10-06-1998 - Regular• • k rnrtdfy that copteB of the
Ccv.ncil Agonda, 2or the mouUnd
of If— - q 5 amra po;,G i 5n
aw:cord ance -q Ath the 1/87 B)talc a►
aiu 1'27Sr®PA('AE119n�B.
REGULAR MEETING
OF THE C,
WEST COVINA CITY COUNCIL cnulaz on tho City QW1;-
Tuesday 7:30 p.m.
October 6, 1998 Council Chambers
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m.. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required. ,
"MMIlK Y [17k1
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PROCLAMATIONS
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of September 14, 1998
Special meeting of September 15, 1998
Special meeting of September 22, 1998
(Closed Session)
Special meeting of September 22, 1998
(Council Priorities)
Special meeting of September 29, 1998
International Year of Older Persons 1998-99
Fire Prevention Week — October 4-10, 1998
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) Appeal of Planning Commission Action — Tentative Parcel Map No. 25106 —
Categorical Exemption
Appelicant/Appellant: Joseph T. and Inez Eichenbaum Foundation
Location: 3041 to 3211 E. Garvey Avenue North
(" Restaurant Row")
The applicant/appellant is requesting an appeal of the Planning Commission's
action of August 25, 1998 to deny Tentative Parcel Map No. 25106. The project
consists of a proposal to subdivide an 11.5-acre site into eight lots ranging from 0.73
acres to 1.88 acres, largely along existing property and leasehold lines.
a) Verification of publication
b) Presentation of staff report
City Council Agenda • •
October 6, 1998
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING TENTATIVE PARCEL MAP NO.25106.
Motion by 2"d by
to waive further reading of the resolution and
adopt disapprove
B) CONSENT CALENDAR
1) Written Communications None received.
2) Commissions' Summary of Actions (receive and file)
hold over
a) Community Services 09/08/98
b) Senior Citizens' 09/10/98
c) Planning 09/22/98
d) Waste Mgmt./Env. Quality 09/17/98
3) Approval of Final Maps (adopt resolution)
Ouitclaim Deeds for Parcel Man No. 24881
Included with the development of Parcel Map No. 24881 located east of Grand
Avenue and north of Holt Avenue, is the slope along Grand Avenue and the
drainage channel running east to west across the southerly portion of the property.
Portions of the slope and drainage channel are owned by the City and need to be
quitclaimed to be included in the Parcel Map. It is recommended that the City
Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY 'OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE EXECUTION OF A CORPORATION
QUITCLAIM DEED IN FAVOR OF THE VILLAGE OF EAST
HILLS, A CALIFORNIA LIMITED PARTNERSHIP.
4) Temporary Use Permits/Administrative Review Board -
TUP #2470-98 West Covina Toyota at 1800 E. Garvey for a tent sale from 9/17/98
to 10/05/98.
TUP #2472-98 ESGV Japanese Community Center at 1203 W. Puente on 10/03/98
for their Fall Festival.
TUP #2476-98 Wells Fargo Bank at 1000 Lakes Drive for a company breakfast on
9/23/98.
TUP #2477-98 St. Christopher Church at 629 S. Glendora for annual fiesta on
10/02/98 to 10/04/98.
agnd10.06.98 2
City Council Agenda • •
October 6, 1998
5) Acceptance of Improvements and/or Release of Bonds
Proiect No. SP-97102 Street Rehabilitation — Ruiz Construction
Location: Various locations — Citywide
Recommendation is to accept off -site improvements and authorize release of
Washington International Insurance Company, Bond No. S-6004424, in the amount
of $219,892, subject to Notice of Completion.
6) Ordinance for Adoption (waive reading and adopt)
At the Council meeting of September 15, 1998, the City Council introduced a Los
Angeles County ordinance relating to food establishment operations including a
requirement to post the letter grade or inspection score. The City Council has
incorporated an owner -initiated routing inspection policy into the City's version of
the County ordinance. This ordinance is now before the Council for a second
reading and adoption. It is recommended that the City Council adopt the following
ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING BY REFERENCE LOS ANGELES COUNTY
ORDINANCE NO. 97-0071 RELATING TO THE OPERATION OF
FOOD ESTABLISHMENTS.
