11-17-1998 - RegularTuesday
November 17, 1998
• •
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Dr. Kundan Peter
West Covina United Methodist Church
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of October 20, 1998 (Towing)
Special meeting of November 3, 1998
Regular meeting of November 3, 1998
Special meeting of November 6, 1998
Presentations Certificates of Recognition — Celebrating 100 Years
Ms. Helen Clippinger
Ms. Mable Wood
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Ilearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Code Amendment No. 282 — Conditional Use Permit Requirements for Hotels
This code amendment is proposed to establish a permanent requirement for
conditional use permits for hotels in an effort to respond to the variation in
operational characteristics of hotels.
a)
Verification of publication
b)
Presentation of staff report
c)
Open hearing
d)
Public testimony
e)
Close hearing
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City Council Agenda • •
November 17, 1998
f) Council discussion
g) Recommendation: Staff recommends that the City Council introduce the
following ordinance amending Section No. 26-597 of the West Covina
Municipal Code related to establishing a requirement for conditional use
permits for hotels:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CERTAIN SECTIONS
OF CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL
CODE TO REQUIRE A CONDITIONAL USE PERMIT FOR
HOTELS WITHIN THE CITY OF WEST COVINA (CODE
AMENDMENT NO.282).
Motion by 2" d by
to waive fiu•ther reading of the ordinance and
introduce
disapprove hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
2) Zone Change No. 660 — Negative Declaration of Environmental Impact
Applicant: Lake Development Group (Rite Aid)
Location: 702-706 North Azusa Avenue (Assessor Parcel No. 8443-003-020,
021, and 022)
The project consists of a request for a zone change on two of the three parcels
comprising the site from "Community Commercial (C-C)" and "Office
Professional (O-P)" to "Neighborhood Commercial (N-C)" to facilitate the
development of a 16,200t square foot Rite Aid pharmacy with a drive -through. The
approval of the conditional use permit and precise plan are contingent upon the City
Council's approval of the zone change and certification of the Negative Declaration
of Environmental Impact.
a) Verification of publication and mailing
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: Staff recommends that the City Council introduce the
following ordinance approving Zone Change No. 660:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO.
660
Motion by 2" d by
to waive further reading of the ordinance and
introduce
disapprove hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
It is further recommended that the City Council adopt the following
resolution certifying the Negative Declaration of Environmental Impact:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
agnd11.17.98 - 2
City Council Agenda • •
November 17, 1998
CERTIFYING THE NEGATIVE DECLARATION OF
ENVIRONMENTAL IMPACT FOR ZONE CHANGE NO. 660,
PRECISE PLAN NO. 866, AND CONDITIONAL USE PERMIT NO.
516, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT OF 1970, AS AMENDED.
Motion by 2id by
to waive further reading of the resolution and
adopt
B) CONSENT CALENDAR
disapprove
hold over
1) Written Communications (refer to staff)
Letter received from Michael. L. Miller on November 11, 1998 regarding the
evaluation of waste collection and diversion options.
2) Commissions' Summary of Actions (receive and file)
Planning 11/10/98
3) Claims for Action (deny and notify claimant)
a) Saritti B. Choonivom, Jr. vs City of West Covina
On July 14, 1998 the, City Clerk's Office received a claim for monetary loss
in the amount of $305.00.
b) 20" Century Insurance Co (Alejandro Gonzalez)vs City of West Covina
On June 24, 1998, the City Clerk's Office received a subrogation claim for
property damage and personal injuries. The amount of claim had not been
determined at time of presentation.
c) Alejandro L. Gonzalez vs City of West Covina
On July 7, 1998, the City Clerk's Office received a claim for personal
injuries and property damage. The amount of claim had not been
determined at time of presentation.
4) Temporary Use Permits/Administrative Review Board (receive and file)
TUP #2486-98 Bolender Trees at 1700 W. Francisquito Avenue, for selling
Christmas Trees from 12/1/98 to 12/24/98.
