04-20-1999 - Regular4
Tuesday
April 20, 1999
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 CITY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Howard, Herfert, Melendez, Touhey, Wong
APPROVAL OF MINUTES Special meeting of March 24, 1999 (Supervisor Antonovich)
Special meeting of March 29, 1999 (Closed Session)
Special meeting of March 29, 1999 (Public Access)
Special meeting of April 6, 1999
Regular meeting of April 6, 1999
PRESENTATIONS Presentation by Foothill Transit
Presentation of GFOA Award for "Distinguished Budget"
PROCLAMATIONS West Covina Beautiful
National Victims' Week —April 25 —May 1, 1999
National Day of Prayer — May 6, 1999
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City -Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS No hearings scheduled for this meeting.
Council Agenda •
April 20, 1999
B) CONSENT CALENDAR
1) Written Communications None received.
2) . Commissions' Summary of Actions (receive and file)
a) Planning 04/13/99
3) Award of Bids
a) 2000 Rose Float: Approval to Contract with Charisma Floats
Based on the success of the 1999 Rose Parade Float, the Rose Float
Executive Committee has selected Charisma Floats to design and build the
City's float for the 2000 Rose Parade. Staff is, therefore, recommending
that a contract with Charisma Floats be authorized to commence the
immediate design and construction of the 2000 City of West Covina Rose
Parade float. It is recommended that the City Council authorize the City
Manager to enter into an agreement with Charisma Floats for the design and
construction of the 2000 Rose Parade Float for an amount up to $100,000,
with a payment schedule, as previously detailed, against account number
118-320-2430-6206.
b) Second One -Year Extension of the Tree Maintenance Contract
In May, 1997, West Coast Arborists, Incorporated of Anaheim was awarded -
a one-year contract for tree maintenance services with an option of four
annual extensions. On May 19, 1998, the City Council granted a one-year
extension of this contract with no increase in the contract amount. West
Coast Arborists, Incorporated has request a second one-year contract
extension with no increase in the contract amount. Staff recommends that
the City Council authorize the second one-year extension of the tree
maintenance contract with West Coast Arborists, Incorporated of Anaheim
at no increase in the contract amount.
c) Project No. TS-99120 — Cameron School Flashina Beacons
The City Council directed that flashing yellow beacons be installed at
Cameron School to advise vehicle operators of the school zone with the
beacons operating only when school children are present. Five bids were
received and opened on April 13, 1999. The lowest responsive bid is
$18,828 from Macadee Electrical Construction of Chino Hills. It is
recommended that the City Council accept the bid of Macadee Electrical
Construction in the amount of $18,828, and authorize the Mayor and City
Clerk to execute an agreement with same for the work to be done.
d) Orangewood Portable Classroom
The Community Services Department is requesting . City Council
authorization to contract with Modtech, Inc. for the installation and
construction of a portable classroom at Orangewood School. The portable is
needed to offer on -site child care services at Orangewood, consistent with
other child care programs currently conducted by the City. It is
recommended that the City Council take the following actions:
i) Find Saddleback Valley Unified District's procurement process to be
as stringent as that of the City of West Covina;
Find Saddleback Valley Unified School District's bid No. 97-68 to
satisfy the formal bid process under West Covina Municipal Code
Section 2-333, therefore, justifying the waiver of the formal bid
process under West Covina Municipal Code Section 2-330;
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Council Agenda • •
April 20, 1999
iii) Authorize the purchase of one 24x40 portable classroom for
Orangewood School at $60,000 from Modtech, Inc., the lowest
bidder;
iv) Approve an additional appropriation of $11,000 from CDBG
reserves against account numberl31-304-3953-7900 for the
completion of this project.
4) Temporary Use Permits/Administrative Review Board
TUP #2498-99 — Canyon Velo around Edgewood Middle School for a bike
criterium on 4/24/99.
TUP #2501-99 — San Gabriel/Pomona Parents Place at Cortez Park for an
information fair and festival on 4/25/99.
