06-02-1998 - RegularTuesday
June 2, 1998
• i
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
AGENDA
730 p.m.
Council Chambers
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey
Avenue, West Covina The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at
this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960-
4422 (TTY) from 8 am. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform
us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing
impaired aide at Council meetings, four working days may be required.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
PRESENTATIONS/PROCLAMATIONS
Presentations
Proclamations
Melendez, Herfert, Howard, Touhey, Wong
Special meeting of May 19, 19981 eertlly that oogleH of the
Regular meeting of May 19, 19993ouncil A9 nd for the meeting
Of _�� were 7 Brown
in
aexor with the 1/87 Brown
Act Amendments.
Dated:: 6-la 9/7 i'j
Office of the OStv,
ark
Centennial of Philippine Independence
California Distinguished School
Hollingworth School
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the ,agenda, please complete a Speaker's
Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the
podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a
Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the
time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to,the Council Chambers.
A) HEARINGS ,
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council.
Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before
the time set for the public hearing.
1) West Covina Landscape :Maintenance District No. 4
On April 7, 1998 the City council preliminarily approved the Engineer's report for
West Covina Landscape Maintenance District No. 4. In addition,. the City Council
declared its intention to levy and collect assessments within the District and set June
2, 1998 as the date for the Public Hearing. Staff is proposing to maintain the current
assessment rates for the Fiscal Year beginning July 1, 1998. The City Council
should now hold the required hearing to levy and collect assessments. The total to
be assessed is $761,389.
City Council Agenda
June 2, 1998
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF, WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT OF THE
ASSESSMENT CONTAINED IN THAT REPORT; ORDERING
CERTAIN LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT AND APPURTENANT FACILITIES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1,1998.
(West Covina Landscape Maintenance District No. 4)
Motion by 2nd by
to waive further reading of the resolution and
adopt disapprove hold over
2) West Covina Landscape Maintenance District No. 6
On April 7, 1998 the City council preliminarily approved the Engineer's report for
West Covina Landscape Maintenance District No. 6. In addition, the City Council
declared its intention to levy and collect assessments within the District and set June
2, 1998 as the date for the Public Hearing. Staff is proposing to maintain the current
assessment rates for the Fiscal Year beginning July 1, 1998. The City Council
should now hold the required hearing to levy and collect assessments. The total to
be assessed is $66,089. .
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion.
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT OF THE
ASSESSMENT CONTAINED IN THAT REPORT; ORDERING
CERTAIN LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT, AND APPURTENANT FACILITIES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING JULY 1,1998.
(West Covina Landscape Maintenance District No. 6)
Motion by 2nd by
to waive further reading of the resolution and
adopt
disapprove
hold over
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City Council Agenda . •
June 2, 1998
3) West Covina Landscape Maintenance District No. 7
On April 7, 1998 the City council preliminarily approved the Engineer's report for
West Covina Landscape Maintenance District No. 7. In addition, the City Council
declared its intention to levy and collect assessments within the District and set June
2, 1998 as the date for the Public Hearing. Staff is proposing to maintain the current
assessment rates for the Fiscal Year beginning July 1, 1998. The City Council
should now hold the required hearing to levy and collect assessments. The total to
be assessed is $38,340.
a) Verification of publication
b) Open hearing
c) Presentation of staff report
d) Public testimony
e) Close hearing
f) Council discussion
g) Recommendation: It is recommended that the City Council adopt the
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
CONFIRMING THE ENGINEER'S REPORT OF THE
ASSESSMENT CONTAINED IN THAT REPORT; ORDERING
CERTAIN LANDSCAPING MAINTENANCE, RENOVATION AND
REPLACEMENT AND APPURTENANT FACILITIES TO BE
MAINTAINED FOR FISCAL YEAR BEGINNING DULY 1, 1998.
