Loading...
05-05-1998 - RegularM •I aartify that aoplea of the Counrdl Agenda for the meeting of 5-55 99 wm posted in &COW'dance with the 1/87 Brown Act .Amendments. REGULAR MEETING OF THE WEST COVINA CITY COUNCIL 0 cf tla auy aWl�tt Tuesday 7:30 p.m. May 5, 1998 Council Chambers AGENDA Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626)814-8433 (voice) or (626) 960- 4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services or use of hearing impaired aide at Council meetings, four working days may be required. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES PRESENTATIONS/PROCLAMATIONS Presentations Proclamations Melendez, Herfert, Howard, Touhey, Wong Introduction of Arts, Culture and Special Events Commission Outstanding Older American — James W. Labadie Older Americans Month — May 1998 Love in Motion Week —May 16-22, 1998 Stop the Violence Day — May 16, 1998 ADDRESSING THE CITY COUNCIL If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item L on the Agenda. You may approach the podium when called upon by the Mayor. If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers. A) HEARINGS 'there may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing. 1) Proposed Municipal Code Amendment Adopting Los Angeles County Health Ordinance Relating to Food Establishments The Los Angeles County Board of Supervisors adopted Ordinance No. 97-0071 relating to food establishment operations including a requirement to post the letter grade or inspection score. At the February 17, 1998 meeting, the City Council directed staff to notice the ordinance for local adoption. Based upon proposed modification by the L.A. County Department of Health, the City Council continued the Public Hearing of April 7, 1998 to May 5, 1998, to allow time to review the final revised procedures. • • City Council Agenda May 5, 1998 a) Verification of publication b) Presentation of staff report c) Open hearing d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council adopt the L.A. County Ordinance by introducing the following City ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING BY REFERENCE LOS ANGELES COUNTY ORDINANCE 91-0071 RELATING TO THE OPERATION OF FOOD ESTABLISHMENTS. Motion by 2nd by _ to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez 2) Public Nuisance Abatement Hearing Locations: 1514 East Marbury Street 814 East Barbara Avenue 1224 South Larimore Avenue On April 14, 1998, three unmaintained pools were determined to present a threat to life and public health and were pumped. The City Council will conduct a hearing as required by Section 15-204 of the Municipal Code regarding the emergency abatement. a) Affidavit of posting and mailing b) Open hearing c) Presentation of staff report d) Public testimony e) Close hearing f) Council discussion g) It is recommended that the City Council adopt the following resolutions entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE PROPERTY LOCATED AT 1514 EAST MARBURY STREET A PUBLIC NUISANCE. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE PROPERTY LOCATED AT 814 EAST BARBARA AVENUE A PUBLIC NUISANCE. RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE PROPERTY LOCATED AT 1224 SOUTH LARIMORE AVENUE A PUBLIC NUISANCE. Motion by 2nd by _ to waive further reading of the resolutions and adopt disapprove hold over agnd05.05 2 City Council Agenda • • May 5, 1998 B) CONSENT CALENDAR 1) Written Communications None received. 2) Commissions' Summary of Actions (receive and file) a) Community Service 04/14/98 04/15/98 04/23/98 b) Planning 04/28/98 c) Senior Citizens' 04/09/98 d) Waste Mgmt./Env. Quality 04/16/98 3) Traffic Committee Minutes Items approved by the Traffic Committee are effective upon approval of the City Council unless an Ordinance or Resolution is needed for the action to be implemented. a) Received petition from six residents that there be better permit only parking signs and stiffer penalties on Sunset Avenue, Rowland Avenue, and Shadydale Avenue resulted in a recommendation to: THAT PERMIT ONLY PARKING RESTRICTIONS FROM 7:30 A.M. TO 5:00 P.M. BE IMPLEMENTED AS INDICATED ON THE ATTACHED MAP ON THE EASTERLY SIDE OF SUNSET AVENUE, ON THE NORTHERLY AND SOUTHERLY SIDE OF ROWLAND AVENUE AND ON THE WESTERLY AND EASTERLY SIDE OF SHADYDALE AVENUE. THAT THE POLICE DEPARTMENT ENHANCE THEIR ENFORCEMENT OF THE PERMIT ONLY PARKING IN THIS AREA. b) Request from the Police Department to review possible need for traffic control device at Glendora Avenue and Walnut Creek Parkway resulted in a recommendation to: THAT MULTI -WAY STOP SIGNS BE INSTALLED AT GLENDORA AVENUE AND WALNUT CREEK PARKWAY PENDING THE INSTALLATION OF A TRAFFIC SIGNAL. 