09-21-1999 - RegularTuesday
September 21, 1999
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall. 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 ('ITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION Pastor Lee J. Gugliotto
West Covina Hills Seventh-Day Adventist
COLOR GUARD Veterans of the Foreign Wars of the United States
Post No. 8620
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
PRESENTATIONS Introduction of 2 new Police Officers
Introduction of new City Controller - Dena Hernandez
PROCLAMATION White Cane Days
Veterans of the Foreign Wars of the United States
100"' Anniversary
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item I, on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Clearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Oral Communications (Item IQ may be moved forward on the agenda when the Mayor has assured that all individuals who wish to
speak on items which appear on the agenda have been heard.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS No hearings scheduled for this meeting
I certify that oopie& of the
Co i A n for the meeting
Of - — WW'0 Dcated In
accordance vrith the 1/87 Brown
Act Arnendments.
office Lofthelcit::t_�W4
+' 'Council Agenda • •
September 21, 1999
B) CONSENT CALENDAR
1) Commissio s' Summary of Actions (receive & file)
Personnel 06/22/99
2) Temporary Use Permits (receive & file)
TUP #2533-99. Big 5 at 235 North Azusa Avenue for a tent sale from 9/4/99 to
9/9/99.
3) City Treasurer's FNports (receive & file)
City Treasurer's Rep rt for the month of July, 1999.
4) Award of Bids
a) Project No. PP-00213 — Park Bleachers Uagrading
This project will,modify and upgrade thirty-three existing bleachers at
various park and school locations, install three new bleachers at Cameron
Park, and provide for the construction of a new batting cage at Shadow Oak
Park. One bid was received and opened on September 14, 1999. The bid is
$54,076 from Whelan Construction of West Covina, California. It is
recommended that the City Council accept the bid of Whelan Construction
in the amount of $54,076 and authorize the Mayor and City Clerk to execute
an agreement with Same for the work to be done.
b) Project No. GP-00315 — City Hall Painting
This project will include the preparation and repainting of the exterior and
certain interior painted surfaces of the City Hall building. Eleven bids were
received and opened on August 31, 1999. The lowest responsive bid is
$50,000 from BB Construction of Monrovia, California. It is recommended
that the City Council accept the bid of BB Construction in the amount of
$50,000 and authorize the Mayor and City Clerk to execute an agreement
with same for the work to be done.
c) Project No. SP-99105 — Orange Avenue and Willow Avenue Street
Rehabilitation Work
This project provides for coldmilling and an asphalt rubber hot mix overlay
on portions of Orange and Willow Avenues. Four valid bids were received.
The lowest responsive bid is $194,579.50 from Silvia Construction
Company of Rancho Cucamonga, California. It is recommended that the
City Council take the following actions:
• Authorize the transfer of $178,000 from Project No. SP-00108
(123.320.3039.7200) to Project No. SP-99105 (123320.3925.7200); and
• Accept the bid of Silvia Construction in the amount of $194,579.50 and
authorize the Mayor and City Clerk to execute an agreement with same
for the work to be done.
d) Code Enforcement Markctin
Requests for Proposals for code enforcement marketing services were
advertised as a public notice, and mailed to fourteen firms on .June 16, 1999.
Three responses were received prior to the deadline of .July 9, 1999. Staff
reviewed the proposals and interviewed the three firms to determine their
qualifications. It is recommended that the City Council accept the proposal
of Custom Marketing Services and authorize the Mayor and City Clerk to
execute an agreement with Custom Marketing Services of Covina,
California, for code enforcement marketing services for an amount not to
exceed $23,347.50.
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'Council Agenda • •
September 21, 1999
e) Award of Contract for Project No. 99-08 — Upgrade West Covina Auto
The City Council shall consider awarding a contract for Prgject No. 99-08 to
Sign Methods, the low bidder, for renovation of the West Covina Auto Plaza
sign. It is recommended that the City Council award the contract to Sign
Methods for $16,011.50 and authorize the Chairman of the Redevelopment
Agency to execute any and all necessary documents.
5) Miscellaneous — Police Department
a) Grant -Funded Police Service Pistol Replacement
The Police Department requests the City Council's approval to purchase
replacement pistols and associated equipment for all sworn personnel,
including Reserve Officers. Based on its quality, simplicity, safety features,
ease of maintenance and ease of transition, the Glock G-21 .45 acp is
selected for purchase. After examining three price quotes from licensed
distributors, the Police Department- is ready to use part of the State COPS
SLESF Grant (which the Council already approved and appropriated for this
purpose) to make this purchase, at no cost to taxpayers. It is recommended
that the City Council approve the purchase directly from LC Action, the
lowest bidder, of 135 G-21 .45 acp police service pistols and associated
equipment.
