03-16-1999 - RegularTuesday
March 16, 1999
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Melendez, Herfert, Howard, Touhey, Wong
APPROVAL OF MINUTES Regular meeting of March 2, 1999
PRESENTATIONS • Recognition of South Hills Soccer Team
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
Ifyou would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS None
B) CONSENT CALENDAR
1) Written Communications (receive and file)
Letter received from Michael L. Miller addressing how the variable waste collection
rate schedule works with.a three container residential waste collection program.
2) Commissions' Summary of Actions (receive and file)
a) Community Services 02/09/99
b) Personnel 02/10/99
c) Planning 02/23/99 & 03/09/99
d) Senior Citizens 02/11/99
I certify that copies of the
Council A en for the meeting
were posW In
s400rdance veth the 1/87 Brown
Act Amendments.
Dated: 3-/.2,- 9 `%
Office of the City Clam
Council Agenda • •
March 16, 1999
3) Claims for Action (deny and notify claimant)
a) Mark Albert Don Lucas, a minor, by his Guardian ad Litem, Theresa
Don Lucas vs City of West Covina
On November 6, 1998, the City Clerk's Office received a claim for wrongful
death. The amount of claim had not been determined at time of
presentation.
b) Eric R. Scott vs City of West Covina
On June 30, 1998, the City Clerk's Office received a claim for personal
monetary loss amounting to $283.00.
c) Shirley Falconer Shabazz vs City of West Covina
On November 23, 1998, the City Clerk's Office received a claim for
property damage amounting to $61.45.
d) Ed Valenzuela vs City of West Covina
On November 23, 1998, the City Clerk's Office received a claim for
property damage amounting to $80.00.
e) Lana Rae Moore vs City of West Covina
On December 3, 1998, the City Clerk's Office received a claim for property
damage amounting to $325.00.
f) Amex Assurance Company vs City of West Covina
On December .15, 1998, the City Clerk's Office received a claim seeking
contribution for any bodily injury settlement Amex Assurance Company
may make on behalf of their insured, Medhat Sami.
g) _Lydia M. Aeoncillo vs City of West Covina
On November 13, 1998, the City Clerk's Office received a claim for
property damage amounting to $750.00.
h) Dollie Boyer vs City of West Covina
On October 30, 1998, the City Clerk's Office received a claim for property
damage amounting to $931.94.
i) Danny Roman vs City of West Covina
On September 10, 1998, the City Clerk's Office received a claim for
property damage amounting to $300.00.
4) Award of Bids
a) Sewer Inspection Video Camera
The camera used to detect blockage or other problems in sewers is no longer
reliable and in need of replacement. Bids were solicited from three
companies. The lowest responsive bid was from 3-T Equipment Company
of Petaluma, California, in the amount of $43,516.50 including tax and
delivery. It is recommended that the City Council authorize the purchase of
a sewer camera system from 3-T Equipment Co. in the amount of
$43,516.50.
b) Purchase of State Certified Emission Analvzer
In order to continue to provide smog inspections on vehicles, a new State
Certified emission analyzer is mandated. Bids were solicited from four
companies. The lowest responsive bid was from Snap-On Tech Systems of
Carlsbad, California, in the amount of $50,447.08 including tax and
installation. It is recommended that the City Council take the following
actions:
ngnd03.16.99 2
Council Agenda • •
March 16, 1999
i) Authorize an appropriation transfer of $5,017.08 from Vehicle
Maintenance Full Time Salaries Account No. 365-320-2224-5111 to
Equipment Replacement Account No. 365-320-2224-7150; and
ii) Authorize the purchase of a State Certified emission analyzer from
Snap-On Tech Systems of Carlsbad in the amount of $50,125.31
including tax and labor.
c) Purchase of Aerial Tower Truck for Electricians
The aerial tower truck used to repair traffic signals and lighting, put up
promotional banners, and install holiday lighting, is 13 years old and no
longer meets State and Federal standards. Bids were solicited from four
companies. The lowest responsive bid was from Altec Industries,
Incorporated of Dixon, California in the amount of $68,448.64 including tax
and delivery. It is recommended that the City Council authorize the
purchase of a hydraulic aerial tower truck from Altec Industries, Inc. in the
amount of $68,448.64 including tax and delivery.
d) Award Contract for Citywide Street Sweeping
On March 2, 1999, three bids were received and opened for this contract
which provides for the citywide sweeping of streets, alleys, and medians.