TUP #2488-98 Cars Net at 1600 West Cameron Avenue for a car sale on 11/7 and
11/8/98.
5) Acceptance of Improvements and/or Release of Bonds
Project No. PP-97216 - Landscape, Irrigation, Roofing, and Tower
Rehabilitation at Shadow Oak Park — Whelan Construction
Location: 2121 East Shadow Oak Drive
Recommendation is to accept on -site improvements and authorize release of Ranger
Insurance Co. of Delaware, Bond No. RICO231616, in the amount of $88,382.00,
subject to Notice of Completion.
agndl 1.17.98 3
City Council Agenda • •
November 17, 1998
6) Miscellaneous — City Clerk's Office
a) Municipal Election Services
To ensure the City continues to receive the best cost-effective election
services for municipal elections, the City Clerk requested responses to an
RFP from election suppliers. There are two such suppliers in California and
both submitted responses within the allotted time frame. It is recommended
that the City Council approve the retention of Martin & Chapman Company
for municipal election services.
Miscellaneous — Fire Department
b) Reclassification of Firefighter Positions to Firefighter/Paramedic
Phase II of the paramedic engine company program will be implemented on
January 1, 1999. Currently, the department has 24 members working as
firefighter/paramedics. The Fire Department staff is requesting that City
r
Council direct the Personnel Department to decrease the number of
firefighter positions from 9 to 4 and to increase the number of
firefighter/paramedic positions from 24 to 29. Staff recommends that the
City Council authorize the Personnel Department to decrease the number of
firefighter positions by 5 and increase the number of firefighter/paramedic
positions by 5.
c) Appropriation for Paramedic Engine Company Equipment
Phase II of the Paramedic Engine Company Program is planned for
implementation on January 1, 1999. This phase will transfer the last two
basic life support engine companies into Paramedic Engine companies. The
Fire Department will need to purchase additional paramedic equipment for
this implementation. The Fire Department staff is requesting that the City
Council appropriate $24,000 for new paramedic equipment. ' The Fire
Department staff recommends that the City Council appropriate $24,000 to
Account 2184-6270 for the purchase of the equipment needed to implement
phase II.
Miscellaneous — Public Services
d) Project No. MP-99401— Bus Stop Improvement
Eller Media Company has installed 50 new bus shelters and relocated the
City's non -advertising bus shelters to various bus stops, citywide. The
relocated non -advertising bus shelters require the installation of trash cans in
order to avoid littering in and around the bus stops. The total estimated cost
for this work is approximately $15,000. It is recommended that the City
Council establish Project No. MP-99401 and appropriate $15,000 from
unappropriated Proposition "A" funds to Project No. MP-99401 (Account
No. 121-320-3 960-7900).
e) Extension of Exclusive Negotiating Agreement with Suburban Water
Systems
The City proposes to extend the term of the Exclusive Negotiating
Agreement with Suburban Water Systems for 120 days pursuant to Section
1(d) to allow for the completion of the comprehensive review of documents,
feasibility study, and negotiations related to the sale and/or management of
the City's water system. It is recommended that the City Council amend the
ENA with Suburban Water Systems to extend the term for 120 days until
March 30, 1999, to allow for the comprehensive review of documents,
feasibility study, and negotiations, related to the sale and/or management of
the City's water system.
agnd11.17.98 4
City Council Agenda • •
November 17, 1998
Miscellaneous — Community Services
f) Park Bond Project: Pool Improvements Application for Funds from
Proposition "A" — 1996 Safe Neighborhood Parks Grant Competitive
Grant Proposal
The Community Services Department is applying for competitive grant
funds allocated under the Los Angeles County Proposition A, Safe
Neighborhood Parks Program, which voters approved in 1992 and later
amended in 1996. Available grant funds are from the fourth funding cycle
of the 1992 and 1996 legislation. Funds received from the grant are
requested to rehabilitate the municipal pool at Edgewood School. It is
recommended that the City Council adopt the following resolution
authorizing the application of At -Risk Youth competitive grant funds in the
amount of $300,000 under the Prop A Safe Neighborhoods Parks Program
for municipal pool improvements:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, APPROVING THE
APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES
COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT AT -
RISK YOUTH RECREATION & SERVICE FACILITIES
COMPETITIVE GRANT PROGRAM FOR MUNICIPAL POOL
IMPROVEMENTS AT EDGEWOOD SCHOOL.
