09-07-1999 - RegularTuesday
September 7, 1999
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Cleric's Office, Room 317 at City Hall, 1444 W. Garvey Avenue,
West Covina The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting,
the City will try to accommodate you in every reasonable mariner. Please call (626) 814-8433 (voice) or (626) 9604422 (TTY) from 8
am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular
needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing -impaired aide at Council
meetings, four working days may be re<ptired.
INVOCATION Pastor Lee J. Gugliotto
West Covina Hills Seventh-Day Adventist Church
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
APPROVAL OF MINUTES Special meeting of August 3, 1999
Regular meeting of August 3, 1999
Special meeting of August 17, 1999
Regular meeting of August 17, 1999
PRESENTATION Mt. San Antonio College Presentation - Program of Work
Introduction of Senior Code Enforcement Officer
PROCLAMATIONS Women in Construction Week — September 5-11, 1999
National Association of Women in Construction
Stop the Violence — Future America
Food Safety Education Month — September, 1999
ADDRESSING THE CTI'Y COUNCIL
if you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda You may approach the podium
when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time
the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Cbembers.
A) HEARINGS No hearings scheduled for this meeting.
I cer ffy that ooples of the
Cou,nedi Agenda for the meoting
Of Q%_-7 � were pt*"ted in
eceordanoe with the 1/87 Brown
Act Amendments.
hated: q!-J/ i?7
Office of the cityperk
Council Agenda • •
September 7, 1999
B) CONSENT CALENDAR
1) Commissions' Summary of Actions (receive & file)
a)
Planning
8/24/99
b)
Waste Management/Environmental Quality
8/19/99
c)
Planning & WM/EQjoint meeting
8/23/99
d)
Community Services
8/10/12
e)
Senior Citizens
8/12/99
2) Claims Against the City (deny & notify claimant)
On April 26, 1999, the City Clerk's Office received a claim for property damage
amounting to $1, 875.00 from Linda D. Chavarria.
3) Temporary Use Permits (receive & file)
TUP 92531-99 was issued to Coldwell Banker for a kid's relief fair on 8/7/99 at
Cameron Park.
TUP #2532-99 was issued to First Financial Federal Credit Union, 1616 Cameron
Avenue, for a car sale from 8/14/99 through 8/15/99.
4) Acceptance of Improvements and/or Release of Bonds
Precise Plan No. 724, Revision 2
Applicant: Pacific Communities Builders.
Location: Tract No. 35930, Aroma Drive and Donna Beth Drive.
Recommendation: To accept onsite and offsite improvements in conjunction with
the development of a portion of Tract No. 35930 known as Precise Plan No. 724,
Revision 2, and authorize release of Performance Bond No. 420006S by Developers
Insurance Company in the amount of $407,800.00.
5) Award of Bids
a) SP 97110 -Rehabilitation of Segments of Various Bus Route Streets
This project provides for coldmilling and an asphalt rubber hot mix overlay on
portions of Azusa Avenue, Francisquito Avenue, and La Puente Road. The
lowest bid is $600,250.00 from Sully -Miller contracting Company of Anaheim,
CA The award of bid was held over from the June 15, July 6 and August 3
City Council meetings due to legal considerations. Recommendation is to take
the following actions:
Transfer $428,000.00 from SP 99106 (Account No. 122-320-3926-
7200) to SP 97110 (Account No. 122-320-3737-7200) and
appropriate $30,000.00 from the unappropriated Proposition A funds
to SP 97110 (Account No. 122-320-3737-7200).
Accept the bid of the lowest bidder, Sully -Miller Contracting
Company, in the amount of $600,250.00 as submitted at the bid
opening on June 7, 1999, and authorize the Mayor and City Clerk to
execute the contract.
b) SP 98102 and SP 98105 — Citrus Street and Cameron Avenue —
Street Rehabilitation
This project provides for street rehabilitation work on portions of Citrus Street
and Cameron Avenue. The lowest bid is from Sully -Miller Contracting
Company of Anaheim, CA, in the amount of $798,119.82. The award of bid
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Council Agenda
September 7, 1999
was held over from the July 6 and August 3, City Council meetings due to legal
considerations. Recommendation is to take the following actions:
* Appropriate $424,500.00 from unappropriated TEA-21 (Federal
funds) to SP 98102 and SP 98105.
* Accept the bid of Sully -Miller Contracting Company, in the amount of
$798,119.82, as submitted at the bid opening on June 24, 1999, and
authorize the Mayor and City Clerk to execute the contract.
