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07-07-1998 - RegularTuesday July 7, 1998 I REGULAR MEETING OF THE WEST COVINA CITY COUNCIL AGENDA 7:30 p.m. Council Chambers Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS/PROCLAMATIONS Presentations Proclamations Melendez, Herfert, Howard, Touhey, Wong Special meeting of June 16, 1998 Regular meeting of June 16, 1998 Specialmeeting of June 22, 1998 Special meeting of June 30, 1998 West Covina Girls' Softball Team Champions of the Memorial Day Tournament Home Ownership Month — July, 1998 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public I learing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers, A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Public Hearing on an Amendment to the Procedures for Formation, Election and Operation of the Project Area Committee for the Proposed West Covina Citywide Redevelortment Proiect Area The City Council shall consider adopting a resolution amending the procedures for the formation, election and operation of the Project Area Committee (the "PAC") for the proposed West Covina Citywide Redevelopment Project Area to allow for additional owner occupant representation on the PAC. a) Verification of publication b) Open hearing c) Presentation of staff report I oarto t1bat 9opdes of the CounW A$e d for the mestma of 7- 7- P WM posted In wcordmce idth the 1/87 9ro= Act Amendments. otaw of the city City Council Agenda July 7, 1998 d) e) f) g) 0 Public testimony Close hearing Council discussion Recommendation: It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE GUIDELINES AND PROCEDURES FOR THE FORMATION, ELECTION AND OPERATION OF A PROJECT AREA COMMITTEE FOR THE CITYWIDE REDEVELOPMENT PROJECT AREA. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over 2) Zone Change No. 649 — Categorical Exemption Applicant: Southwest Baptist Conference Location: 923 North Sunset Avenue/APN 8435-024-027 (north of Badillo St.) The applicant is requesting the approval of a zone change to re -zone a lot from "R- 1" (One -Family Residential), Area District I to "O-P" (Office Professional). The site is currently occupied by an office building. Approval of this request is consistent with the property's General Plan land use designation of"Service & Neighborhood Commercial." On June 9, 1998, the Planning Commission approved an associated application, Variance No. 1009 to legalize existing deviations from standards for lot area, lot width, landscaping, building setback, and parking. a) Verification of publication b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council introduce the following ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING ZONE CHANGE NO. 649. Motion by 2nd by _ to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez agnd07.07 2 City Council Agenda • • July 7, 1998 3) Zone Change No. 659 — Categorical Exemption Applicant: West Covina Chrysler Plymouth — Steve Bell Location: 1829 E. Garvey Avenue North The applicant is requesting the approval of a zone change from Neighborhood Commercial (N-C) to Service Commercial (S-C) in order to establish an automobile sales facility. Approval of this request is consistent with the property's General Plan use designation of Service and Neighborhood Commercial. On June 23, 1998, the Planning Commission approved an associated application, Precise Plan No. 863 for the design of the proposed automobile dealership. a) Verification of publication b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing I) Council discussion g) Recommendation: It is recommended that the City Council introduce the following ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING ZONE CHANGE NO. 659. Motion by 2nd by _ to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez 4) Record of Cost of Abatement Hearing Location: 1208 West Casad Avenue On June 16, 1998, the City Council declared the above named property a public nuisance. The City Council will conduct a hearing as required by Section 15-212 of the Municipal Code regarding confirmation of the cost report for abatement actions. a) Affidavit of posting b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council confirm the cost report for abatement of nuisances by adopting the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 1208 WEST CASAD AVENUE. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over agnd07.07 City Council Agenda • • July 7, 1998 B) CONSENT CALENDAR . 1) Written Communications None 2) Commissions' Summary of Actions (receive and file) a) Community Services b) Personnel c) Planning d) Senior Citizens' e) Waste Mgmt./Env. Quality 06/09/98 06/10/98 06/23/98 06/11/98 06/18/98. 3) Temporary Use Permits/Administrative Review Board (receive and file) TUP #2448-98 Canyon Velo at Edgewood School for Bicycle race on 7/25/98. TUP #2457-98 West Covina Buddhist Temple at 1203 W. Puente Avenue, for Obon Festival Fund Raiser on 6/27/98. TUP #2458-98 National Sports Grill at 1350 W. Garvey Avenue for Oldies Party on 6/27/98. 4) Traffic Committee Minutes of June 16,1998 Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or Resolution is needed for the action to be implemented. The request on a neighborhood petition to install "No Outside Parking" signs on Russelee Drive. northerly of Vine Avenue resulted in the following recommendation: THAT NO PARKING ON WEEKDAYS FROM 7:30 A.M. TO 2:30 P.M. EXCEPT BY PERMIT BE IMPLEMENTED ON RUSSELEE DRIVE AND VINE AVENUE AS INDICATED ON THE ATTACHED MAP. 5) City Treasurer's Report (receive and file) City Treasurer's Report for the month of April, 1998. 