06-15-1999 - Regular• c xunctt on or the meeting
of Were po6tad In
at:,^ordance with the 1/87 BrOMM
Act Amendments.
REGULAR MEETING Da
OF THE ;y
WEST COVINA CITY COUNCIL omw Oftrycity Q074
Tuesday 7:30 p.m.
June 15, 1999 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Melendez, Herfert, Touhey, Wong
APPROVAL OF MINUTES Regular meeting of May 18, 1999
Adjourned regular meeting of May 19, 1999
PRESENTATIONS . Elks Presentation - Fourth of July Events
Gloria Vargas — Congressional Merit Award Recipient
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) First Supplemental Weed and Rubbish Abatement List
This request is the final step in the administrative process for the First Supplemental
Weed and Rubbish Abatement List for the 1999 Weed Abatement Program. It asks
the City Council to receive and file the Affidavit of Mailing, conduct a public
hearing to hear any public protests, and order the abatement of weeds and rubbish.
a) Verification of Affidavit of Mailing and Motion to receive and file
b) Presentation of staff report
c) Written protests, if any
d) Open hearing
e) Public testimony
1) Close hearing
g) Council discussion
h) Recommendation: It is recommended that the City Council order the
abatement of weeds and rubbish on those properties described in Resolution
No. 9699.
Motion by 2nd by to
approve Idisapprove hold over
Council Agenda •
June 15, 1999
2) Public Hearing Re: West Covina Auto Plaza Business Improvement District
1999-00 Annual Report and Assessment
Transmitted for City Council consideration is a resolution confirming the Annual
Report for the West Covina Auto Plaza Business Improvement District. The
Annual Report sets forth the budget and proposed assessment for the Business
Improvement District for Fiscal Year 1999-00.
a) Verification of publication
b) Open hearing
e) Presentation of staff report -
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CONFIRMING THE
ANNUAL REPORT FOR THE WEST COVINA AUTO PLAZA
BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 1999-
00.
Motion by 2,d by
to waive further reading of the resolution and
adopt
disapprove
hold over
3) FY 1999-2000 Final Recommended Budget
The City Council will consider the adoption of FY 1999-2000 Final Recommended
Budget, including the FY 1999-2000 Capital Improvement Program Budget.
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
0 Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING THE FINAL RECOMMENDED OPERATING
BUDGET, REDEVELOPMENT AGENCY BUDGET, CAPITAL
IMPROVEMENT PROGRAM BUDGET, AND LOCAL
ENFORCEMENT AGENCY BUDGET, AND APPROVING THE
APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING
JULY 1, 1999 AND ENDING JUNE 30, 2000.
Motion by 2"d by
to waive further reading of the resolution and
adopt disapprove
hold over
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Council Agenda •
June 15, 1999
B) CONSENT CALENDAR
1) Commissions' Summary of Actions (receive and file)
Planning 06/08/99
2) Ordinances for Adoption (waive reading and adopt)
At the Council meeting of May 18, 1999, the City Council introduced the following
ordinances:
* An ordinance amending the contract between the City and the Public
Employees' Retirement System to provide Military Service Credit as Public
Service for CEA (Confidential/Exempt), SBPEA (General), SBPEA
(Maintenance), CEA (Mid -Management), Public Safety Dispatchers, and
unrepresented Miscellaneous employees.
* An ordinance amending the PERS contract to provide the Fourth Level of
1959 Survivor Benefits (life insurance) for Police and Fire (sworn).
Additionally, at the Council meeting of June 1, 199.9, the City Council introduced
the following ordinances:
* An ordinance approving and adopting the Redevelopment Plan for the
Citywide Redevelopment Project.
* An ordinance approving Zone Change No. 662.
* An ordinance providing for new standards pertaining to the keeping of
domestic homing pigeons in single-family residential zones.
* An ordinance amending municipal code sections relating to the consumption
or possession of alcoholic beverages.