(West Covina Landscape Maintenance District No. 7)
Motion by 2nd by _
to waive further reading of the resolution and
adopt disapprove
B) CONSENT CALENDAR
1) Written Communications
2) Commissions' Summary of Actions (receive and file)
hold over
a) Community Services 05/12/98
b) Senior Citizens' 05/14/98
c) Waste Mgmt./Env. Quality 05/21/98
d) Personnel 05/13/98
3) Temporary Use Permits/Administrative Review Board
TUP #2450-98 Chamber of Commerce, 200 S. Glendora on.5/2/98 for a petting
ZOO.
TUP #2451-98. Compassion Network for a Walk-a-Thon on 5/16/98.
TUP 42454-98 K-Mart at Cameron & Orange Avenues for a sales event on 5/22/98
to 6/07/98.
TUP 42455-98 Lions Club at Edwards Theater on 5/26 & 5/27/98 for a Fund
Raiser.
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City Council Agenda •
June 2, 1998
F,i
L
4) Traffic Committee Minutes
Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or
Resolution is needed for the action to be implemented.
a) The request of Al Pupp that no parking on street sweeping days be
implemented on Sandspring Drive resulted in a recommendation:
THAT PARKING BE PROHIBITED ON SANDSPRING DRIVE ON
THE FIRST AND THIRD MONDAY OF EACH MONTH FROM 7:00
A .M. TO 3:30 P.M. FOR STREET SWEEPING PURPOSES.
b) The request of American Dental Group that time limit parking restrictions be
implemented adjacent to the American Dental Group resulted in a
recommendation:
THAT 90 MINUTE TIME LIMIT PARKING BE PROVIDED ON
THE CURRENTLY UNRESTRICTED PARKING AREAS ON
SUNSET AVENUE AND ROWLAND AVENUE ADJACENT TO
THE AMERICAN DENTAL GROUP OFFICE.
5) Ordinance for Adoption (waive reading and adopt)
At the City Council meeting of May 19, 1998, the City Council introduced an
ordinance dealing with the regulation of ephedrine purchases. The ordinance is
before Council this evening for a second reading and adoption. It is recommended
that the City Council adopt the following ordinance entitled:
ORDINANCE NO. - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST
COVINA MUNICIPAL CODE TO ADD CHAPTER 15, ARTICLE XII,
(SECTIONS 15-300 ET SEQ.) REGULATING EPHEDRINE PURCHASES.
6) Award of Bids
a) Rodent Control Contract
Bids for this work were opened on May 19, 1998 and two bids were
received. One bid was deficient as to the licensing requirement and the
other bid was 22% higher than the current contract amount. It is proposed to
re -advertise this work. It is recommended that the City Council reject all
bids and authorize the Public Works Director to re -advertise this work.
b) Award of Bid for Painting of Shuttle Buses
This report requests award of bid of Trrxign to repaint and detail the city
shuttles. It is recommended that the City Council award bid to Truxign of
Walnut, California for painting and detailing the City's shuttles in the
amount of $16,898.20, using Council approved Design "A".
7) Miscellaneous — Public Works
a) Project No. SP-96107 Vincent Avenue Bus Turnout — Approval of Plans
and Snecifcafions
Projects to analyze and install bus turnouts within the CBD were approved
and funded as part of the 1995-96 and 1996-97 Capital Improvement .
Programs. The plans and specifications have been completed for a bus
turnout on the easterly side of Vincent Avenue northerly of Walnut Creek
Parkway. The estimated project cost is S90,000. It is recommended that the
City Council take the following actions:
• Authorize the expansion of scope of Project No. SP-96107 to include
Vincent Avenue between West Covina Parkway and Lakes Drive.
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City Council Agenda •
June 2, 1998
11
• Authorize the purchase of the necessary right-of-way in the form of an
easement for street and highway purposes from the City of West Covina
Redevelopment Agency for $38,829.
• Approve the plans and specifications for Project No. SP-96107 and
authorize the City Engineer to call for bids.