4) Ordinance(s) for Adoption (waive reading and adopt) At the Council meeting of April 21, 1998, the City Council introduced an ordinance establishing a procedure for imposing and collecting administrative fines for violations of the West Covina Municipal Code. This ordinance is now before the Council for a second reading and adoption. It is recommended that the City Council adopt the following ordinance entitled: ORDINANCE NO. - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING CHAPTER 15, ARTICLE XI TO THE WEST COVINA MUNICIPAL CODE ESTABLISHING A PROCEDURE FOR IMPOSING AND COLLECTING ADMINISTRATIVE FINES FOR VIOLATIONS OF THE WEST COVINA MUNICIPAL CODE. 5) City Treasurer's Report City Treasurer's report for the month of April, 1998. agnd05.05 City Council Agenda • May 5, 1998 6) Award of Bids a) Project No. TS-98120 — Valinda Avenue and Summer lace Drive Four bids were received and opened on April 28, 1998 for the installation of a traffic signal at Valinda Avenue and Summerplace Drive. The lowest responsible bid is from Macadee Electrical Construction of Chino Hills, California in the amount of $92,225.00. It is recommended that the City Council take the following actions: Authorize a transfer of $12,000 in Gas Tax (126) Funds from Project No. TS-96109 to Project No. TS-98120 and a transfer of $50,000 in Capital Projects Funds from Project No. TS-91115 to Project No. TS-98120. Approve a waiver of competitive bidding procedures and authorize the purchase of a traffic signal cabinet and controller from IDC Traconex/Multisonics in a total amount of $14,420.00 plus tax. Accept the bid of Macadee Electrical Construction in the amount of $92,225.00 as submitted at the bid opening, and authorize the Mayor and City Clerk to execute an agreement with same for the work to be done. b) Purchase and Installation of Foam Proportioning Systems for Two Fire The Fire Department is requesting that the City Council authorize installation of foam proportioning systems in two Seagrave fire engines and award the bid to FireBann. It is recommended that the City Council take the following action: a) Find that through the formal bid process FireBann has provided the lowest quote to Bid No. 98-002 and has complied with all specifications. b) Authorize the purchase and installation of two foam proportioning systems from FireBann at a cost not to exceed $25,998 plus tax. 7) Miscellaneous — Public Works a) West Covina Citvwide Sewer Service Charge The Citywide Sewer Service Charge is proposed to be maintained at $21.95 per unit for Fiscal Year 1998-99 (same rate as that for 1997-98). A public hearing, proposed for July 7, 1998, is required to be held by the City council on the method of collection for the Sewer Service Charges for Fiscal Year 1998-99. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO COLLECT THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL AND SETTING A DATE FOR A PUBLIC HEARING THEREON. (Public Hearing: July 7, 1998.) agnd05.05 City Council Agenda • • May 5, 1998 Miscellaneous — Police Department b) Transfer Request Relating to 1996-98 BJA Grant This is a request to transfer previously appropriated funds between account objects. As part of the 1996-98 BJA Local Law Enforcement Grant, a portion of the grant funds was set aside to pay police officers to participate in the grant -funded after -school programs. When the officers participate in the after -school programs, the City classifies them as limited service employees (" BJA Instructors"), not full time employees. In order to pay those officers, a transfer of funds from the full-time salary appropriation to the limited service salary appropriation is required. It is recommended that the City Council approve the transfer of funds ($20,000 from 130/304/2144/5111 to 130/304/2144/5112). Miscellaneous — Planning Department c) Project Status and Property Maintenance Issues at 1225 and 1231 S. Shadvdale Avenue. Tentative Parcel Map No. 24625 On April 21, 1998, Councilmember Herfert requested that a status report be provided on the impending construction of two single-family homes and the maintenance of two lots at 1225 and 1231 S. ShadydaIe Avenue. The construction of these homes was authorized by approval of a parcel map and variance by the Planning Commission in February 1997 and approval of a General Plan Amendment and Zone Change by the City Council in March 1997. It is recommended that the City Council receive and file this report. Miscellaneous — Redevelopment Agency d) HOME Funds HOME funds were awarded to the City of West Covina but will be administered by the Agency and its loan administrator. The State Department of Housing and Community Development requires an agreement between the City and American Capital before HOME funds can be spent. The new agreement is almost identical to the Agency's existing agreement with American Capital but incorporates HOME requirements. The Agency is also party to the agreement. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A COOPERATION AGREEMENT BY AND BETWEEN THE CITY AND THE WEST COVINA REDEVELOPMENT AGENCY, AND APPROVING A LOAN ADMINISTRATION AGREEMENT BETWEEN THE CITY, THE AGENCY, AND AMERICAN CAPITAL FINANCIAL CORPORATION. agnd05.05 City Council Agenda • • May 5, 1998 ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 7: Motion by 2nd by to waive further reading of the ordinance/resolution(s) and adopt, as applicable, and to approve all items listed, except ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez END OF CONSENT CALENDAR C) PUBLIC WORKS SERVICES No reports D) ENVIRONMENTAL MANAGEMENT DEPARTMENT 1) Proposal to Create a BKK Landfill Perpetual Maintenance Committee At the April 16, 1998 Waste Management and Environmental Quality Commission (WMEQ) meeting, the Commission unanimously voted to recommend to the City Council to support Mr. Mike Miller's suggestion