These ordinances are now before the Council for a second reading and adoption. It
is recommended that the City Council adopt the following ordinances entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE CITY COUNCIL OF THE CITY OF WEST COVINA.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE CITY COUNCIL OF THE CITY OF WEST COVINA.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
` THE CITY OF WEST COVINA, APPROVING AND ADOPTING THE
REDEVELOPMMENT PLAN FOR THE CITYWIDE REDEVELOPMENT
PROJECT.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE
NO.662.
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26
(ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO PIGEON
KEEPING IN THE"SINGLE-FAMILY RESIDENTIAL" (R-1) AND
"RESIDENTIAL AGRICULTURAL" (R-A) ZONES (Code Amendment No. 289).
ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 15-5,
SUBSECTIONS (b), (c) and (d).
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Council Agenda • •
June 15, 1999
3) Approval of Final Maps
Parcel Map No. 24771 — Gary Fujimoto _
The Planning Commission has approved creating four lots from one lot subject to
certain conditions. Those conditions have been met and the owner is requesting
final map approval. The lots are located at 407 North Orange Avenue. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING FINAL MAP OF PARCEL MAP NO. 24771 AND
DIRECTING THE RECORDATION THEREOF. (Gary Fujimoto)
4) Acceptance of Improvements and/or Release of Bonds
Project No. PP-98213 — Cortez and Friendship Parks Snackbar Hoods and
Score Booth Addition — Whelan Construction
Staff recommends acceptance of on -site improvements located at Cortez and
Friendship Parks, and authorize release of Intercargo Insurance Company, Bond No.
LF01-10725, in the amount of $52,442.00, subject to Notice of Completion.
5) Award of Bids
a) Award of Bid 99-002 Wireless Data Network Equipment
This report recommends that the City Council award Bid #99-002 for the
purchase of additional wireless data network equipment to facilitate the
operation of the Fire Department's Records Management System (RMS), to
the lowest responsive bidder. It is recommended that the City Council
award Bid No. 99-002 to JADTEC Computer Group at a cost not to exceed
$25,464.75.
b) Project No. SP-97110 — Rehabilitation of Segments of Various Bus
Route Streets
Four bids were received and opened on Monday, June 7, 1999, for this
project which provides for coldmilling and an asphalt rubber hot mix
overlay on Azusa Avenue from Garvey Avenue south to Cameron Avenue,
Francisquito Avenue from Glendora Avenue to west City limit, and La
Puente Road from Nogales Street 800 feet easterly. The lowest responsive
bid is $600,250.00 from Sully Miller Contracting Company of Anaheim,
California. It is recommended that the City Council hold over the award of
a contract to provide time to further review the bids which were received.
c) Southerly Park Landscape Maintenance Contract — City Specification
No. CP-99-7
This contract provides for the maintenance of landscaping, hardscaping and
sprinkler systems for southerly City parks. A total of four bids were
received with Mariposa Horticultural Enterprise submitting the lowest
responsible bid in the amount of $111,960 for a two-year period. It is
recommended that the City Council accept the bid of Mariposa Horticultural
in the amount of $111,960 ($4,655 monthly) for a two-year period and
authorize the Mayor and City Clerk to execute an agreement with same for
the work to be performed.
d) Purchase of Flatbed Dump Truck
The heavy-duty flatbed dump truck used in the Maintenance Division's
street section is 18 years old and in need of replacement because of
extensive repairs required to keep it in service. Bids were received from
three companies. The lowest responsive bid was from Tom's Isuzu/GMC
Truck Center of Santa Ana in the amount of $27,140.14 including tax and
delivery. It is recommended that the City Council authorize the purchase of
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Council Agenda •
June 15, 1999
a heavy-duty flatbed dump truck from Tom's Isuzu/GMC Truck Center in
the amount of $27,140.14 including tax and delivery.
e) Armored Transportation Service
The City's contract for armored transportation expires June 30, 1999. City
Council will consider extending the current armored transportation service
with Brinks. Staff recommends that Council authorize the Finance Director
to continue to use Brinks as its armored transportation service for fiscal year
ending June 30, 2000 under the same terms and conditions that currently
exist.
