08-03-1999 - RegularTuesday
August 3, 1999
0
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office. Room 317 at City Ball, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required. '
INVOCATION Pastor Lee J. Gughotto
West Covina Hills Seventh-Day Adventist
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
APPROVAL OF MINUTES Special meeting of July 20, 1999
PROCLAMATION International Forgiveness Day — August 1, 1999
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item 1, on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings bclore the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Record of Cost of Abatement Hearing — 734 North Hvacinth Avenue
On July 6, 1999, an unmaintained pool was determined to present a threat to life and
public health and was pumped. The City Council will conduct a hearing as required
by Section 15-204 of the Municipal Code regarding the emergency abatement.
I oertlfy that copies of the
a) Verification of Affidavit of Posting Council p ends for the meeting
b) Open hearing of g" q q were posted In
accordance with the 1/87 Brown
c) Presentation of staff report Act Amendments.
d) Public testimony
e) Close hearing
f) Council discussion p�tio�of CJexk
g) Recommendation: It is recommended that the try ouncil adopt the
following resolution entitled:
Council Agenda •
August 3, 1999
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE COST REPORT TO ABATE THE
DECLARED PUBLIC NUISANCE LOCATED AT 734 NORTH
I-IYACINTI-I AVENUE
Motion by 2" d by
to waive further reading of the resolution and
adopt
disapprove
hold over
2) Approval of 1998-99 CDBG Rollover Funds for Public Services and
Administration Activities
As mandated by HUD, via the public hearing process, the City Council will
consider the use of savings or unexpended funds from the 1998-99 Public Service
and Administration categories for CDBG. A substantial amount of funds or
$41,400 can be rolled over into the 1999-2000 budget for high priority community
projects.
a) Verification of proper legal notice
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council take the
following actions:
• Approve the roll over of 1998-99 Public Service CDBG funds in the
amount of $21,400 into the Careship Program (131-304-2415-6120);
and
• Approve the roll over of 1998-99 Administrative CDBG funds in the
amount of $15,000 into the Consolidated Plan (131-304-2411-6120);
and
• Approve the roll over of 1998-99 Administrative CDBG funds in the
amount of$5,000 into the Census Project (131-304-2411-6120);
or
• Direct the Community Services Department to submit an application for
other eligible activities (i.e., housing or capital improvement projects) as
indicated by Council.
Motion by 2" `I by
To
3) Levying of Assessments for the 1999 Weed and Rubbish Abatement Program
This request provides for the lawful levying of assessments on properties listed on
the 1999 Weed and Rubbish Abatement Roll for the City of West Covina for the
fiscal year 1998-1999.
a) Verification of Affidavit of Posting
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Council Agenda •
August 3, 1999
South Hill Homes Partnership has requested a lot line adjustment between
lots 175 and 202 of Tract No. 32324 to better utilize the available space on
each lot. The adjustment involves approximately 3,800 square feet.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 129 AND
DIRECTING THE RECORDATION THEREOF (South Hill
Homes Partnership)
c) Lot Line Adjustment No. 130 — South Hills Homes Partnership
South Hill Homes Partnership has requested a lot line adjustment between
lots 173, 174 and 293 of Tract No. 32324 to better utilize the available space
on each lot. The adjustment involves approximately 830 square feet.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. L30 AND
DIRECTING THE RECORDATION THEREOF (South Hill
Homes Partnership)
d) Lot Line Adiustment No. 131 — South Hills Homes Partnership
South Hill Homes Partnership has requested a lot line adjustment between
lot 39 of Tract No. 42169 and 18 of Tract No. 47809 to better utilize the
available space on each lot. The adjustment involves approximately 230
square feet.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 131 AND
DIRECTING THE RECORDATION THEREOF. (South Hill
Homes Partnership)
c) Lot Line Adjustment No. 132 — South Hills Homes Partnership
South Hill Homes Partnership has requested a lot line adjustment between
lot 18 of Tract 24125 and 1 of Tract No. 32324 to better utilize the available
space on each lot. The adjustment involves approximately 320 square feet.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 132 AND
DIRECTING THE RECORDATION THEREOF (South Hill
Homes Partnership)
5) Award of Bids
a) Project No. SP-99101 — Sidewalk Construction
Five bids were received and opened on July 20, 1999 for this sidewalk
construction project. The lowest responsive bid is $31.625.00 from Grigolla
and Sons of Azusa, California. It is recommended that the City Council
accept the bid of Grigolla and Sons in the amount of $3 L625.00. and
authorize the Mayor and City Clerk to execute an agreement with same for
the work to be done.
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Council Agenda • •
August 3, 1999
b) Project No. SP-98102 and SP-98105 — Citrus St. and Cameron Avenue
Street Rehabilitation
This project provides for street rehabilitation work on portions of Citrus
Street and Cameron Avenue. The lowest bid is from Sully -Miller
Contracting Company of Anaheim, California, in the amount of
$798,119.82. The award of bid was held over from the July 6, 1999 City
Council meeting due to legal considerations. It is recommended that the
City Council take the following actions:
• Appropriate $424,500 from unappropriated TEA-21 (Federal funds) to
Project Nos. SP-98102 and SP-98105;
• Accept the bid of Sully -Miller Contracting Company, in the amount of
$798,119.82, and authorize the Mayor and City Clerk to execute an
agreement with same for the work to be done.
• Authorize a professional soils and material testing services contract with
LaBelle -Marvin Professional Pavement Engineering no to exceed
$18,400 and authorize professional engineering services contract with
Mr. W. F. Herring not to exceed $9,750.
c) Project No. SP-97110 — Rehabilitation of Segments of Various Bus
Route Streets
This project provides for coldmilling and an asphalt rubber hot mix overlay
on portions of Azusa Avenue, Francisquito Avenue, and La Puente Road.
