12-01-1998 - RegularTuesday
December 1. 1999
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). if you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of November 17, 1998
Oath of Office by Citrus Municipal Court Judge Rolf
Treu to Newly -Appointed Police Chief Frank Wills
Introduction of Rose Parade Float Riders
Used Oil Recycling Elementary School Calendar
Contest Winners
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS No hearings scheduled for this meeting.
B) CONSENT CALENDAR
1) Written Communications None received.
2) Commissions' Summary of Actions (receive and file)
a) Community Services 11/10/98
b) Senior Citizens' 11/12/98
c) Waste Mgmt./Env. Quality 11/19/98
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City Council Agenda • •
December 1, 1998
3) Claims for Action (deny and notify claimant)
a) Linda Malcor vs City of West Covina
On September 16, 1998, the City Clerk's Office received a claim for
property damages amounting to $1,837.00.
b) Donald McMahon vs City of West Covina
On September 3, 1998, the City Clerk's Office received a claim for property
damage. The amount had not been determined at that time.
c) Melvin Duncantel vs City of West Covina
On August 21, 1998, the City Clerk's Office received a claim for monetary
loss in the amount of $4,937.00.
4) Temporary Use Permits/Administrative Review Board
TUP 42485-98 — Valley Imaging Partnership at 1250 South Sunset Avenue, for
open house (tent) on 11/12/98.
TUP #2489-98 — Faith Community (Pamela Hanson) at 1211 Badillo Street, for
Christmas tree lot on 11/27/98 to 12/25/98.
TUP #2490-98 — West Covina Environmental Management at 1540 East Amar
Road (Pep Boys), for oil recycling with radio promotion on 11/14/98.
5) Approval of Final Maps (adopt resolution)
Lot Line Adjustment No. 135 — Valencia Heights Water Company and Pauline
Valencia Heights Water Company and Pauline Maxwell have requested a lot line
adjustment between their properties at 3530 East Cameron Avenue to facilitate the
building of a second reservoir. The area of the land being transferred is 24,829
square feet. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 135 AND DIRECTING
THE RECORDATION THEREOF. (VALENCIA HEIGHTS WATER
COMPANY AND PAULINE MAXWELL)
6) Award of Bids
Award of Bid #99-001 - Radio Systems Maintenance Agreement
Bid #99-001 solicited quotes from qualified vendors to maintain the City's two way
radio equipment. Quotes were received from four (4) vendors and it is proposed to
award the bid to the lowest bidder, Advanced Electronics of Gardena, California. It
is recommended that the City Council award Bid 499-001 for maintenance of the
City's radio equipment to Advanced Electronics of Gardena, California, for a period
of two years commencing January 1, 1999, at a current cost of $2,734 per month,
and authorize the Mayor to sign the Agreement.
7) Ordinances for Adoption (waive reading and adopt)
At the Council meeting of November 17, 1998, the City council introduced two
ordinances. The first ordinance amends Section 26-597 of the West Covina
Municipal Code related to establishing a requirement for Conditional Use Permits
for hotels. The second ordinance approves Zone Change No. 660 for the
development of a Rite Aid Pharmacy. These ordinances are now before the Council
for a second reading and adoption. It is recommended that the City Council adopt
the following ordinances entitled:
agnd12.01.98 2
City Council Agenda • •
December 1, 1998
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING CERTAIN SECTIONS OF CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE TO REQUIRE A CONDITIONAL
USE PERMIT FOR HOTELS WITHIN THE CITY OF WEST COVINA
(CODE AMENDMENT NO.282).
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING ZONE CHANGE NO.660 (RITE AID PHARMACY).
8) Miscellaneous — Finance Department
a) Surplus Property
The City Council periodically declares as surplus City Property which is no
longer useful to the City, thereby, allowing the property to be disposed of as
provided for by the Municipal Code. It is recommended that the City
Council adopt the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
DECLARING CERTAIN CITY PROPERTY AS SURPLUS.
