09-15-1998 - Regular1 •I
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
September 15, 1998
AGENDA
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the City Clerk
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday fdr assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Proclamations
Dr. Kundan Peter
West Covina United Methodist Church
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of September 1, 1998
Regular meeting of September 1, 1998
Pony Colts - Orangewood
Certificate of Commendation
Patrice Dubina — WM/EQ Commissioner
Certificate of Commendation
Patrick Glover
White Cane Days — October 2 & 3, 1998
National Association Of Women In Construction
San Gabriel Valley Chapter
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item I. on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
I. Proposed Municipal Code Amendment Adopting Los Angeles County Health
Ordinance Relatim! to Food Establishments
The Los Angeles County Board of Supervisors adopted an ordinance relating to
food establishment operations including a requirement to post the letter grade or
inspection score. The L.A. County Department of Health also adopted its owner -
initiated routine inspection policy with an approved fee. The City Council asked at
the August 4 meeting that we incorporate such owner -initiated routing inspection
City Council Agenda • •
September 15, 1998
policies into the City's version of the County Ordinance. We have done so
(although not with the County's agreement) and the Ordinance is now ready for
introduction.
a) Verification of Publication
b) Presentation of staff report
c) Open hearing
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the L.A.
County Ordinance by introducing the following City ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING BY
REFERENCE LOS ANGELES COUNTY ORDINANCE 97-
0071 RELATING TO THE OPERATION OF FOOD
ESTABLISHMENTS.
Motion by 2nd by
to waive further reading of the ordinance and
introduce
ROLL CALL:
CONSENT CALENDAR
1) Written Communications
disapprove
hold over
Herfert, Howard, Touhey, Wong, Melendez
Letter received from Suburban Water Company dated August 27, 1998, notifying
the City in compliance with Section 116455 of the Health and Safety Code that
water in one of the company's wells has been found to contain a certain contaminant
in excess of the Interim Action Level. The well is not currently used to supply
domestic drinking water and has been out of service since February 1998 because of
mechanical difficulties.
Letter received from Suburban Water Company dated August 26, 1998, notifying
the City in compliance with Section 116455 of the Health and Safety Code that
water from one of the company's wells has been found to contain a certain
contaminant in excess of the Interim Action Level. The well is not currently used to
supply domestic drinking.
2) Commissions' Summary of Actions None
3) Claims for Action (deny and notify claimant)
a) Ernest Samuel Ochoa. Jr. vs City of West Covina
On May 15, 1998, the City Clerk's Office received a claim for property
damage amounting to $2,600.00.
a-,nd09.15.98 2
City Council Agenda • •
September 15, 1998
b) Carolyn Davis vs City of West Covina
On May 6, 1998, the City Clerk's Office received a claim for property
damage amounting to $3,776.18.
4) Approval of Final Mans (adopt resolution)
Lot Line Adjustment No. 127 — Richmond American Homes
Richmond American Homes has requested minor lot line adjustments between lots
1, 2, and 3 of Tract No. 42169 to better utilize the available space on each lot. It is
recommended that the City Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING LOT LINE ADJUSTMENT NO. 127 AND DIRECTING
THE RECORDATION THEREOF. (RICHMOND AMERICAN
HOMES)
5) Temporary Use Permits/Administrative Review Board
TUP #2468-98 Citrus Valley Hospice at 820 N. Phillips on 10/04/98 for a car show.
TUP #2471-98 West Covina Chrysler at 198 N. Azusa Avenue for a rooftop balloon
from 8/31/98 to 9/8/98.
6) Acceptance of Improvements and/or Release of Bonds
a) Project Nos. SP-97103 and SP-97107 — Street Improvements —
Mobassaly EnQineerine. Inc.
Location: Sunset Avenue from I-10 to north City limit and Lark Ellen
Avenue from I-10 to Amar Road
Recommendation is to accept off -site improvements and authorize release of
Fidelity & Deposit Company of Maryland, Bond No. 08035870, in the
amount of $748,596.20 subject to Notice of Completion.
b) Project No. TS-97113 — Nogales Street and Amanda Street Traffic
Signal — Fischback and Moore. Inc.
Location: Between Nogales street and Amanda Street
Recommendation is to accept off -site improvements and authorize release of
Federal Insurance Company, Bond No. 8143-30-30, in the amount of
$82,884.00, subject to Notice of Completion.
c) Project No. SP-98101— Street Rehabilitation — CALMAT dba Industrial
AsphaltofAzusa
Location: From Garvey Avenue South to Sunset Avenue
Recommendation is to accept off -site improvements and authorize release of
Reliance Insurance Company, Bond No. B2868706, in the amount of
$476,532.00, subject to Notice of Completion.
