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10-06-1998 - Regular• • k rnrtdfy that copteB of the Ccv.ncil Agonda, 2or the mouUnd of If— - q 5 amra po;,G i 5n aw:cord ance -q Ath the 1/87 B)talc a► aiu 1'27Sr®PA('AE119n�B. REGULAR MEETING OF THE C, WEST COVINA CITY COUNCIL cnulaz on tho City QW1;- Tuesday 7:30 p.m. October 6, 1998 Council Chambers AGENDA Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (TTY) from 8 a.m. to 5 p.m.. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. , "MMIlK Y [17k1 PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PROCLAMATIONS Melendez, Herfert, Howard, Touhey, Wong Special meeting of September 14, 1998 Special meeting of September 15, 1998 Special meeting of September 22, 1998 (Closed Session) Special meeting of September 22, 1998 (Council Priorities) Special meeting of September 29, 1998 International Year of Older Persons 1998-99 Fire Prevention Week — October 4-10, 1998 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Appeal of Planning Commission Action — Tentative Parcel Map No. 25106 — Categorical Exemption Appelicant/Appellant: Joseph T. and Inez Eichenbaum Foundation Location: 3041 to 3211 E. Garvey Avenue North (" Restaurant Row") The applicant/appellant is requesting an appeal of the Planning Commission's action of August 25, 1998 to deny Tentative Parcel Map No. 25106. The project consists of a proposal to subdivide an 11.5-acre site into eight lots ranging from 0.73 acres to 1.88 acres, largely along existing property and leasehold lines. a) Verification of publication b) Presentation of staff report City Council Agenda • • October 6, 1998 c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING TENTATIVE PARCEL MAP NO.25106. Motion by 2"d by to waive further reading of the resolution and adopt disapprove B) CONSENT CALENDAR 1) Written Communications None received. 2) Commissions' Summary of Actions (receive and file) hold over a) Community Services 09/08/98 b) Senior Citizens' 09/10/98 c) Planning 09/22/98 d) Waste Mgmt./Env. Quality 09/17/98 3) Approval of Final Maps (adopt resolution) Ouitclaim Deeds for Parcel Man No. 24881 Included with the development of Parcel Map No. 24881 located east of Grand Avenue and north of Holt Avenue, is the slope along Grand Avenue and the drainage channel running east to west across the southerly portion of the property. Portions of the slope and drainage channel are owned by the City and need to be quitclaimed to be included in the Parcel Map. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY 'OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION OF A CORPORATION QUITCLAIM DEED IN FAVOR OF THE VILLAGE OF EAST HILLS, A CALIFORNIA LIMITED PARTNERSHIP. 4) Temporary Use Permits/Administrative Review Board - TUP #2470-98 West Covina Toyota at 1800 E. Garvey for a tent sale from 9/17/98 to 10/05/98. TUP #2472-98 ESGV Japanese Community Center at 1203 W. Puente on 10/03/98 for their Fall Festival. TUP #2476-98 Wells Fargo Bank at 1000 Lakes Drive for a company breakfast on 9/23/98. TUP #2477-98 St. Christopher Church at 629 S. Glendora for annual fiesta on 10/02/98 to 10/04/98. agnd10.06.98 2 City Council Agenda • • October 6, 1998 5) Acceptance of Improvements and/or Release of Bonds Proiect No. SP-97102 Street Rehabilitation — Ruiz Construction Location: Various locations — Citywide Recommendation is to accept off -site improvements and authorize release of Washington International Insurance Company, Bond No. S-6004424, in the amount of $219,892, subject to Notice of Completion. 6) Ordinance for Adoption (waive reading and adopt) At the Council meeting of September 15, 1998, the City Council introduced a Los Angeles County ordinance relating to food establishment operations including a requirement to post the letter grade or inspection score. The City Council has incorporated an owner -initiated routing inspection policy into the City's version of the County ordinance. This ordinance is now before the Council for a second reading and adoption. It is recommended that the City Council adopt the following ordinance entitled: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING BY REFERENCE LOS ANGELES COUNTY ORDINANCE NO. 97-0071 RELATING TO THE OPERATION OF FOOD ESTABLISHMENTS. 