Miscellaneous — City Clerk's Office
b) Destruction of Certain Documents as Prescribed by Law
This is the City Clerk's annual resolution containing a list of City documents
and materials that are no longer necessary for retention or have been
microfilmed. In accordance with the provisions of state law, these materials
may now be destroyed. It is recommended that the City Council adopt the .
following resolution entitled:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
AUTHORIZING THE DESTRUCTION OF CERTAIN
DOCUMENTS AS PRESCRIBED BY LAW.
Miscellaneous — Personnel Department
c) Transmission of Ordinance Authorizing the Correction of an Error in
the Contract Between the Board of Administration of the Public
Employees' Retirement System (PERS) and the City of West Covina
Relafint! to Miscellaneous Members Onlv
The Public Employees' Retirement System (PEAS) has requested an
amendment to correct an error. Section 20903 (2 years additional service
credit) for local miscellaneous members was inadvertently left out of the
contract amendment duly authorized by the City Council to be effective
September 24, 1997. It is recommended that the City Council introduce the
following ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO CORRECT AN ERROR IN THE CONTRACT
BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC
EMPLOYEES' RETIREMENT SYSTEM AND THE CITY
COUNCIL OF THE CITY OF WEST COVINA.
d) Transmission of Ordinance Authorizing an Amendment to the Contract
Between the Board of Administration of the Public Employees'
Retirement System (PERS) and the City of West Covina for Safety
Employees (Police)
This report transmits to the City Council a Resolution of Intention to amend
the contract between the Public Employees' Retirement System (PEAS) and
the City to provide Section 21024 (Military Service Credit as Public
Service) for local Police members. It is recommended that the City Council
introduce the following ordinance entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY
OF WEST COVINA.
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City Council Agenda • •
June 2, 1998
Miscellaneous — City Manager's Office
e) Increase in Annual Dues for San Gabriel Valley Council of
Governments
The San Gabriel Valley Association of Govemments.(SGVCOG) is
proposing an increase in the annual dues charged to member cities in order
to continue with their current work program. It is recommended that the
City Council approve the $7,816 increase in dues for the San Gabriel Valley
Council of Governments and authorize its inclusion within the City's
FY98/99 budget using AB2766 funds.
f) Los Angeles Countv Fair Banner Program
The City has received a request from the organizers of the Los Angeles
County Fair to display the fair's banners in West Covina. If approved, this
will be the second year the Los Angeles County Fair banner program has
been implemented in West Covina. Banners will be placed at the Fair's
expense on Southern California Edison poles that are currently empty or
hold blank banners. It is recommended that the City Council approve the
installation of Los Angeles County Fair banners along Garvey Avenue
North extending from the former Executive Lodge to Vincent Avenue.
g) Resolution Supporting the Reopening of Highway 39
The City of Azusa has requested the City of West Covina to support
completion of the restoration of Highway 39 to Angeles Crest Highway 2.
Highway 39 provides a link between the San Gabriel Valley and the Angeles
National Forest. It is seen as a vital link to this recreational area, as well as a
route vital to emergency and search and rescue services. It is recommended
that the City Council adopt the following resolution supporting the complete
reopening of Highway 39.
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7:
Motion by 2nd by to waive
further reading of the ordinances/resolution and introduce/adopt, as applicable, and to
approve all items listed,
except
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
END OF CONSENT CALENDAR
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City Council Agenda •
u
June 2, 1998
C) PUBLIC WORKS SERVICES No reports
D)
E)
ENVIRONMENTAL MANAGEMENT DEPARTMENT No reports
COMMUNITY DEVELOPMENT SERVICES
1) Planning Department
BKK Class I Screening Plan
As part of the 1996 MOU Settlement Agreement between the City and the BKK
Corporation, BKK is required to plant trees along the southerly and southeasterly
perimeters of the Class I landfill to serve as a screen for adjacent residences. BKK
has planted approximately half of these required trees along the southeasterly
perimeter. BKK is now requesting that the City grant a deferral to the planting of
the remaining trees along the southerly perimeter until a decision is made regarding
BKK's proposal to construct a new road in the same general location as part of their
reuse and development plan. BKK has offered to place approximately 150 24-inch.