7) Award of Bids
a) Proiect No. GP-99301— Shooting Range Refurbishment
One bid was received and opened on September 28, 1998 for this project
which provides for the construction of a new bullet trap, target system, and
installation of a new ballistic wall covering. The bid is $61,474 from
Caswell Detroit Armor Company of Minneapolis, Minnesota. It is
recommended that the City Council accept the bid of Caswell Detroit Armor
Company in the amount of $61,676, and authorize the Mayor and City Clerk
to execute an agreement with same for the work to be done.
b) Proiect No. GP-99310 — Fire Station No. 5 New Overhead Door
Two bids were received and opened on September 28, 1998, for this project
which provides for the construction of two new overhead doors. The lowest
responsive bid is $13,850 from Southern California Overhead Door
Company of El Monte, California. It is recommended that the City Council
accept the bid of Southern California Overhead Door Company in the
amount of $13,850, and authorize the Mayor and City Clerk to execute an
agreement with same for the work to be done.
c) Purchase of One Vehicle
Council will consider the purchase of a 1998 Pontiac Transport for the City
Manager. Staff recommends. that the City Council authorize the purchase of
a 1998 Pontiac Transport from Reynolds Buick GMC Truck, Inc., as
described in the Dealer's quote, dated September 30, 1998.
8) Miscellaneous — City Clerk's Office
a) Biennial Review of the City's Conflict of Interest Code
The Political Reform Act requires the City council -to review the City's
Conflict of Interest Code on a biennial basis and make any necessary
changes by the end of the calendar year. It is recommended that the City
Council approve the City's 1998 amended Conflict of Interest Code.
agnd10.06.98 3
City Council Agenda • •
October 6, 1998
Miscellaneous — Communications
b) Purchase of Replacement Radio System Repeaters
This report recommends that the City Council waive competitive bidding
and authorize staff purchase three (3) radio repeaters using the Los Angeles
County contract. The repeaters will be funded by the equipment -
replacement account and will replace those which have been in service for
the past sixteen years. It is recommended that the City Council take the
following actions:
i) Find that the use of the County of Los Angeles' contract with
Motorola eliminates the need for a formal bid process; and
ii) Authorize staff to purchase, from the Equipment Replacement
Account, three (3) UHF radio repeaters (including installation and
replacement of associated antennae and all transmission lines, from
Motorola at a cost not to exceed $56,098.96.
Miscellaneous — Community Services
c) Approval to Sell Alcoholic Beverages at Hurst Museum Fundraiser
The Hurst Ranch Historical Foundation is conducting a fund raiser at the
Hurst Ranch on November 8"'. The Foundation is requesting approval to
sell alcoholic beverages at the event. It is recommended that the City
Council approve the sale of alcoholic beverages at the Hurst Ranch on
November 8, 1998 for the Hurst Ranch Historical Foundation's Sunday
Supper at the Barn fundraiser.
Miscellaneous — Police Department
d) Completion of the 1996-98 BJA Grant
According to the spending guidelines set down by the Bureau of Justice
Assistance, all interest earned from their 1996-98 LLEBG Grant must be
spent during the grant period or returned to the federal government. This is
a request to appropriate the interest earned, in order to spend it. It is
recommended that the City Council authorize the appropriation of $2,030.49
into Fund 130-304-2144-5113.
e) Jail Food Service Refrigerator
The Police Department needs a replacement of the jail refrigerator/freezer
with a commercial grade stainless steel refrigerator/freezer. This item is to
be purchased with funds from the inmate -welfare fund not to exceed $5,300.
It is recommended that the City Council authorizes the purchase of the
CONTINENTAL commercial refrigerator and freezer totaling $5,297.39
from Auerbach & Associates, 4932 Lankershim Blvd., 4204, North
Hollywood, CA 91601.