The lowest responsive bid was from R.F. Dickson Company of Downey,
California in the amount of $425,376 for a three-year contract with an option
of two one-year extensions. It is recommended that the City Council take
the following actions:
i) Continue street sweeping at the current service level.
Accept the bid of R.F. Dickson Company in the amount of $425,376
for a three-year contract with an option of two one-year extensions,
and authorize the Mayor and City Clerk to execute an agreement
with same for the work to be done.
5) Temporary Use Permits/Administrative Review Board
TUP #2497-99 — First Financial Federal Credit Union at 1600 West Cameron
Avenue for an auto sale from 2/20/99 to 2/21 /99.
TUP #2499-99 — Blash/Carnival at 1214-1330 West Francisquito Avenue for a
carnival from 2/11/99 to 2/15/99.
TUP 92500-99 — Transtar Commercial at 1100 West Covina Parkway for a moon
bounce and face painting on 2/15/99.
6) Acceptance of Improvements and/or Release of Bonds
a) Applicant: Shea Homes
Location: Sunset Avenue and Delvale Street
Recommendation is to accept all on -site improvements in conjunction with
the development of Tract No. 51749 and authorize release of two (2) Cash
Performance Guarantees, Nos. 15-79-36 and 15-79-37, by American Home
Assurance Company in the amounts of $131,000 and 199,000.
b) Applicant: Glen Fed Development (Vista Royal)
Location: East of Citrus Avenue and north of Hillside Drive
Recommendation is to accept the rough grading in conjunction with the
development of tract No. 44564 and authorize release of Cash Performance
Guarantee, No. 6154291, by Fidelity and Deposit Company of Maryland in
the amounts of $300,000.
agnd03.16.99 3
Council Agenda • •
March 16, 1999
c) Applicant: Anthony Lee
Location: 703 Prospero Drive
Recommendation is to accept on -site and off -site improvements in
conjunction with the construction of a single-family residence and authorize
release of Letter of Credit, No. 596/0519-AL, by Kathy Bank in the amount
of $21,300.
7) Traffic Committee Minutes — Meeting of February 16 1999 (accept and file)
a) The request from Debby Hodgson, Principal at Grovecenter School, that an
adult crossing guard be stationed at the signalized intersection of Badillo
Street and Lark Ellen Avenue resulted in the following recommendation:
THAT THE STATIONING OF AN ADULT CROSSING GUARD AT
THE SIGNALIZED INTERSECTION OF BADILLO STREET AND
LARK ELLEN AVENUE IS NOT WARRANTED.
b) The request from Nancy Goitia that a multi -way stop be installed at the
intersection of Hillside Drive and East Hills Drive resulted in the following
recommendation:
THAT STOP SIGNS (RI) BE INSTALLED ALONG WITH STOP
MESSAGE AND STOP AHEAD SIGNS (W17) ON THE EAST AND
WESTBOUND APPROACHES OF HILLSIDE DRIVE AT EAST
HILLS DRIVE.
8) Miscellaneous —Public Services
a) Second Extension to Exclusive Negotiating Agreement with Suburban
Water Systems
The City proposes to extend the term of the Exclusive Negotiating
Agreement with Suburban Water Systems for an additional 120 days
pursuant to Section l(d) to allow for a consultant to review the proposals
and provide additional time to complete the negotiation and evaluation
process regarding the potential sale and/or lease of the City's water system.
It is recommended that the City. Council approve a Second Amendment to
the ENA with Suburban Water Systems to extend the term for an additional
120 days until July 28, 1999, to provide time both for the consultant,
Bookman-Edmonston Engineering, to review the proposals and for the City
and Suburban to complete the process should the City Council decide to
proceed with the purchase and/or lease of the City's water system.
