01-19-1999 - RegularREGULAR MEETING
. I OF THE
WEST COVINA CITY COUNCIL
Tuesday 7:30 p.m.
January 19, 1999. Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 ('ITY) from 8 am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to detemtine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL Melendez, Herfert, Howard, Touhey, Wong
APPROVAL OF MINUTES Special meeting of December 30, 1998
Special meeting of January 4, 1999
Regular meeting of January 5, 1999 .
PRESENTATIONS Rose Parade Float Volunteers
Employee Recognition Award — Grace Chavarria
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's.
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda You may approach the
podium when called upon by the Mayor.
,If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Vintage Gardens Senior Apartments — Issuance of Multifamily Housing Bonds
USA Properties Fund is seeking multi -family bond financing for the construction
and financing of Vintage Gardens Senior Apartments to be located at 1950 Badillo
Street. The tax exempt bonds are to be issued by the Association of Bay Area
Governments Finance Authority for Nonprofit Corporations (ABAG Finance
Authority) a joint powers authority created by its members to facilitate issuance of
this type. The process to issue the bonds requires a noticed public hearing by the
City to find the public necessity and approve the issuance of the bonds. This is
known as the Tax Equity and Fiscal Responsibility Act of 1982 (TEFRA) public
hearing and is required to be held by the City Council, even if the bonds are not
I oertify that copies of the issued by the City. For the bonds to be issued by the ABAG Finance Authority, the
Cott cll 6e
t for the me0104 must: 1) join the joint powers authority and 2) approve the joint power's
of �—WM PosbPA11flority to issue the bond, per tax law requirements.
accordance with the 1/87 Brown
Act Amendments
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Council Agenda • •
January 19, 1999
a) Verification of publication
b) Open hearing
c) Presentation of staff report .
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council approve and
adopt the following resolutions entitled:
.RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA APPROVING THE
ISSUANCE. OF MULTIFAMILY HOUSING REVENUE BONDS BY
THE ABAG FINANCE AUTHORITY FOR THE NON-PROFIT
CORPORATIONS (VINTAGE GARDENS SENIOR APARTMENTS
COMMUNITY).
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING
THE EXECUTION AND DELIVERY OF A JOINT EXERCISE OF
POWERS AGREEMENT.
Motion by 2nd by _
to waive further reading of the resolution and
adopt
B) CONSENT CALENDAR
disapprove
hold over
1) Written Communications (receive and file)
Final Report of the West Covina Rose Parade Float Committee received on
Wednesday, January 13, 1999.
2) Commissions' Summary of Actions (receive and file)
Planning 01/12/99
3) Temporary Use Permits/Administrative Review Board
TUP #2495-98 was issued to the Community Services Department to display the
City's Rose Parade Float at The Plazaa north parking lot from 1/4/99 to 1/5/99.
4) Acceptance of Imorovements and/or Release of Bonds
3101 Halsey Court — Dr. Samosh Garg
5)
Staff recommends, accepting on and off -site improvements and release two (2)
Certificates of Deposit, Great Western Bank, Nos. 561-611180-2 and 561-611181-0
in the amount of $26,011.65.
City Treasurer's Report (receive and file)
City Treasurer's Report for the month of November, 1998.
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Council Agenda • •
January 19, 1999
6) Miscellaneous — Police Department
a) Adopting the New Vehicle Release Fee
The Police Department has recalculated the cost of vehicle releases and is
recommending that the fee charged for the release of impounded vehicles be
increased from $55.00 to $90.00. It is recommended that the City Council
take the following actions:
i) Authorize the increase of the Vehicle Release Fee to $90; and
ii) Adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
APPROVING THE NEW ABANDONED/STORED VEHICLE
RELEASE FEE.
Miscellaneous — Public Services
b) Project No. TS-99120 — Cameron School Flashing Beacons — Approval
The City Council directed that flashing yellow beacons be installed at
Cameron School to advise vehicle operators of the school zone with the
beacons operating only when school children are present. The plans and
specifications have been completed and are ready to be advertised for bids.