TUP #2503-99 — Calvary Christian Fellowship at West Covina High School for an .
Easter service on 4/4/99.
TUP #2504-99 — Faith Community Church Lark Ellen, Badillo Street, Workman
Avenue, and Puente Avenue for a 5K race on 4/3/99.
TUP 42505-99 — Transtar/Enchanting Times at West Covina Plaza for an Easter
event on 3/27/99.
TUP #2506a-99 — West Covina Toyota at 1800 East Garvey Avenue for a tent sale
from 4/9/99 to 5/3/99.
TUP 42506b-99 — Airlift Construction at Wick's Furniture (301 South Glendora)
for a lift HVAC to roof on 3/17/99.
TUP 92507-99 — Nelson Castorillo at Seafood City parking lot for an Easter Sunrise
Service on 4/4/99.
5) Acceptance of Improvements and/or Release of Bonds
a) Applicant: Overland Company
Location: East of Citrus Avenue and north of Hillside Drive
Recommendation is to accept onsite and offsite improvements in
conjunction with the development of portion of tract No. 44564 and
authorize release of Performance Bond No. 3SM89182600 by American
Motorists Insurance Company in the amount of $30,500.
b) Applicant: Shea Homes
Location: Sunset Avenue and Delvale Street
Recommendation is to accept onsite and offsite improvements in
conjunction with the development of Tract No. 51749 and authorize release
of Performance Bond No. 15-79-34 by American Home Assurance
Company in the amount of $10,000.
6) Ordinances for Adoption
At the Council meeting of April 6, 1999 the City Council introduced two
ordinances. These ordinances are now before the Council for a second reading and
adoption. It is recommended that the City Council adopt the following ordinances
entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 1 (GENERAL
PROVISIONS), CHAPTER 5 (AMUSEMENTS), CHAPTER 15 (PUBLIC
HEALTH AND SAFETY), AND CHAPTER 26 (ZONING) OF THE WEST
COVINA MUNICIPAL CODE (Code Amendment No. 283).
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Council Agenda • •
April 20, 1999
and
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING), OF THE
WEST COVINA MUNICIPAL CODE RELATED TO INDOOR MULTI -
TENANT RETAIL CENTERS (INDOOR SWAP MEETS) AND THEME
SHOPPING USES (Code Amendment No. 280).
'n Miscellaneous —
a) West Co,
The Citywide Sewer Service Charge is proposed to be maintained at $21.95
per unit for Fiscal Year 1999-2000 (same rate as that for 1998-99).. A public
hearing, proposed for June 1, 1999, is required to be held by the City
Council on the method of collection for the Sewer Service Charges for
Fiscal Year 1999-2000. It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING ITS INTENTION TO COLLECT THE ANNUAL
SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL
AND SETTING A DATE FOR A PUBLIC HEARING THEREON.
(Public Hearing: June 1,1999) .
b) West Covina Citywide Lighting and Maintenance District Preliminary
Approval of the Engineer's Report
At the February 2, 1999 meeting, the City Council adopted a resolution
ordering the Engineer's Report. It is proposed that the City Council now
adopt a resolution preliminarily approving the Engineer's Report for the
West Covina Citywide Lighting and Maintenance District and declare its
intention to levy and collect assessments within the districts for Fiscal Year
1999-2000 and set the date of June 1, 1999 for the public hearing. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S
REPORT AND DECLARING ITS INTENTION TO HOLD A
PUBLIC HEARING ON JUNE 1, 1999 TO APPROVE CITYWIDE
ASSESSMENTS COMMENCING IN FISCAL YEAR 1999-2000 TO
FUND THE OPERATION AND MAINTENANCE OF STREET
LIGHTS AND STREET TREES WITHIN THE DISTRICT.