* Authorize a professional soils and material testing services contract
with LaBelle -Marvin Professional Pavement Engineering not to exceed
$18,400.00 and authorize a professional engineering services contract
with Mr. W.F. Herring not to exceed $9,750.00.
c) Purchase Three Ford Crown Victoria Vehicles
The Maintenance Division is requesting the purchase of three Ford Crown
Victoria vehicles to replace one 1993 Ford Taurus and two 1991 Ford Crown
Victoria vehicles that have excessive miles or in need. of excessive repair.
Recommendation is to authorize the purchase of three 2000 Ford Crown
Victoria vehicles from Villa Ford of Orange in the amount of $66,026.08
including tax, license and delivery.
d) Purchase of Step Van Truck
The Maintenance Division is requesting the purchase of a step van truck for the
sewer section to use with the inspections, maintenance, and repair of sewer
lines. Recommendation is to authorize the purchase of a 1999 GMC truck
with step van body from Thorson GMC Truck Center of Pasadena in the
amount of $27,450.00 including tax, license, and delivery.
e) Purchase of Holmatro Hydraulic Powered Rescue System
The Fire Department staff is requesting approval of the purchase of the
Holmatro Hydraulic Powered Rescue System ("Jaws of Life") as specified in
the staff report. Recommendation is to take the following actions:
* Find that FS3-Fire Service Specifications and Supply be named the sole
source vendor for the purchase of the Holmatro Hydraulic Powered Rescue
System, thereby waiving the requirement to solicit bids; and
* Authorize the Fire Chief to execute the purchase of one Holmatro
Hydraulic Powered Rescue System with FS3-Fire Service Specifications and
Supply for $19,896.35.
6) Ordinance for Adoption (waive reading & adopt)
The City Council introduced an ordinance at the August 17t' City Council meeting
revising the appointment process for selecting and appointing citizens to the City's five
commissions. Recommendation is to adopt the following ordinance:
ORDINANCE NO. - AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA
REVISING WEST COVINA MUNICIPAL CODE CHAPTER
2, ARTICLE III, BOARDS AND COMMISSIONS
7) Miscellaneous Matters — By Department
Environmental Management
a) Graffiti Removal Agreement Renewal
The Boys and Girls Club of San Gabriel Valley Removal Agreement expires on
August 31, 1999. Amendment No. 5 extends the contract another year.
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Council Agenda • •
September 7, 1999
Recommendation is to authorize the Mayor and City Clerk to execute
Amendment No. 5 to the Graffiti Agreement, extending the contract to August
31, 2000.
Personnel Services
b) Lmplementation of Year Three Salary Increases for Six Em lloovee Groups
As required by the terms of the existing memorandums of Understanding, the
attached resolution will enact increases in the salary range for five employee
bargaining units. It will also increase the salary range for an unrepresented
group of employees, an increase which is historically tied to one of the
represented units. Recommendation is to adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ESTABLISHING THE SALARY STRUCTURE FOR
CLASSIFICATIONS REPRESENTED BY THE MID -
MANAGEMENT EMPLOYEES ASSOCIATION, CONFIDEN-
TIAUEXEMPT EMPLOYEES ASSOCIATION, GENERAL
EMPLOYEES ASSOCIATION, MAINTENANCE EMPLOY-
EES ASSOCIATION, PUBLIC SAFETY DISPATCHERS
ASSOCIATION AND THE UNREPRESENTED CLASSIFI-
CATION OF COMMUNICATIONS SUPERVISOR
ACTION ON FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to waive further reading
of the ordinance and adopt, and to approve all items fisted
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
C) PUBLIC SERVICES
1) Proposed Amendment of Letter of Intent by Suburban Water Company
The City Council will consider a proposal submitted by Suburban Water Systems to
modify the terms for purchase of the City's water system as outlined with the Letter of
Intent (LOI) approved on August 3, 1999. The City Council will also review the
schedule and steps necessary for proceeding forward with the mail ballot election on
the potential sale of the water system. Recommendation is to consider the options
spelled out in the staff report. If the Council decides to approve the amendment to the
LOI, the Council must find that the $11.5 million sale price is "fair compensation", as
required by AB 1128.
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Council Agenda •
September 7, 1999
Staff further recommends that the City Council provide staff with direction relative to
the number of public information meetings addressing the potential sale of the water
system.
