08-17-1999 - RegularTuesday
August 17, 1999
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
.Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Ball, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 CITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
APPROVAL OF MINUTES Regular meeting of July 20, 1999
Special meeting of August 3, 1999 (Closed Session)
PRESENTATIONS Certificate of Recognition for Jack Keating
Outgoing President of A.P.C.O., International
Resolution of Commendation — Richard Bonaparte
36 years of service to the City of West Covina
Introduction of New Code Enforcement Officers
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Bearing matters please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) 1999 Congestion Management Program (CMP) Conformance Self -
Certification and Local Implementation Report (LIR)
Pursuant to Section 65089 of the California Government Code, the City of West
Covina is required to submit an annual report to the Los Angeles County
Metropolitan Transportation Authority (MTA) to verify conformance with the
Congestion Management Program (CMP). An adopted Self -Certification
Resolution and Local Implementation Report must be approved by the City Council
and submitted to. the MTA by September 1, 1999. On July 27, 1999, the Planning
Commission adopted Resolution 07-99-4557 recommending to the City Council
adoption of the 1999 CMP self -certification and LIR.
I oert* that copies of the
Co lil Age/ for the meeting
Of un 7- were posted In
accordance with the 1/87 Brown
Act Amendments.
„.t,d. �-13-49
Office of the city clerk
Council Agenda •
August 17, 1999
a) Verification of Affidavit of Posting
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: The Planning Commission and staff recommend that the
City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
FINDING THE CITY TO BE IN CONFORMANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND
ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN
ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE
SECTION 65089.
Motion by 2"d by
to waive further reading of the resolution and
adopt
B) CONSENT CALENDAR
disapprove
1) Commissions' Summary of Actions (receive & file)
hold over
a) Community Services 07/13/99, 07/29/99
b) Planning 08/10/99
c) Personnel Department 07/14/99, 07/20/99
2) Temporary Use Permits (receive & file)
TUP 42526-99. Ziad Alhassen/Academy Tent at 2000 East Garvey avenue South
for a tent sale from 6/30/99 through 8/7/99.
TUP 92527-99. Brook Furniture at 551 North Azusa Avenue for a sidewalk sale
and balloon from 7/15/99 through 7/18/99.
TUP #2528-99. Chicks Sporting Goods at 2753 Eastland Center Drive for a parking
lot sale and roof MT'd balloon from 8/13/99 through 8/22/99.
TUP 42529-99. Community Services (City of West Covina) at Edwards Theater for
summer concerts on Thursdays starting on 7/15/99 until 8/19/99.
TUP #2530-99. Super Remate De Autos at 821 South Glendora Avenue for a car
sale on 7/16/99.
3) Award of Bids
NONE
4) Miscellaneous — Public Services .
a) Project No. SP-99105 — Orange Avenue and Willow Avenue Street
Rehabilitation Work
Plans and specifications have been prepared for street rehabilitation work on
Orange Avenue from Francisquito Avenue to Merced Avenue and on
Willow Avenue from Francisquito Avenue to the Walnut Creek Wash.
Estimated cost for the project is $275,000. It is recommended that the City
Council approve the plans and specifications for the revised Project No. SP-
99105 and authorize the City Engineer to call for bids.
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Council Agenda • •
August 17, 1999
b) Landscape Maintenance District No. 7 — Extension of Landscape
Maintenance Agreement
The five-year contract with Aloha Landscape for landscape maintenance of
Maintenance District No. 7 will expire on August 3L 1999. Staff is
recommending a six-month extension of this contract in order to save costs
by combining Maintenance District Nos. 6 and 7 for bidding purposes. It is
recommended that the City Council extend the Maintenance District No. 7
contract with Aloha Landscape of West Covina for a period not to exceed
six months at which time staff will prepare contract specifications to bid
Maintenance District No. 7 in unison with Maintenance District No. 6.
Miscellaneous — Environmental Management
c) Opportunity Grant for Construction of Electric Vehicle Charging
Staff is requesting authorization to apply for Electric Vehicle Charge grant
in the maximum amount of $17,500 for Major Destination Category or
$10,000 for Fleet Category to construct electric vehicle charging station. It
is recommended that the City Council take the following actions:
• Approve our participation in the grant request as proposed by the
adoption of the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COV►NA,
CALIFORNIA, ENDORSING AND INITIATING THE CITY'S
EV-READY COMMUNITY PROGRAM.
• Authorize the Environmental Management Director to solicit possible
locations for new charging stations, should we decide to apply under the
Major Destinations Category of the EV Charge grant; and
• Appropriate a maximum of $15,000 to fund 137-2319-7160 to co -fund
the project selected.
d) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill Closure
and other related BKK matters. It is recommended that the City Council
receive and file this report.
Miscellaneous — Community Services
e) Final Financial Report on 1999 Rose Parade Float
The City Council will review and consider the accompanying informational
financial report. Staff recommends that the City Council receive and file the
report.
5) Claims for Action (deny & notify claimant)
Michael Raymond Gallagher vs City of West Covina
On June 4, 1999, the City Clerk's Office received a claim for use of'excessive force
and bodily injury in the amount of $25,000,000.00 general damages and
$25,000,000.00 punitive damages.