6) Miscellaneous — Public Services
a) Project No. SP-99101 — Sidewalk Construction — Approval of Plans &
This project consists of the construction of concrete sidewalks and
wheelchair ramps to provide for safer pedestrian use and to remove barriers
that hinder the mobility of physically challenged persons. The estimated
cost of the project is $40,000. It is recommended that the City Council
approve the plans and specifications for Project No. SP-99101 and authorize
the City Engineer to call for bids.
Miscellaneous — City Manager's Office
b) Discover West Covina — Extension of Contract
The City, Redevelopment Agency and the Chamber of Commerce have a
joint agreement to publish a citywide monthly publication (Discover West
Covina). The agreement will expire on June 30, 1999. This report
recommends the extension of the agreement for one year. It is
recommended that the City Council approve the extension of the Publishing
Agreement between the Chamber of Commerce of West Covina, the City of
West Covina, the West Coving Redevelopment Agency and the Independent
Voice. The extension will take effect July 1, 1999 and continue through
June 30, 2000.
Miscellaneous — Personnel Department
c) Approval of Revised Class and Job Description for Redevelopment
Manager and Redevelopment Project Manager
This report recommends the approval of classification and revisions to the
specification for the position of Redevelopment Manager, and the approval
of revisions to the job specification for the Redevelopment Project Manager.
It is recommended that the City Council adopt the following resolution
entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO
CLASSIFICATION AND COMPENSATION OF POSITIONS, AS
AMENDED; AND APPROVING THE- REVISIONS TO THE
REDEVELOPMENT MANAGER AND REDEVELOPMENT
PROJECT MANAGER SPECIFICATIONS.
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Council Agenda • •
,Tune 15, 1999
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by to waive
further reading of the ordinances/resolutions and adopt, as applicable, and to approve all
items listed,
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
C) . PUBLIC SERVICES .
1) Third Extension of Lease for the Valencia Heights Water Company's Citrus
Street Property
The City and Valencia Heights Water Company have negotiated a third extension of
the land lease which is currently scheduled to terminate on June 30, 1999. This
lease extension is intended to provide an additional three-month extension in order
to allow both parties to finalize the purchase of the site by the City. It is
recommended that the City Council authorize the Mayor to execute the third
extension to the Land Lease with Valencia Heights Water Company subject to the
terms in the agreement and appropriate $7,500 from the General Fund Reserve
appropriations to Project No. PP-99220.
Motion by 2nd by to
approve disapprove hold over
2) Third Extension of ENA with Suburban Water Svstem
The City proposes to extend the term of the Exclusive Negotiating Agreement with
Suburban Water Systems for an additional 90 days pursuant to Section 1(d) to allow
for final analysis of options regarding the potential sale of the City's water system.
It is recommended that the City Council approve a Third Amendment to the
Exclusive Negotiating Agreement with Suburban Water Systems to extend the term
for an additional 96 days, until October 26, 1999.
Motion by 2nd by to
approve
disapprove
hold over
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Council Agenda •
June 15, 1999
3) West Covina. Landscape Maintenance District No. 1 — Setting of 1999-00
Assessment Rates
Each year, the City Council sets the tax rate for Landscape Maintenance District No.
1. The District is located primarily south of Amar Road and east of Azusa Avenue.
Because the District is a 1911 Act ad valorem district established in 1971, it is
exempt from the voting requirements of Proposition 218. On August 5, 1997, the
City Council approved gradually increasing the tax rate over a five-year period.
This fiscal year is the third year and the new rate to be set for Fiscal Year 1999-2000
is 9.4 cents per hundred dollars of assessed valuation. This levy will raise
approximately $137,443. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO. l AND FIXING
THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1, 1999.
Motion by 2M by
to waive further reading of the resolution and
adopt
disapprove
hold over
4) West Covina Landscape Maintenance District No. 2 — Setting of 1999-00
Assessment Rates
Each year, the City Council sets the tax rate for Landscape Maintenance District No.
