01-05-1999 - Regularid
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
January 5, 1999
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue,
West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting,
the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 9604422 (ITY) from 8
a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular
needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council
meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS
I certify that Copies of the
count enda for the meUting
Of 4 5 99 weu� posted to
aid cs with the 1/87 Broon3
Act Amendments.
Office of Cite Mty (-lurk
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of November 16, 1998
Special meeting of December 15, 1998
Regular meeting of December 15, 1998
Recognition of West Covina Rose Parade Float
Supporters
Resolutions of Commendation for Civic Center
Authority Board Members
Nelson Hernandez, U.S. Dept. of Housing and Urban
Development
American Red Cross Blood Drive
Introduction of new Personnel Director Carol Fox
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium
when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time
the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) . HEARINGS
No City Council hearings scheduled for this meeting. However, there is a Redevelopment
Agency Public Hearing.
Recess the City Council meeting at pm.
Reconvene the City Council meeting at p m.
City Council Agenda • •
January 5, 1999
B) CONSENT CALENDAR
1) Written Communications (receive & file)
Letter dated December 18,.1998 received from San Gabriel Valley Water Company
informing the City that water in one of their wells was found to contain a certain
contaminant in excess of a Maximum Contaminant Level (MCL). The letter states that
the water from the well is being treated (and has been routinely treated) before it enters
the water distribution system for delivery to the company's customers. The treated
water received by the customers does not exceed the MCL and meets all State and
Federal safe drinking water standards.
2) Commissions' Summary of Actions (receive and file)
a) Community Services 12/08/98
b) Personnel 10/14/98, 11/11/98, 12/9/98
c) Senior Citizens' 12/10/98
d) Waste Mgmt./Env. Quality 12/17/98
3) Claims for Action (deny and notify claimant)
a) Stephanie Mips vs City of West Covina
On August 19, 1998, the City Clerk's Office received a claim for bodily injury
and property damage amounting to $84.97.
b) David Hawes vs City of West Covina
On September 30, 1998, the City Clerk's Office received a claim for personal
injury. The amount of the claim had not been determined at time of filing.
c) Fausto Rodriguez, Fausto Rodriguez, Jr., Virginia Saleeby, Maria Garcia and
the Estate of Ada Rodriguez vs Citv of West Covina
On October 16, 1998, the City Clerk's Office received a claim for damages as a
result of the wrongful death of Ada Rodruguez. The amount of the claim had
not been determined at time of filing.
4) Traffic Committee Minutes (accept & file)
Items approved by the Traffic Committee are effective upon approval of the City Council unless an
ordinance or resolution is needed for the action to be implemented.
The request from the City of Walnut that the City of West Covina concur in the City of
Walnut installing a 4-way stop at the intersection of Calle Baja and Camino De Gloria
resulted in the following recommendation:
THAT THE CITY OF WEST COVINA CONCUR IN THE CITY OF WALNUT
INSTALLING A 4-WAY STOP AT THE INTERSECTION OF CALLE BAJA
AND CAMINO DE GLORIA
5) Temporary Use Permits (receive & file)
TUP #2493-98 was issued to West Covina Chrysler at 298 N. Azusa Avenue for a tent
sale on 12/24/98 to 12/31/98.
TUP #2494-98 was issued to McDonalds at 100 N. Azusa Avenue for a roof balloon
on 12/17/98 to 12/31/98.
apam.o5.ss
City Council Agenda • •
January 5, 1999
6) Miscellaneous — Community Services Department
a) Additional Appropriation: Rose Parade Float
Fund raising activities for the West Covina Rose Parade float have concluded;
however, expenditures related to these events are yet to post. In total,
approximately $142,500 from BIT and $25,000 from Fee and Charge will have
been spent, however, from these events, the Rose Parade Committee will have
raised over $100,000 in hard cash to offset the funds. Further, an additional
$50,000 will have been received in in -kind contributions. It is recommended
that the City Council approve an additional appropriation of $25,000 against
the Business Improvement Tax Fund (118-320-2430-6206) for the payment of
Rose Parade float related expenditures.
