07-21-1998 - RegularTuesday
July 21, 1998
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
I 1 tt y thAt ooplas of the
Counull Agenda for the meating
Of Were plw� ta
&xordanca with the 1/87 Brovm
Act Ar'lsridments.
Dated:
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7:30 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing -
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Proclamations
Pastor Tommie Farris
Faith Community Church
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of July 7, 1998
Regular meeting of July 7, 1998
Special meeting of July 14, 1998 (closed session)
Special meeting of July 14, 1998 (open session)
4" of July MDA Recognition
Semi -Annual Employee Recognition Award
Mike Urban — Communications Department
Recreation & Parks Month — July, 1998
National Night Out
ADDRESSING THE CITY COUNCIL
Ifyou would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) West Covina Citywide Sewer Service Charge — Method of Collection
Under the provisions of State Law, a Public Hearing is required to be held by the
City Council on the collection method for the Citywide Sewer Service Charge for
the Fiscal Year beginning July 1, 1998. The proposed rate of $21.95 per unit is
unchanged from the current fiscal year rate.
City Council Agenda •
July 21, 1998
a)
b)
c)
d)
e)
0
g)
Verification of publication
Open hearing
Presentation of staff report
Public testimony
Close hearing
Council discussion
Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,'
AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER
SERVICE CHARGE THROUGH THE COUNTY TAX BILL.
Motion by 2" d by
to waive further reading of the resolution and
adopt disapprove hold over
2) Auto Plaza Business Improvement District98-99 Annual Report & Assessment
Transmitted for City Council consideration is a resolution confirming the Annual
Report for the West Covina Auto Plaza Business Improvement District. The
Annual Report sets for the budget and proposed assessment for the Business
Improvement District for Fiscal Year 1998-99.
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA CONFIRMING THE
ANNUAL REPORT FOR THE WEST COVINA AUTO PLAZA
BUSINESS IMPROVEMENT DISTRICT AREA FOR FISCAL YEAR
1998-99.
Motion by 2" d by
to waive further reading of the resolution and
adopt
B) CONSENT CALENDAR
disapprove
1) Written Communications None received
2) Commissions' Summary of Actions (receive and file)
a) Personnel
b) Planning
hold over
07/08/98
07/14/98
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City Council Agenda • •
July 21, 1998
3) Temporary Use Permits/Administrative Review Board (receive & file)
TUP #2456-98 Shoe City at 301 N. Azusa Avenue for BMX Bike Stunts on
9/29/98.
TUP #2462-98 Community Services at 1200 Lakes Drive for Summer Concerts
from 07/09/98 to 08/13/98.
4) Acceptance of Improvements and/or Release of Bonds
a) Precise Plan No. 17, Revision 25 (Carl's Jr. and Hollywood Video)
Location: 2940 East
Recommendation is to accept on -site improvements and authorize release of
Amwest Surety Insurance Company, Bond No. 1329106, in the amount of
$103,800.00.
b) Project No. SP-97109 — Merced Avenue Street Improvements —
Mobassaly Engineerin% Inc.
Location: Merced Avenue from South Garvey Avenue to Sunset
Avenue
Recommendation is to accept street improvements and authorize release of
Fidelity and Deposit Company of Maryland, Bond No. 08035885, in the
amount of $273,005.30, subject to Notice of Completion.
5) Ordinances for Adoption (waive reading and adopt)
The City Council introduced two ordinances at the July 7°i Council meeting, both
relating to zone changes.
The first ordinance for adoption relates to Zone Change No. 649, rezoning property
located at 923 N. Sunset Avenue from "R-1" (One -Family Residential), Area
District 1, to "O-P" (Office Professional). The applicant is Southwest Baptist
Conference.
The second ordinance for adoption relates to Zone Change No. 659, reclassifying
property located at 1829 E. Garvey Avenue South from "N-C" (Neighborhood
Commercial) to " S-C" (Service Commercial). The applicant is West Covina
Chrysler/Plymouth — Steve Bell.
It is recommended that the City Council adopt the following ordinances entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING ZONE CHANGE NO.649.