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Council Agenda • •
August 17, 1999
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS I THROUGH 5:
Motion by 2nd by
further reading of the resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
C) PUBLIC SERVICES
1) Reclaimed Water Supplied by the City of Indust
to waive
The City of Industry is eliciting non -binding commitments for reclaimed water
which they would supply to the vicinity of Amar Road and Azusa Avenue. The
City has several areas including parks and open spaces for potential use of' reclaimed
water at less cost than potable water. It is recommended that the _City Council
authorize the City Manager to send a non -binding Letter of Interest to use reclaimed
water to be supplied by the City of Industry.
Motion by 2nd by to
approve disapprove hold over
2) Clarifying Revision to Municipal Code Section 23-114 Dealing with the
Maintenance of Sewer Laterals
The existing wording of Section 23-114 of the Municipal Code dealing with the
maintenance of sewer laterals results in challenges as to its intent. The Section
needs to be revised to expressly state the intent of the City Council. It is
recommended that the City Council introduce the following ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, AMENDING SECTION 23-114 OF THE . WEST COVINA
MUNICIPAL CODE, RELATING TO THE MAINTENANCE OF HOUSE
SEWER CONNECTIONS.
Motion by 2id by
to waive further reading of the ordinance and
introduce
disapprove
hold over
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
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Council Agenda •
August 17, 1999
E) COMMUNITY DEVELOPMENT
F)
G)
1) Redevelopment Agency
Recess the City Council meeting at p.m.
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
to convene the
2) Placement of American Flags on Holidays
The City Council shall consider a program for the display of American flags on
major thoroughfares during patriotic holidays. It is recommended that the City
Council approve the Flag Program and direct staff to solicit bids and purchase the
required materials and services to implement the program in time for the next
scheduled holiday, Veterans' Day, which is November 11, 1999.
Motion by 2nd by to
approve disapprove hold over
COMMUNITY SERVICES
No reports
PUBLIC SAFETY SERVICES — Police Department
1) Appropriating the Federal COPS Domestic Violence Grant
The Police Department has been awarded $300,000 in grant funds under the Law
Enforcement Specialized Unit Domestic Violence Grant, administered by the
Federal Office of Community Oriented Policing Services (COPS). In order to
spend these funds to create our domestic violence intervention program, the City
Council must appropriate the grant in its entirety, even though the funds will be
reimbursed quarterly by the federal government. It is recommended that the City
Council take the following actions:
* Authorize the appropriation of the grant award into the following accounts:
$ 63,522
132-304-2110-5111
8,182
132-304-2110-5151
8,082
132-304-2110-5152
90
132-304-2110-5153
127
132-304-2110-5154
921
132-304-2110-5155
64
132-304-2110-5156
14,240
132-304-2110-5157
360
132-304-2110-5159
64,572
132-304-2110-5113
24,960
132-304-2110-5112
17,218
132-304-2110-7160
15,885
132-304-2110-6050
28,377
132-304-2110-6220
53,400
132-304-2110-6110
* Approve the creation of the additional permanent, full-time Police Officer
position.
* Approve the creation of the part-time, grant -funded Project Director
(Administrative Analyst I) position, to exist only for the life of the grant.
Motion by 2nd by to
approve disapprove hold over
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Council Agenda • •
August 17, 1999
H) ADMINISTRATIVE SERVICES
1) Finance Department
Proposed Computer System
City Council will consider the award of bid for a new Y2K compliant fully
integrated financial software, hardware, conversion and training package to SCI at a
cost not to exceed $485,000. Funding for the project has been included in the 1999-
2000 budgeted approved by City Council ($335,000 in CIP Budget, $150,000 from
the Equipment Replacement Fund, and $60,000 in the Information Systems
operating budget). Staff is not requesting any additional appropriations. Staff is
acting quickly on decisions that have already been made by Council on the budget.
Accordingly, staff recommends that the City Council authorize the City Manager to
execute a contract with SCI for computer hardware, software, conversion and
related consulting services identified in this report for a fee not to exceed $485,000,
with additional annual support not to exceed $60,000.
Motion by
approve
2nd by
disapprove
I) GENERAL ADMINISTRATION
1) City Clerk
hold over
to
Commission Appointment Process & Current Recruitment Status
The City Council will consider revising or maintaining the appointment process for
selecting and appointing commissioners for the various City commissions. It is
recommended that the City Council consider the attached information in
deliberating the City Commission selection process and introduce the following
ordinance, if a consensus is reached:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, REVISING WEST COVINA MUNICIPAL CODE CHAPTER2,
ARTICLE III, BOARD AND COMMISSIONS.
Motion by 2nd by
to waive further reading of the ordinance and
introduce
disapprove
hold over
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
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Council Agenda • •
August 17, 1999
I) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
1) Traffic Conditions on Aroma Drive — Herfert
N) CITY MANAGER'S REPORT
ADJOURNMENT
Tuesday
Tuesday
Tuesday
Tuesday
Motion by
adjourn the meeting at
2nd by
p.m.
to
CITY COUNCIL MEETING SCHEDULE
09/07/99
7:30 p.m.
Regular meeting
09/21/99
7:30 p.m.
Regular meeting
10/05/99
7:30 p.m.
Regular meeting
10/19/99
7:30 p.m.
Regular meeting
City Manager's Approval
Initial
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