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06-16-1998 - Regular,u i REGULAR MEETING OF THE WEST COVINA CITY COUNCIL Tuesday June 16, 1998 AGENDA 7:30 p.m. Council Chambers .Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings. four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS Melendez, Herfert, Howard, Touhey, Wong Special meeting of June 1, 1998 Special meeting of June 2, 1998 Special meeting of June 2, 1998 — Chamber Budget Regular meeting of June 2, 1998 Special meeting of June 6, 1998 Special meeting of June 9, 1998 Invitation to Chili Cook -Off— Elks Lodge Retiring Senior Citizens' Commissioners ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk anytime prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters. please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. - 1) 1998-99 Community Development Block Grant Program The Community Services Department has completed its review and is recommend- ing allocation of the 1998-99 Community Development program funds to meet the needs of lower income, elderly, and persons with disabilities. ; ®wwy tbzt ao 0fth® a) b) e) d) e) Verification of publication Open hearing Presentation.of staff report Public testimony Close hearing Council discussion couna£1 da for t1+0 meeting / 4 y Were postad fat a000r nos with the 1/t57 MOW" Aot Amendments. Dad: 61/I11y 1 Office of the C], k Recommendation: It is recommended that the City Council take the following actions: City Council Agenda • • June 16, 1998 i) Authorize staff to submit the City of West Covina's 1998/99 Action Plan to the U.S. Department of Housing and Urban Development; Motion by approve ii) 2nd by disapprove Adopt the following resolution entitled; hold over Irel RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALI- FORNIA, DECLARING ITS INTENTION TO APPLY FOR FUNDS PURSUANT TO THE 1974 FEDERAL HOUSING AND COMMUNITY DEVELOPMENT ACT AS AMENDED AND CERTIFYING THE ENVIRONMENTAL RECORD THEREOF. Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over 2) Underground Utilitv District No. 6 The undergrounding of utility lines on Cameron Avenue from Pacific Avenue to Grand Avenue was approved as a project in the 1994-95 Capital Improvements Program. The most affected utility, Southern California Edison Company, is now ready to proceed with this improvement. A public hearing is required to establish Underground Utility District No. 6 along Cameron Avenue and that hearing date was set by the City Council for June 16, 1998. a) Verification of publication b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CREATING UNDERGROUND UTILITY DISTRICT NO-6 (CAMERON AVENUE). Motion by 2nd by to waive further reading of the resolution and adopt disapprove hold over agnd06.16 City Council Agenda June 16, 1998 3) West Covina Citywide Lighting and Maintenance District On April 7, 1998, the City Council preliminarily approved the Engineer's report for the West Covina Citywide Lighting and Maintenance District. In addition, the City Councildeclaredits intention to levy and collect assessments within the District and set June 16, 1998 as the date for the public hearing. Staff is proposing to maintain the current assessment rates for the Fiscal Year beginning July 1, 1998 resulting in a total assessment amount of $1,167,280. a) Verification of publication b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING CERTAIN LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO ORDER CERTAIN STREET TREES TO BE INSTALLED AND MAINTAINED FOR FISCAL YEARS BEGINNING DULY 1,1998. Motion by 2"d by to waive further reading of the resolution and adopt disapprove hold over 4) Record of Cost Abatement Hearings .Locations: 1514 East Marbury Street 1224 Larimore Avenue 814 East Barbara Avenue On May 5, 1998, the City Council declared the above named properties a public nuisance. The City Council will conduct a hearing as required by Section 15-212 of the Municipal Code regarding confirmation of cost reports for abatement actions. a) Affidavits of posting and mailing b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the Council confirm the cost report for abatement of nuisances by adopting the following resolutions entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 1514 EAST MARBURY STREET. agnd06.16 City Council Agenda June 16, 1998 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 1224 LARIMORE AVENUE. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE COST REPORT TO ABATE THE DECLARED PUBLIC NUISANCE LOCATED AT 814 EAST BARBARA AVENUE. Motion by 2"d by to waive further reading of the resolutions and adopt disapprove hold over 5) Public Nuisance Abatement Hearing Location: 1208 West Casad Avenue On June 3, 1998, an unmaintained pool was determined to present a threat to life and public health and was pumped. The City Council will conduct a hearing as required by Section 15-204 of the Municipal Code regarding the emergency abatement. a) Affidavits of posting and mailing b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) Recommendation: It is recommended that the Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE PROPERTY LOCATED AT 1208 WEST CASAD AVENUE A PUBLIC NUISANCE. Motion by 2nd by to waive further reading of the resolution and Ia B) CONSENT CALENDAR disapprove 1) Written Communications (receive and file) hold over Letter received from San Gabriel Valley Water Company dated June 4, 1998, notifying the City (in compliance with Section 116455 of the Health and Safety Code) that water in three of the company's wells has been found to contain certain contaminants in excess of a Maximum Contaminant Level (MCL). The water is treated before it enters the water distribution system for delivery to its customers. The treated water received by the customers does not exceed the MCL and meets all state and federal safe drinking water standards. agn&6. i 6 City Council Agenda June 16, 1998 2) Commissions' Summary of Actions (receive and file) Planning 06/09/98 3) Claims for Action (deny and notify claimant) a) Southern California Edison vs City of West Covina On April 13, 1998, the City Clerk's Office received a claim for property damage. The amount of claim was estimated at $50,000.00. b) Marie A. Pavan vs Citv of West Covina On January 30, 1998, the City Clerk's Office received a claim for personal injuries. The amount of claim had not been determined at time of presentation. 4) Temporary Use Permits/Administrative Review Board TUP #2452-98 Keyboard Country at Garvey & Sunset for a tent sale on 5/29/98 to 5/31/98. 5) Acceptance of Improvements and/or Release of Bonds Project No. PP-91204 Veterans' Memorial Wall at the Civic Center Courtyard Location: 1444 West Garvey Avenue Recommendation is to accept Veterans' Wall and authorize release of Ranger Insurance Company, Bond No. RICO228331, in the amount of $23,956, subject to Notice of Completion. 6) Award of Bids Bid 98-002 Digital PCS Telephone Services This report recommends that the City Council reject all bids received for digital PCS Telephone Services and direct that the Request for Proposals (RFP) be reissued for a two-year period. 7) Miscellaneous — Public Works a) Project No. GP-98306 Seismic Strengthening of Civic Center Parking Structure — Approval of Plans and Specifications This project consists of modifying the portion of the Civic Center parking Structure built in 1972 which also provides shelter for police and emergency vehicles. The work involves adding structural concrete walls and foundations to the building to provide improved earthquake resistance at a total estimated project cost of $752,000. Los Angeles County has agreed to provide $75,000 and REMA has committed to a grant, of $492,177, to assist in funding this project. It is recommended that the City Council approve the plans and specifications for Project No. GP-98306 and authorize the City Engineer to call for bids. b) Summary Vacation of Excess Right-Of-Wav on Glendora Avenue The approval of the development. plan for the Edwards Entertainment Center in conjunction with the reconstruction plan for Glendora Avenue included three areas of street dedication from Edwards to the City and four areas of street vacation by the City. The total area of the dedications and the total area of the vacations are approximately equal and amount to 0.18 acres (8,165 square feet). It is recommended that the City Council adopt the following resolution: agnd06.16. City Council Agenda • • June 16, 1998 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, VACATING AND ABANDONING PORTIONS OF A STREET WHICH ARE EXCESS RIGHT-OF-WAY (GLENDORA AVENUE). Miscellaneous - Police Department c) Request for Appropriation It is requested that the City Council consider the approval of various transfers of funds totaling $126,000.00 as outlined in the staff report. It is recommended that the Council