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING ZONE CHANGE NO. 659.
6) City Treasurer's Report (receive & file)
City Treasurer's Report for the month of May, 1998.
7) Award of Bids
a) Project No. SP-96107 — Vincent Avenue Bus Turnout
Five bids were received and opened on July 7, 1998 for this project which
provides for a bus turnout on the easterly side of Vincent Avenue northerly
of Walnut Creek Parkway. The lowest responsible bid is $40,719.41 from
Tyner Paving Company of Los Angeles, California. It is recommended that
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City Council Agenda • •
July 21, 1998
the City Council accept the bid of Tyner Paving Company in the amount of
$40,719.41, and authorized the Mayor and City Clerk to execute an
agreement with same for the work to be done.
b) Project No. GP-98306 — Seismic Strengthening of Civic Center Parking
Structure
Four bids were received and opened on July 13, 1998 for this project which
provides for the seismic retrofit of the Civic Center parking structure, built
in 1972, which provides shelter for police and emergency vehicles. The
lowest responsible bid is $460,000 from Custom Design Construction of
Glendale, California. It is recommended that the City Council accept the bid
of Custom Design Construction in the amount of $460,000, and authorize
the Mayor and City Clerk to execute an agreement with same for the work to
be done.
c) Award of Bid #98-003 Digital PCS Telephone Service
A Request for Proposals (RFP) seeking competitive bids for a two-(2) year,
non-exclusive agreement for digital PCS telephone service was issued on
June 19, 1998. A total of five (5) bids were received. It is recommended
that the City Council authorize staff to enter into a two-(2) year, non-
exclusive agreement with Pacific Bell Mobile Service for digital PCS
telephone service.
8) Miscellaneous — Fire Department
a) First Supplemental Weed and Rubbish Abatement List
This request provides for the lawful and safe removal of dangerous and/or
noxious weeds and trash from vacant, improved residential and commercial
properties under the established Weed Abatement Program. It is
recommended that the City adopt the following resolution approving the
First Supplemental Weed and Rubbish Abatement List for 1998 and set the
date of August 4, 1998 at 7:30 p.m. for the Protest Hearing on the proposed
removal of weeds and rubbish from the properties described in the First
Supplemental List.
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AMENDING RESOLUTION OF INTENTION NO. 9550 BY
APPROVING THE FIRST SUPPLEMENTAL WEED AND
RUBBISH ABATEMENT LIST.
Miscellaneous — City Manager
b) Risk Management Update
On May 19, 1998, the City Council approved the reorganization of the
City's Risk Management Program. Part of this reorganization included the
elimination of the position titled "Risk Manager." Erin Hoppe, the City's
former Risk Manager has be reclassified as a Safety and Claims Manager.
On June 22, 1998, the City Council, in Closed Session, directed that an
Agreement be signed with Ms. Hoppe to address issues raised in her
reclassification. At the July 7, 1998 City Council meeting, this action was
reported pursuant to the Ralph M. Brown Act, with the actual vote omitted.
It is recommended that the City Council receive and file this report.
Miscellaneous — Public Works
c) Capital Improvement Program and Building Activity Report — Second
Quarter 1998
This report is to provide the City Council with a summary of major Building
Permits issued and Capital Improvement Activity during the quarter ending
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City Council Agenda •
July 21, 1998
June 30, 1998. It is recommended that the City Council receive and file this
report.
Miscellaneous — Police Department
d) Resolution Approving the Application for Grant Funds from OCJP'S
Violence Against Women Law Enforcement Specialized Units Program
The Police Department has obtained a competitive grant for $90,000 to fund
a program which will improve both the Department's handling of domestic
violence cases and the services provided to victims of domestic violence in
West Covina. This program will be funded for 12 months, and can be
renewed for a second and third year, depending on funding availability. The
local match will be met completely by in -kind contributions, mostly in the
form of in-house training of officers and office space and equipment already
in the Police Department's possession, which will be committed to the
program. It is recommended that the City Council adopt the following
resolution approving the application for grant funds from the Office of
Criminal Justice Planning:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
APPROVING THE APPLICATION FOR GRANT FUNDS FROM
THE OFFICE OF CRIMINAL JUSTICE PLANNING'S VIOLENCE
AGAINST WOMEN LAW ENFORCEMENT SPECIALIZED UNITS
PROGRAM.