7) Award of Bids a) Proiect No. GP-99301— Shooting Range Refurbishment One bid was received and opened on September 28, 1998 for this project which provides for the construction of a new bullet trap, target system, and installation of a new ballistic wall covering. The bid is $61,474 from Caswell Detroit Armor Company of Minneapolis, Minnesota. It is recommended that the City Council accept the bid of Caswell Detroit Armor Company in the amount of $61,676, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. b) Proiect No. GP-99310 — Fire Station No. 5 New Overhead Door Two bids were received and opened on September 28, 1998, for this project which provides for the construction of two new overhead doors. The lowest responsive bid is $13,850 from Southern California Overhead Door Company of El Monte, California. It is recommended that the City Council accept the bid of Southern California Overhead Door Company in the amount of $13,850, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. c) Purchase of One Vehicle Council will consider the purchase of a 1998 Pontiac Transport for the City Manager. Staff recommends. that the City Council authorize the purchase of a 1998 Pontiac Transport from Reynolds Buick GMC Truck, Inc., as described in the Dealer's quote, dated September 30, 1998. 8) Miscellaneous — City Clerk's Office a) Biennial Review of the City's Conflict of Interest Code The Political Reform Act requires the City council -to review the City's Conflict of Interest Code on a biennial basis and make any necessary changes by the end of the calendar year. It is recommended that the City Council approve the City's 1998 amended Conflict of Interest Code. agnd10.06.98 3 City Council Agenda • • October 6, 1998 Miscellaneous — Communications b) Purchase of Replacement Radio System Repeaters This report recommends that the City Council waive competitive bidding and authorize staff purchase three (3) radio repeaters using the Los Angeles County contract. The repeaters will be funded by the equipment - replacement account and will replace those which have been in service for the past sixteen years. It is recommended that the City Council take the following actions: i) Find that the use of the County of Los Angeles' contract with Motorola eliminates the need for a formal bid process; and ii) Authorize staff to purchase, from the Equipment Replacement Account, three (3) UHF radio repeaters (including installation and replacement of associated antennae and all transmission lines, from Motorola at a cost not to exceed $56,098.96. Miscellaneous — Community Services c) Approval to Sell Alcoholic Beverages at Hurst Museum Fundraiser The Hurst Ranch Historical Foundation is conducting a fund raiser at the Hurst Ranch on November 8"'. The Foundation is requesting approval to sell alcoholic beverages at the event. It is recommended that the City Council approve the sale of alcoholic beverages at the Hurst Ranch on November 8, 1998 for the Hurst Ranch Historical Foundation's Sunday Supper at the Barn fundraiser. Miscellaneous — Police Department d) Completion of the 1996-98 BJA Grant According to the spending guidelines set down by the Bureau of Justice Assistance, all interest earned from their 1996-98 LLEBG Grant must be spent during the grant period or returned to the federal government. This is a request to appropriate the interest earned, in order to spend it. It is recommended that the City Council authorize the appropriation of $2,030.49 into Fund 130-304-2144-5113. e) Jail Food Service Refrigerator The Police Department needs a replacement of the jail refrigerator/freezer with a commercial grade stainless steel refrigerator/freezer. This item is to be purchased with funds from the inmate -welfare fund not to exceed $5,300. It is recommended that the City Council authorizes the purchase of the CONTINENTAL commercial refrigerator and freezer totaling $5,297.39 from Auerbach & Associates, 4932 Lankershim Blvd., 4204, North Hollywood, CA 91601. Miscellaneous — Finance f) 401(a) Retirement Plan Substitution for PERS Retirement Plan Council will consider establishing a 401(a) retirement plan for the City Manager to replace the Ca1PERS retirement plan benefits negotiated in the City Manager's contract. Staff recommends that the City Council: 1) Authorize the Deferred Compensation Committee of staff to establish a deferred