Miscellaneous — Fire Department
b) Weed and Rubbish Abatement — Contract Extension
This request provides for approval of an extension of the 1998 Weed and
Rubbish Abatement contract for 1999, at the 1998 weed abatement prices. It
is recommended that the City Council approve an extension of the 1998
contracts for (1) year and authorize the Mayor and City Clerk to execute the
contracts.
c) Weed Abatement 1999
This request provides for the lawful and safe removal of dangerous and/or
noxious weeds and trash from vacant improved and unimproved properties
in the City of West Covina during the 1999 calendar year. It is
recommended that the City Council take the following actions:
agnd03.16.99 4
Council Agenda • •
March 16, 1999
i) Approve the Weed Abatement Roll for the Calendar Year 1999, and
adopt the following resolution for the 1999 Weed Abatement
Program.
Set April 6, 1999 as the date for hearing any objections or protests to
said program.
iii) Adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, .DECLARING ALL RUBBISH AND REFUSE
UPON, AND ALL WEEDS GROWING UPON SPECIFIED
STREETS AND PRIVATE PROPERTY WITHIN SAID CITY
TO BE A PUBLIC NUISANCE AND DECLARING ITS
INTENTION TO REMOVE AND ABATE THE SAME
UNDER AND IN ACCORDANCE WITH THE PROVISIONS
OF TITLE 4, DIVISION 3, PART 2, CHAPTER 13, ARTICLE
2, OF THE GOVERNMENT CODE.
Miscellaneous — Finance Department
d) Surplus Property
The City Council periodically declares as surplus City property which is no
longer useful to the City, thereby, allowing the property to be disposed of as
provided for by the Municipal Code. It is recommended that the. City
Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
DECLARING CERTAIN CITY PROPERTY AS SURPLUS.
e) Revision to the 1999 Investment Policy
Due to economic conditions the Finance Department is requesting minor
modifications to the investment policy, which will allow a greater portion of
the City's portfolio to be invested in U.S. Government Agency Securities. It
is recommended that the City Council approve the attached investment
policy, as revised.
Miscellaneous — Personnel Services
f) Transmission of Memorandum of Understanding and Implementing
Resolution of the West Covina Fire Association
The City has completed the meet and confer process with the West Covina
Fire Association and reached an agreement. This report transmits the
resulting Memorandum of Understanding (MOU) and the implementing
resolution. It is recommended that the City Council adopt the following
resolution approving the Memorandum of Understanding between the City
and the West Covina Fire Association, and appropriate $140,561 from the
City's Reserve fund to cover the cost of the wage and benefit enhancements
for FY 1998/99.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING THE PROPOSED MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY AND THE WEST
COVINA FIRE ASSOCIATION; AMENDING RESOLUTION NO.
7223, RELATING TO COMPENSATION AND CLASSIFICATION
OF POSITIONS AS AMENDED, AND FIXING COMPENSATION
agnd03.16.99 5
Council Agenda • •
March 16, 1999
AND BENEFITS FOR CLASSES REPRESENTED BY THE WEST
COVINA FIRE ASSOCIATION.
Miscellaneous — Environmental Management
g) L.A. County Household Hazardous Waste Collection Day ("Roundup")
in West Covina
Environmental Management staff has been working with Los Angeles
County on the possibility of hosting the third Roundup event here in the City
of West Covina in conjunction with our Clean Up Saturdays. The proposed
Roundup is being planned for Saturday, May 22, 1999 at the City
Maintenance Yard if approved by Council. Staff recommends that the City
Council authorize Environmental Management Director to sign the County
Household Hazardous Waste Collection Program Siting Liability
Agreement with L.A. County.
Miscellaneous — Communications Department
h) "Tolling Agreement" with Charter Communications
A "Tolling Agreement" is being proposed to preserve and extend the rights
of both the City and Charter Communications with respect to the transfer of
ownership of the cable television franchise agreement. It is recommended
that the City Council accept the "tolling agreement" with Charter
Communications in accordance with the time frame negotiated by the City's
cable television counsel.
Miscellaneous — City Manager
i) Temporary Extension of Discover West Covina Contract with the
Independent Voice, Inc.
The contract with the Independent Voice, Inc. for the publishing of Discover
West Covina expired on March 2, 1999. The Chamber of Commerce and
City are proposing to extend the contract until June 30, 1999. It is
recommended that the City Council approve the extension of the Discover
West Covina contract with the Independent Voice, Inc. and authorize the
City Manager to sign the letter requesting the extension.
