12-15-1998 - RegularTuesday
December 15, 1998
r f
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Melendez, Herfert, Howard, Touhey, Wong
Regular meeting of November 17, 1998
Special meeting of December 1, 1998
Regular meeting of December 1, 1998
Rose Parade Float Riders
ADDRESSING THE CITY COUNCIL
-If youwouldlike to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item 6 on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS No hearings scheduled for this meeting.
B) CONSENT CALENDAR
1) . Written Communications None received.
2) Commissions' Summary of Actions (receive and file)
Planning
3) Claims for Action (deny and notify claimant)
T ca.aU:y ?`a,t CCP;b79 or th3
l .tcd:
(�l�/QI,000t
G£f'o;o of the city'C? :r1
12/08/98
Ramon Alvarez vs City of West Covina
On September 3, 1998, the City Clerk's Office received a .claim for property
damage. The amount had not been determined at that time.
4) Temporary Use Permits (receive and file)
TUP #2490-98 — Keyboard Country at 210 North Sunset Avenue, for parking lot
sale'on 11/27/98 to 11/29/98.
City Council Agenda •
December 15, 1998
5) Award of Bids
Educational and Recreational Bus Transportation Award of Bid
This report requests award of bid for recreational bus transportation to Alta Loma
Charter and award of bid for educational transportation to Four Wings/North Star
Charter. It is recommended that the City Council accept the bid and authorize the
Finance Director to enter into a contract with Four Winds/Northstar, for Educational
and Alta Loma Charter for Recreational Bus Transportation Services for the term
December 1, 1998 through June 30, 1999. The contracts will be based on the
specifics of each proposal, not to exceed $2,000 per trip.
6) Miscellaneous — Public Services
a) Project No. GP-98306 — Seismic Strengthening of Civic Center Parking
Structure Resolution Designating the City's Authorized Agents
On December 1, 1998, staff was notified by . the Governor's Office of
Emergency Services (OES) that in order to reduce paperwork, OES has
revised the paperwork required for Public Assistance documentation
requirements. A new form OES 130 naming the City's authorize agents by
title is required before further processing of reimbursement requests. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
THAT THE BUILDING OFFICIAL SHANNON YAUCHZEE, CITY
ENGINEER THOMAS MAYER, OR PUBLIC SERVICES
DIRECTOR JEFFREY COLLIER ARE HEREBY AUTHORIZED
TO EXECUTE FOR AND IN BEHALF OF THE CITY OF WEST
COVINA, A PUBLIC ENTITY ESTABLISHED UNDER THE LAWS
OF THE STATE OF CALIFORNIA, THIS APPLICATION AND TO
FILE IT IN THE OFFICE OF EMERGENCY SERVICES FOR THE
PURPOSE OF OBTAINING CERTAIN FEDERAL FINANCIAL
ASSISTANCE UNDER P.L. 93-288 AS AMENDED BY THE
ROBERT T. STAFFORD DISASTER RELIEF AND EMERGENCY
ASSISTANCE . ACT OF 1988, AND/OR STATE FINANCIAL
ASSISTANCE UNDER THE NATURAL DISASTER ASSISTANCE
ACT.
Miscellaneous — Finance Department
b) Amendment to the Deferred Compensation Plan
Council will consider changes to the deferred compensation plan which are
designed to keep the plan assets exempt from taxation under Section 457 of
the Internal Revenue Code (IRC). Changes include establishing the City as
Trustee for its deferred compensation plan, transferring ownership of assets
and changing the administrative procedures to comply with the revised IRC.
It is recommended that the City Council take the following actions:
i) Adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AMENDING IN ITS ENTIRETY, THE
AMENDED DEFERRED COMPENSATION PLAN
DOCUMENT FOR THE CITY OF WEST COVINA, AND
DESIGNATING A PLAN ADMINISTRATOR.
ii) Establish the City as the Plan Trustee and authorize the Finance
Director to execute the Declaration of Trust; and
ignd 12.15.98 2
City Council Agenda •
December 15, 1998
Appropriate $500 of general fund reserves to 110-304-2530-6210 to
cover the increased costs of Plan Administration.
c) 1999 Business License Fees
The City Council will consider adopting a resolution suspending: 1) C.P.I.
increases on business license fee; 2) a portion of the business license fee for
Category 1-II and all of the business license fee for Category A -III; and 3) a .
portion of the business license fee for Category S(26). It is recommended
that the City Council adopt the following resolution suspending certain
C.P.I. increases and portions of the business license tax:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUSPENDING ANY INCREASE IN THE AMOUNT OF CHARGES
RELATING TO BUSINESS LICENSE TAX FOR THE CALENDAR
YEAR COMMENCING JANUARY 1, 1999, SUSPENDING A
PORTION OF THE BUSINESS LICENSE FEE FOR CATEGORY A -
II COMMERCIAL PROPERTY RENTAL, AND SUSPENDING ALL
OF THE BUSINESS LICENCE TAXES IMPOSED UNDER
SECTION A -III COMMERCIAL RENTALS, AND A PORTION OF
THE BUSINESS LICENSE TAXES IMPOSED AND CATEGORY S-
(26) SMALL COLLECTING FACILITIES AND REVERSE
VENDING MACHINES AND CONFIRMING THE BUSINESS
LICENSE TAX RATES.
