08-18-1998 - RegularI
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
August 18, 1998
AGENDA
7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 814-8433 (voice) or (626) 960-
4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required. -
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PRESENTATIONS/PROCLAMATIONS
Presentations
Melendez, Herfert, Howard, Touhey, Wong
West Covina Little League Champions
West Covina Dukes
West Covina Youth Pony Baseball
Home and Garden Contest Winners
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor. -
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS No hearings scheduled for this meeting.
B) CONSENT CALENDAR
1) Written Communications None received.
2) Commissions' Summary of Action (receive and file)
Planning 08/11/98
3) Claims for Action (deny and notify claimant)
a) Juan Vargas vs City of West Covina
On February 9, 1998, the City Clerk's Office received a claim for personal
injuries and property damage. The amount of claim had not been
determined at time of presentation.
I hart fy uiet PS: peas7 OF tht)
Countrl end for tN rneottnd
of �' a wwo potftj in
aurord&noe veal tba 1/37 tivwii
AoL Amandmente,
City Council Agenda • •
August 18, 1998
b) Lydia Williams vs City of West Covina
On May 19, 1998, the City Clerk's Office received a claim for property
damage amounting to $722.23.
4) Temporary Use Permits/Administrative Review Board
TUP #2464-98 for RDA's Home Ownership Fair on 7/25/98 at 1200 Lakes Drive.
TUP 42465-98 for Chick's Sporting Goods at 2753 Eastland Center on 8/14/98 to
8/23/98 for a tent sale.
TUP #2466-98 for LA Church of Christ for church service at Cortez Park on 8/9/98.
5) Award of Bids
Project No. PP-96262 - Slope Repair at 1830 & 1832 Arizona Street (Shadow
Oak Villas III) and Reservoir No. 2
This project would provide for the repair of two surficial slope failures. The first is
located south of Arizona Street on a Maintenance District No. 4 slope and the
second near the City" Reservoir No. 2 located in the City of Walnut. One bid was
received and opened on Tuesday, August 11, 1998 for this project.. The bid from
ZLR Constructors of Hermosa Beach is $74,942.00. It is recommended that the
City Council take the following actions:
a) Transfer $58,000 from the Water Fund Reserves to Project No. PP-96262;
and
b) Accept the bid of ZLR Constructors in the amount of $74,942.00 as
submitted at the bid opening, and authorize the Mayor and City Clerk to
execute an agreement with same for the work to be done.
6) Miscellaneous — City Clerk's Office
a) General Guidelines for Political Action Committees
Councilmember Touhey has asked that general guidelines governing
campaign activities of Political Action Committees be placed on the Council
Agenda for informational purposes. It is recommended that the City
Council receive and file this report.
Miscellaneous — Community Services
b) Approval to Sell Alcoholic Beverages at Historical Society Fund Raiser
The Historical Society of West Covina is conducting a fundraiser of the
Heritage Gardens on August 22, 1998. They are requesting approval to sell
alcoholic beverages at the event. It is recommended that the City Council
approve the sale of alcoholic beverages at the Heritage House for the August
22, 1998 Historical Society fundraiser.
c)
The committee for the West Covina Rose Parade`Float is conducting a fund
raiser at the Senior Center on August 23, 1998. They are requesting
approval to sell alcoholic beverages during an event commemorating both
the City's participation in the parade and the appointment of the new City
Manager, Daniel Hobbs. It is recommended that the City Council approve
the sale of alcoholic beverages at the Rose Parade Committee Fundraiser on
August 23, 1998 from 5:00 p.m. to 7:00 p.m. at the West Covina Senior
Center.
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City Council Agenda • •
August 18, 1998
d) Daycare Services at San Jose Edison School
Due to the increasing requests for child care services in the West Covina
community as well as the pending opening of the San Jose Edison
Elementary School, the Community Services Department is requesting
authorization to implement a child care program at the new school site. It is
recommended that the City Council take the following actions:
i) Approve the implementation of the San Jose Edison Day Care
Program.
ii) Appropriate a total of $58,515 against the Fee and Charge Fund
(111) as follows:
111-304-2770-5112 $ 42,165 Part-time Staff
111-304-2770-6240 $ 5,400 Supplies
111-304-2770-6184 $ 3,600 Rent
111-304-2770-6140 $ 2,400 Utilities
111-304-2770-6999 $ 4,950 Non -Cap Equipment
iii) Approve the establishment of a revenue account (111-304-0000
4970) to receipt the fees charged to participants.
e) Application for Funds from Proposition "A" 1996 Safe Neighborhood
Parks Grant
The Community Services Department is applying for grant funds allocated
in Section 3.c.1 of the Los Angeles County Proposition A, Safe
Neighborhood Parks Program, which voters approved in 1992 and later
amended in 1996. Only the County and cities within the County,
incorporated on or before 1993, are eligible for funding under this program,
however, all such entities must first demonstrate that projects will be utilized
for important park and recreation purposes. It is recommended that the City
Council adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE APPLICATION FOR GRANT FUNDS FROM
THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN
SPACE DISTRICT PER PARCEL DISCRETIONARY GRANT
PROGRAM FOR BASKETBALL COURT IMPROVEMENTS AT
WEST COVINA HIGH SCHOOL.