6) Award of Bids Project No. PP-96262 — Slope Repair at 1830 & 1832 Arizona Street (Shadow Oak Villas III) and Reservoir No. 2 Two bids were received and opened on Tuesday, June 23, 1998 for this project. The project would provide for the repair of two surficial slope failures with the first located south of Arizona Street on a Maintenance District No. 4 slope and the second near the City's Reservoir No. 2 located in the City of Walnut. The low bidder claims mathematical errors in the bid and the other bid substantially exceeds the estimated cost. It is recommended that the City Council take the following actions: a) Relieve Pacific Construction Company of Granada Hills from their bid and reject all other bids. b) Authorize the City Engineer to re -advertise this project. 7) Miscellaneous — Public Works a) West Covina Landscape Maintenance District No. 1— Setting of 1998- 99 Assessment Rate Each year, the City Council sets the tax rate for Landscape Maintenance District No. 1. The District is located primarily south of Amar Road and east of Azusa Avenue. Because the District is a 1911 Act ad valorem District established in 1971, it is exempt from the voting requirements of agnd07.07 4 City Council Agenda • • July 7, 1998 Proposition 218. At the August 5, 1997 City Council meeting, Council approved gradually increasing the tax rate over a five-year period. This fiscal year is the second year and the new rate to be set for Fiscal Year 1998- 99 is 6.6 cents per hundred dollars of assessed valuation. This levy will raised approximately $92,776. It is recommended that the City Council adopt the following resolution: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.1 AND FIXING THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1,1998. b) West Covina Landscape Maintenance District No. 2 — Setting of 1998- 99 Assessment Rate Each year, the City Council sets the tax rate for Landscape Maintenance District No. 2. The District is located primarily north of Amar Road, east of Lark Ellen Avenue and west of Azusa Avenue. Because the District is an ad valorem District it is exempt from the procedures of Proposition 218. Staff is proposing to set the tax rate for 1998-99 at one cent per hundred dollars of assessed valuation, which is the same as currently established. This levy will raise approximately $10,218. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO.2 AND FIXING THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1,1998. Miscellaneous — Communications c) Legal Services Agreement for Cable Television Matters It is recommended that the City Council authorize the Mayor to execute the proposed Legal Services Agreement relating to cable television matters with Rutan & Tucker LLP of Costa Mesa, California. Miscellaneous — Personnel Department d) Transmission of a Resolution Authorizing the Correction of an Error in the Contract between the Board of Administration of the Public Employees' Retirement System (PERS) and the City of West Covina Relating to Miscellaneous Members Only The Public Employees' Retirement, System (PERS) has requested an amendment to correct an error. Section 20903 (2 years additional service credit) for local miscellaneous members was inadvertently left out of the contract amendment duly authorized by the City Council to be effective September 24, 1997. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO CORRECT AN ERROR IN THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' agnd07.07 City Council Agenda • • July 7, 1998 RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF WEST COVINA. e) Transmission of a Resolution Authorizing an Amendment to the Contract Between the Board of Administration of the Public Employees' Retirement System (PERS) and the City of West Covina for Safety Employees (Police) This report transmits to the City Council a Resolution of Intention to amend the contract between the Public Employees' Retirement System (PERS) and the City to provide Section 21024 (Military Service Credit as Public Service) for local Police members. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF WEST COVINA. B Implementation of Year Two Salary Increases Based upon Three Year Memorandums of Understanding with SEIU Local 347 and the Public Safety Dispatchers' Association As required, the City has completed a salary survey, reviewed same, and obtained agreement with SEIU as to its accuracy. This item sets forth the results of the survey and agreed salary adjustments consistent with the SEIU Local 347 Memorandum of Understanding and further implement a stipulated salary increase for the Public Safety Dispatchers' Association. Exhibits A and B set forth the salary structure for the above referenced bargaining units. It is recommended that the City Council adopt the implementing resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING THE SALARY STRUCTURE FOR CLASSIFI- CATIONS REPRESENTED BY S.E.I.U. LOCAL 347 AND THE PUBLIC SAFETY DISPATCHERS' ASSOCIATION FOR FISCAL YEAR 1998-99. Miscellaneous — Police Department g) Mobile Computer Replacement The Police must replace the mobile computers (MDT's) in the Patrol and Detective vehicles in order to be dual airbag compliant and have the processing power necessary to run the applications currently in use. It is recommended that the City Council authorize the Police Department to replace the current MDT computers and laptops using MDT project funds, as described in the staff report, not to exceed $368,022. Miscellaneous — Redevelopment Agency h) Auto Plaza Business Improvement District Transmitted for City Council consideration is a Resolution of Intention for the Auto Plaza Business Improvement District. The resolution sets a public hearing for July 21, 1998, at which time the Council will consider the budget and proposed assessment for the Business Improvement District. It is recommended that the City Council adopt the following resolution entitled: agnd07.07 City Council Agenda • • July 7, 1998 RESOLUTION NO. - A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO LEVY ASSESSMENTS WITHIN THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR FISCAL YEAR 1998-99, AND PROVIDING NOTICE OF PUBLIC HEARING THEREON TO BE CONDUCTED JULY 21, 