It is recommended that City Council take the following actions:
i) Establish Project No. TS-99120
ii) Appropriate $25,000 from Community Development Block Grant
reserves to this project; and
iii) Approve the plans and specifications for Project No. TS-99120 and
authorize the City Engineer to call for bids.
c) Capital Improvement Program and Building Activity Report — Fourth
Ouarter 1998
This report is to provide the City Council with a summary of Major Building
Permits issued and Capital Improvement Activity during the quarter ending
December 31, 1998. It is recommended that the City Council.receive and
file the report.
d) 1998/99 Transportation Development Act (TDA) Funding
Each year, pursuant to SB-821, the State of California provides funds for
bicycle and pedestrian facilities. In order to claim these funds for this year's
sidewalk program, it is necessary that the City apply for them. The 1998-99
TDA allocation is about $40,000. It is recommended that the City Council
adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE APPLICATION FOR BICYCLE AND
PEDESTRIAN FUNDS AUTHORIZED UNDER SB-821 AND
RECONFIRMNG THE ADOPTION OF ITS BICYCLE AND
PEDESTRIAN PLAN.
e) Project No. SP-97108 — Request for $67,092 in Supplemental State
Funding for the Rowland Avenue Street Rehabilitation
This program supplement amends an existing State -Local Transportation
Partnership Program (SLTPP) Agreement by adding State sharing funds for
the street rehabilitation work done on Rowland Avenue from Vincent
Avenue to Azusa Avenue. The adoption of a resolution is necessary to
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Council Agenda • •
January 19, 1999
request State sharing funds of $67,092. It is recommended that the. City
Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING SUPPLEMENT NO. 003 — STATE -LOCAL
TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT
NO. SLTPP-5259 AND AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE SAID SUPPLEMENT NO.003.
f) Project No. SP-97109 — Request for $66,219 in Supplemental State
Funding for the Merced Avenue Street Rehabilitation Project
This program supplement amends an existing State -Local Transportation
Partnership Program (SLTPP) Agreement by adding State sharing funds for
the street rehabilitation work done on Merced Avenue from Sunset Avenue
to Garvey Avenue. The adoption of a resolution is necessary to request
State Sharing funds of $66,219. It is recommended that the City Council
adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING SUPPLEMENT NO. 004 — STATE -LOCAL
TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT
NO. SLTPP-5259 AND AUTHORIZING THE CITY MANAGER AND
CITY CLERK TO EXECUTE SAID SUPPLEMENT NO.004.
g) 1999 Transportation Improvement Program Call for Proiects
The Public Services Department proposes to apply for competitive funds
through the Los Angeles County Metropolitan Transportation Authority —
1999 Transportation Improvement Program Call for Projects. If awarded,
the funds would be utilized to partially fund several projects within the City
including a Safe Routes to School Study, a landscaped median on South
Azusa Avenue and a Street Sign Bridge for Vincent Avenue. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF APPLICATIONS
THROUGH THE METROPOLITAN TRANSPORTATION
AUTHORITY FOR THE 1999 TRANSPORTATION
IMPROVEMENT PROGRAM.
Miscellaneous — Environmental Management
h) BKK Landfill Closure Plans Status Resort
This is an updated report on the status of plans for BKK Landfill closure and
other related BKK matters, This is a part of the City program to keep the
community informed of the progress toward implementation of the closure
plans for the BKK Landfill. It is recommended that the City Council receive
and file this report.
i) Appropriation Transfer Request
The department has been using the services of a clerical -on -call limited
service employee during the absence of the secretary, who has notified the
City that she will be on medical leave until at least July 1, 1999. Staff is
requesting approval to transfer funds from other accounts in order to cover
the salary of this limited service employee and to eliminate an already over
expended labor account. Staff recommends that the City Council authorize
the transfer of funds as outlined in the staff report.
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Council Agenda ( • •
January 19, 1999
Miscellaneous — Fire Department
j) State Joint Apprentice Funding of Equipment
The Fire Department participates in the California Joint Apprenticeship
Program which credits department training programs for adult education.