7) City Treasurer's Report (receive & file)
Treasurer's Report for the month of July, 1998
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City Council Agenda • •
September 15, 1998
8) Award of Bids
a) Project No. MP-97116 — Dumping Station, Equipment Shelter and
Paving at City Yard
Three bids were received and opened on September 8, 1998 for this project
which provides for the construction of a new concrete dumping station,
construction of a new equipment shelter, and for paving of approximately
42,000 square feet of dirt area. The lowest responsive bid is $110,010.00
from E.C. Construction Company of El Monte, California. It is
recommended that the City Council accept the bid of E.C. Construction
Company in the amount of $110,030.00 and authorize the Mayor and City
Clerk to execute an agreement with same for the work to be done.
b) Project No. PP-97216 — Landscaping, Irrigation, Roofing and Tower
Rehabilitation at Shadow Oak Park
Three bids were received and opened on September 8, 1998, for this project
which provides for the re -roofing of the community center, and for the
rehabilitation of the stair tower and baseball diamond at Shadow Oak Park.
The lowest responsive bid is $74,890.00 from Whelan Construction of West
Covina, California. It is recommended that the City Council accept the bid
of Whelan Construction in the amount of $74,890.00 and authorize the
Mayor and City Clerk to execute an agreement with the Whelan
Construction Company of West Covina, California, for the work to be done.
c) Project No. SP-99102 — Street Rehabilitation Work at Various
Locations Citvwide Asnhaltic Concrete Overlav
Seven bids were received and opened on Tuesday, September 8, 1998 for
this project which provides cold milling and asphalt concrete overlay on
various minor residential streets. The lowest responsible bid is $578,912.00
from Gentry Brothers of Irwindale, California. It is recommended that the
City Council take the following actions:
i) Transfer Funds to Project No. SP-99102 as follows:
=`
ANo
x
Project
-Kind=of
Funds -
_ Amount-
....
1.
SP-99104
CDBG
$ 40,000
2.
SP-99103
Gas Tax
25,000
3.
SP-99104
Gas Tax
9,000
4.
SP-08103
Gas Tax
11,000
5.
PP-97125
CDBG
10,000
6.
Salary savings from
maintenance and
street operations
(1997-98)
Gas Tax
80,000
7.
Salary savings from
maintenance(1998-99)
Gas Tax
125,000
Total Transferred
$300,000
ii) Accept the bid of Gentry Brothers of Irwindale, California, in the
amount of $578,912.00, and authorize the Mayor and City Clerk to
execute an agreement with said Gentry Brothers for the work to be
done.
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City Council Agenda • •
September 15, 1998
9) Miscellaneous — Police Department
a) Appropriation of Grant Funds
The West Covina Police Department sought and received $237,819.08 in
grant funds under the Citizens Option for Public Safety (COPS) program
from the State of California. In compliance with the rules that govern this
grant program, the City Council must appropriate these grant funds based on
a written request submitted the by the Chief of Police. Also, the reporting
forms for this grant program have been completed, except for the final
certification form, which requires the signature of the Mayor. It is
recommended that the City Council:
i) Approve the spending breakdown for the second COPS grant, as
outlined above.
ii) Authorize the appropriation of $83,237 from Fund 155-300 (the
reserve fund balance) into Fund 155-304-2111-7160 for equipment
and repair purchases, and $154,582.08 from Fund 155-300 into Fund
155-304-2111-5113 for overtime.
Miscellaneous — Environmental Management
b) BKK Landfill Closure Plans Status Report
This is an updated report on the status of plans for BKK Landfill Closure
and other related BKK matters. This is a part of the City program to keep
the community informed of the progress toward implementation of the
closure plans for the BKK Landfill. It is recommended that the City Council
receive and file this report.
Miscellaneous — Public Works
c) Project No. MP-98229 — Slope Repair at Hooper Drive — Approval of
Plans and Specifications
This project provides for the repair of a slope failure on a Maintenance
District No. 6 slope in the vicinity of Hooper Drive. Repair work is
necessary to prevent any further damage to the existing slope. The
estimated funding required for this repair work is $110,000. It is
recommended that the City Council take the following actions:
i) Establish Project No. MP-98229;
ii) Approve the plans and specifications for Project No. SP-98229; and
iii) Authorize the City Engineer to call for bids.