Miscellaneous — Environmental Management
e) Appropriation for Early Retirement Payment to the Public Employees'
_Retirement System (PERS)
Request for the City Council to appropriate the moneys necessary to fund
the early retirement incentive option for the Environmental Services
Director as approved September 23, 1997. It is recommended that the City
Council appropriate $49,058, as indicated above, to cover the two years
additional service credit for the retired Environmental Services Director as
directed in the urgency ordinance dated September 23, 1997.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 8:
Motion by
2nd by
to waive
further reading of the ordinances/resolutions and adopt, and to approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
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City Council Agenda • •
July 21, 1998
C) PUBLIC WORKS SERVICES
1) Exclusive Negotiating Agreement with Suburban Water Systems
The City proposes to'enter into an Exclusive Negotiating Agreement with Suburban
Water Systems (Suburban) to explore options for the sale and/or management of all
or part of the City's water supply system. It is recommended that the City Council
enter into a 120 day Exclusive Negotiating Agreement (ENA) with Suburban Water
Systems to explore options for the sale and/or management of all or part of the
City's water supply system.
Motion by 2nd by to
approve disapprove hold over
D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
E) COMMUNITY DEVELOPMENT SERVICES
F)
1) Planning Department
Planning Commission Participation in Selection of Environmental Consultant
for BKK Closure Plan/Development Plan
At its meeting of July 14, 1998, the Planning Commission voted to request that the
City Council direct the Planning Commission to be involved in the process of
selecting the consultant that will prepare the Environmental Impact Report (EIR) for
the BKK Closure/Postclosure Maintenance Plan and Development Plan. It is
recommended that the City Council consider the request of the Planning
Commission to be involved in the process of selecting the EIR consultant for the
BKK Closure Plan/Development Plan and provide appropriate direction to the
Planning Commission and staff.
Motion by 2" " by
To
2) Redevelopment Agency
Recess the City Council at p.m. to convene the Redevelopment
Agency. Reconvene the City Council meeting at p.m.
1) ROSE PARADE: Approval to Contract with Charisma Floats
Participation in the Rose Parade Committee has been solicited and committed. On
Friday, July 10, 1998 ten members from this committee gathered to interview three
interested float builders. Based on the level of experience, reputation, quality,
accessibility, and financial ability, the Rose Parade Committee recommended that a
contract with Charisma Floats be authorized to commence the immediate design and
construction of the West Covina Rose Parade float. It is recommended that the City
Council authorize the City Manager to enter into an agreement with Charisma
Floats for an amount up to $100,000, with a payment schedule as described in the
staff report against account number 118-320-2430-6206.
Motion by 2" d by . to
approve disapprove hold over
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City Council Agenda • •
July 21, 1998
G) PUBLIC SAFETY SERVICES
1) Police Department
a) Towing Program
At the June 161' City Council meeting the Council directed staff to prepare a
Request for Proposals (RFP) for towing services. Staff has completed the
RFP and, with Council approval, will call for qualified tow operators to
submit responses. The RFP is based on dividing the City into three
geographical areas to which the tow operators can submit a response (bid)
on one, two, or all three areas. In order to cover the City's costs associated
with the towing of vehicles, the successful tow operator or operators will be
required to pay an annual fee for the franchise. It is recommended that the
City Council approve the RFP and authorize the Police Chief to call for bids.
Motion by 2°d by to
approve disapprove hold over
b) Replacement of.Twelve Police Vehicles
The Police Department requests City Council's approval for the purchase of
twelve Ford Crown Victoria Police vehicles. The twelve new vehicles will
be placed into the patrol vehicle fleet to replace twelve older, high mileage
vehicles that have outlived their usefulness as police vehicles. It is
recommended that the City Council take the following actions:
i) Determine that Wondries Ford was the most responsive bidder, and
thus, the lowest responsive bidder; and
ii) Authorize staff to purchase 12 police vehicles for immediate delivery
from Wondries Ford.