Miscellaneous - Environmental Management
b) Evaluation of the Cal -EPA Office of Environmental Health Hazard
Assessment Documents pertinent to the April 1996 BKK Landfill
Health Risk Assessment Study of Vinyl Chloride Emissions
On November 6, 1996, the Wall Street Journal reported that the Cal -EPA
Office of Environmental Health Hazard Assessment (OEHHA) destroyed
records related to the BKK Landfill Health Risk Assessment Study on Vinyl
Chloride Emissions. On November 19, 1996, the City Council directed staff
to make a Public Records Act request to all appropriate agencies for all
records associated with the BKK Landfill Health Risk Assessment Study on
Vinyl Chloride Emissions. Staffs evaluation of all records received
concludes that there is no indication of data gaps or missing information that
would have affected OEHHA's conclusions. It is recommended that the
City Council receive and file this report.
Miscellaneous — Personnel/Risk Management
c) Approval of Amended Independent Cities Risk Management Authority
(ICRMA) Joint Powers Agreement; Approval of the Admittance of the
.City of Chino to Membership in the ICRMA; and, Appointment of
Representatives to the ICRMA and the Separate Risk Management
On August 12, 1998, ICRMA's Governing Board approved the admittance
of the City of Chino to membership in ICRMA, and also approved changes
to the Joint Powers Agreement. A copy of the Amended Joint Powers
Agreement showing the changes is attached, along with a Resolution which
the City Council is asked to approve. The resolution also confirms Michael
R. Touhey as the City's primary representative to serve on the Governing
Board of ICRMA and designates Carol Fox, Director of Personnel and Risk
Management as the City's alternate voting member as well as the appointed
staff member on each Risk Management Committee of ICRMA. It is
recommended that the City Council adopt the following resolution:
asndi2.01.98 3
City Council Agenda • •
December 1, 1998
RESOLUTION NO. - A RESOLUTION OF THE WEST
COVINA CITY COUNCIL APPROVING AN AMENDMENT TO
THE JOINT EXERCISE OF POWERS AGREEMENT FOR
INSURANCE AND RISK MANAGEMENT PURPOSES;
APPROVING THE ADMITTANCE OF THE CITY OF CHINO TO
MEMBERSHIP IN THE INDEPENDENT CITIES RISK
MANAGEMENT AUTHORITY; AND APPOINTING
REPRESENTATIVES TO THE INDEPENDENT CITIES RISK
MANAGEMENT AUTHORITY AND THE SEPARATE RISK
MANAGEMENTPROGRAMS.
d) West Covina Police Officers' Association Meet and Confer
The City and the West Covina Police Officers' Association (POA), which
represents non -management police safety employees, have reached a
tentative agreement as part of the Meet and Confer process. If the tentative
Memorandum of Agreement is approved by the WCPOA, it is
recommended that the City Council approve the Memorandum of
Agreement between the City and the West Covina Police Officers'
Association.
9) Acceptance of Improvements and/or Release of Bonds
Project No. PP-98203 — Sports Facility Upgrade at Del Norte Park and West
Covina High School - Whelan Construction
Location: ' Del Norte Park — 1500 West Rowland Avenue
West Covina High School — 1609 East Cameron Avenue
Recommendation is to accept on -site improvements and authorize release of Ranger
Insurance Co. of Delaware, Bond No. RICO231626, in the amount of $63,742.00,
subject to Notice of Completion.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 9:
Motion by 2nd by to waive
further reading of the ordinances/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
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City Council Agenda • •
December 1, 1998
C) PUBLIC SERVICES
1) Plannine
a) Agreement with Environmental Science Associates for Preparation of
BKK Closure Plan I Development Plan Environmental Impact Report
and Health Risk Assessment
The City is proposing to prepare an environmental impact report (EIR) and
health risk assessment (HRA) to assess the impacts of (1) the proposed Final
Closure Plan (FCP) and Final Post -Closure Maintenance Plan (FPCMP) for
the Class III unit of the BKK Landfill, and (2) the land use entitlements for
the proposed development of an 18-hole golf course and 101-acre business
park. The City has solicited bids for consulting services to prepare this
document. Staff is proposing that the consulting firm of Environmental
Science Associates be selected to provide these services at a not -to -exceed
cost of $345,600. The costs for this contract will be paid through funds
placed on deposit with the City by BKK. It is recommended that the City
Council authorize the City Manager to execute an agreement with
Environmental Science Associates for consulting services associated with
the preparation of an environmental impact report and health risk assessment
for the BKK Class III Final Closure Plan / Final Post -Closure Maintenance
Plan and golf course / business park land use entitlements in an amount not
to exceed $345,600, with the further provision to authorize the Public
Services Director to approve additional work and expenses up to a
maximum of $10,000 as deemed necessary.