Miscellaneous — Personnel Department
d) Transmission of Resolution Providing Changes to Salary for a Specified
Class of Management Enmlovees
This matter addresses the implementation of a salary adjustment for
one classification of four unrepresented Management employees which was
omitted last month due to an oversight. It is recommended that the City
Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION NO. 9346 RELATING TO
MANAGEMENT COMPENSATION, AND RESOLUTION NO. 7223,
AS AMENDED, RELATING TO CLASSIFICATION AND
COMPENSATION OF POSITIONS.
agnd09.15.98 5
City Council Agenda •
September 15, 1998
E
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 9:
Motion by 2nd by
further reading of the resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
C) PUBLIC WORKS SERVICES
to waive
1) San Jose School — Crosswalks and Crossing Guard
With the reopening of San Jose School and the expanded programming at the South
Hills Academy, the traffic conditions on Francisquito Avenue adjacent to these
facilities have become congested during the morning drop-off and afternoon pick-up
times. The Police Department and Engineering Division have evaluated the
situation and have arrived at a recommendation for a series of traffic control
measures on Francisquito Avenue. It is recommended that the City Council take the
following actions:
a) Post an adult crossing guard at Francisquito Avenue and Glenview Road;
b) Appropriate $5,000 from General Fund reserves to the Police Department
Crossing Guard account;
c) Authorize painting a school crosswalk across Francisquito Avenue at
Hyacinth Avenue and across Glenview Road at Francisquito Avenue
including advanced signing and pavement messages;
d) Authorize painting red curbs for safe sight distances at the crosswalk
locations; and
e) Authorize painting yellow curbs adjacent to San .lose School and the South
Hills Academy.
Motion by 2nd by to
Approve disapprove hold over
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
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City Council Agenda • •
September 15, 1998
E) COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
Agreement with Hogle-Ireland, Inc. for Planning Services Associated with
BKK Reuse and Development Plan and Environmental Impact Report
The BKK Corporation has filed plans to develop a golf course and business park on
its property in conjunction with their proposed Class III Landfill Closure and Post -
Closure Maintenance Plan. The City has solicited bids for professional planning
services to augment in-house staffing in the processing of this project. Staff is
proposing that the planning firm of Hogle-Ireland, Inc. be selected to provide these
services at an initial cost of $10,000 with the opportunity for additional extensions
as needed. The costs for this contract and any extensions will be paid through funds
placed on deposit with the City by BKK. It is recommended that the City Council
authorize execution of an agreement with Hogle-Ireland, . Inc. for providing
professional planning services associated with the processing of the BKK
development project and Environmental Impact Report in the amount of $10,000
(with the opportunity for future extensions), with the payment of the cost of services
to be paid through funds placed on deposit by the BKK Corporation.
Motion by
2nd by
Ire]
Approve disapprove hold over
2) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m..
F) COMMUNITY SERVICES No reports
G) PUBLIC SAFETY SERVICES No reports
H) ADMINISTRATIVE SERVICES No reports
I) GENERAL ADMINISTRATION No reports
J) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion,by 2nd by to
approve disapprove hold over
ROLL CALL:
Herfert, Howard, Toutiey, Wong, Melendez
agnd09.15.98 7
City Council Agenda •
September 15, 1998
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Filling City Council Vacancies
In light of the possibility that Councilmember Wong may be elected to the Senate
Assembly on November 3, 1998, a vacancy would occur on the City Council. This
report discusses the options available to Council in filling that vacancy.
Recommendation is to receive and file the report. If the City Council wishes to set a
policy to fill vacancies by special election and interim appointments, particularly in
time for the March 2, 1999 election, then introducing the following ordinance is
recommended:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, REQUIRING VACANCIES IN THE OFFICE OF
MEMBER OF THE CITY COUNCIL TO BE FILLED BY
APPOINTMENT ONLY UNTIL A SPECIAL ELECTION CAN BE
HELD TO ELECT A SUCCESSOR.
Motion by 2"d by
to waive further reading of the ordinance and
introduce
disapprove
hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
agnd09.15.98 8
City Council Agenda •
September 15, 1998
N) CITY MANAGER'S REPORTS
ADJOURNMENT
Motion by
adjourn the meeting at
2nd by
p.m.
to
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday
Sept. 22 .6:00 p.m.
Study Session — Setting Council Priorities
Tuesday
Oct. 6 7:30 p.m.
Regular City Council meeting
Tuesday
Oct. 20 7:30 p.m.
Regular City Council meeting
Tuesday
Nov. 3 7:30 p.m.
Regular City Council meeting
agnd09.15.98 9