2. The District is located primarily north of Amar Road, east of Lark Ellen Avenue
and west of Azusa Avenue. Because the District is 'an ad valorem district, it is
exempt from the procedures of Proposition 218. Staff is proposing to set the tax rate
for 1999-2000 at 1.9 cent per hundred dollars of assessed valuation. This levy will
raise approximately $19,230. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING
THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST
COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 AND FIXING
THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE
FISCAL YEAR BEGINNING JULY 1, 1999.
Motion by 2°d by
to waive further reading of the resolution and
adopt
disapprove
hold over
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Council Agenda •
June 15, 1999
5) Census 2000 Complete Count Committee
In preparation for the Year 2000 Census, the U.S. Census Bureau has recommended
that a blue ribbon Complete Count Committee be formulated by cities in order to
obtain as accurate of a count of the population as possible. This report outlines the
basic committee goals and objectives, organizational form, length of service, and
preliminary project time line. It is recommended that the City Council direct staff to
formulate the final details for creating a Census Complete Count Committee,
including organizational and membership structure and budget, and provide such
information to the Council at its meeting of July 20, 1999.
Motion by 2nd by to
approve disapprove hold over
6) Extension of ENA with Abell-Helou for Sale of Former Shakespeare Park Site
On April 20, 1999, the City Council approved a 60-day exclusive negotiating
agreement (ENA) with the development firm of Abell-Helou regarding the sale of
the former Shakespeare Park site. A 31-day extension of the ENA is being
requested in order to finalize the concept plan for the development of the site and
finalize the concept plan for the development of the site and finalize the terms for
the purchase and sale agreement. It is recommended that the City Council approve
the extension of the exclusive negotiating agreement with Abell-Helou for the sale
of the former Shakespeare Park site for a period of 31 days until July 20, 1999.
Motion by 2nd by to
approve disapprove hold over
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E) REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m.
F) COMMUNITY SERVICES
1) Showmobile Use Polic
The Community Services Department has amended certain portions of fees to
reflect actual costs associated with the use and replacement of the Showmobile. The
amendment also addresses the Showmobile's use outside of the city limits, as well
as by different agencies. It is recommended by the Community Services
Commission and staff, that the City Council approve the Showmobile Policy, as
revised.
Motion by 2nd by to
approve
disapprove
hold over
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Council Agenda •
June 15, 1999
G) PUBLIC SAFETY SERVICES No reports
H) ADMINISTRATIVE SERVICES No reports
I) GENERAL ADMINISTRATION — City Clerk's Office
1) Initiating Commission Appointment Process
A total of eleven appointed Commission positions will expire by the end of the
month. Staff is seeking Council's approval in beginning the recruitment process,
including advertising, proposed time line, and the selection method. It is
recommended that the City Council take the following actions:
a) Direct staff to commence the recruitment process, and
b) Reaffirm the sub -committee selection method and the membership of each.
Motion by
to
2nd by
.I) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers
2nd by
disapprove
hold over
�iififlE'
Herfert, Melendez, Touhey, Wong, Howard
to
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda • •
June 15, 1999
L) MAYOR'S REPORT
1) Balance of Council Liaison Appointments (Oral)
M) COUNCILMEMBERS' REPORTS
1) Placement of American Flags on National Holidays
Staff has surveyed nine cities in the San Gabriel Valley to identify the types of
American flag programs in place. It is recommended that the City Council provide
City staff with direction to:
a) Develop a City American flag program;
b) Contact service groups to see if they have an interest in developing an
American flag program independently or in partnership with the City; or
c) Receive and file this report.
Motion by 2"d by
To
2) May 23 — Citrus/Workman Developer Presentations
N) CITY MANAGER'S REPORT
agnd06.15.99 - 10
Council Agenda
June 15, 1999
C�
ADJOURNMENT
Motion by
adjourn the meeting at
2nd by
p.m.
to
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Wednesday
06/23/99
6:00 pm
Special meeting
Tuesday
07/06/99
7:30 pm
Regular meeting
Tuesday
07/20/99
7:30 pm
Regular meeting
Tuesday
08/03/99
7:30 pm
Regular meeting
Tuesday
08/17/99
7:30 pm
Regular meeting
agnd06.15.99 1 1