and 36-inch box container trees in the most critical areas to provide screening on an
interim basis. It is recommended that the City Council take one of the following
actions:
a) Deny the requested deferral and require the completion of the required tree
screening per the November 8, 1996 screening plan within 90 days; or
b) Grant the requested deferral for a period of one year (until June 2, 1999)
with the following situations:
i) Complete installation of the required tree screening per the
November 8, 1996 screening plan within 90 days to the point where
a conflict would occur with the alignment of the proposed road.
ii) Boxed trees currently stored at the landfill shall be put into place to
screen the most highly exposed areas per a plan approved by the
Planning Director. Said plan shall indicate the number, type,
location, and spacing of proposed trees, include provisions for
repairing and upgrading the size of existing boxes as necessary, and
provisions for a temporary irrigation system. Said plan shall be
submitted by June 30, 1998 and placement of the trees shall be
completed within 30 days following approval of the plan by the
Planning Director.
iii) At the end of the one-year deferral period, BKK may, if necessary,
request that the City Council grant a further reasonable extension of
the deferral based on circumstances that exist at that time. In the
event that no extension is requested by the end of the one-year
deferral period, or in the event that the requested extension is denied,
BKK shall complete installation of the required tree screening per
the November 6, 1996 plan within 90 days of the applicable date.
Motion by
to
2°d by
2) Redevelopment Agency
Recess the City Council meeting at p.m. to convene the Redevelopment
Agency meeting. Reconvene the City Council meeting at p.m:
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City Council Agenda • •
June 2. 1998
F) COMMUNITY SERVICES
1) Roller Hockey Rink and Skateboard Park at Shadow Oak Park
The Community Services Department is requesting a change in the appropriation of
funds and an additional appropriation for the preliminary plans and environmental
studies of a roller hockey facility at Shadow Oak. Additionally, since the results of
a noise study will be presented to the Community Services Commission at a public
meeting on June 9, staff is also requesting direction on the possibility of developing
a skateboard park at Shadow Oak. It is recommended that the City Council take the
following actions:
a) .. Ratify the appropriation transfer of $10,000 from the Azusa Median Project
(152-320-2728-7200) to the Shadow Oak Roller Hockey Project (152-320-
3870-7900) and transfer an additional $3,500 from the Azusa Median
Project to the Shadow Oak Roller Hockey Project to complete the required
grading plans.
b) Direct staff to include the concept of a skateboard park in the Community
Services Commission Public Meeting on June 9, 1998.
Motion by
approve
G) PUBLIC SAFETY SERVICES
1) Fire Department
2n' by
disapprove hold over
Letter from Cole-Shaefer Ambulance Companv
to
At the May 5, 1998 City Council meeting, the Council authorized staff to proceed
with the implementation of a City -operated ambulance service program. On May
12, 1998, Cole -Schaefer Ambulance Company sent a letter to Mayor Richard
Melendez which raised questions pertaining to the proposed City -operated
ambulance program. At the May 19, 1998 City Council meeting, the Council
directed staff to bring back a response to the questions raised in the Cole -Schaefer
letter. This staff report responds to each of the questions raised. It is recommended
that the City Council reaffirm it's previous action to authorize the Fire Department
to implement the proposed public/private ambulance plan for emergency medical
transport and to serve notice to AMR and Schaefer Ambulance of our intent to
resume our own ambulance service and to cancel the current contract effective
December 31, 1998.
If the Council authorizes the Fire Department to implement the proposed
public/private ambulance system, the Fire Department staff will submit additional
reports and recommendations to Council, which will include the following:
a) Award of bid for the purchase of ambulances. This purchase must be timely
because of the four month ambulance construction time and six week
preparation time for radios and equipment.
b) Awarding contract for personnel services.
c) Awarding of contract for billing services.