Miscellaneous — Environmental Mannement
d) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill Closure
and other related BKK matters. This is a part of the City program to keep
the community informed of the progress toward implementation of the
closure plans for the BKK Landfill. Staff recommends the City Council
receive and file this report.
7) City Treasurer's Report
City Treasurer's Report for the month of October, 1998. -
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
to waive
agnd12.15.98. 3
City Council Agenda • •
December 15, 1998
C) PUBLIC WORKS SERVICES No reports
1) Plannine
Proposed_ Revision to BKK Class III Landscane Plan
BKK Corporation has proposed a revision to their landscape plan for the Class III
landfill. Staff is recommending that BKK's proposed revision be further modified
to increase the number of proposed containerized trees and shrubs. It is
recommended that the City Council take the following actions:
a) Authorize the City Manager .to transmit a letter setting forth the City's
position relative to further modifications to BKK's proposed revision to the
Class III landscape plan; and
b) Direct staff to work with BKK staff to comply with the intent of the
landscape provisions of the 1996 Settlement Agreement.
Motion by 2nd by to
Approve disapprove hold over
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E)
F)
G)
REDEVELOPMENT AGENCY
Recess the City Council meeting at
Agency. Reconvene the City Council meeting at
p.m. to convene the Redevelopment
p.m.
1) Approval of Lessor Estoppel Certificate re: West Covina Lakes
The City Council shall consider the approval of the Lessor Estoppel Certificate and
the Notice of Exercise of Option to Extend Term of Lease relating to the lease
between the City and West Covina Lakes Associates (WCLA), which is necessary
for WCLA to finalize permanent financing for The Lakes office buildings. It is
recommended that the City Council take the following actions:
a) Approve Lessor Estoppel Certificate (City — WCLA Lease)
b) Approve Notice of Exercise of Option to Extend Term of Lease
e) Authorize the Mayor to execute the necessary documents.
Motion by
Approve
COMMUNITY SERVICES
PUBLIC SAFETY SERVICES
1)
Fire Department
2nd by
disapprove
No reports
hold over
to
Joint Powers Agreement to Provide for Inter -Agency Cooperation in Major
Natural or Man -Made Disaster
The State of California requires all local governments within a county geographic
area to be organized into a single Operational Area for the purpose of disaster
management. The City of West Covina, as part of Los Angeles County Operational
Area, belongs to Area "D" which is comprised mostly of San Gabriel Valley cities.
It is recommended that the City Council authorize the Fire Chief to execute a Joint
Powers Agreement with Los Angeles County and all Area "D" cities within the
a8ndi2.15.98 4
City Council Agenda • •
December 15, 1998
County to provide for inter -agency cooperation in major natural and man-made
disasters, and appoint him as representative to the board with Battalion Chief Janis
as alternate.
Motion by
2nd by
Approve disapprove hold over
H) ADMINISTRATIVE SERVICES
1) Personnel Services
to
West Covina Police Officers' Association Meet and Confer
The City and the West Covina Police Officers' Association (POA), which
represents non -management police safety employees, have reached a tentative
agreement as part of the Meet and Confer process. If the tentative Memorandum of
Agreement is approved by the WCPOA, it is recommended that the City Council
approve the Memorandum of Agreement between the City and West Covina Police
Officers' Association.
Motion by
2nd by
Approve disapprove hold over
I) GENERAL ADMINISTRATION
1) City Manager
Review and Discussion of Cable Television Issues
The City Council will review and discuss cable television issues:
a) Transfer of Ownership
b) Franchise Renewal
Motion by
To
tad by
to
.l) APPROVAL OF DEMANDS AND WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Checks totaling $ Registers # thru #
Wire transfers totaling $
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
agnd 12,15.98 5
City Council Agenda •
December 15, 1998
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the.Agenda.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Portable Automatic Heart Defibrillators
Councilmember Touhey has requested this item be agendized for discussion.
N) CITY MANAGER'S REPORTS
ADJOURNMENT Motion by
adjourn the meeting at
2nd by
p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday
Jan. 5, 1999
7:30 p.m.
Regular meeting
Tuesday
Jan 19, 1999
7:30 p.m.
Regular meeting
Tuesday
Feb. 2, 1999
7:30 p.m.
Regular meeting
Tuesday
Feb. 16, 1999
7:30 p.m.
Regular meeting
agnd 12.15.98 6