Miscellaneous — Community Services
j) Amendment to the Dial -A -Ride Contract
The Community Services Department has finalized negotiations with
Laidlaw Transit for the extension of the Dial -A -Ride contract through the
year 2000. Although the request was approved by Council in November of
1998, the official document or Amendment to the contract is now being
forwarded to Council for formal review and approval. It is recommended
that the Council approve the Amendment to the contract with Laidlaw
Transit for Dial -A -Ride services through June 30, 2000.
9) Ordinance for Adoption (waive reading and adopt)
At the Council meeting of February 16, 1999, the City Council introduced an
ordinance that amends the zoning code to regulate the size and location of
"membrane" structures (i.e. frame structures with a canvas or tarp covering) within
the single -residential zones of the City. This ordinance is now before the Council
for a second reading and adoption. It is recommended that the City Council adopt
the following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE
agnd03.16.99 6
Council Agenda • •
March 16, 1999
WEST COVINA MUNICIPAL CODE TO ESTABLISH REGULATIONS ON
MEMBRANE STRUCTURES IN THE RESIDENTIAL AGRICULTURAL
"R-A" AND SINGLE FAMILY RESIDENTIAL "R-I" ZONES IN THE
CITY OF WEST COVINA (CODE AMENDMENT NO.287).
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 9:
Motion by 2nd by
to waive further reading of the ordinance/resolutions and adopt, and to approve all items
listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
C) PUBLIC SERVICES No reports
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E) REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m.
F) COMMUNITY SERVICES INo reports
G) PUBLIC SAFETY SERVICES No reports
H) ADMINISTRATIVE SERVICES No reports
I) GENERAL ADMINISTRATION No reports
zgnd03.16.99 7
Council Agenda • •
March 16, 1999
.l) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ (including wire transfers of $ )
as listed on check registers # thru #
Motion by
to approve
ROLL CALL:
n
2nd by
_ disapprove hold over
Herfert, Howard, Touhey, Wong, Melendez
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORT
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
agnd03.16.99 8
Council Agenda • •
March 16, 1999
O) ELECTION MATTERS
1) Results of the March 2, 1999 General Municipal Election
The City Clerk's Office has prepared the official results of the General Municipal
Election of March 2, 1999. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RECITING
THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON
MARCH 2, 1999 AND OTHER SUCH MATTERS AS PRESCRIBED BY
LAW.
Motion by 2"d by
to waive further reading of the resolution and
adopt
disapprove
hold over
2) Oath of Office to Re-elected Councilmembers (City Clerk to conduct)
3) 1998/99 Year In Review — Mayor Richard Melendez
4) Reorganization of City Council
The West Covina Municipal Code requires an annual reorganization of the City
Council, which is the election by the City Council of the Mayor and Mayor Pro
Tem.
a) Election of Mayor (City Clerk to conduct)
b) Election of Mayor Pro Tem (newly elected Mayor to conduct)
c) Designation of Alternate to L. A. County Sanitation District Board
d) Opportunity for Council Comments
ADJOURNMENT Motion by
2nd by
to adjourn the meeting at p.m.
PROPOSED CITY COUNCIL MEETING SCHEDULE
Tuesday
3/23/99
6:00 p.m.
Closed Session
Tuesday
3/23/99
7:00 p.m.
Special meeting
Tuesday
3/23/99
7:30 p.m.
Study Session w WM/EQ Comm
Tuesday
3/29/99
6:00 p.m.
Closed Session — CATV Franchise
Agreement
Tuesday
3/29/99
7:00 p.m.
Study Session — Cable TV Public Access
Tuesday
4/6/99
7:30 p.m.
Regular meeting
Thursday
4/15/99
5:30 p.m.
Study Session: Budget (Revenues)
Tuesday
4/20/99
7:30 p.m.
Regular meeting
Wednesday
4/21/99
5:30 p.m.
Study Session: Budget (Expenditures)
Wednesday
4/28/99
5:30 p.m.
Study Session: Budget (CIP)
agnd03.16.99 9