approva the transferring of available unexpended funds totaling $126,000. d) Document Imaging System Replacement The Police Department requests authorization to replace the existing, non- functional and non -supported document imaging system with software that operates on a standard personal computer and uses Windows operating system. Staff recommends purchasing Laser Fiche Document Imaging software and Department -purchased hardware at a cost not to exceed $22,482. Miscellaneous — Fire Department e) Decrease in Allotted Firefighter Positions and Increase in Paramedic With the implementation of Phase I of the Paramedic Engine Program the number of firefighter positions decreases from 15 to 9 and the number of paramedic positions increases from 18 to 24. Fire Department staff is requesting that the City Council direct the Personnel Department to change the allotted positions to reflect the revised number. It is recommended that the City Council direct the Personnel Department to re-classify six firefighter positions to firefighter/paramedic. Miscellaneous — Environmental Management f) BKK Landfill Closure Plans — Status Report This is an updated report on the status of plans for BKK Landfill closure and other related BKK matters. This is a part of the City program to keep the community informed of the progress toward implementation of the closure plans for the BKK Landfill.. It is recommended that the City Council receive and file this report. Miscellaneous — City Manager g) License Agreement for 751" Anniversary Fundraising Plate The City of West Covina has received a request to license images of West Covina City Hall. The image is to be used for a commemorative plate that will be sold as a fundraising item for the 75' Anniversary Committee. It is recommended that the City Council approve signing the property release form. Miscellaneous Finance Department h) Surplus Property The City Council periodically declares as surplus City property which is no longer useful to the City, thereby, allowing the property to be disposed of as provided for by the Municipal Code. It is recommended that the City Council adopt the following resolution entitled: agnd06.16 6 City Council Agenda • • June 16, 1998 RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DECLARING CERTAIN CITY PROPERTY AS SURPLUS. Miscellaneous — Redevelopment Aeencv i) Home Ownership Month — July 1998 In conjunction with Orchard Supply Hardware's (OSH) grand opening on July 18, 1998, the Agency will hold a homeownership fair with assistance from OSH, American Capital Financial Corporation, and the Chamber of Commerce. This will be part of July "Homeownership Pride" month. It is recommended that the City Council receive and file this report. ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7: Motion by 2nd by further reading of the resolutions and adopt, and to approve all items listed, except ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez END OF CONSENT CALENDAR C) PUBLIC WORKS SERVICES No reports to waive D) ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports E) REDEVELOPMENT AGENCY Recess the City Council meeting at p.m. to convene the Redevelopment Agency. Reconvene the City Council meeting at p.m. 1) Certification of Project Area Committee Election The City Council shall consider adopting a resolution making findings that all adopted procedures and legal requirements were followed in the election of the Project Area Committee ("PAC"), certifying the PAC election results and officially forming the Project Area Committee for the proposed Citywide Redevelopment Project. It is recommended that the City Council take one of the following actions: Adopt a resolution making findings that all procedures and legal requirements were followed in the election of the PAC, certifying the PAC election results and officially forming the Project Area Committee for the proposed Citywide Redevelopment Project. agnd06.16 City Council Agenda June 16, 1998 F) G) RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, FINDING THAT ALL LEGAL PROCEDURES AND REQUIREMENTS WERE FOLLOWED IN RELATION TO THE ELECTION OF THE PROJECT AREA COMMITTEE FOR THE PROPOSED CITYWIDE REDEVELOPMENT PROJECT, CERTIFYING THE ELECTION RESULTS AND OFFICIALLY FORMING THE PROJECT AREA COMMITTEE FOR THE CITYWIDE REDEVELOPMENT PROJECT AREA. OR • Direct Staff to agendize an item to consider voiding the PAC election and amending