g) Community Services Sports Coordinator
The Community Services Department is requesting approval for a new part
time position and classification. The Sports Coordinator is a 25-30 hour per
week, part-time non -benefit position. This position has no impact on the
general fund. The Sports Coordinator will be responsible for youth and
adult sports, as well as the scheduling of athletic facilities. It is
recommended that the City council approve the new part-time classification
of a Sports Coordinator position in the Community Services Department at a
rate of $12.02 to $14.16 an hour.
Miscellaneous — Finance Department
h) 1999 Investment Polic
The Council will consider the City's Investment Policy for the year 1999.
Staff recommends that the City Council approve the City's Investment
Policy and accompanying Investment Portfolio Guidelines for calendar year
1999.
Miscellaneous — Environmental Management
i) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill Closure
and other related BKK matters. This is a part of the City program to keep
the community informed of the progress toward implementation of the
closure plans for the BKK Landfill. Staff recommends that the City Council
receive and file this report.
Miscellaneous — Personnel Services
j) Transmission of An Ordinance Authorizing An Amendment to the
Contract Between the Board of Administration of the Public
Employees' Retirement System (PERS) and the City of West Covina for
Safety Employees (Police)
This report transmits to the City Council an ordinance authorizing an
amendment to the contract between the Public Employees' Retirement
System (PERS) and the City to provide Section 21573 (Third Level of 1959
agnd 11. 17.98 5
City Council Agenda • •
November 17, 1998
Survivor Benefits) for local Police members. It is recommended that the
City Council adopt the following urgency ordinance:
ORDINANCE NO. AN URGENCY ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF
THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE
CITY COUNCIL OF THE CITY OF WEST COVINA.
Miscellaneous — City Manager
k) Severance Agreement for Newly Appointed Police Chief
As part of the terms of employment for newly appointed Police Chief, Mr.
Frank Wills has requested a six month severance provision, which is spelled
out in the attached letter. It is recommended that the City Council ratify the
City Manager's October 22,1998 letter agreement specifying a six month
severance provision with the new Chief of Police.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
C)
D)
Motion by 2nd by to waive
further reading of the ordinance/resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
PUBLIC SERVICES No reports
ENVIRONMENTAL MANAGEMENT DEPARTMENT
1) Contract to Review Athens Services Proposed Curbside Recycling Proposal
Pursuant to the City Council's direction at the October 20, 1998 meeting, staff hired
PG&E Energy Services to examine Athens' proposed Curbside Recycling Program.
PG&E Energy Services' proposal is under $10,000. However, does not address the
commercial and multi -residential bin services alternatives with diversion rates
requested by individual Council members. Therefore, staff has requested a quote
from PG&E Energy Services to examine the bin service alternatives. It is
recommended that the City Council authorize staff to hire a consultant for a fee not
to exceed $5,000 to meet the cost of addressing the additional scope of work on bin
service alternatives.
agndl 1.17.98
Motion by 2nd by to
approve disapprove hold over
6
City Council Agenda •
November 17, 1998
E
E) COMMUNITY DEVELOPMENT SERVICES
F)
G)
H)
I)
1) Redevelopment Agency
Recess the City Council
Redevelopment Agency.