Motion by 2" `' by to
approve disapprove hold over
c) Replacement of One Police Motorcycle _
The Police Department requests City Council approve the purchase of one
Kawasaki Police Motorcycle. The new motorcycle will be placed into the
Patrol Vehicle Fleet to replace the oldest, high -mileage motorcycle, which
has exhausted its useful life as a police vehicle. It is recommended that the
City Council take the following actions:
i) Find that City of La Habra's procurement process is at least as
stringent as that used by the City of West Covina;
ii) Find that the City of La Habra's Bid No. R9700392 satisfies the
formal bid process under West Covina Municipal Code Section 2-
333, and justifies the waiver of the formal bid process (Section 2-330
of the Municipal Code); and
iii) Authorize staff to purchase one Kawasaki Police motorcycle for
$8,114, including tax from Pomona Kawasaki.
Motion by
approve
disapprove
2„d by
hold over,
to
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City Council Agenda • •
July 21, 1998
M ADMINISTRATIVE SERVICES
1) Finance Department
a) Computer Consulting Services RFP
The City Council gave the Finance Department direction to request
proposals for computer consulting to assess the City's needs on an integrated
basis. We requested proposals from 7 organizations. Staff recommends that
the City Council review the above options and direct staff how to proceed.
Motion by 2"d by
To
b) Audit of Legal Fees RFP
The City Council will review proposals for audit of legal fees and provide
staff with direction under which to proceed. It is recommended that the City
Council select one of the following options:
i) Direct staff to set-up oral interviews of the firms; or
ii) Select a firm and a fee arrangement, appropriate general fund
reserves to pay for the audit and direct the Finance Director to
negotiate a contract for audit services with the selected firm.
Motion by
To
I) GENERAL ADMINISTRATION
1) City Clerk
2 W by
General Municipal Election — Recounts and Tie Votes
This report discusses the handling of tie votes and recounts for general municipal
elections conducted in West Covina. It is recommended that the City Council
receive and file this report and/or give specific direction to the City Clerk for future
action.
Motion by
to
2) City Manager
2d by
a) Senate Bill 2010 — The Santa Monica Mountains and Rivers
Conservancy
Senate Bill 2010 proposes to expand the jurisdiction of the Santa Monica
Mountains Conservancy to include the Los Angeles and San Gabriel Rivers
and associated watershed areas. The purpose of the bill is to develop an
organization through which a preservation program for the rivers and
watershed areas can be coordinated. Concern has been raised by local
governments in the affected areas, about lack of representation on the
Conservancy and the powers of eminent domain that the Conservancy may
be able to exercise in the area over which it has jurisdiction. It is
aPd07.21
City Council Agenda • •
July 21, 1998
recommended that the City Council adopt the following resolution opposing
Senate Bill 2010:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
OPPOSING SENATE BILL 2010 CREATING THE SANTA
MONICA MOUNTAIN AND RIVERS CONSERVANCY.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
b) Repeal of the Vehicle License Fee
There are a number of proposals currently before the Governor that will, if
implemented, either eliminate or reduce the Vehicle License Fee. The
League of California Cities has supported an income tax rebate program that
will reduce the Vehicle License Fee and has encouraged cities to support this
proposal. It is recommended that the City Council adopt the following
resolution supporting the VLF related tax credit:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
SUPPORTING THE PROPOSED REFUNDABLE TAX CREDIT OR
REBATE RELATING TO THE VEHICLE LICENSE FEE.
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
.I) APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion by 2nd by to
approve disapprove holdover
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
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City Council Agenda • •
July 21,.1998
K) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
N) ADJOURNMENT Motion by
adjourn the meeting at
2nd by
p.m.
to
CITY COUNCIL MEETING SCHEDULE
Tuesday
August 4
7:30 p.m.
Regular meeting
Tuesday
August 18
7:30 p.m.
Regular meeting
Tuesday
Septemberl
7:30 p.m.
Regular meeting
Tuesday
September 15
7:30 p.m.
Regular meeting
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