11-03-1998 - RegularTuesday
November 3, 1998
• i
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-
4422 ITTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS
Pastor Ernest Kennedy
Tri-City Southern Baptist Church
Melendez, Herfert, Howard, Touhey, Wong
Regular meeting of October 20, 1998
Special meeting of October 27, 1998
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS None scheduled
B) CONSENT CALENDAR
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1) Written Communications (refer to staff)
Letter dated October 28, 1998 received from Michael L. Miller regarding waste
collection and diversion information.
2) Commissions' Summary of Actions (receive and file)
a) Community Services 10/13/98
b) Senior Citizens' 10/08/98
c) Waste Mgmt./Env. Quality 10/15/98
d) Planning 10/27/98
City Council Agenda • •
November 3, 1998
3) Award of Bids
a) Project No. PP-98203 — Sports Facility Upgrade at Del Norte Park and
West Covina High School
Two bids were received and opened on October 23, 1998 for this project
which provides for new fencing, irrigation, roll -up window, installation of a
new infield, snack bar improvements, and batting cage repairs at Del Norte
Park; and refurbishing basketball hoops at West Covina High School. The
lowest responsive bid is $63,742.00 from Whelan Construction of West
Covina, California. It is recommended that the City Council accept the bid
of Whelan Construction in the amount of $63,742.00 and authorize the
Mayor and City Clerk to execute an agreement with same for the work to be
done.
b) Landscape Maintenance Contract for Woodside Village Maintenance
District Nos. 1 and 2
This five-year contract provides for the maintenance of all City maintained
landscape, hardscape and sprinkler systems in the Woodside Village District
Nos. 1 and 2. Also included in this contract is mandatory green waste
recycling. It is recommended that the City Council accept the bid of Azteca
Landscape of Pomona for a five-year contract in the amount of $402,600
($80,520 annually) and authorize the Mayor and City Clerk to execute an
agreement with same for the work to be performed.
c) Amendment to the Landscape Maintenance Agreement for Citywide
Medians and Freeway Rights -of -way
The five-year landscape maintenance contract for City medians and freeway
rights -of -way is scheduled to expire on November 15, 1998. Azteca
Landscape is requesting an Amendment to extend their contract with no
increase in the contract amount. It is recommended that the City Council
authorize an Amendment to the agreement with Azteca Landscape for the
maintenance of landscaping, handscaping and sprinkler systems for City
medians and freeway rights -of -way for a period not to exceed one year at no
increase in the contract amount.
4) Temporary Use Permits/Administrative Review Board (receive and file)
TUP 92480-98 Calvary Christian Fellowship at 1422 S. Azusa Avenue for a
Harvest Festival on 10/31/98.
TUP #2484-98 Bed, Bath and Beyond at 2753 E. Workman Avenue for a hiring
trailer from 10/19/98 to I1/13/98.
5) Traffic Committee Minutes
Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or
Resolution is needed for the action to be implemented.
The request from the West Covina Police Department that stop signs be installed on
the more minor street approaches to intersections within Tract Nos. 26283, 26290,
32769, and 32339 resulted in the following recommendation:
THAT STOP SIGNS BE INSTALLED ON THE MORE MINOR STREET
APPROACHES TO INTERSECTIONS WITHIN TRACT NOS. 26283, 26290,
32769, AND 32339.
6) City Treasurer's Report (receive and file)
City Treasurer's Report for the month of September, 1998.
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City Council Agenda •
November 3, 1998
7) Miscellaneous — Community Services
a) Eastland Center - Park and Ride Monthly Payment
The Community Services Department is recommending the approval of
additional funds for the continued use of park and ride facilities at Eastland
Shopping Center. Westfield Properties Management has requested an
increase in the monthly fee charged for the use of their parking spaces. It is
recommended that the City Council take the following actions:
i) Approve a $334 increase to the monthly compensation provided to
Westfield Properties Management for Park and Ride spaces.
ii) Appropriate $2,338 from Proposition A reserves to offset the
continued lease of Park and Ride spaces at Eastland Shopping
Center.
b) The Extension of the Dial -A -Ride Transportation Contract
The Community Services Department staff is requesting that the Dial -A -
Ride contract, due for renewal in 1999, be extended to the year 2000.