c) Opposition to Senate .Bill 1200 — Drive-Thrus: Limitation on Local
Land Use Authority
Senate Bill 1200, currently pending within the State Legislature, would
preempt the authority of cities to disapprove or conditionally approve drive-
thru facilities in a manner that makes the proposal infeasible. Currently, the
City of West Covina requires the approval of a conditional use permit for
drive-thru facilities so as to mitigate and control potential impacts from
traffic, noise,.and light and assure compatibility with surrounding uses. It is
recommended that the City Council take a position in opposition to Senate
Bill 1200 and authorize sending a letter expressing the City's position to
local State legislators and members of the Senate Local Government
Committee.
d) Capital Improvement Program and Building Activity Report — First
Quarter 1999
This report is to provide the City Council with a summary of Major Building
Permits issued and Capital Improvement Activity during the quarter ending
March 31, 1999. It is recommended that the City Council receive and file
this report.
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Council Agenda • •
April 20, 1999
Miscellaneous — Environmental Management
e) BKK Landfill Closure Plans Status Report Monthly Update
This is an updated report on the status of plans for BKK Landfill Closure
and other related BKK matters. This is a part of the City program to keep
the community informed of the progress toward implementation of the
closure plans for the BKK Landfill. It is recommended that the City Council
receive and file this report.
f) Resolution Authorizing Enforcement Assistance Grant Application
The California Integrated Waste Management Board (CIWMB) has an
Enforcement Assistance Grant Fund Allocation for Local Enforcement
Agencies (LEA's). The fund allocation for the City of West Covina will be
approximately $15,000. It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF. THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO
THE CALIFORNIA INTEGRATED WASTE MANAGEMENT
BOARD FOR AN ENFORCEMENT ASSISTANCE GRANT.
Miscellaneous — Finance Department
g) Temporary Accounting Assistance
Two Finance Department staff members are on extended leave, and one has
recently resigned. A key financial liaison in the Redevelopment Agency has
also tendered her resignation. The Finance Department staff received three
quotes for temporary accounting services to back -fill the positions. City
Council will consider authorizing the back -filling of the positions with a
Senior Auditor from Caporicci and Larson. Recommendation is to take the
following actions:
a) Authorize the Finance Department to arrange for temporary
accounting services with Caporicci and Larson to back -fill the vacant
position, as long as needed.
b) Approve the appropriation transfer of $15,300 from 110-304-2541-
5111 to 110-304-2530-6112.
c) Approve the City Manager to authorize other appropriation transfers,
as needed, to cover the cost of temporary accounting services until
identified staffing issues are resolved.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to waive
further reading of the ordinances/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Melendez, Touhey, Wong, Howard
END OF CONSENT CALENDAR
a,nd04.20.99
Council Agenda •
April 20, 1999 .
C) PUBLIC SERVICES
D)
1) Exclusive Negotiating Agreement with Abell-Helou for Sale of Former
Shakespeare Park Site
On April 6, 1999, the City Council adopted a resolution abandoning the
Shakespeare Park site with the intent to sell the property to a private developer for
residential development. The firm of Abell-Helou has indicated an interest in
purchasing and developing the site and has proposed to enter into a 60-day
exclusive negotiating agreement (ENA) to provide an opportunity to negotiate
specific terms for the sale of the site. It is recommended that the City Council .
approve the execution of -an exclusive negotiating agreement with Abell-Helou for
the sale of the former Shakespeare Park site.
Motion by 2"d by to
approve disapprove hold over
2) Second Extension of Lease for the Valencia Heights Water Company Citrus
The City and Valencia Heights Water Company have negotiated a second extension
of the land lease which terminated on March 31, 1999. This second extension of the
land lease is intended to provide an additional three months under the lease in order
to allow time for both parties to negotiate the City's purchase of the site. It is
recommended that the City Council authorize the Mayor to execute the second
extension to the Land Lease with Valencia Heights Water Company subject to the
terms in the attached agreement and appropriate $7,500 from the General Fund
Reserve to Project No. PP-99220.