COMMUNITY SERVICES
PUBLIC SAFETY SERVICES
ADMINISTRATIVE SERVICES
1) Personnel Services
meeting at
Reconvene the
No reports
No reports
City
p.m. to convene the
Council meeting at
Safety and Claims Manager — Reorganization of the Risk Management
This report recommends the approval of a revised salary range for the classification
of Safety and Claims Manager. It is recommended that the City Council approve
the following resolution establishing the salary range for this position at $3133 -
$4230 per month:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION
AND COMPENSATION OF POSITIONS, AS AMENDED, AND
AMENDING RESOLUTION NO. 9574, APPROVING THE SALARY
RANGE FOR SAFETY AND CLAIMS MANAGER.
Motion by 2nd by
to waive further reading of the resolution and
adopt
GENERAL ADMINISTRATION
disapprove
No reports
hold over
J) APPROVAL OF DEMANDS and WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru
Motion by
approve
ROLL CALL:
2nd by
disapprove
hold over
Herfert, Howard, Touhey, Wong, Melendez
to
ngnd 11.17.98 7
City Council Agenda is
November 17, 1998
0
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Appointment of the City of West Covina Representative on the San Gabriel
Valley Mosquito and Vector Control District Board of Trustees
The term of Mayor Pro Tem Herfert's appointment to the San Gabriel Valley
Mosquito and Vector Control District Board of Trustees will expire on January 1,
1999. The District is asking the City Council to take the required action to appoint a
representative to the Board of Trustees for a term of either two or four years. It is
recommended that the City Council take the appropriate action to appoint a
representative to the San Gabriel Valley Mosquito and Vector Control District for a
tern of either two or four years.
Motion by 2nd by
To
N) CITY MANAGER'S REPORTS (Verbal).
agnd11.17.98 8
City Council Agenda 49
November 17, 1998
ADJOURNMENT
Tuesday
Tuesday
Motion by
adjourn the meeting at
2nd by
p.m.
CITY COUNCIL MEETING SCHEDULE
12/1/98 7:30 p.m.
12/15/99 7:30 p.m.
to
Regular meeting
Regular meeting
agnd 11.17.98
M)
ADDENDUM
CITY COUNCIL AGENDA
NOVEMBER 17, 1998
2) Resolution Supporting Councilmember Touhey's Election to the South Coast
Mayor Pro Tem Herfert has requested that a resolution be agendized for Council
action supporting the election of Councilmember Touhey to the South Coast Air
Quality Management District's Governing Board. Recommendation is to
consider the adoption of the following resolution:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, IN
SUPPORT OF COUNCILMEMBER MICHAEL TOUHEY'S CANDIDACY
TO THE GOVERNING BOARD OF THE SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT, REPRESENTING THE LOS ANGELES
COUNTY CITIES, EASTERN REGION
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
ADDENDUM NO. 2
CITY. COUNCIL AGENDA
NOVEMBER 17, 1998
F) COMMUNITY SERVICES
1) Park Bond Project: Valencia Heights Land Acquisition Application for
Funds from Proposition "A" 1996 SAFE NEIGHBORHOOD PARKS
GRANT COMPETITIVE GRANT PROPOSAL
The Community Services Department is applying for competitive grant funds
allocated under the Los Angeles County Proposition A, Safe Neighborhood Parks
Program, which voters approved in 1992 and later amended in 1996. Available
grant funds are from the fourth funding cycle of the 1992 and 1996 legislation.
Funds received from the grant are requested to acquire the Valencia Heights
property to continue operations at the equestrian and baseball facilities.
Recommendation is to adopt the following resolution authorizing the application
of At -Risk Youth competitive grant funds in the amount of $300,000 under the
Prop A Safe Neighborhoods Parks Program for Valencia Heights land acquisition
of recreational facilities:
RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE
APPLICATION FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT AT -RISK YOUTH
RECREATION & SERVICE FACILITIES COMPETITIVE GRANT
PROGRAM FOR LAND ACQUISITION OF COMMUNITY RECREATION
FACILITIES
Motion by 2"d by
to waive further reading of the resolution and to
adopt disapprove hold over _