the PAC Guidelines at a subsequent City Council meeting. Motion by 2nd by to waive further reading of the resolution and adopt to COMMUNITY SERVICES disapprove m' hold over 1) Valencia Heights Water Company Notice to Terminate Lease — Citrus Street Valencia Heights Water Company has provided the City with notice that they are canceling the lease with the City for their Citrus Street property which houses the Ridge Riders Equestrian Facility and Maverick Field. The City Council will consider whether to exercise their first right of refusal to purchase the site as provided for in the lease agreement or not. It is recommended that the City Council take the following actions: a) Direct staff to solicit bids for.appraisal services for the Citrus site, Aroma ballfield property, and the Shakespeare Park site. b) Direct staff to investigate options for purchase of the site including potential condemnation of the property for park purposes. c) Refer the matter to the City Council Subcommittee on Community Services for recommendation to the full Council. Motion by tad by to PUBLIC SAFETY SERVICES 1) Police Department Towing Program The staff report provides the City Council with an update on the status of contracting for tow service. It is recommended that the City Council receive and file this report. Motion by 2"d by to aand06.16 Citv Council Agenda • • June 16, 1998 H) ADMINISTRATIVE SERVICES 1) Finance Department a) Request for Proposal — Computer Systems The City Council will review the accompanying request for proposal for an evaluation of its information technology systems and provide staff with direction under which to proceed in the procurement of services. It is recommended that the City Council review the RFP and provide staff with direction under which to proceed in procuring consulting services for the City's computer systems. Motion by 2nd by to approve disapprove hold over b) FY 1998-99 Preliminary Budget The City Council will consider the adoption of FY 1998-99 Preliminary Budget, including the Capital Improvement Program. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE OPERATING BUDGET, REDEVELOPMENT AGENCY BUDGET, CAPITAL IMPROVEMENT PROGRAM, AND LOCAL ENFORCEMENT AGENCY BUDGET, AND APPROVING APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING DULY 1, 1998 AND ENDING JUNE 30, 1999. Motion by 2"d by to waive further reading of the resolution and adopt I) GENERAL ADMINISTRATION disapprove No reports hold over J) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling S Registers Motion by approve ROLL CALL: 2nd by disapprove hold over thru Howard, Touhey, Wong, Herfert, Melendez to agnd06.16 City Council Agenda June 16, 1998 K) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. L) W, N) MAYOR'S REPORTS 1) Assembly Bill 1776 — Repeal of Vehicle License Fee The Vehicle License Fee has been collected since 1935, during which time it has become a major source of funding for cities and counties throughout California. In West Covina, the Vehicle License Fee contributes approximately $4.3 million in annual revenues to the City. Assembly Bill 1776 (McClintock) proposes to repeal the Vehicle License Fee. It is recommended that the City Council adopt the following resolution opposing AB 1776: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, OPPOSING ASSEMBLY BILL 1776 REPEALING THE CALIFORNIA VEHICLE LICENSE FEE. Motion by 2nd by to waive further reading of the resolution and adopt disapprove COUNCILMEMBERS' REPORTS ADJOURNMENT Motion by adjourn the meeting at hold over 2nd by p.m. to CITY COUNCIL MEETING SCHEDULE Tuesday June 30 6:30 P.M. Council/Commissions Tuesday July 7 7:30 p.m. Regular meeting Tuesday July 21 7:30 p.m. Regular meeting agnd06.16 - _ 10 i 0 WEST COVINA CITY COUNCIL AGENDA ADDENDUM FOR JUNE 16, 1998 1) GENERAL ADMINISTRATION 1) CITY MANAGER EMPLOYMENT CONTRACT WITH NEW CITY MANAGER The City Council will consider the approval of an employment contract for a new City Manager. As this is strictly a City Council decision, there is no recommendation by staff. ACTION: Motion by to M) COUNCILMEMBERS' REPORTS 2nd by 1) PARAMEDIC ENGINE OPERATIONS Councilmember Howard has raised questions regarding authorization for Paramedic Engine Operations and their effectiveness in the first days of implementation. ACTION: Motion by 2"d by to 0f ttn® I asfh thcn ®t dafor the Meeting ofwtth t w/$' a audm®nts. Dam 61 Soffice o1 the CttB rb