Motion by 2nd by
to
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City Council Agenda • •
June 2, 1998
Il) ADMINISTRATIVE SERVICES
1) Legal Fee Audit — Request for Proposal
The City Council will review the accompanving request for proposal for an audit of
legal fees and provide staff with direction under which to proceed in the
procurement of services. It is recommended that the City Council review the RFP
and provide staff with direction under which to proceed in obtaining an audit of
legal fees paid during the two years ending June 30, 1998, including the desired
level of City Council participation in the evaluation process.
Motion by 2nd by
to
1) GENERAL ADMINISTRATION No reports
.n APPROVAL OF DEMANDS
The City Council reviews and approves accounts payable by the City. These demands
represent accounts payable since the most recent regular meeting of the City Council.
Demands totaling $ Registers # thru #
Motion by 2nd by to
approve disapprove hold over
ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez
I) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not
listed on the Agenda.
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City Council Agenda • •
June 2, 1998
L) MAYOR'S REPORTS
1) Request by City of Santa Clarita to Support Establishment of the Los Angeles
County Division Commission
The City of Santa Clarita is requesting that the City of West Covina adopt a
resolution joining Santa Clarita and other cities establishing the Los Angeles County
Division Commission. The intent of forming the Commission is to move toward
resolution of the continuing debate as to whether Los Angeles County should
remain as one entity or be divided into two or more counties. It is recommended
that the City Council provide direction relative to the City's position on the
establishment of the Los Angeles County Division Commission. If the Council
wishes to support the establishment of the Commission, it is recommended that the
Council direct staff to prepare and agendize the appropriate resolution for adoption.
However, if the Council does not wish to support establishment of the Commission,
it is recommended that the Council receive and file this report.
Motion by Zed by
to
2) Assembiv Bill 1776 — Repeal of the Vehicle License Fee
The Vehicle License Fee has been collected since 1935, during which time it has
become a major source of funding for cities and counties throughout California. In
West Covina, the Vehicle License Fee contributes approximately $4.3 million in
annual revenues to the City. Assembly Bill 1776 (McClintock) proposes to repeal
the Vehicle License Fee. It is recommended that the City Council adopt the
following resolution opposing AB 1776:
RESOLUTION NO. - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF `VEST COVINA, CALIFORNIA, OPPOSING
ASSEMBLY BILL 1776 REPEALING THE CALIFORNIA VEHICLE
LICENSE FEE.
Motion by 2"d by
to waive further reading of the resolution and
adopt disapprove hold over
3) Subcommittees for the Selection of Commissioners
The City. of West Covina has begun the selection process for City Commissioners.
Positions are currently available on all five commissions as a result of retirements or
the ending of terms. The Mayor will appoint Council subcommittees to interview
candidates and recommend appointments for each commission vacancy. It is
recommended that the Mayor appoint subcommittees to conduct interviews for open
commission positions for the following commissions:
• . Community Services
• Personnel
• Planning
• Senior Citizens
• Waste Management and Environmental Quality
Motion by 2vd by
to
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City Council Agenda • •
June 2. 1998
M) COUNCILMEMBERS' REPORTS
1) Establishment of a City Relationship with Yancheng, Jiangsu, Peoples
Republic of China
The City of West Covina received a request from a representative delegation from
Yancheng, Jiangsu in the Peoples Republic of China to establish a relationship
between West Covina and Yancheng. The proposed relationship does not currently
fall under the auspices of Sister Cities International.. It is recommended that the City
Council take one of the following actions:
a) In the event that the City Council supports the establishment of relations
between Yancheng and the City of West Covina, the City Council direct
staff to further investigate the full impact and purpose of the relationship.
or
b) In the event the City Council opposes the establishment of an international
city relationship between Yancheng and West Covina that the City Council
receives and file this report.
Motion by 2"d by
to
N) ADJOURNMENT Motion by
2nd by
adjourn the meeting at p.m
to
CITY COUNCIL MEETING SCHEDULE
Tuesday June 16 730 p.m. Regular meeting
Tuesday July 7 7:30 p.m. Regular meeting
Tuesday July 21 7:30 p.m. Regular meeting
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