Miscellaneous — Finance
f) 401(a) Retirement Plan Substitution for PERS Retirement Plan
Council will consider establishing a 401(a) retirement plan for the City
Manager to replace the Ca1PERS retirement plan benefits negotiated in the
City Manager's contract. Staff recommends that the City Council:
1) Authorize the Deferred Compensation Committee of staff to
establish a deferred compensation plan under Internal Revenue Code
§401(a);
2) Designate the 401(a) deferred compensation plan as a replacement
retirement plan solely for the City Manager;
agnd10.06.98 4
City Council Agenda • •
October 6, 1998
3) Direct the City Attorney to amend the City Manager's contract to
exclude reference to PERS retirement and substitute contributions of
12.594% of salary to the City's deferred compensation plan under
§401(a);
4) Adopt the Resolution No. creating a 401(a) plan;
5) Authorize ICMA as the 401(a) plan administrator;
6) Authorize the Finance Director, as Chair of the Deferred
Compensation Committee, to negotiate a trust agreement with
ICMA for administration of the 401(a) defined contribution
retirement plan.
Miscellaneous Public Works
g) Project No. GP-98306 — Authorization of Additional Costs For Seismic
Strengthening of Civic Center Parking Structure
Construction of this project, which provides for the seismic retrofit of the
Civic Center parking structure ,was commenced on September 8' 1998.
Exploration has revealed that the location of a Suburban Water main line is
in closer proximity to the construction than was originally designed for. The
cost to have Suburban Water relocate this line is $49,337. It is
recommended that the City Council authorize the payment of $49,338 to
Suburban Water Systems as a deposit against the actual project costs to
relocate the said water line and direct staff to pursue reimbursement from
Federal Emergency Management Agency (FEMA) for seventy-five percent
(75%) of the actual cost.
Miscellaneous — Environmental Management
h) L.A. Countywide Household Hazardous Waste Collection Day
"Roundup') at the Citv Maintenance Yard
The City of West Covina hosted an L.A. Countywide Household Hazardous
Waste Roundup here in the City of West Covina. The Roundup took place
on September 26, 1998 at the City Maintenance Yard. The Roundup was
very successful receiving about 1,260 vehicles. Staff recommends that the
City Council receive and file this report.
i) Electric Vehicle Corridor Communities Grant Program
This is an update on the City's activities in implementing the City and the
San Gabriel Valley Council of Governments' Electric Vehicle Corridor
Communities Program grant. It is recommended that the City Council
receive and file this report.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by 2nd by to waive
further reading of the ordinance/resolution and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
agnd10.06.98 5
City Council Agenda • •
October 6, 1998
C) PUBLIC WORKS SERVICES No reports
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT
1) U.S. EPA's Proposed Groundwater Statement of Basis for the BKK Landfill
The Statement of Basis (SB) explains U.S. EPA's rationale on the preferred option
to remediate groundwater contamination at the BKK Landfill in West Covina. U.S.
EPA proposes that BKK implement a "contain and control" remedy designed to
contain wastes on -site and control further off -site migration of contaminated
groundwater. It is recommended that the City Council authorize the transmission of
CDM's comments to the U.S. EPA as the City's comments on the Statement of
Basis.
Motion by 2nd by to
approve disapprove hold over
E) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agencv
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency meeting. Reconvene the City Council meeting at
p.m.
F) COMMUNITY SERVICES No reports
G) PUBLIC SAFETY SERVICES No reports
H) ADMINISTRATIVE SERVICES No reports
I) GENERAL ADMINISTRATION
1) City Clerk
Initiating the March 2, 1990 General Municipal Election
In preparation for the upcoming municipal election, there are several resolutions
proposed for adoption by the City Council. Recommendation is to adopt the
following resolutions:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CALLING AND GIVING NOTICE OF A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, MARCH 2, 1999, FOR
THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY
THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY
OF LOS ANGELES TO RENDER SPECIFIED SERVICES TO THE
CITY RELATING TO THE CONDUCT OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, MARCH 2,
1999.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA
ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE
agnd 10.06.98 6
City Council Agenda • •
October 6, 1998
OFFICE PERTAINING TO CANDIDATE STATEMENTS
SUBMITTED TO THE VOTERS AT THE MARCH 2, 1999
GENERAL MUNICIPAL ELECTION.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
PROVIDING FOR AUTOMATIC RECOUNT AND A SPECIAL
RUN-OFF ELECTION IN THE EVENT OF A TIE VOTE AT ANY
MUNICIPAL ELECTION.