Motion by 2nd by to
Approve disapprove hold over
D) ENVIRONMENTAL MANAGEMENT
1) Athens Services Proposed Curbside Recycling Proposal
Athens Services has submitted to the City a Curbside Recycling Proposal with four
alternative curbside programs from which to select. The Waste Management and
Environmental Quality Commission discussed Athens' proposal at their November
19, 1998 meeting and recommends that the City Council have Athens Services
propose other alternatives on a variable can rate using the three -can system and
maintaining no more than two vehicles in the routing system. It is the
recommendation of the Waste Management and Environmental Quality
Commission that the City Council:
a) Request Athens Services to submit a new proposal with other alternatives on
variable can rates using a three -can system limited to two collection
vehicles; or
b) If the City Council does not wish for Athens to submit a three -can system
proposal then it is recommended that the City Council proceed with the
existing RFP, which has included the Waste Management and
Environmental Quality Commission's recommendation to be reviewed as an
alternative.
Motion by 2"d by
To
agndl2.01.98 5
City Council Agenda • •
December 1, 1998
E) COMMUNITY DEVELOPMENT SERVICES
F)
G)
H)
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
p.m.
a) Approval of Contract for Professional Services and Use Agreement
with the Mount San Antonio Community College District Small
Business Development Center (SBDC)
The City Council shall consider approving a contract for services with the
Mount San Antonio Community College District Small Business
Development Center (SBDC) to provide various small business
development services. It is recommended that the City Council approve a
two-year contract for service and use agreement with Mount San Antonio
Community College District Small Business Development Center to provide
professional services related to the implementation and administration of the
Agency's small business assistance programs and authorize the expenditure
of $50,000 of CDBG funds at $25,000 per year to pay for these services.
Motion by
approve
COMMUNITY SERVICES
PUBLIC SAFETY SERVICES
2nd by
disapprove
No reports
1) Communications Department
hold over
to
Transfer of Ownership of Charter Communications Cable Television (CATV)
Charter Communications has requested that the City Council approve a transfer of
ownership of its cable television franchise. This report recommends that the City
Council approve the attached resolution denying the transfer without prejudice, for
the reasons cited therein. It is recommended that the City Council adopt the
following resolution:
RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING WITHOUT
PREJUDICE THE APPLICATION OF CHARTER COMMUNICATIONS,
INC., KELSO INVESTMENT ASSOCIATES, V, LP AND ITS AFFILIATES
CHARTER HOUSE GROUP INTERNATIONAL (COLLECTIVELY
"CHARTER") FOR A TRANSFER OF CONTROL TO PAUL G. ALLEN
OF THE FRANCHISE GRANTED BY THE CITY AND SETTING FORTH
THE GROUNDS AND REASONS THEREFORE.
Motion by 2"d by
to waive further reading of the resolution and
adopt
ADMINISTRATIVE SERVICES
disapprove
No reports
hold over
agndl2.01.98 6
City Council Agenda • •
December 1, 1998
I) GENERAL ADMINISTRATION No reports
J) APPROVAL OF DEMANDS AND WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers # thru
2nd by
disapprove
hold over
Herfert, Howard, Touhey, Wong, Melendez
to
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
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City Council Agenda
December 1, 1998
0
M) COUNCILMEMBERS' REPORTS
N) CITY MANAGER'S ORAL REPORTS
ADJOURNMENT Motion by 2nd by
adjourn the meeting at p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday December 15, 1998 7:30 p.m. Regular meeting
Tuesday January 5, 1999 7:30 p.m. Regular meeting
Tuesday January 19, 1999. 7:30 p.m. Regular meeting
agnd12.01.98 8