The program makes funds available that may be used to purchase
equipment. Fire Department policy is to use this outside source to enhance
department training activities. The Fire Department has identified that swift
water rescue equipment will improve the effectiveness of our training
program. This equipment has been given to the Fire Department through the
Apprentice Program and has a value of $2,500.00. It is recommended that
the City Council receive and file this report.
Miscellaneous — Community Services
k) Additional Appropriation: Senior Meals Program
Since its implementation, the Senior Meals Program has witnessed a steady
increase in the number of meals served. The program is currently at 107%
of its grant contract, indicating that we are far exceeding original
projections. This increase requires that additional appropriations be
approved to further facilitate meals to the community. It is recommended
that the City Council direct the Finance Director to appropriate an additional
$25,000 against the Senior Meals Program (146-320-2392-6158).
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
C)
Motion by 2nd by to waive
further reading of the resolutions and adopt, and to approve all items listed, except
ROLL CALL:
PUBLIC SERVICES
1) Eneineerine
Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
Review of Traffic Conditions on Vine Avenue from Glendora Avenue to Citrus
At the request of the City Council, staff reviewed the traffic conditions on Vine
Avenue from Glendora Avenue to Citrus Street. This report of that review indicates
that the traffic conditions have either not changed from the recent past or have
improved somewhat. Both speeds and accident rates are within normal expectation.
It is recommended that the City Council receive and file this report.
Motion by
z
to
2nd by
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Council Agenda •
January 19, 1999
2) Plannin$ Department
Proposed Covina Freeway Sign
The City of Covina is proposing to erect a 90-foot high electronic message board in
close proximity to a West Covina residential neighborhood. It is recommended that
the City Council authorize the City Manager to transmit a letter expressing
neighborhood concerns about the sign to the City of Covina Planning Commission
and City Council.
Motion by 2nd by to
approve disapprove hold over
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E) REDEVELOPMENT AGENCY
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m. -
F) COMMUNITY SERVICES
1) Additional Appropriation: Rose Parade Float
Staff brought to City Council on January 5, 1999 a request to appropriate an
additional $25,000 against the Business Improvement Tax (BIT) Fund for the
payment on Rose Parade float related expenditures. Because the Chamber had not
been involved in the decision to use this fund, Council directed staff to research
other sources of revenue and to bring it back to Council on January 19, 1999 for
direction. It is recommended that the City Council approve an additional
appropriation of $25,000 from either 1) the Business Improvement Tax Fund or 2)
General Fund Reserves for the payment of the 1999 Rose Parade Float related
expenditures.
Motion by 2nd by
To
2) Invitation to Participate in 2000 Tournament of Roses Parade
The Pasadena Tournament of Roses Association has extended the City of West
Covina an invitation to participate in the 2000 Rose Parade. A reply is requested by
no later than January 31'. If the invitation is accepted, a $2,500 entry must
accompany the reply. Staff recommends that Council approve the acceptance of the
invitation to participate in the 2000 Tournament of Roses Parade and appropriate
$2,500 from either (1) the Business Improvement Tax Fund, (2) General Fund
Reserves for the entry fee.
Motion by 2nd by
To
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Council Agenda •
January 19, 1999
G) PUBLIC SAFETY SERVICES
1) Communications Department
Cable Television Franchise Status
The City Attorney will brief the City Council on Charter Communications' breach
of the City's cable television franchise agreement. It is recommended that the City
Council receive and file this report, and authorize the City Manager to send a formal
written demand that Charter Communications comply with the Franchise
Agreement.
Motion by 2nd by to
approve disapprove hold over
IT) ADMMVISTRATIVE SERVICES No reports
1) GENERAL ADMINISTRATION No reports
.1) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These, demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Wire Transfers totaling $
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
K) ORAL COMMUNICATIONS (30 minutes) .
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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Council Agenda
January 19, 1999
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S REPORT
0
ADJOURNMENT Motion by 2nd by to
adjourn the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
Tuesday 2/2/99 7:30 p.m. Regular meeting
Tuesday 2/16/99 7:30 p.m. Regular meeting
Tuesday 3/2/99 7:00am to 8:00 pm General Municipal Election
Tuesday 3/16/99 7:30 p.m. Regular meeting
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