Motion by 2id by
to waive further reading of the resolutions and
adopt disapprove hold over
2) City Manager
a) Final FY 1998-1999 Budget
The City Council will consider the Final FY 1998-1999 Budget, and
reallocation of certain appropriations. It is recommended that the City
Council receive and file the Final 1998-1999 Annual Budget as presented,
and approve the reallocation of appropriations identified in the staff report.
Motion by 2nd by
approve disapprove hold over
b) Proposition 9 — City Council Position
Proposition 9 has been placed on the November ballot by consumer
advocate groups concerned about the deregulation of California's electric
industry. While the Proposition does address rate reductions and capital
costs in the electric utility industry, it has potentially difficult financial
implications for the State and local governments. Southern California
Edison and the Southern California Gas Company have asked the City
Council to consider opposing Proposition 9. It is recommended that the City
Council advise staff on whether they would like to take a position on
Proposition 9.
Motion by 2nd by
c) Lease Extension for the Valencia Heights Water Company Citrus
Property
The City and Valencia Heights Water Company have negotiated an
extension of the land lease which was set to terminate on October 1, 1998,
based upon service of a Notice of Termination by Valencia Heights. The
extension of the land lease is intended to provide up to six months in order
to allow for time for both parties to negotiate the City's purchase of the site.
It is recommended that the City Council authorize the Mayor to execute the
extension to the Land Lease with Valencia Heights Water Company subject
to the terms in the attached agreement.
Motion by 2nd by to
approve disapprove hold over
agnd10.06.98 7
City Council Agenda • •
October 6, 1998
.I) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers
2nd by
disapprove
hold over
thru
Herfert, Howard, Touhey, Wong, Melendez
to
I) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
1)
Nomination of Mayor Richard Melendez to the Water Quality Authority
The City Council is being asked to approve the nomination of Mayor Richard
Melendez as a Board Member of the San Gabriel Valley Basin Water Quality
Authority. It is recommended that the City Council adopt the following resolution
entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
NOMINATING MAYOR RICHARD MELENDEZ TO REPRESENT
CITIES WITHOUT. PRESCRIPTIVE WATER PUMPING RIGHTS
ON THE BOARD OF THE SAN GABRIEL BASIN WATER
QUALITY AUTHORITY.
Motion by 2,d by
to waive further reading of the resolution and
adopt
disapprove
hold over
agnd10.06.99 8
City Council Agenda • •
October 6, 1998
M) COUNCILMEMBERS' REPORTS
1) Voting Delegates for National League of Cities 1998 Annual Congress
The National League of Cities will hold its' annual congress in Kansas City,
Missouri from December 1 to December 5, 1998. During the congress the League
holds its' annual business meeting at which City representatives vote on League
policy. The City of West Covina must designate a voting delegate and an alternate
to vote at this meeting. It is recommended that the City Council designate a voting
delegate and an alternate for the National League of Cities Annual Business
Meeting and Congress to be held December 1 through December 5, 1998.
Motion by 2nd by
designate as voting delegate and
as alternate to the National League of Cities Annual Business Meeting and
Congress.
2) Council Direction for Negotiation of Potential Land Purchase from Valencia
Heights Water Company
Mayor Pro Tem Herfert has requested that the discussion of the purchase
negotiations regarding the Valencia Heights Water Company's Citrus Street
property be agendized in order to provide direction to staff and the Council
subcommittee on parameters for negotiating the purchase price. It is recommended
that the City Council provide direction to staff relative to negotiations with Valencia
Heights Water Company for the purchase of their Citrus property.
Motion by 2nd by
to
N) ADJOURNMENT Motion by 2nd by to
adjourn the meeting at p.m.
CITY COUNCIL MEETING SCHEDULE
Tuesday 10/20 7:30 p.m. Regular meeting
Tuesday 11/03 7:30 p.m. Regular meeting
Tuesday 11/t7 7:30 p.m. Regular meeting
agnd 10.06.98 9