1998. Miscellaneous - Environmental Management i) Clean -Up Saturdays Program Completion Update This report describes 1998's Clean -Up Saturdays program in the City. The Clean -Up Saturdays program gives residents the opportunity to have extra bulky items and overgrown vegetation removed from their property by Athens Services at no additional charge. This year's effort resulted in the pick up of nearly 700 tons of material. It is recommended that the City Council receive and file this report. Miscellaneous— City Manager j) Risk Management Update On May 19, 1998, the City Council approved the reorganization of the City's Risk Management Program. Part of this reorganization included the elimination of the position titled "Risk Manager." Erin Hoppe, the City's former Risk Manager who has been on administrative leave, will be reclassified as a Safety and Claims Manager. Pursuant to an agreement signed by Ms. Hoppe and the City of West Covina, Ms. Hoppe will be returning to work on July 6, 1998. Pursuant to the Ralph M. Brown Act, this is a reporting item to receive and file. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7: Motion by 2nd by further reading of the resolution(s) and adopt, and to approve all items listed, except ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez END OF CONSENT CALENDAR C) PUBLIC WORKS SERVICES No reports D) ENVIRONMENTAL MANAGEMENT DEPARTMENT to waive l) City of West Covina Household Hazardous Waste Collection Day (Roundup) Environmental Management staff has been working with Los Angeles County on the possibility of hosting a Roundup here in the City of West Covina. The proposed ignd07.07 City Council Agenda • • July 7, 1998 E) Roundup is being planned for September 26, 1998 at the City Maintenance Yard if approved by Council. Staff recommends that the City Council authorize the Environmental Management Director to sign the County Household Hazardous Waste Collection Program Siting Liability Agreement with L.A. County. Motion by 2nd by to approve disapprove hold over 2) United States Environmental Protection Agency (USEPA) Local Office in West At the December 18, 1998 Waste Management and Environmental Quality Commission meeting, the Commission voted to recommend that the City Council request USEPA to open a local office in the City of West Covina. This item was presented at the January 6, 1998 City Council meeting where staff was granted additional time to obtain background information on EPA Field Offices. USEPA believes that it would not be economically feasible to have a local office in West Covina. It is recommended that the City Council take the following actions: a) Receive and file this report. b) Provide direction for staff to continue pursuit of a local office solely for BKK oversight. c) Provide direction for staff to pursue a local office for BKK and the San Gabriel Valley superfund oversight. Motion by 2n" by to REDEVELOPMENT AGENCY Recess the City Council meeting at Agency. Reconvene the City Council meeting at p.m. to convene the Redevelopment 1) "Fresh Rate" Mortgage Lending Program The Independent Cities Lease Finance Authority (ICLFA) is offering a home mortgage program ("Fresh Rate Program") to participating cities. The program provides 101 % home mortgage financing through traditional lenders to moderate - income families who qualify. There is no cost, liability or fiscal impact to the City for participating. The City's participation allows lenders to offer the program to prospective home buyers in West Covina. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING ASSOCIATE MEMBERSHIP AGREEMENT WITH THE INDEPENDENT CITIES LEASE FINANCE AUTHORITY AND PROVIDING OTHER MATTERS PROPERLY RELATING THERETO. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over agnd07.07 City Council Agenda • • July 7, 1998 F) COMMUNITY SERVICES No reports G) PUBLIC SAFETY SERVICES No reports II) ADMINISTRATIVE SERVICES No reports I) GENERAL ADMINISTRATION 1) City Manager Chamber of Commerce Budget Request — Discover West Covina At the June 2, 1998 Chamber of Commerce Budget study session, the Discover West Covina component of the Chamber's budget request was not approved by the City Council. The Chamber of Commerce is now requesting $16,600 in Business Improvement Tax funds to allow the Chamber to fully fund their portion of Discover West Covina. As this is a Chamber of Commerce budget request, staff is seeking Council direction on this matter. The Chamber of Commerce will make a presentation at the July 7, 1998 City Council meeting. Motion by To tad by .I) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling $ Registers # thru # Motion by 2nd by to approve disapprove hold over ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez K) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda., agnd07.07 9 City Council Agenda • July 7, 1998 L) MAYOR'S REPORTS M) N) COUNCILMEMBERS' REPORTS 1) Subcommittee of the City Council on the Rose Parade Float The City of West Covina has begun the planning process for the design and construction of a float in the 1999 Tournament of Roses Parade. A Rose Parade Committee is currently being created to facilitate all activities and fund raising efforts related to the event. As major contributors to the project and to adequately represent the direction of the City Council, the Mayor is requested to appoint a Rose Parade Subcommittee. It is recommended that the Mayor appoint two members of the City Council to the Rose Parade Subcommittee, and that he instruct them to attend the July 8, 1998 Rose Parade Committee Meeting at the City Hall Annex at 7:00 p.m. Motion by 2nd by To ADJOURNMENT Motion by adjourn the meeting at 2nd by CITY COUNCIL MEETING SCHEDULE p.m. to Tuesday July 14 7:30 p.m. Special meeting RDA Tuesday July 21 7:30 p.m. Regular meeting Tuesday August 4 7:30 p.m. Regular meeting Tuesday August 18 7:30 p.m. Regular meeting agnd07.07 10