Miscellaneous — Personnel Department
f) Implementation of Year Two Salary Increases Based Upon Three Year
Memorandums of Understanding with Mid -Management Employees
Association and San Bernardino Public Employees Association (SBPEA
— General Employees
As required, the City has completed salary surveys, reviewed same, and
obtained agreements with the Mid -Management. Employees Association and
SBPEA — General Employees as to their accuracy. This item sets for the
results of the surveys and agreed salary adjustments consistent with the Mid -
Management Employees Association and the SBPEA — General Employees
Association Memorandums of Understanding. It is recommended that the
City Council adopt the implementing resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ESTABLISHING THE SALARY STRUCTURE FOR
CLASSIFICATIONS REPRESENTED BY THE MID -
MANAGEMENT EMPLOYEES ASSOCIATION AND THE SAN
BERNARDINO PUBLIC EMPLOYEES ASSOCIATION (SBPEA) —
GENERAL EMPLOYEES ASSOCIATION.
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City Council Agenda • •
August 18, 1998
g) Resolution Waiving the 960 Rule for Director of Personnel and Chief of
This item extends the number of work hours available for the Director of
Personnel and the Chief of Police, and transmits a resolution waiving the
CalPers 960-hour rule. It is recommended that the City Council take the
following actions:
a) Adopt the implementing resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, WAIVING THE CAL-PERS 960-HOUR RULE
FOR KERMIT FRANCIS AND WILLIAM ELLIS.
b) Authorize the City Manager to modify the employment contracts for
Mr. Francis and Mr. Ellis.
Miscellaneous — Communications
h) Upgrade of City Telephone System Switch
This is to request that the City Council approve the use of Electronic
Equipment Replacement Account funds to upgrade the telephone system
switch. It is recommended that the City Council authorize staff to utilize
$15,297 from the Electronic Equipment Replacement Account (115-347-
2190-0000) to upgrade the City's telephone switch to expand the system's
capacity and address the Y2K software issue.
Miscellaneous — City Manager
i) Approval of Street Closure on East Loma Vista Street
The East Loma Vista neighborhood holds an annual block party during
which they close down the cul-de-sac on East Loma Vista Street. This year
the block party will be held on August 22. Mr. and Mrs. Nunez are
requesting approval of the street closure pursuant to Section 22-94 of the
Municipal Code. It is recommended that the City Council approve the
closure of East Loma Vista Street on August 22, 1998.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 6:
Motion by 2nd by to waive
further reading of the resolution(s) and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
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City Council Agenda •
August 18, 1998
C) PUBLIC WORKS SERVICES No reports.
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports.
E) COMMUNITY DEVELOPMENT SERVICES
1) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the
Redevelopment Agency. Reconvene the City Council meeting at
p.m.
2) Bank of America Home Improvement Loans
Bank of America, through its Community Development Center, is offering to the
City a home improvement loan program whereby residents can take advantage of a
preferential, below -market interest rate. The program will be wholly administered
and operated by Bank of America and will not be restricted by family income. The
program will not involve any City cost, subsidy or liability. It is recommended that
the City Council approve and execute the Operating Agreement with Bank of
America for the Interest Subsidy Loan Program.
Motion by 2nd by to
Approve disapprove hold over
F) COMMUNITY SERVICES No reports.
G) PUBLIC SAFETY SERVICES No reports.
H) ADMINISTRATIVE SERVICES
1) Finance Department
Legal Fee Audit and Consultine Services
City Council will consider the fees for the audit of legal fees and related consulting
services as proposed by Cooper, Kardaras & Scharf, LLP; and consider
appropriating general fund reserves. It is recommended that the City Council take
the following actions to proceed with the audit:
a) Accept the proposal from Cooper, Kardaras & Scharf, LLP to provide audit
and consulting services to the City of West Covina;
b) Authorize the City Manager to execute a contract for audit and consulting
services with Cooper, Kardaras & Scharf, LLP for an amount not to exceed
$45,000;
c) Appropriate $45,000 from general fund reserves to 110-304-2530-6112; and
d) Direct the Finance staff to deposit into the General Fund all money
recaptured as a result of the audit, and that such money be used solely to
replenish reserves used to fund the audit.