b) Reapplication for Older Americans Act Funds
The Los Angeles County Department of Community and Senior Citizens
Services has funds available for senior programming and services. The
Community Services Department is seeking authorization to reapply for grant
funds for the Senior Citizens Meals program, however, under the condition
that certain aspects of the existing program be modified to enhance service to
the community. Recommendation is to adopt the following resolution
authorizing the Community Services Director to solicit senior meal grant funds
from the Los Angeles County Area Agency on Aging under Title III -CI of the
Older Americans Act:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF A PROPOSAL FOR
COMPETITIVE GRANT FUNDS FOR THE SENIOR CITIZENS MEALS
PROGRAM
c) Application of MTA Funds: Call for Projects
The Community Services Department is seeking authorization to apply for
competitive funds through the Los Angeles County Metropolitan Transporta-
tion Authority — 1999 Call for Projects. If awarded, the funds would be
utilized to offset the cost of the proposed West Covina Shuttle Extension
(South -End). It is recommended that the City Council adopt the following
resolution authorizing the community Services Director to apply for
competitive funds through the Metropolitan Transportation Authority:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE SUBMITTAL OF AN APPLICATION THROUGH
THE METROPOLITAN TRANSPORTATION AUTHORITY FOR THE
EXTENSION OF THE WEST COVINA SHUTTLE
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by
to waive further reading of the ordinances/resolutions and adopt, and to approve
all items listed except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
a,aoi.05.99 3
City Council Agenda •
January 5, 1999
C) PUBLIC SERVICES
D)
E)
G)
No reports for this meeting.
ENVIRONMENTAL MANAGEMENT
1) Agreement With Brown, Vence & Associates, Inc. to Provide a Third -Party
Review of Athens Services' Curbside Recycling Proposal
The City has solicited bids for consulting services to review the proposal. Staff is
proposing that the consulting firm of Brown, Vence & Associates, Inc. be selected to
provide this service at a cost of $19,846. It is recommended that the City Council
authorize the City Manager to execute an agreement with Brown, Vence & Associates,
Inc. for the third -party review of Athens Services' Curbside Recycling Proposal for a
cost of $19,846.
Motion by 2nd by
to approve disapprove hold over
COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency meeting. Reconvene the City Council meeting at p.m.
COMMUNTIY SERVICES
PUBLIC SAFETY SERVICES
1)
POLICE DEPARTMENT
No reports
Proposed Increase in the Vehicle Release Fee
The Police Department is recommending that the fee charged for the release of
impounded vehicles be increased from $55.00 to $80.00. This increase will help offset
the cost of police operations that are related to the towing of vehicles. It is
recommended that the City Council authorize the increase of the vehicle release fee to
$80.00.
Motion by
to approve
2nd by
disapprove hold over
aPM 1.05.99
City Council Agenda • •
January 5, 1999
2) FIRE DEPARTMENT
Replacement of Aerial Ladder Fire Truck
The Fire Department's aerial ladder truck is in need of replacement. The Fire
Department is recommending the City Council authorize the Department to issue an
Intent to Purchase letter to Jay Bressler Fire and Rescue Apparatus for replacement of
the City's aerial ladder truck. Delivery will not occur until next fiscal year. This action
will reserve a production spot and avoid anticipated cost increases. Construction time
is eight (8) to twelve (12) months. The Department is also requesting that the Council
waive regular bid requirements and find that the City of Los Angeles' bid satisfies that
requirement. It is recommended that the City Council:
a) Find that the City of Los Angeles' bidding procedures are as stringent as those
employed by the City of West Covina.
b) Find that Jay Bressler Fire and Reserve Apparatus Bid Number M2280 to the
City of Los Angeles meets or exceeds all bid requirements of the City of West
Covina and waive the procurement procedures required under WCMC §2-330.
c) Authorize staff to issue an Intent to Purchase letter for a 100 foot LTI/Sspartan
Tractor Drawn Aerial Fire Apparatus from Jay Bressler Fire & Rescue
Apparatus at a cost not to exceed $650,000.00.
Motion by 2nd by
to approve disapprove hold over
3) COMMUNICATIONS DEPARTMENT
Cable Television Negotiations Update
Councilmember Steve Herfert has expressed an interest in having this issue discussed
publicly. As a follow-up, I discussed this at the Mayor/Mayor Pro Tern on
Wednesday, where it was agreed to put it on Tuesday evening's agenda.
Motion by
2nd by
to
H) ADMINMSTRATIVE SERVICES No reports
1) GENERAL ADMINISTRATION No reports
d) APPROVAL OF DEMANDS AND WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Motion by 2na by to approve Demands totaling
as fisted on check registers thru
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
aMM1.05.99
City Council Agenda •
January 5, 1999
I) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed
on the Agenda.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S ORAL REPORTS
Motion by
adjourn the meeting at
2nd by
p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday 1/12/99 6:00 p.m. Special meeting at Shadow Oak Park
Wednesday 1/14/98 6:00 p.m. Special meeting at Senior Citizens Center
Tuesday 1/19/99 7:30 p.m. Regular meeting
apam.05.99 6