Miscellaneous — Personnel Department
b) Approval of Class Specification Entitled: Computer Systems
Administrator
This report recommends the approval of the new classification of Computer
Systems Administrator. It is recommended that the City Council review and
concur with the Personnel Director's recommendation for the classification
for Computer Systems Administrator by adopting the following resolution
entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS, AS
AMENDED; AND APPROVING THE CLASSIFICATION OF
COMPUTER SYSTEMS ADMINISTRATOR.
Miscellaneous — Environmental Management
c) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill Closure
and other related 'BKK matters. It is recommended that the City Council
receive and file this report.
d) Lease of Two Ford Ranger Electric Trucks
The Environmental Management Department is requesting approval to lease
two electric Ford Ranger Trucks (EV's) for the City's fleet. It is
recommended that the City Council take the following actions:
• Find that the State of California's bidding procedures are at least as
stringent as those required under the City of West Covina Municipal
Code Section 2-330; and
• Waive the competitive bidding requirements under Section 2-330 of the
WCMC and authorize the City to use State of California procurement
contract #DGS-OFA-FOR-EVO1 for the procurement (lease) of one
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Council Agenda • •
September 21, 1999
1999 Ford Ranger EV from Villa Ford at $15,785.02, including tax, and
one 1999 Ford Ranger EV from Villa Ford at $8,785.02, including tax;
and
• Authorize the Environmental Management Director to execute the
agreement with Ford Motor Credit Corporation; and
• Authorize the Mayor and City Clerk to execute an agreement with
Edison EV to install the charging unit for the EV to be used by
Community Services; and
• Appropriate a maximum of $27,370.04 from AB2766 Air Quality fund
balance #119.300.2319 for the project.
e) Electric Vehicle Public Charging Stations Power Utility Expenditure
Budget Line Item Addition
The Environmental Management Department is requesting the City
Council's appropriation of $2,400 for the annual payment of our public
electric vehicle charging stations' electrical power services. It is
recommended that the City Council appropriate a maximum of $1,200 per
year from the AB2766 account fund for the establishment of budget line
items for payment of Southern California Edison charges for each of the
electric vehicle charging stations at The Plaza at West Covina and First
United Methodist Church, for a total of $2,400
Miscellaneous — Community Services
f) Installation of Custom Punched Steel Back and Side Panels on 46 of 50
of Eller Media Company's Bus Shelters in West Covina
This report outlines the replacement of Eller Media Company's bus shelter
tempered glass panels with punched steel panels for the 46 panels
throughout the City. It is recommended that the City Council approve the
installation of "punched steel' panels for the remaining 46 bus shelters
throughout the City of West Covina by Eller Media Company
Miscellaneous — City Manager
g) Recommendations Regarding Gym Project
The gym study has been agendized at the request of Council mcmher Flerfert.
This item was discussed with the Mayor and Mayor Pro Tern at their
September 14°i meeting, when it was decided to place the item on the agenda
under Consent and address it as a receive and file report. Based on staff
report information, the City Manager recommends that the City Council
receive and file the report. If the Council wishes to give staff policy
directions that influence the preparation of the FY 2000-2001 budget and
CIP, they should feel free to do so at this time or prior to budget preparations
at the beginning of January, 2000.
h) Agenda Report on Westfield Litigation
Councilmember Herfert had asked that the issue of attorney fees on the
Westfield Litigation be put on the City Council agenda. It is recommended
that the City Council receive and file this report.
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Council Agenda • •
September 21, 1999
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS I THROUGH 5:
Motion by I 2nd by
further reading of the resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Melendez, "fouhey, Wong, Howard
END OF CONSENT CALENDAR
C) PUBLIC SERVICES
to waive
1) Clarifying Revision to Municipal Code Section 23-114 Dealing with the
Maintenance of Sewer Laterals
The existing wording of Section 23-114 of the Municipal Code dealing with the
maintenance of sewer laterals results in challenges as to its intent. The Section
needs to be revised to expressly state the intent of the City Council. It is
recommended that the City Council adopt language clarifying the City Council's
intent to partially pay for the repair of sewer laterals under streets where damages
are caused by roots from approved City trees by introducing the following ordinance
entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA AMENDING SECTION 23-114 OF THE WEST COVINA
MUNICIPAL CODE, RELATING TO THE MAINTENANCE OF HOUSE
SEWER CONNECTIONS.