Motion by 2nd by to
Approve disapprove hold over
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City Council Agenda •
August 18, 1998
I) GENERAL ADMINISTRATION
1) City Manager
a) Opposition to Proposition 9 The Utility Rate Reduction & Reform Act
Proposition 9 has been placed on the November ballot by consumer
advocate groups concerned about the deregulation of California's electric
industry. While the Proposition does address rate reductions and capital
costs in the electric utility industry, it has potentially difficult financial
implications for the State and local government. Southern California Edison
and the Southern California Gas Company have asked the City Council to
consider opposing Proposition 9. It is recommended that the City Council
adopt the following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OPPOSING PROPOSITION 9, THE UTILITY RATE REDUCTION
AND REFORM ACT.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
b) Hurst Ranch Historical Foundation Update
The City Council will review changes to the proposed project since the
Council appropriated project funding and will receive an update presentation
on the project from the Hurst Ranch Historical Foundation. It is
recommended that the City Cormcil provide staff and the Foundation with
appropriate comments on the Hurst Ranch project and receive and file this
report.
Motion by 2nd by
To
c) House of Representatives Bill 3844 — Wireless 911 Service and Cellular
House of Representatives Bill 3844 has been proposed by Congressman
Billy Tauzin (Louisiana) to establish 911 as the universal number for
emergency services. To do this, the bill seeks $1.5 billion in funding
through a number of mechanisms. One of the proposed funding
mechanisms would allow cellular companies to place communications
towers on Federal property. As these towers are on Federal property they
would not be required to meet local design and development standards. It is
recommended that the City Council oppose the cellular tower leasing
component of HR 3844 and authorize the Mayor to prepare a letter
addressed to Congressman Tauzin and California's Senate and House
Representatives outlining the City's position on FIR 3844.
Motion by
110
2nd by
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City Council Agenda • •
August 18, 1998
.I) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling
Motion by
approve
ROLL CALL:
Registers # thru
2nd by
disapprove
hold over
Herfert, Howard, Touhey, Wong, Melendez
to
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
1) Appointment of City Commissioners
The terms of 10 members of the five City Commissions expired on June 30, 1998
and two Commissioners resigned prior to June 30, leaving 12 Commission
appointments vacant. The Council will make appointments to fill the current
vacancies. It is recommended that the City Council make the appropriate
appointments to the five City Commissions by adopting the following resolutions
entitled:
RESOLUTION NO.
COUNCIL OF THE CITY OF
APPOINTING THE FOLLOWING
SERVICES COMMISSION.
A RESOLUTION OF THE CITY
WEST COVINA, CALIFORNIA,
PERSONS TO THE COMMUNITY
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove
hold over
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City Council Agenda •
August 18, 1998
RESOLUTION
COUNCIL OF
APPOINTING
COMMISSION.
NO. - A RESOLUTION OF THE CITY
THE CITY OF WEST COVINA, CALIFORNIA,
THE FOLLOWING PERSON TO THE PERSONNEL
Motion by 2" d by
to waive further reading of the resolution and
adopt
disapprove
RESOLUTION NO.
COUNCIL OF THE CITY OF
APPOINTING THE FOLLOWING
COMMISSION.
hold over
A RESOLUTION OF THE CITY
WEST COVINA, CALIFORNIA,
PERSON TO THE PLANNING
Motion by 2" d by
to waive further reading of the resolution and
adopt
disapprove
hold over
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPOINTING THE FOLLOWING PERSONS TO THE SENIOR CITIZENS
COMMISSION.
Motion by 2°d by
to waive further reading of the resolution and
adopt
disapprove
hold over
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPOINTING THE FOLLOWING PERSONS TO THE WASTE
MANAGEMENT AND ENVIRONMENTAL QUALITY COMMISSION.
Motion by 2"d by
to waive further reading of the resolution and
adopt
disapprove
hold over
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City Council Agenda • •
August 18, 1998
2) Voting Delegate for League of California Cities Annual Conference
The League of California Cities will hold it's annual conference in Long Beach
from October 2 to October 4, 1998. During the conference the League holds it's
annual meeting at which City representatives vote on League policy. The City of
West Covina must designate a voting delegate and an alternate to vote at this
meeting. It is recommended that the City Council designate a voting delegate and
an alternate for the League of California Cities Annual Business Meeting and
Conference to be held October 2 through October 4, 1998.
Motion by 2nd by
to designate as voting delegate and _
as alternate for the League of California Cities Annual Conference.
M) COUNCILMEMBERS' REPORTS
N) ADJOURNMENT Motion by
adjourn the meeting at
2nd by
p.m.
to
TENTATIVE CITY COUNCIL MEETING SCHEDULE
Tuesday August 18 7:30 p.m. Regular meeting
Tuesday September 1 7:30 p.m. Regular meeting
Tuesday September 15 7:30 p.m. Regular meeting
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