Motion by
2nd by
approve disapprove hold over
3) Heritage Gardens Park— Taylor House Vandalism
to
Vandalism, particularly glass breakage, at the Taylor House has been a reoccurring
problem. Staff has been directed to investigate the costs to replace broken glass and
to provide alternatives to make the windows vandal -resistant. It is recommended
that the City Council direct the Building Division to proceed with the replacement
of broken glass at the Taylor House with Plexiglas to be paid for by the City's
Uninsured Losses Fund to add glass break sensors to the remaining rooms with
glass windows funded by the current building maintenance operating account.
Additionally, it is recommended that the City Council direct Risk Management to
investigate obtaining an insurance policy to cover future vandalism and/or glass
replacement at this property.
Motion by 2"d by to
approve disapprove hold over
ENVIRONMENTAL MANAGEMENT DEPARTMENT
1) Clean -Up Saturdays/Countywide Household Hazardous Waste Roundup
Each year the City works with Athens Services, West Covina Beautiful, the West
Covina Chamber of Commerce, the San Gabriel Valley Daily Tribune, the West
Covina Unified School District and the Waste Management and Environmental
Quality Commission on Clean -Up Saturdays and encourages citizens to "Clean -Up,
Paint -Up, Fix -Up" their homes in the month of May. During this time residents are
given the opportunity to clean out their backyards, garages and homes and to have
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Council Agenda • •
April 20, 1999
E)
F)
G)
H)
bulky items and vegetation picked up by our maste hauler at no additional charge.
Also, on May 22, 1999, the City will be hosting a Countywide Household
Hazardous Waste Roundup at the 'City Yard. This report is part of those
promotions. Staff recommends that the City Council receive and file this report.
Motion by 2"d by to
approve disapprove hold over
COMMUNITY DEVELOPMENT
1) Public Financing Authority
Recess the City Council meeting at p.m. to convene the .Public
Financing Authority. Reconvene the City Council meeting at
p.m.
2) Parking Authority
Recess the City Council meeting at p.m. to convene the Parking
Authority. Reconvene the City Council meeting at p.m.
3) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
COMMUNITY SERVICES No reports
PUBLIC SAFETY SERVICES No reports
ADMINISTRATIVE SERVICES — FINANCE DEPARTMENT
1) Comprehensive Annual Financial Report (CAFR
The City's Comprehensive Annual Financial Report for Fiscal Year 1997-1998,
which has been audited by Caporicci and Larson, CPAs, will be presented. Staff
recommends that the City Council receive and file the City's Comprehensive
Annual Financial Report for fiscal year ended June 30, 1998.
Motion by 2"d by to
approve disapprove hold over
2) Public Financing Authority Annual Financial Report
Transmitted herewith are the financial statements and related audit report for the
West Covina Public Financing Authority (a Joint Powers Agreement) for the year
ended June 30, 1998. Staff recommends that the City Council receive and file the
accompanying JPA June 30, 1998 annual financial report.
Motion by 2"d by to
approve disapprove hold over
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Council Agenda • •
April 20, 1999
3) Parking Authority Annual Financial Report (receive & file)
Transmitted herewith are the financial statements and related audit report for the
West Covina Parking Authority for the year ended June 30, 1998. Staff
recommends that the City Council receives and files the accompanying West
Covina Parking Authority June 30, 1998 annual financial report.
Motion by 2nd by to
approve
disapprove
I) GENERAL ADMINISTRATION No reports
1) City Attorney
Closed Sessions/Brown Act
hold over
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular, meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers
2nd by
disapprove
hold.over
thru #
Herfert, Melendez, Touhey, Wong, Howard
to
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda •
April 20, 1999
L) MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
ADJOURNMENT
Motion by
adjourn the meeting at
2nd by
LI
p.m.
to
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Wednesday
4/28/99
5:30 p.m.
Study Session: Budget (Expenditures)
Tuesday
5/04/99
7:30 p.m.
Regular meeting
Thursday
5/06/99
5:30 p.m.
Budget (CIP)
Tuesday
5/18/99
7:30 p.m.
Regular meeting
Tuesday
6/01/99
7:30 p.m..
Regular meeting
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