Motion by 2nd by
to waive further reading of the ordinance and
introduce
ROLL CALL:
disapprove
hold over
Herfert, Melendez, Touhey, Wong, 1-coward
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Council Agenda • •
September21, 1999
D)
E)
F)
2) Purchase of Engine System Analyzer with Dynamometer
The engine analyzer system currently used to perform various diagnostic testing and
smog inspections, no longer interfaces with the City's newer computer controlled
vehicles nor meets the State's current requirements for smog inspections. Bids to
replace this equipment were solicited from four companies. The lowest responsive
bid was from Snap-On Tech Systems of Carlsbad, California, in the amount of
$50,447.08 including tax and installation. It is recommended that the City Council
take the following actions:
• Carryover $45,460 from the FY 1998-99 Equipment Replacement budget
Account No. 365.320.2224.7150;
• Approve the expenditure of $4,987.08 from the FY 1999-00 Vehicle
Maintenance budget Account No. 365.320.2224.6329 for the additional funding
required; and
• Authorize the purchase of an engine system analyzer with dynamometer from
Snap-On Tech Systems of Carlsbad in the amount of $50,447.08 including tax
and installation.
Motion by 2nd by to
approve disapprove hold over
3) Purchase of Property from Valencia Heights Water Company and Virgil
Representatives of the City and Valencia Heights Water Company have negotiated
terms for the City's purchase of 8.0t acres from the water company's Citrus Street
property, which houses the Ridge Rider Equestrian Center and Maverick Field. In
addition, the City and Mr. Virgil Butler have negotiated terms for the City's
purchase of Mr. Butler's 1.44-acre parcel that abuts the water company property. It
is recommended that the City Council direct staff to proceed with the preparation of
purchase and sale agreements relative to the City's purchase of 8.0t acres from
Valencia Heights Water Company and 1.44 acres from Mr. Virgil Butler.
Motion by
approve
2nd by
disapprove
ENVIRONMENTAL MANAGEMENT DEPARTMENT
COMMUNITY DEVELOPMENT
hold over
No reports
to
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
COMMUNITY SERVICES
1) Award of Contract for Senior Meals Program
Two bids were received and opened on July 27, 1999 for the West Covina Senior
Nutrition Program. The lowest bid was from Morrison Health Care Food Services
in the amount of $148,716 and the second lowest bidder was from Huntington
Culinary, Incorporated in the amount of $168,912. This report outlines reasons to
award the contract to Huntington Culinary. It is recommended by the Community
Services Commission and the Senior Services Commission and staff that the City
Council take the following actions:
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Council Agenda •
September 21, 1999
G)
H)
I)
• Pursuant to Municipal Code Section 2-333, find Huntington Culinary, Inc. to be
the lowest responsible bidder;
• Authorize the Mayor and the City Clerk to execute an agreement with
Huntington Culinary, Inc. in the amount of $168,912 for the senior meals to be
provided; and
• Authorize the Finance Director to transfer funds from 146.304.2392.6158 to
146.304.2392.6120 in the amount of $168,912 and from 146.304.2392.5112 to
146.304.2392.6240 in the amount of $3,000.
Motion by 2nd by to
approve disapprove hold over
PUBLIC SAFETY SERVICES
1) Police Department
Transferring Funds and Appropriating Interest from the 1997-99 B IA Grant
The Police Department was awarded $156,095 in BJA Local Law Enforcement
Block Grant funds in October 1997. In September 1998, Interim Chief Ellis
outlined a spending plan for that grant amount, for which the City Council
appropriated the local match. Public safety priorities have shifted since then, and
the Police Department needs to purchase portable radios. Also, we must appropriate
and spend the interest earned under this grant, because all unspent funds under this
grant must be returned to the federal government after September 30, 1999. It is
recommended that the City Council take the following actions:
• Approve the transfer of $80,000 from 135.304.2111.5113 to 135.304.2110.7160
• Authorize the appropriation of $920 in interest into L35.304.2110.7160
• Authorize the Chief of Police to purchase the equipment from the lowest bidder.
Motion by 2nd by to
approve disapprove hold over
ADMINISTRATIVE SERVICES
GENERAL ADMINISTRATION
1)
City Manager's Office
No reports
WCCT Broadcast of West Covina School Board Candidates Public Forum
The City of West Covina received a request from "FOR WEST COVINA" — a
political non -partisan organization within the City, to film the West Covina School
Board Candidates Public Forum for the upcoming November 5, 1999 Election.
Staff is seeking City Council direction on this matter. It is recommended that the
City Council provide staff with direction on this matter.
Motion by
approve
2nd by
disapprove
hold over
to
agnd0921.99 7
n
Council Agenda • •
September 21, 1999
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: . I-Ierfert, Melendez, Touliey, Wong, Howard
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
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Council Agenda
September 21, 1999
N) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by
adjourn the meeting at p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday 09/28/99 7:00 p.m. Neighborhood Meeting at Shadow Oak
Tuesday 10/0599 7:30 p.m. Regular meeting
Tuesday 10/19/99 7:30 p.m. Regular meeting
City Manager
agnd09.21 99 9