The lowest bid is $600,250 from Sully -Miller Contracting Company of
Anaheim, California. The award of bid was held over from the June 15 and
July 6, 1999 City Council meetings due to legal considerations. It is
recommended that the City Council take the following actions:
• Transfer $428,000 from Project No. SP-99106 to Project No. SP-97110
and appropriate $30,000 from the unappropriated Proposition A funds to
Project No. SP-97110;
• Accept the bid of Sully -Miller Contracting Company, in the amount of
$600,250.00, and authorize the Mayor and City Clerk to execute an
agreement with same for the work to be'done.
d) First One -Year Extension of the Rodent Control Contract
In August 1998, Gopher Patrol of Ontario was awarded a one-year rodent
control contract with four optional one-year extensions. Gopher Patrol is
requesting a one-year extension with no increase in contract amount. Staff
recommends that the City Council authorize a one-year extension of rodent
control to Gopher Patrol of Ontario, at no increase in contract amount.
6) Miscellaneous — Redevelopment Agenev
a) Project No. 99-004 — Upgrade West Covina Auto Plaza Sign
The City Council is requested to reject bids received pursuant to Project No.
99-004 and authorize staff to release new Request For Proposals for the
renovation of the West Covina Auto Plaza sign. It is recommended that the
Agency Board take the following actions:
• Reject all bids; and
• Authorize staff to re -bid the project.
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Council Agenda • •
August 3, 1999
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
C) PUBLIC SERVICES
1) Proiect No. SP-94102 — Amar/Nogales Settlement Concerning RASS
to waive
The City currently has entered into litigation concerning defective materials and/or
applications of BASS on the Amar/Nogales Rehabilitation Project No. SP-94102.
Subject to City Council approval, settlements have been reached with parties
involved in the litigation. It is recommended that the City Council take the
following actions:
• Approve a settlement with Sully -Miller Contracting Company and with their
sub -contractor, Mission Paving, for a combined total amount of $140,000;
• Approve a settlement with Los Angeles County for an amount of $90,000;
• Approve a settlement as appropriate with Petrochem; and
• Approve a lesser payment as appropriate to Sully -Miller Contracting Company
as a final project payment in settlement of their litigation against the City rather
than a full payment of the retention due.
Motion by
2nd by
approve 0 disapprove hold over
2) Purchase of Additional Park Land — Butler Property
to
There is a 1.44 acre parcel of vacant land between the Ridge Riders/Maverick site
and the Walnut Creek Channel. The owner, Mr. Virgil Butler, has offered to sell
this parcel to the City for the same price per square foot as the City has agreed to
pay for the adjacent Valencia Heights Water Company parcel. It is reconmrended
that the City Council accept in principle Mr. Virgil Butler's offer and authorize the
sub -committee and staff to negotiate the details of the purchase subject to final City
Council approval.
Motion by 2nd by to
approve disapprove hold over
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Council Agenda • •
August 3, 1999
ki
D)
E)
F)
G)
H)
1)
3) Consideration of Sale of West Covina's Water System to Suburban Water
This report evaluates the terms and anticipated effects for consideration of the
potential sale of the City of West Covina's water system to Suburban Water
Systems. It is recommended that the City Council take one of the following actions:
a) Adopt the Letter of Intent to Sell the Water System to Suburban Water
Systems and direct staff to retain professional services to proceed to a mail
ballot election at the earliest reasonable date; OR
b) Receive and file this report.
Motion by 2" `1 by
To
ENVIRONMENTAL MANAGEMENT DEPARTMENT
I) State Disposal Quantity Reporting System to Measure Compliance with the 50
Percent Waste Reduction Mandate (Assembly Bill 939)
On May 20, 1999 the Los Angeles County Integrated Waste Management Task
Force (Task Force) adopted a series of recommendations designed to improve the
California Integrated Waste Management Board's (CIWMB) solid waste disposal
quantity reporting system. This report recommends that a letter be sent to the
CIWMB, Assemblyman Robert Pacheco, and Senator Richard Mountjoy supporting
Los Angeles County's request for administrative and legislative improvements with
the AB 939 waste disposal reporting system. It is recommended that the City
Council authorize the Mayor to send a letter to the CIWMB, Assemblyman Robert
Pacheco and Senator Richard Mountjoy supporting Los Angeles County's request
for administrative and legislative improvements with the AB 939 waste disposal
reporting system.
Motion by 2nd by to
approve disapprove hold over
COMMUNITY DEVELOPMENT
1) RedevelopmentAgencv
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
COMMUNITY SERVICES No reports
PUBLIC SAFETY SERVICES No reports
ADMINISTRATIVE SERVICES No reports
GENERAL ADMINISTRATION No reports
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7
Council Agenda • •
August 3, 1999
.1) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. 'These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Registers # thru #
Motion by
approve
ROLL CALL:
Wire Transfers totaling $
2nd by
disapprove
hold over
Herfert, Melendez,'rouhey, Wong, Howard
to
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
1) VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES
ANNUAL CONFERENCE
The League of California Cities will hold its annual conference in San Jose from
October 10 through October 12, 1999. During the conference the League holds its
annual meeting at which City representative vote on League policy. It is
recommended that the City Council designate a voting delegate and an alternate for
the League of California Cities Annual Business Meeting and Conference.
Motion by
designate _
2id by to
as voting delegate and
as alternate.
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Council Agenda • •
August 3, 1999
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
ADJOURNMENT Motion by 2nd by
adjourn the meeting at p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday 08/1-7/99 7:30 p.m. Regular meeting
Tuesday 09/07/99 7:30 p.m. Regular meeting
Tuesday 09/21/99 7:30 p.m. Regular meeting
City Manager's Approval
Initial
ngnd08/03.99 9