Motion by
To by
to approve disapprove hold over
2) Request for Extension of Comment Period; BKK Closure Plan/Development
Plan — Environmental Impact Report
On August 23, 1999, the Planning Commission and the Waste Management and
Environmental Quality Commission held a joint meeting to provide comments
regarding the Draft Environmental Impact Report (DEIR) for the BKK Closure/Post-
closure Maintenance Plan and Development Plan. In response to public comments at
the meeting, both Commissions voted to recommend that the 45-day public comment
period be extended for an additional 60 days from September 7, 1999 to November 5,
1999. Recommendation is to consider and take appropriate action regarding an
extension of the public comment period for the BKK Closure Plan/Postclosure
Maintenance Plan and Development Plan Draft Environmental Impact Report.
Motion by 2a" by
to approve disapprove hold over
3) Update on Negotiations with Valencia Heights Water Company
This report provides an update on the current status of negotiations with Valencia
Heights Water Company relative to the purchase of the Ridge Riders Equestrian
Center/Maverick Field. Recommendation is to receive and file the report.
Motion by
2"' by
to approve disapprove hold over
4) Moratorium (Interim Urgency Ordinance) Regarding Alcohol Sales Permits
On August 17, 1999, Councilmember Melendez requested that the City Council
consider adoption of a possible moratorium on permitting new alcohol sales uses until
amendments are made to the Zoning Code regarding this issue. This report presents
options for a moratorium on new alcohol sales uses. Recommendation is to consider
the options outlined in the staff report regarding the possible adoption of a moratorium
on new alcohol sales uses and take appropriate action. Should the City Council elect
to adopt a moratorium, it is recommended that the City Council adopt the following
ordinance:
ORDINANCE NO. - AN INTERIM ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ESTABLISHING A MORATORIUM ON
PERMITTING ALCOHOL SALES USES
Motion by To by
to waive further reading of the ordinance and to
adopt disapprove hold over
ROLL CALL:
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Council Agenda •
September 7, 1999
D)
E)
G)
1)
5) Clarifying Revision to Municipal Code Section 23-114 Dealing with the
Maintenance of Sewer Laterals
The existing wording of Section 23-114 of the Municipal Code dealing with the
maintenance of sewer laterals results in challenges as to its intent. The Section needs to
be revised to expressly state the intent of the City Council. Recommendation is adopt
language clarifying the City Council's intent to partially pay for the repair of sewer
laterals under streets where damages are caused by roots from approved City trees by
introducing the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA AMENDING SECTION 23-114 OF THE
WEST COVINA MUNICIPAL CODE RELATING TO THE
MAINTENANCE OF HOUSE SEWER CONNECTIONS
Motion by 2'o by
to waive further reading of the ordinance and to
introduce disapprove hold over
ROLL CALL:
ENVIRONMENTAL MANAGEMENT DEPARTMENT
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council meeting at
PUBLIC SAFETY SERVICES
ADMINISTRATIVE SERVICES
GENERAL ADMINISTRATION
p.m. to convene the Redevelopment
p.m.
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Check # thru #
Wire Transfers = $
Motion by
2nd by
to approve _ disapprove _ hold over
ROLL CALL:
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Council Agenda •
September 7, 1999
I) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not fisted
on the Agenda.
L) MAYOR'S REPORT
il
1) Councilmember Herfert — Attorney Fees re Westfield
2) CITY REPRESENTATION ON THE INDEPENDENT CITIES
ASSOCIATION BOARD OF DIRECTORS
Councihnember Steve Herfert has requested that the selection of the Mayor's
appointment to the ICA Board of Directors be placed on the City Council Agenda for
discussion. Recommendation is to receive and file the report.
Motion by
To by
to approve disapprove hold over
3) VOTING DELEGATES FOR NATIONAL LEAGUE OF CITIES —
1999 CONGRESS
The National League of Cities will hold its annual congress in Los Angeles from
November 30 through December 4, 1999. During the congress the League holds its
annual business meeting at which time City representatives vote on League policy. It is
recommended that the City Council designate a voting delegate and an alternate for the
National League of Cities Annual Congress business meeting.
Motion by
to
2nd by
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Council Agenda •
September 7, 1999
N) CITY MANAGER'S REPORT
O) CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL — EXISTING LMGATION
Pursuant to Government Code § 54956.9(�
Sergio Roberto Teran vs City of West Covina
Motion by
adjourn the meeting at
2nd by
p.m.
CITY COUNCIL MEETING SCHEDULE
to
Tuesday
09/21/99 7:30 p.m.
Regular meeting
Tuesday
09/28/99 7:00 p.m.
Neighborhood mtg at Shadow Oak Park
Tuesday
10/05/99 7:30 p.m.
Regular meeting
Tuesday.
10/19/99 7:30 p.m.
Regular meeting
Ci anger Hobbs
agenda 9.7.99 8