compensation plan under Internal Revenue Code §401(a); 2) Designate the 401(a) deferred compensation plan as a replacement retirement plan solely for the City Manager; agnd10.06.98 4 City Council Agenda • • October 6, 1998 3) Direct the City Attorney to amend the City Manager's contract to exclude reference to PERS retirement and substitute contributions of 12.594% of salary to the City's deferred compensation plan under §401(a); 4) Adopt the Resolution No. creating a 401(a) plan; 5) Authorize ICMA as the 401(a) plan administrator; 6) Authorize the Finance Director, as Chair of the Deferred Compensation Committee, to negotiate a trust agreement with ICMA for administration of the 401(a) defined contribution retirement plan. Miscellaneous Public Works g) Project No. GP-98306 — Authorization of Additional Costs For Seismic Strengthening of Civic Center Parking Structure Construction of this project, which provides for the seismic retrofit of the Civic Center parking structure ,was commenced on September 8' 1998. Exploration has revealed that the location of a Suburban Water main line is in closer proximity to the construction than was originally designed for. The cost to have Suburban Water relocate this line is $49,337. It is recommended that the City Council authorize the payment of $49,338 to Suburban Water Systems as a deposit against the actual project costs to relocate the said water line and direct staff to pursue reimbursement from Federal Emergency Management Agency (FEMA) for seventy-five percent (75%) of the actual cost. Miscellaneous — Environmental Management h) L.A. Countywide Household Hazardous Waste Collection Day "Roundup') at the Citv Maintenance Yard The City of West Covina hosted an L.A. Countywide Household Hazardous Waste Roundup here in the City of West Covina. The Roundup took place on September 26, 1998 at the City Maintenance Yard. The Roundup was very successful receiving about 1,260 vehicles. Staff recommends that the City Council receive and file this report. i) Electric Vehicle Corridor Communities Grant Program This is an update on the City's activities in implementing the City and the San Gabriel Valley Council of Governments' Electric Vehicle Corridor Communities Program grant. It is recommended that the City Council receive and file this report. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8: Motion by 2nd by to waive further reading of the ordinance/resolution and adopt, and to approve all items listed, except ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez END OF CONSENT CALENDAR agnd10.06.98 5 City Council Agenda • • October 6, 1998 C) PUBLIC WORKS SERVICES No reports D) ENVIRONMENTAL MANAGEMENT DEPARTMENT 1) U.S. EPA's Proposed Groundwater Statement of Basis for the BKK Landfill The Statement of Basis (SB) explains U.S. EPA's rationale on the preferred option to remediate groundwater contamination at the BKK Landfill in West Covina. U.S. EPA proposes that BKK implement a "contain and control" remedy designed to contain wastes on -site and control further off -site migration of contaminated groundwater. It is recommended that the City Council authorize the transmission of CDM's comments to the U.S. EPA as the City's comments on the Statement of Basis. Motion by 2nd by to approve disapprove hold over E) COMMUNITY DEVELOPMENT SERVICES 1) Redevelopment Agencv Recess the City Council meeting at p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. F) COMMUNITY SERVICES No reports G) PUBLIC SAFETY SERVICES No reports H) ADMINISTRATIVE SERVICES No reports I) GENERAL ADMINISTRATION 1) City Clerk Initiating the March 2, 1990 General Municipal Election In preparation for the upcoming municipal election, there are several resolutions proposed for adoption by the City Council. Recommendation is to adopt the following resolutions: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 2, 1999, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE CITY RELATING TO THE CONDUCT OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 2, 1999. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE agnd 10.06.98 6 City Council Agenda • • October 6, 1998 OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT THE MARCH 2, 1999 GENERAL MUNICIPAL ELECTION. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PROVIDING FOR AUTOMATIC RECOUNT AND A SPECIAL RUN-OFF ELECTION IN THE EVENT OF A TIE VOTE AT ANY MUNICIPAL ELECTION. Motion by 2id by to waive further reading of the resolutions and adopt disapprove hold over 2) City Manager a) Final FY 1998-1999 Budget The City Council will consider the Final FY 1998-1999 Budget, and reallocation of certain appropriations. It is recommended that the City Council receive and file the Final 1998-1999 Annual Budget as presented, and approve the reallocation of appropriations identified in the staff report. Motion by 2nd by approve disapprove hold over b) Proposition 9 — City Council Position Proposition 9 has been placed on the November ballot by consumer advocate groups concerned about the deregulation of California's electric industry. While the Proposition does address rate reductions and capital costs in the electric utility industry, it has potentially difficult financial implications for the State and local governments. Southern California Edison and the Southern California Gas Company have asked the City Council to consider opposing Proposition 9. It is recommended that the City Council advise staff on whether they would like to take a position on Proposition 9. Motion by 2nd by c) Lease Extension for the Valencia Heights Water Company Citrus Property The City and Valencia Heights Water Company have negotiated an extension of the land lease which was set to terminate on October 1, 1998, based upon service of a Notice of Termination by Valencia Heights. The extension of the land lease is intended to provide up to six months in order to allow for time for both parties to negotiate the City's purchase of the site. It is recommended that the City Council authorize the Mayor to execute the extension to the Land Lease with Valencia Heights Water Company subject to the terms in the attached agreement. Motion by 2nd by to approve disapprove hold over agnd10.06.98 7 City Council Agenda • • October 6, 1998 .I) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling Motion by approve ROLL CALL: Registers 2nd by disapprove hold over thru Herfert, Howard, Touhey, Wong, Melendez to I) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. L) MAYOR'S REPORTS 1) Nomination of Mayor Richard Melendez to the Water Quality Authority The City Council is being asked to approve the nomination of Mayor Richard Melendez as a Board Member of the San Gabriel Valley Basin Water Quality Authority. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, NOMINATING MAYOR RICHARD MELENDEZ TO REPRESENT CITIES WITHOUT. PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY. Motion by 2,d by to waive further reading of the resolution and adopt disapprove hold over agnd10.06.99 8 City Council Agenda • • October 6, 1998 M) COUNCILMEMBERS' REPORTS 1) Voting Delegates for National League of Cities 1998 Annual Congress The National League of Cities will hold its' annual congress in Kansas City, Missouri from December 1 to December 5, 1998. During the congress the League holds its' annual business meeting at which City representatives vote on League policy. The City of West Covina must designate a voting delegate and an alternate to vote at this meeting. It is recommended that the City Council designate a voting delegate and an alternate for the National League of Cities Annual Business Meeting and Congress to be held December 1 through December 5, 1998. Motion by 2nd by designate as voting delegate and as alternate to the National League of Cities Annual Business Meeting and Congress. 2) Council Direction for Negotiation of Potential Land Purchase from Valencia Heights Water Company Mayor Pro Tem Herfert has requested that the discussion of the purchase negotiations regarding the Valencia Heights Water Company's Citrus Street property be agendized in order to provide direction to staff and the Council subcommittee on parameters for negotiating the purchase price. It is recommended that the City Council provide direction to staff relative to negotiations with Valencia Heights Water Company for the purchase of their Citrus property. Motion by 2nd by to N) ADJOURNMENT Motion by 2nd by to adjourn the meeting at p.m. CITY COUNCIL MEETING SCHEDULE Tuesday 10/20 7:30 p.m. Regular meeting Tuesday 11/03 7:30 p.m. Regular meeting Tuesday 11/t7 7:30 p.m. Regular meeting agnd 10.06.98 9