State. It is recommended that the City Council authorize the appropriation of the additional grant award ($90,000), added to the unspent grant funds to be carried over from FY 98-99, as follows: • $41,960 into 142-304-2110-5112 (funds for part-time Victim Advocate) • $24,500 into 142-304-2110-51 f3 (domestic violence investigations overtime) • $3,680 into 142-304-2110-6050 (mandatory grant travel and DV training) • $1,500 into 142-304-2110-6112 (mandatory audit of the grant) • $5,000 into 142-304-2110-6120 (consulting/training by YWCA - WINGS) • $1,000 into 142-304-2110-6210 (office supplies) • $1,000 into 142-304-2110-6212 (printing) • $5,260 into 142-304-2110-6220 (emergency response kits) • $500 into 142-304-2110-7130 (computer equipment) • $5,600 into 142-304-2110-7160 (equipment, including digital cameras) f) Purchase of One Police Motorcvcic The Police Department requests City Council approve the purchase of one Kawasaki Police Motorcycle. The new motorcycle will be placed into the Patrol Vehicle Fleet for the new Motor Officer position, which became effective on July 1, 1999. Staff recommends that the City Council: • Find that City of Alhambra's procurement process is at least as stringent as that used by the City of West Covina; and • Find that the City of Alhambra's Bid #N99-24 satisfies the formal bid process under West Covina Municipal Code Section 2-333, and justifies the waiver of the fornial bid process; and authorize staff to purchase one Kawasaki Police motorcycle for $8,258.39, including tax, from Pomona Valley Kawasaki. g) Driving Simulator Purchase The State of California, through P.O.S.T. (Peace Officer Standards and Training), has agreed to fund the full cost ($362,000) for purchasing four new replacement state-of-the-art driving simulators. P.O.S.T. has provided the Police Department with a list of three authorized vendors: Doron- Precision-Systems, F.A.A.C. Corporation, and 1-SIM Corporation. Staff has researched the authorized systems and has chosen I-SIM. It is recommended that the City Council receive and file this update. The Police Department will be requesting a formal purchase order to expeditiously move forward with the purchase of four new driving sinmdators from [-SIM Corporation. aged 10. 19.99 4 Council Agenda • October 19, 1999 Miscellaneous — Personnel Department h) Approval of Revised Class and Job Description for Police Officer This report recommends the approval of revisions to the job description for Police Officer, to afford the Police Department the opportunity to expand their recruitment capabilities for entry-level candidates. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED; AND APPROVING THE REVISIONS TO THE POLICE OFFICER CLASS SPECIFICATION. Miscellaneous - City Clerk's Office i) Destruction of Certain Documents as Prescribed by Law This is the City Clerk's annual resolution containing a list of City documents and materials that are no longer necessary for retention or have been microfilmed. In accordance with the provisions of state law, these materials may now be destroyed. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW. Miscellaneous - Environmental Management j) BKK Landfill Closure Plans Status Report This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. It is recommended that the City Council receive and file this report. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6: Motion by 2nd by further reading of the resolutions and adopt, and to approve all items listed, except ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard END OF CONSENT CALENDAR to waive qVd 10.19.99 5 Council Agenda • • October 19, 1999 C) PUBLIC SERVICES 1) Approval of Water System Sale Election Notice and Ballot Language The City Council is being asked to approve the final mail ballot election notice and ballot language relative to the sale of the City's water system. It is recommended that the City Council approve the Notice and Ballot language for the sale of the water system. Motion by 2nd by to approve disapprove hold over D) ENVIRONMENTAL MANAGEMENT DEPARTMENT 1) South Coast Air Quality Management District's report, "Evaluation of Health Effects of Landfill Gas Emissions in the Los Angcles Basin" At the October 5, 1999 City Council meeting, Councilmember Steve Herfert requested that staff prepare a response to Mr. Royall Brown's request that a dosage study be conducted at the BKK Landfill based on his review of the "Evaluation of Health Effects of Landfill Gas Emissions in the Los Angeles Basin' Report (report). It is not recommended that a dosage study be conducted knowing that dosage studies have been conducted at the BKK Landfill, and the State Health views the BKK Landfill's site as a model on such studies. It is recommended that the City Council receive and file this report. Motion by 2" d by To E) REDEVELOPMENT AGENCY Recess the City Council meeting at p.m. to convene the Redevelopment Agency. Reconvene the City Council meeting at p.m. F) COMMUNITY SERVICES No reports G) PUBLIC SAFETY SERVICES No reports H) ADMINISTRATIVE SERVICES No reports 1) GENERAL ADMINISTRATION No reports J) APPROVAL OF DEMANDS and WIRE TRANSFERS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling $ Registers # thru # Wire Transfers totaling $ Motion by 2nd by to approve disapprove hold over ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard agnd 10.19.99 6 Council Agenda • • October 19, 1999 1) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. L) MAYOR'S REPORT M) COUNCILMEMBERS' REPORTS 1) ENA with Suburban Water Svstems — Mayor Pro Tern Melendez The City Attorney has prepared materials addressing the issue of the ENA with Suburban Water Systems. 2) Lemon Avenue Connector Road — Councilmember Herfert During the October 5, 1999 City Council meeting, Councilmember Herfert requested that the matter of the previously proposed Lemon Avenue connector road be agendized for discussion and reconsideration. it is recommended that the City Council provide staff with direction relative to any further consideration of the Lemon Avenue connection. 3) Sale of Fireworks in the City of West Covina for the Millennium — Councilmember Touhev At the October 5, 1999 City Council meeting, Councilmember Mike Touhcy requested that staff prepare a staff report that addresses State -approved legislation, which gives cities the authority to allow fireworks sales six days before January 1, 2000. agnd 10. 19.99 - 7 Council Agenda • October 19, 1999 4) Expanded Insurance for Councilmembers — Councilmember Touhey The City's insurance policy covers Councilmembers while performing all Council duties away from home, which are defined as a "business trip". It is recommended that the City Council receive and file this report. 5) Gateway to West Covina - Azusa Avenue -Beautification Project — Councilmember Touhev Councilmember Mike Touhey has requested the opportunity to discuss a project, which consists of monument entrance signs, full length street banners, landscaping all street medians, flags on display for holidays, and holiday tree lighting on Azusa Avenue from City limit to City limit. It is recommended that the City Council direct staff to develop a cost analysis and include the proposed Azusa Avenue Beautification in the Fiscal Year 2000-2001 Capital Improvement Program for consideration. N) CITY MANAGER'S REPORT ADJOURNMENT Tuesday Tuesday Tuesday Tuesday City Manager Motion by adjourn the meeting at 2nd by p.m. to CITY COUNCIL MEETING SCHEDULE 11/02/99 7:30 p.m. Regular meeting 11/16/99 7:30 p.m. Regular meeting 12/07/99 7:30 p.m. Regular meeting 12/21/99 7:30 p.m. Regular meeting agnd10. 19.99 8