Extending the contract will allow staff to prepare a Request For Proposal
(RFP) for the operation of the D.A.R. and the Shuttle transportation systems,
under the same contract. It is recommended that the City Council: (1)
Approve the extension of the Dial -A -Ride contract to the year 2000. (2)
Direct the staff to begin developing a Request for Proposal (RFP) to be
issued in the year 2000. This RFP is to include the operation of both the
Dial -A -Ride and the Shuttle transportation systems.
Miscellaneous — Environmental Management
c) Graffiti Removal Agreement Renewal
The current Agreement with the Boys and Girls Club of San Gabriel Valley .
for graffiti removal in the City of West Covina expired on August 31, 1998.
Amendment No. 4 extends the contract period for another year. It is
recommended that the City Council authorize the Mayor and City Clerk to
execute Amendment No. 4 to the Graffiti Agreement, extending the contract
to August 31, 1999.
d) Electric Vehicle Charging Station — 2nd Floor Staff Lot
This is a request for the City Council to find that Edison EV is a sole source
vendor in the field of managing the installation of electric vehicle charging
stations and to authorize staff to waive the requirement to solicit three bids;
to execute an agreement with Edison EV to install the charging units on the
2"d floor staff parking lot; and to authorize the payment from the CIP. It is
recommended that the City Council take the following actions:
i) Find that Edison EV be named the sole source vendor for installation
of the 2"d floor staff parking lot electric vehicle charging stations,
thereby waiving the requirement to solicit bids; and
ii) Authorize the Mayor to execute an agreement with Edison EV to
install the charging units; and
iii) Appropriate a maximum of $11,000 from CIP account 9119-320-
3858-7900 for the project.
e) Purchase of Comnressed Natural Gas Vehicle
This is a request to solicit at least three bids for the purchase of a
Compressed Natural Gas (CNG) vehicle for the Communications
Department and to purchase the van from the lowest responsible bidder with
funds from a previously approved match grant. It is recommended that the
City Council take the following actions:
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City Council Agenda • •
November 3, 1998
i) Authorize the Environmental Management Director to solicit bids
from at least three dealers for the dedicated CNG Ford Cargo Van;
and
ii) Authorize the Department to accept the lowest responsible bid to
purchase the Van from Account 156-320-2319-7160.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by
to approve all items listed,
2nd by
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
C) PUBLIC WORKS SERVICES No reports
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agencv
Recess .the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
F) COMMUNITY SERVICES No reports
G) PUBLIC SAFETY SERVICES No reports
H) ADMINISTRATIVE SERVICES No reports
I) GENERAL ADMINISTRATION No reports
.1) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion. by 2nd by to
approve disapprove hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
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City Council Agenda • •
November 3, 1998
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
1) Voting to Elect the Board Member Representing Cities Without Pumping
Rights to the Water Ouality Authority Board
The City Council is being asked to vote in support of Mayor Richard Melendez as
the Board Member of the San Gabriel Valley Water Quality Authority representing
cities without pumping rights. It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VOTING IN
SUPPORT OF MAYOR RICHARD MELENDEZ AS THE
REPRESENTATIVE FOR CITY WITHOUT PUMPING RIGHTS ON THE
SAN GABRIEL BASIN WATER QUALITY AUTHORITY BOARD.
Motion by 2"d by
to waive further reading of the resolution and
adopt
M) COUNCILMEMBERS' REPORTS
disapprove hold over
N) CITY MANAGER'S REPORTS (verbal)
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City Council Agenda
November 3, 1998
ADJOURNMENT
Motion by
adjourn the meeting at
2nd by
p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday Nov. 17, 1998 7:30 p.m. Regular meeting
Tuesday Dec. 1, 1998 7:30 p.m. Regular meeting
Tuesday Dec.15, 1998 7:30 p.m. Regular meeting
agnd11,03.98
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