of the formation of a Perpetual Maintenance Committee. The Committee would be separate from the land use process to get answers to the outstanding issues and find one or more methods to provide funding for the perpetual maintenance of the BKK landfill. The Waste Management and Environmental Quality Commission unanimously recommends that the City Council support the formation of a perpetual maintenance committee. If the Council chooses to not support the creation of this committee, it is recommended that the Council provide staff direction regarding one of the alternatives listed. Motion by 2" d by To agnd05.05 6 City Council Agenda • May 5, 1998 E) COMMUNITY DEVELOPMENT SERVICES F) 1) Planning Department Resolution Establishing Administrative Fines On April 21, 1998, the City Council introduced an ordinance establishing a procedure for imposing and collecting administrative fines for violations of the West Covina Municipal Code. Section 15-220(a) of this ordinance provides that administrative fines shall be established by resolution of the City Council. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING ADMINISTRATIVE FINES PURSUANT TO THE PROVISIONS OF ORDINANCE NO.2015. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over 2) Redevelopment Agency Recess the City Council meeting at p.m. to convene the Redevelopment Agency meeting. Reconvene the City Council meeting at p.m. 3) Public Financing Authori Recess the City Council meeting at p.m. to convene the Public Financing Authority meeting. Reconvene the City Council meeting at p.m. COMMUNITY SERVICES 1) Establishment of a Budget Account for 75" Diamond Jubilee Celebration The 75"i Birthday Celebration Executive Committee is requesting an account be established with advance funds to support the Diamond Jubilee Celebration. The advance would allow the event to have the financial support needed prior to the receipt of the anticipated revenues. The off -setting revenues will be received by August 15, 1998. It is recommended that the City Council establish an account for the Diamond Jubilee and appropriate $31,000 from the BIT 118-320-2430-6457, which has a current balance of approximately $56,000. Motion by 2nd by to approve disapprove hold over 2) Options for Operating the Equestrian Center At the direction of Council, staff has determined and is submitting for consideration three alternatives for the operation of the equestrian center. It is recommended that the City Council provide staff direction regarding the three alternatives: (1) continue with the Ridge Riders as operators of the facility with a revised, more specific agreement (2) solicit bids for a new contractor or (3) take over as operators of the center. Motion by 2"d by Irs, agnd05.05 City Council Agenda • • May 5, 1998 3) Cultural Arts Commission At the request of Mayor Melendez, the creation of a Cultural Arts and Special Events Commission is proposed. Through coordination and support from the Community Services Department, this Commission will act as a primary advisory board to the City Council on policies, activities, and special events designed to foster opportunities of creative expression, preservation, and celebration of the City's cultural diversity and heritage. It is recommended that the City Council approve the creation of a Cultural Arts and Special Events Commission by introducing the following ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CREATING A CULTURAL ARTS AND SPECIAL EVENTS COMMISSION UNDER CHAPTER 2, DIVISION 5, OF THE WEST COVINA MUNICIPAL CODE. Motion by 2nd by _ to waive further reading of the ordinance and introduce disapprove hold over ROLL CALL: Herfert, Howard, Touhey, Wong, Melendez 4) Painting of the Shuttle Buses This report requests approval to make a "Request For Proposals" to repaint and detail the City Shuttles. This will include replacing the former " WC" logo with the new City logo. It is recommended that the City Council approve and direct staff to solicit proposals for the repainting and detailing of the shuttles using the graphics in Design "A". Motion by 2nd by to approve disapprove hold over G) PUBLIC SAFETY SERVICES 1) Police Department a) Resolution and Ordinance Dealing with the Regulation of Ephedrine Purchases During the West Covina City Council meeting of Tuesday, April 21, 1998, the Council directed staff to prepare a resolution in support of Senate Bill 1395 and the City Attorney to draft an ordinance dealing with the regulation of ephedrine purchases. Both have been completed and are attached to the staff report. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, SUPPORTING SENATE BILL 1395 PROVIDING FOR ENHANCED SENTENCING FOR THE MANUFACTURE OF METHAMPHENTAMINE NEAR A DWELLING UNIT. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over agnd05.05 City Council Agenda • • May 5, 1998 It is further recommended that the City Council introduce the following ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AMENDING THE WEST COVINA MUNICIPAL CODE TO ADD CHAPTER 15, ARTICLE XII, (SECTIONS 15-300 ET SEQ.) REGULATING EMPHEDRINE PURCHASES. Motion by 2nd by _ to waive further reading of the ordinance and introduce ROLL CALL: disapprove hold over Herfert, Howard, Touhey, Wong, Melendez b) Transcription Service The Police Department requests the City Council's approval for expenditure of budgeted funds, not to exceed $10,000 for report transcription services. These services are used to produce reports that require a quick turnaround or involve transcription of interviews or interrogations. Council authorize staff to contract for professional services with Barkley Transcription Services not to exceed the $10,000 budgeted for such services. Motion by 2nd by to approve disapprove hold over 2) Fire Department Ambulance Transportation Services The Fire Department has completed a study of ambulance services in West Covina. The current services have been compared with a proposed public/private partnership that utilizes City owned ambulances staffed with personnel from the private workforce. The study compares response times, quality of care, operational compatibility and cost of the two systems. It is recommended that the City Council take the following actions: a) Authorize the Fire Department to implement the proposed public/private ambulance plan for emergency medical transport and serve notice to AMR and Schaefer Ambulance of our intent to cancel the current contract; or b) Select an alternative course of action listed in the staff report. If the Council authorizes the Fire Department to implement the proposed public/private ambulance system, the Fire Department staff will submit an additional report and recommendations to Council, which will include the following steps: a) Awarding of bid for the purchase of ambulances. b) Awarding contract for ambulance operators. c) Awarding of contract for billing services. Motion by to 2nd by agnd05.05 City Council Agenda • • May 5, 1998 H) ADMINISTRATIVE SERVICES 1) Finance Department Proposed Budget Study Session Calendar The City Council will set the calendar for the 1998-1999 budget study sessions. Staff recommends that the City Council review their calendar and adjust the proposed dates, as necessary, then set the 1998-1999 Budget Study Sessions. Motion by to 2) Personnel Services 2„d by Reorganization of the Risk Management Program This report recommends the approval of the reorganization of the Risk Management Division and associated new classifications for Director of Personnel and Risk Management, and Safety and Claims Coordinator. It is recommended that the City Council approve the following: a) The report, submitted by Interim Personnel Director, as modified, including the reorganization of the Risk Management Division and deletion of the Risk Manager position. Motion by 2nd by to approve disapprove hold over b) The proposed class specifications of Director of Personnel and Risk Management, and Safety and Claims Coordinator, and adopting the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO.7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED, AND APPROVING THE CLASSIFICATIONS OF DIRECTOR OF PERSONNEL AND RISK MANAGEMENT, AND SAFETY AND CLAIMS COORDINATOR. Motion by 2nd by_ to waive further reading of the resolution and adopt disapprove hold over c) The two additional recommendations by the Personnel Commission, as outlined in the staff report. Motion by approve 2nd by disapprove hold over 101 aPd05.05 10 City Council Agenda • May 5, 1998 I) GENERAL ADMINISTRATION 1) City Clerk Special Municipal Election Results The City Clerk's Office has prepared the official results of the Special Municipal Election of April 28, 1998. It is recommended that the City Council adopt the following resolution entitled: RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RECITING THE FACT OF THE SPECIAL MUNICIPAL ELECTION HELD ON APRIL 28,1998, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW. Motion by 2nd by _ to waive further reading of the resolution and adopt disapprove hold over .I) 1) APPROVAL OF DEMANDS The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council. Demands totaling Motion by approve ROLL CALL: Registers # thru 2nd by disapprove hold over Herfert, Howard, Touhey, Wong, Melendez to 2) Legal Representation Audit At the March 17, 1998 City Council meeting, a West Covina resident requested that the City review the financial parameters of our City Attorneys. The suggestion would entail an audit of the top three law firms used by the City. Councilmember Herfert encourages all Councilmembers to support the audit of the top three legal firms used for representation by our City as an initial step in a transformation of the legal system at City Hall. Motion by 2°`1 by to K) ORAL COMMUNICATIONS (30 minutes) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda. agnd05.05 City Council Agenda • • May 5, 1998 L) MAYOR'S REPORTS M) COUNCILMEMBERS' REPORTS 1) Joint City Council/City Commission Meeting Councilmember Herfert has suggested that the City Council meet with all City Commissions at ajoint dinner meeting to discuss matters of common interest. It is recommended that the City Council provide staff with direction relative to scheduling a joint meeting between the City Council and Commissions. Motion by 2`1 by to 0 N) ADJOURNMENT Motion by adjourn the meeting at 2nd by CITY COUNCIL MEETING SCHEDULE p.m. to Tuesday May19 7:30 p.m. Regular meeting Tuesday June 2 7:30 p.m. Regular meeting Tuesday June 16 7:30 p.m. Regular meeting ignd05.05 12